Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON September 24, 2018 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 24th day of September, 2018. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 11, 2018. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Maureen Byrne John F. Hoover Also Present: James E. Burnet, Assistant Borough Administrator/CFO Matthew J. Giacobbe, Esq., Borough Attorney Elizabeth Osborne, Borough Clerk Absent: Raymond M. Codey, Borough Administrator, excused AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Rowe moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) September 12, 2018 Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (2) KRE MADISON NJ URBAN RENEWAL LLC JOINT MEETING UPDATE Regular Meeting Minutes – September 24, 2018 Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (3) EMPLOYEE HANDBOOK AND POLICIES AND PROCEDURE MANUAL SCHOOL CROSSING GUARDS ACTING PLUMBING SUBCODE OFFICIAL Date of public disclosure 90 days after conclusion, if disclosure required. Seconded: Mrs. Vitale Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. Mayor Conley asked for a moment of silence for recently deceased resident Ruth Russell. APPROVAL OF MINUTES Mr. Rowe moved approval of the Executive Minutes of September 12, 2018. Ms. Baillie seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Ms. Baillie moved approval of the Regular Meeting Minutes of September 12, 2018. Mr. Rowe seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley noted members of the College of Saint Elizabeth, Fairleigh Dickinson University and Drew University participated in a March for Peace on Thursday, September 20th, ending at the Hartley Dodge Memorial. Madison Mayor Conley thanked the more than 150 students, employees and members of the public who took part in the march, as well as the Madison Police Department who ensured the safety of all participants. REPORTS OF COMMITTEES Health Mr. Rowe, Chair of the Committee, made the following comments: Influenza Vaccine Clinic dates include Tuesday October 9th and17th. The Health Department is receiving and reviewing applications for upcoming Bottle Hill Day, vendors. MAASA sponsored the program ‘Hidden in Plain Sight’, a program held last week, designed to give parents clues from a teen’s bedroom to help determine whether or not their child might be experimenting or using drugs or alcohol. Public Works and Engineering Mrs. Vitale, Chair of the Committee, made the following comments: The Engineering Department anticipates paving of Greenwood Avenue, Elmer Street and Kings Road to begin October 1st. Many thanks to the residents for their PAGE 2 OF 15 Regular Meeting Minutes – September 24, 2018 patience and cooperation. The Pavers have been replaced behind the Hartley Dodge Memorial Building and sidewalk improvements completed on many streets. Morris County awarded a contract for the reconstruction of Central Avenue at their recent Freeholders’ meeting and a pre-construction meeting is scheduled for October 10th. PSE&G will complete work on Cook Avenue and Community Place. Plain Street curbs have been complete with paving scheduled for next week. The Public Works Department continues work on equipment for fall clean up, repairs to Borough vehicles and the Parks and Roads Departments continues maintenance to ball field and assistance with road work. Finance and Borough Clerk Ms. Baillie, Chair of the Committee, made the following comments: The Tax Collector will hold the annual tax sale on September 27th. Only one property is listed for property taxes. An amended Personnel Policies and Procedures Manual is listed on the Consent Agenda for consideration this evening with statutory changes including new regulations regarding paid sick leave for all employees. Public Safety Mr. Wolkowitz, Chair of the Committee, made the following comments: Chief DeRosa and members of the Hook and Ladder Company #1, Hose Company #1 and the Madison Fireman’s Exempt Association attended the annual NJ Fireman’s Relief Association Convention that was held in Wildwood NJ on September 14th and 15th. Members of the Fire Department attended Morris County’s annual 9/11 ceremony that was held on September 9th at the Morris County September 11th Memorial located on West Hanover Ave in Parsippany. The Fire Department is in need of more volunteer firefighters and is actively seeking new members. The Volunteer Firefighter ranks in Madison are at their lowest number in their 137 year history. Any male or female, in good physical and mental shape, between the ages of 18 and 45 wishing to join the Madison Fire Department as a Volunteer Firefighter can go to www.MadisonFD.com for more information on what is required and how to join. Community Affairs Ms. Byrne, Chair of the Committee, made the following comments: The Madison Senior Center has begun a wellness incentive program, Thursdays through December 13th. This speaker series includes topics such as healing the body, mental health, and retirement. The Madison High School Marching Dodger Band Tournament will be held this Saturday. Bottle Hill Day is scheduled for October 6th and includes the annual car show, multiple food trucks and a Beer Garden. The Downtown Development Commission and the Madison Chamber of Commerce will hold the annual Halloween parade and Spooky Friday events on October 26th , with a truck or