Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON August 13, 2018 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 13th day of August, 2018. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 11, 2018. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Patrick W. Rowe Maureen Byrne John F. Hoover Absent: Benjamin Wolkowitz, excused Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Rowe moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) July 23, 2018 Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (3) MICROSOFT OFFICE MASTER PLAN CLARK CANTON HINTZ Regular Meeting Minutes – August 13, 2018 Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (1) AFFORDABLE HOUSING Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Mrs. Vitale Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 7:45 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Ms. Baillie moved approval of the Executive Minutes of July 23, 2018. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Absent: Mr. Wolkowitz Ms. Baillie moved approval of the Regular Meeting Minutes of July 23, 2018. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Absent: Mr. Wolkowitz GREETINGS TO PUBLIC Mayor Conley announced that due to rain this past Saturday ‘Meet with the Mayor” will take place this Saturday, August 18th, at the clock on Waverly Place. EMPLOYEE OF THE MONTH FOR AUGUST: The Employee of the Month for August is Firefighter Jack Dunne of the Madison Fire Department for his commitment and dedication taking on and completing special projects in-house for the Fire Department such as repairing equipment on apparatus, building training props and making new shoring panels for the trench rescue team. Mayor Conley thanked members of the Madison Police Department, Fire Department and Public Works as well as Library Staff for their participation at the ‘Touch A Truck’ event, held Saturday, July 28th at 39 Keep Street, Madison. This fundraising event for the Madison Public Library was a great success. Mayor Conley reminded resident that tonight is the only Council meeting scheduled in August. The next Council meeting will be held Wednesday, September 12, 2018. REPORTS OF COMMITTEES Health Mr. Rowe, Chair of the Committee, made the following comments: The Health Department has given final approval for the opening of Bottle Hill Restaurant and Tavern on Waverly Place. The Nursing Supervisor is making final plans for flu clinic dates this fall. Free Yoga classes have begun at the Madison PAGE 2 OF 15 Regular Meeting Minutes – August 13, 2018 Pool. Remaining dates are August 21st and 28th beginning at 2:30 p.m. The HOPE ONE Van was at the Madison Pool on August 6th, offering critical support for persons struggling with addiction and providing information on preventing overdoses and deaths. August is National Immunization Awareness Month. The Health Department reminds residents to check their vaccine status. For more information about this important topic, please call the Health Department. An ID Check Campaign, to educate all alcohol retailers on how to correctly proof and check IDs, will be taking place before the end of the summer. Public Works and Engineering Mrs. Vitale, Chair of the Committee, made the following comments: Mrs. Vitale reported that the Public Works mechanics continue servicing all Borough vehicles, repairing leaf blowers and other equipment. The Parks Department continues maintenance to fields, yard waste collection and appliance pick-ups. The Roads Department continues paving repairs and assistance with road work. The Sewer Department has been busy due to the recent rain. The Engineering Department will make a presentation this evening on the continuing 2018 Road Improvements program. Finance and Borough Clerk Ms. Baillie, Chair of the Committee, made the following comments: The 2019 budget process has begun. Property tax bills were mailed out today, August 13th, with a due date of September 10th. All bills included an explanation of the delay, stickers for your calendars and a flyer explaining the municipal budget. Public Safety Mr. Wolkowitz, Chair of the Committee, absent. Community Affairs Ms. Byrne, Chair of the Committee, made the following comments: Ms. Byrne noted that the Downtown Concert Series continues with free concerts Friday evenings from 6:00 p.m. to 8:00 p.m. The Senior Citizen Advisory Committee has regrouped and is working on a presentation to Seniors. The Recreation Department activities will take a much needed rest after a busy season and a resurfacing for the Little League fields. Utilities Mr. Hoover, Chair of the Committee, made the following comments: Reporting for Public Safety, Mr. Hoover noted that during the month of July, the Fire Department responded to 15 General Alarms, 20 Still Alarms, 32 Investigations and 36 Medical Calls for a total of 103 calls. The Fire Department conducted 57 Fire Prevention Inspections and 31 Resale Smoke/CO Inspections. Mr. Hoover extended congratulations to Firefighter Dave Carey who retired on August 9th after completing 25 years of service in the career division of the Fire Department. Volunteer Firefighters are needed. Anyone wishing to join as the Madison Fire Department can go to www.MadisonFD.com for more information. The Madison Police Department congratulates Ptl Ryan Dunn and Ptl Julian Morales on their successful completion of the rigorous selection and testing process for the Morris County Sheriffs Emergency Response Team also known as SERT/SWAT. Out of thirty-five Morris County Police Officers who tested for the team, only five passed all phases of testing and were admitted onto the team. For the Utilities, the Water Department continues work with PSE&G on Greenwood and Central Avenues. The Electric Utility Department has completed service to the new building at 19 PAGE 3 OF 15 Regular Meeting Minutes – August 13, 2018 Greenwood Avenue. A power outage cause by a branch on Lathrup has been repaired and a pole, hit by a vehicle on South Street has been replaced. COMMUNICATIONS AND PETITIONS - None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 08/13/2018-1 BOARD OF EDUCATION PRESENTATION Madison Schools Superintendent Mark Schwarz presented information regarding the state of the schools and a plan for the future of the schools in a PowerPoint presentation to Mayor and Council. Mr. Schwarz presented the District’s mission statement and noted the purpose for his presentation, including sharing the outcomes of District Goals, to know where the schools stand. To affirm to the community of Madison that school programs are strong and that Madison graduates are highly competitive in college and career, to explain popular ranking systems and provide context for Madison’s current ranks, and to identify target areas for improvement within the schools. Mr. Schwarz also noted goals for 2018-2019. Mayor Conley noted that, while the schools and the Borough government are separate, it’s important to have a dialog. Mr. Schwarz’ presentation is available on the Borough website. 08/13/2018-3 PROPOSED DOG PARK Mr. John Taylor, member of the Parks Advisory Committee, presented a concept plan for a proposed dog park at Memorial Park, noting that the Committee has been energized to find a dog park location. Mr. Taylor noted that the location ideally should have shade trees and an existing water line. Following the presentation, Mayor Conley suggested that the Park Advisory Committee submit a resolution of support for the dog park to the Council. 08/13/2018-2 ROAD RECONSTRUCTION UPDATE Mrs. Vitale provided an update of ongoing road reconstruction projects and progress on current milling and overlay projects. The presentation will be available on rosenet.org. Mrs. Vitale noted that bids were prepared and completed early, so work could begin early. Reconstruction on Central Avenue sidewalks, Crestwood Drive, Greenwood Avenue traffic calming, Kensington Road drainage improvements, Plain Street and Rosewood Drive are nearing completion. Milling and overlay of Barnsdale Road, Elmer Road, Keep Street and Kings Road from Green Village to Madison Avenue have been completed. The Borough will coordinate paving of roads with the public schools to ensure safety. Morris County has completed projects include Central Avenue catch basins and will begin paving in September. Mrs. Vitale thanked residents for their patience. PAGE 4 OF 15 Regular Meeting Minutes – August 13, 2018 ADVERTISED HEARINGS The Clerk made the following statement: Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on July 23, 2018, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 43-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $32,000.00 FROM THE MUNICIPAL OPEN SPACE TRUST FUND FOR IMPROVEMENTS AT BOROUGH BASEBALL FIELDS WHEREAS, the Borough Council has determined that it is in the best interest of the Borough to make improvements and related work to Borough baseball fields; and WHEREAS, the Open Space Advisory Committee has recommended the full funding of this request; and WHEREAS, the Borough Council has determined that the Borough should appropriate $32,000.00 from the Open Space Trust Fund for improvements and related work to Borough baseball fields; and WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $32,000.00 for this purpose in the Open Space Trust Fund; and WHEREAS, Madison Little League will contribute 20% ($8,000.00) towards the projects overall budget of $40,000.00 NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $32,000.00 is hereby appropriated from the Open Space Trust Fund for improvements and related work to Borough baseball fields. SECTION 2: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 43-2018. Since no member of the public wished to be heard, the public hearing was closed. Ms. Baillie moved that Ordinance 43-2018, which was read by title, be finally adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Absent: Mr. Wolkowitz PAGE 5 OF 15 Regular Meeting Minutes – August 13, 2018 Mayor Conley declared Ordinance 43-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 44-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $25,000.00 FROM THE MUNICIPAL OPEN SPACE TRUST FUND AS MATCHING FUNDS FOR AN ACCESSIBLE TRAIL AT THE MADISON RECREATION COMPLEX WHEREAS, the Borough Council has determined that it is in the best interest of the Borough to develop a fully handicap accessible trail at the Madison Recreation Complex (MRC); and WHEREAS, the Borough of Madison will be formally applying to the Morris County Trails Trust Fund for a grant to develop an accessible trail at the MRC, and WHEREAS, the Borough Council has determined that the Borough should appropriate $25,000.00 from the Open Space Trust Fund towards the match requirement for the construction of a fully handicap accessible trail at the Madison Recreation Complex (MRC); and WHEREAS, the Open Space Advisory Committee has unanimously recommended the full funding of this request; and WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $25,000.00 for this purpose in the Open Space Trust Fund. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $25,000.00 is hereby appropriated from the Open Space Trust Fund towards the cost of construction of a fully handicap accessible trail at the Madison Recreation Complex (MRC). SECTION 2: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 44-2018. Since no member of the public wished to be heard, the public hearing was closed. Ms. Baillie moved that Ordinance 44-2018, which was read by title, be finally adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Absent: Mr. Wolkowitz Mayor Conley declared Ordinance 44-2018 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. PAGE 6 OF 15 Regular Meeting Minutes – August 13, 2018 INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Debra Coen; Hoyt Street, asked that paving on Central and Greenwood Avenues be coordinated with the start of the school year. INTRODUCTION OF ORDINANCES The Clerk made the following statement: The Ordinance scheduled for introduction and first reading tonight will have a hearing during the meeting of September 12, 2018 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 45-2018 ORDINANCE OF THE BOROUGH OF MADISON MANDATING DIRECT DEPOSIT FOR COMPENSATION FOR MUNICIPAL EMPLOYEES OF THE BOROUGH OF MADISON EFFECTIVE JANUARY 1, 2019 PURSUANT TO N.J.S.A. 52:14-15f WHEREAS, N.J.S.A. 52:14-15f authorizes local governments to mandate direct deposit for compensation for certain governmental employees; and WHEREAS, N.J.S.A. 52:14-15f permits governing bodies to grant exemptions to the direct deposit requirements on such terms and conditions as they deem necessary; and WHEREAS, the Borough Administrator and Assistant Borough Administrator/CFO have requested the Borough Council enact such legislation. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: A. All full-time employees and part-time employees who receive compensation from the Borough of Madison are mandated to have direct deposit of their compensation as of January 1, 2019 in accordance with N.J.S.A. 52:14-15f. B. Municipal employees may request an exemption from the direct deposit requirements of the Ordinance by written request to the Borough of Madison Chief Financial Officer (CFO). The CFO may grant an exemption from the requirements of this Ordinance for good cause shown on such terms and conditions as the CFO may deem necessary. PAGE 7 OF 15 Regular Meeting Minutes – August 13, 2018 SECTION 2: If any section, paragraph, subdivision , clause or provision of this Ordinance shall be adjudged invalid, such adjudication shall apply only to the Section, paragraph, subdivision, clause or provision so adjudged and the remainder of the Ordinance shall be deeded valid and effective. SECTION 3: All ordinances or parts of ordinances inconsistent with or in conflict with this Ordinance are hereby repealed to the extent of such inconsistency. SECTION 4: this ordinance shall take effect upon adoption, passage and publication according to law. Ms. Baillie moved that Ordinance 45-2018, which the Borough Clerk read by title, be adopted. Mrs. Vitale seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Absent: Mr. Wolkowitz CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Rowe moved adoption of the Resolutions listed on the Consent Agenda. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Absent: Mr. Wolkowitz R 226-2018 RESOLUTION OF THE BOROUGH OF MADISON REQUESTING THE DIRECTOR OF LOCAL GOVERNMENT SERVICES TO APPROVE THE INSERTION OF AN ITEM OF REVENUE IN THE BUDGET OF THE YEAR 2018 WHEREAS, N.J.S.A. 40A:87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any County or Municipality when such items shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and WHEREAS, said Director may also approve the insertion of any item of appropriation for equal amount; and WHEREAS, the Borough of Madison will receive $2,000.00 from the Morris County Supplemental Alliance Funding Grant and wishes to amend its 2018 Budget to include this amount as revenue. PAGE 8 OF 15 Regular Meeting Minutes – August 13, 2018 NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Madison in the County of Morris and State of New Jersey hereby requests the Director of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2018 in the sum of $2,000.00, which item is now available as a revenue from: Miscellaneous Revenues Special Items of General Revenue Anticipated with Prior Written Consent of the Director of Local Government Services: State and Federal Revenues Off-Set with Appropriations; and BE IT FURTHER RESOLVED that the like sum of $2,000.00 is hereby appropriated under the caption of: General Appropriations (a) Operation Excluded from 3.5% Caps State and Federal programs Off-set by Revenues: Morris County Supplemental Alliance Funding Grant – Other Expenses $2,000.00 BE IT FURTHER RESOLVED that the Borough Clerk forward two copies of this resolution to the Director of Local Government Services. R 227-2018 RESOLUTION OF THE BOROUGH OF MADISON AMENDING RESOLUTION 216-2018 AUTHORIZING THE 34th ANNUAL GIRALDA FARMS RUN ON SUNDAY, NOVEMBER 11, 2018 WHEREAS, Resolution 216-2018 authorizes the 34th Annual Giralda Farms Run on Sunday, November 11, 2018 to the Rose City Runners; and WHEREAS, the Barwick Group of 330 Ratzer Road, Wayne NJ is the organization conducting the Giralda Farms Run, not Rose City Runners Club, as indicated in Resolution 216-2018. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, the Barwick Group, 330 Ratzer Road, Wayne, NJ is hereby granted permission to use portions of Loantaka Way, Woodland Road, Treadwell Avenue, Dodge Drive and Madison Avenue in connection with the annual Giralda Farms Run to be conducted on Sunday, November 11, 2018, between the hours of 6:00 a.m. and 3:00 p.m. subject to the condition that the Rose City Runners Club provide the Borough Clerk with the required Certificate of Insurance before the date of the race and reimburse the Madison Police Department for all expenses incurred in connection with the monitoring of said race. PAGE 9 OF 15 Regular Meeting Minutes – August 13, 2018 R 228-2018 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY WOMANS NATIONAL FARM & GARDEN ASSOCIATION INC. BEACON HILL BRANCH OF NJ BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: WOMANS NATIONAL FARM & GARDEN ASSOCIATION INC. BEACON HILL BRANCH OF NJ I.D. No. 75-8-39302 R.A. No. 1450 – On Premise merchandise Bottle Hill Day – October 6, 2018 R 229-2018 RESOLUTION OF THE BOROUGH OF MADISON GRANTING TURN THE TOWNS TEAL® PERMISSION TO TIE RIBBONS AROUND TREES ON THE STREETS OF MADISON FROM SEPTEMBER 1, 2018 THROUGH SEPTEMBER 30, 2018 IN SUPPORT OF THEIR TURN THE TOWNS TEAL CAMPAIGN TO FIGHT OVARIAN CANCER WHEREAS, Turn the Towns Teal® has requested permission for ribbons to be tied on Borough street trees on the main streets of the Borough from September 1, 2018 to September 30, 2018 in support of their “Turn the Towns Teal Campaign” to fight ovarian cancer; and WHEREAS, the Borough Council has determined to grant this request with the understanding that the ribbons be removed by October 3, 2018. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the request for ribbons to be tied on Borough street trees from September 1, 2018 to September 30, 2018 in support of the “Turn the Towns Teal Campaign” to fight ovarian cancer is hereby approved. BE IT FURTHER RESOLVED that Turn the Towns Teal will arrange for removal of the ribbons no later than October 3, 2018. R 230-2018 RESOLUTION OF THE BOROUGH OF MADISON RENEWING LIQUOR LICENSE IN THE BOROUGH OF MADISON FOR THE 2018-2019 LICENSE TERM BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for renewal of Liquor License for the 2018 - 2019 license term be, and hereby is, approved: DISTRIBUTION LICENSE – FEE $1,798.00; July 1, 2018 through June 30, 2019 License #1417-44-009-008 Shah Traders, Inc. Inactive License Mahendra R. Shah PAGE 10 OF 15 Regular Meeting Minutes – August 13, 2018 R 231-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A SPECIAL EVENT PERMIT TO ALLOW THE USE OF PUBLIC PARKING SPACES BY THE TOREY J SABATINI PTO FOR A FUNDRAISING EVENT ON SEPTEMBER 14, 2018 WHEREAS, the Torey J. Sabatini PTO has requested permission to use public parking spaces on Friday, September 14, 2018, between the hours of 7:00 p.m. and 11:00 p.m. for a fundraising event; and WHEREAS, the Borough Administrator has recommended that such permission be granted; and WHEREAS, the Torey J. Sabatini PTO has submitted a Special Event Permit Application to the Borough as well as a Certificate of Liability Insurance naming the Borough of Madison as an additional insured; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Torey J. Sabatini PTO is hereby given permission to use public parking spaces in lot number two, on September 14, 2018, between the hours of 7:00 p.m. and 11:00 p.m. and subject to such safety requirements as may be directed by the Madison Police Department and/or Fire Department. R 232-2018 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT FOR PURCHASE OF MICROSOFT OFFICE STANDARD 2016 TO SHI INTERNATIONAL CORP. UNDER STATE CONTRACT M-0003-89851 IN THE AMOUNT OF $37,420.72 WHEREAS, the Borough of Madison desires to award a contract for the purchase of Microsoft Office 2016 and related accessories to SHI International Corp. of Somerset, NJ, under state contract number M 0003-89851 in the aggregate amount up to $37,420.72; and WHEREAS, the purchase of goods and services by local contracting units through a state contract is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-12, et seq.; and WHEREAS, the Qualified Purchasing Agent has determined that the aggregate cost of those services will exceed $17,500.00; and WHEREAS, SHI International Corp. has been awarded state contract M 0003-89851 for Software; and WHEREAS, the IT Director has recommended that the Borough Council utilize this contract for the purchase of Microsoft Office 2016 and related accessories in the aggregate amount not to exceed $37,420.72; and PAGE 11 OF 15 Regular Meeting Minutes – August 13, 2018 WHEREAS, funds are available in Account 8-09-55-501-413, or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for the purchase of Microsoft Office 2016 and related accessories is hereby awarded to SHI International Corp. of Somerset, NJ under state contract number M 0003-89851, at a total aggregate price not to exceed $37,420.72. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to SHI International Corp. under state contract number M 0003-89851 for the purchase of Microsoft Office 2016 and related accessories at a total price not to exceed $37,420.72, in a form acceptable to the Borough Attorney. R 233-2018 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY PTSO MADISON HIGH SCHOOL BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles Licenses, to be held as listed below, be and the same are hereby approved: PTSO MADISON HIGH SCHOOL I.D. No. 274-5-33795 R.A. No. 1451 – On-premise 50/50’s September 15, 2018 September 18, 2018 September 22, 2018 October 5, 2018 October 13, 2018 R.A. No. 1452 – Off premise merchandise September 12, 2018 R 234-2018 RESOLUTION OF THE BOROUGH OF MADISON PROCLAIMING SATURDAY, OCTOBER 6, 2018 AS BOTTLE HILL DAY AND AUTHORIZING BEER GARDEN WHEREAS, the Mayor and Council of the Borough of Madison have supported the celebration of Bottle Hill Day for the last thirty-nine years; and PAGE 12 OF 15 Regular Meeting Minutes – August 13, 2018 WHEREAS, Bottle Hill was the name given the community formed in Madison prior to the American Revolution; and WHEREAS, celebrations commemorating Bottle Hill have been an integral part of the history of Madison; and WHEREAS, Bottle Hill Day provides an excellent opportunity for all members of Madison families to participate in a Borough recreational activity. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that October 6, 2018 is hereby proclaimed as BOTTLE HILL DAY. BE IT FURTHER RESOLVED, that the following activities are hereby authorized between the hours of 10 a.m. and 6 p.m.: (1) Merchants contiguous to the sidewalks along the north and south sides of Main Street between Community Place and Greenwood Avenue, both sides of Green Village Road from Kings Road to Main Street, Central Avenue and Waverly Place shall be permitted to sell their merchandise on the sidewalks assuming they provide clear access for pedestrians. (2) Vendors, entertainment and activities shall be allowed to set up at various locations that are approved by the Police Department and the Assistant Borough Administrator/CFO, on the western portion of Lincoln Place, both sides of Waverly Place, both sides of Central Avenue (from Main Street to Brittin Street), and Green Village Road between the James Building and the Museum of Early Trades and Crafts, which streets shall be closed to motor vehicle traffic during the event. (3) The Downtown Development Commission together with the Madison Main Street Foundation shall be permitted to operate a beer garden on Kings Road, subject to such restrictions or conditions as may be required by the Madison Chief of Police. The location of the beer garden on Kings Road shall be determined by the Assistant Borough Administrator/CFO. R 235-2018 RESOLUTION OF THE BOROUGH OF MADISON APPROVING TEMPORARY SIGNS FOR THE MADISON COMMUNITY POOL WHEREAS, the Trustees of the Madison Community Pool have requested permission to put up temporary signs advertising a 50th anniversary family fun party at the pool on Sunday, September 2, 2018 and Monday, September 3, 2018; and WHEREAS, the signs would be located on public property to promote the party, commencing on August 14, 2018 and be removed by September 4, 2018; and PAGE 13 OF 15 Regular Meeting Minutes – August 13, 2018 WHEREAS, the Borough Administrator has recommended that a temporary sign permit be issued. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request of the Trustees of the Madison Community Pool to put up temporary signs as described herein from August 14, 2018 to September 4, 2018, is approved. R 236-2018 RESOLUTION OF THE MADISON BOROUGH COUNCIL AMENDING PROFESSIONAL SERVICES CONTRACT WITH CLARK CATON HINTZ WHEREAS, the Borough of Madison previously awarded a contract to Clark Caton Hintz for professional engineering services regarding the Hartley Dodge Memorial; and WHEREAS, the additional services relating to work necessary to design a hydraulic snow melt system that will also serve as a summer boiler; and WHEREAS, the Borough Engineer has recommended that the Borough amend the contract with Clark Caton Hintz for these services at an additional amount of $18,250.00; and WHEREAS, funds are available in Ordinance 56-2016 and Ordinance 14- 2018, or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been certified by the Chief Financial Officer in the 2018 budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that an amendment to the contract between the Borough and Clark Caton Hintz as described herein is approved, in a form acceptable to the Borough Attorney. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Rowe, seconded by Mrs. Vitale and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $479,434.02 General Capital Fund 315,214.87 Electric Operating Fund 242,714.50 Electric Capital Fund 3,582.08 Water Operating Fund 35,694.63 Water Capital Fund 135,317.21 Trusts 36,613.50 PAGE 14 OF 15 Regular Meeting Minutes – August 13, 2018 Total $1,248,570.81 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Absent: Mr. Wolkowitz NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 10:06 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved September 12, 2018 (EO) PAGE 15 OF 15