treat program following. The Farmers’ Market continues on Thursdays, through October 25th, and beginning Thursday, November 1st will move to the Madison Community Arts Center, on Kings Road. Dogetober Fest will be held at the High School October 20th and a Food Truck Festival will be held at the Madison Community Pool on October 28th. Utilities Mr. Hoover, Chair of the Committee, made the following comments: Mr. Hoover noted his tour of a JCP&L facility. The Electric Department continues mark outs for new construction and installation of an electric bank on Rosedale Avenue near the Elks Club. The Water Department begins hydrant flushing October 1st. PAGE 3 OF 15 Regular Meeting Minutes – September 24, 2018 COMMUNICATIONS AND PETITIONS - None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 09/24/2018-1 OPEN SPACE QUARTERLY UPDATE Ms. Baillie introduced the Open Space Trust Fund presentation, noting two parts, the Open Space Plan and a financial update. Barbara Heskins Davis, PP, AICP, Vice President, Programs for the Land Conservancy of New Jersey, provided an update to the Open Space and Recreation Element to the Master Plan, including the history of the Open Space Fund and land acquisitions, noting that the Borough is qualified for matching funds through the State Green Acres program. Ms. Haskin Davis also noted that she anticipates, after Council approval, submitting a final plan to the State in 2019. Mayor Conley opened up the floor to any member of the public with questions. No member of the public stepped forward. Mr. Burnet provided a quarterly update of the Open Space Trust Fund account including a balance as of August 31, 2018 of $575,053.53. Mr. Burnet stated his financial analysis of user fees, assuming a fee increase to $50 per player, using the first $1.1 million for resurfacing the fields and then future fees for a possible additional turf field. Ms. Baillie noted possible projects before the Open Space Committee and also noted that the Committee toured the ball fields. Following discussion, Ms Bailie made a motion to ask the Chief Financial Officer to set up a reserve for user fees from 2016 onward for re-skinning of the MRC turf fields 1 and 2. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Ms. Byrne, Mr. Hoover Nays: Mr. Rowe Ms. Bailie made a second motion asking that the Borough begin discussions with the Madison Board of Education for an additional turf field on Board property adjacent to the MRC turf field 1 & 2. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None 09/24/2018-2 ELECTRIC UTILITY RELIABILITY Mr. Hoover provided a report of the reliability of the Electric Utility, reporting that the Borough’s Electric Utility experienced 16 outages in 2017. Based on a national survey, Madison scored in the top 10% most reliable utilities in the country. Mr. Burnet provided explanation of the computation for the SAIDI score used to compare utilities, noting Madison’s SAIDI score is 30.6 minutes. PAGE 4 OF 15 Regular Meeting Minutes – September 24, 2018 ADVERTISED HEARINGS Ord. 46-2018 has a hearing date set for Wednesday, October 10, 2018 INTRODUCTION OF ORDINANCES The Clerk made the following statement: The ordinance scheduled for introduction and first reading tonight will have a hearing during the meeting of October 10, 2018 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinance will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 47-2018 ORDINANCE OF THE BOROUGH OF MADISON AMENDING SECTION 136-32 OF THE BOROUGH CODE ENTITLED “SPECIAL EVENT PERMITS” WHEREAS, the Borough Administrator has recommended amending Section 136-32 of the Borough Code entitled “Special Event Permits”; and WHEREAS, the Borough Council is in agreement with said recommendation. NOW, THEREFORE, BE IT ORDAINED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey as follows: Section 1: Section 136-32 of the Borough Code entitled “Special Events Permits” is hereby amended to include the following: D. For the Madison Community Arts Center, a permit shall be issued by the Director of Business Development in consultation with the appropriate department head and Business Administrator for use of the Madison Community Arts Center. See application for rate schedule $250.00 fee for use of the exterior space. Intent must be noted at time of application. $150.00 fee for service/consumption of alcoholic beverages and proof of insurance specifically covering the consumption of alcoholic beverages is required. Section 2: This Ordinance shall take effect as provided by law. Mr. Byrne moved that Ordinance 47-2018, which the Borough Clerk read by title, be adopted. Mr. Wolkowitz seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None PAGE 5 OF 15 Regular Meeting Minutes – September 24, 2018 INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Kathy Dailey; West End Avenue, inquired about impervious coverage of the turf fields and what user fees were used for in the past. CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Rowe moved adoption of the Resolutions listed on the Consent Agenda. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None R 256-2018 RESOLUTION OF THE BOROUGH OF MADISON AMENDING BOROUGH OF MADISON PERSONNEL POLICIES AND PROCEDURES MANUAL WHEREAS, the Personnel Director has recommended that the Borough amend the Personnel Policies and Procedures Manual to include statutory changes including new regulations regarding paid sick leave for all employees; and WHEREAS, the Borough Council has determined that the Borough should amend the Personnel Policies and Procedures Manual. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the said Personnel Policies and Procedures Manual is hereby amended to include new regulations. BE IT FURTHER RESOLVED that a copy of the amended Employee Handbook/ Policies and Procedures Manual be distributed to all employees. R 257-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MARIO VASQUEZ AND MICHAEL QUINN TO THE POSITION OF SUBSTITUTE CROSSING GUARD WHEREAS, the QPA/Personnel Director has recommended appointing Mario Vasquez and Michael Quinn to the position of Substitute Crossing Guard; and PAGE 6 OF 15 Regular Meeting Minutes – September 24, 2018 WHEREAS, the Chief Financial Officer has attested that funds are available for this purpose in the 2018 Police Department Budget # 240, Operating Account for Part-time Help # 130. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey that upon satisfactory completion of a background check Mario Vasquez and Michael Quinn are each appointed to the position of Crossing Guard for the Borough of Madison for the school year commencing upon the effective date of this resolution and ending June 15, 2019, unless the school year is extended due to winter weather closings BE IT FURTHER RESOLVED, that Mario Vasquez and Michael Quinn each be compensated in accordance with the Borough Resolution establishing the salaries for part-time, school crossing guards. R 258-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING AMENDMENT TO THE LEASE AGREEMENT WITH KRE MADISON NJ URBAN RENEWAL, LLC WHEREAS, on May 28, 2014, the Borough of Madison (the “BOROUGH”) entered into a Lease with KRE Madison NJ Urban Renewal, LLC (“KRE”) to allow the use of the Indoor Area and Public Realm, on the premises located at Kings Road, in the Borough of Madison; and WHEREAS, the BOROUGH and the KRE have agreed to further modify Section 2 of the Lease with regard to hours of use of the Indoor Area and Public Realm Area. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the Mayor and Borough Clerk are authorized to execute the Amendment to the Lease Agreement as described herein with KRE Madison NJ Urban Renewal, LLC, in a form approved by the Borough Attorney. R 259-2018 RESOLUTION OF THE BOROUGH OF MADISON CONFIRMING PAYMENT #1 AND CHANGE ORDERS #1 TO JTG CONSTRUCTION, INC. FOR THE PLAIN STREET RECONSTRUCTION PROJECT WHEREAS, the Assistant Borough Engineer has advised the Council that changes in water main replacement work on Loveland Street were encountered during the Plain Street Reconstruction project; and PAGE 7 OF 15 Regular Meeting Minutes – September 24, 2018 WHEREAS, the Assistant Borough Engineer has recommended that based on said change order, the base contract with JTG Construction, Inc. shall be increased by (2.3%) which results in no additional appropriation being needed; and WHEREAS, the Council wishes to authorize disbursement for Payment #1 and Change Order #1 in the cumulative amount of $112,381.34; and WHEREAS, the Chief Financial Officer has confirmed that adequate funds for this purpose are contained in Ordinance 1-2018. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that payment in the amount of $112,381.34 to JTG Construction, Inc. for the Plain Street Reconstruction project is approved. R 260-2018 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ALEXANDER FISCH TO THE PART TIME POSITION OF ACTING PLUMBING SUBCODE OFFICIAL/INSPECTOR AND MECHANICAL INSPECTOR WHEREAS, the QPA/Personnel Director has recommended that Alexander Fisch be appointed to the part time position of Acting Plumbing Subcode Official for the Borough of Madison to work twenty (20) hours per week without health benefits; and WHEREAS, the Borough Council agrees with this recommendation. NOW THEREFORE BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, and State of New Jersey, that Alexander Fisch is hereby appointed to the position of Acting Plumbing Subcode Official/Inspector effective immediately to be compensated at an hourly rate of $34.00 per hour. R 261-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING NJDOT GRANT APPLICATION FOR THE MUNICIPAL BIKEWAY SYSTEM WHEREAS, the Borough Engineer has recommended that the Borough submit a 2018 New Jersey Department of Transportation Bikeway Grant Application for funding to rehab, enhance and expand the municipal bikeway system; and WHEREAS, the bikeway project will include signage, striping and bike racks throughout the Borough. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the Council formally approves the grant application for the above stated project. BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to submit an electronic grant application identified as BIKE2019-00054 PAGE 8 OF 15 Regular Meeting Minutes – September 24, 2018 MADISON BIKE ROUTES and to sign the grant agreement on behalf of the Borough of Madison and that their signatures constitute acceptance of the terms and conditions of the grant agreement and approves execution of said agreement. R 262-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING NJDOT GRANT APPLICATION FOR THE SAFE STREETS TO TRANSIT PROGRAM WHEREAS, the Borough Engineer has recommended that the Borough submit a 2018 New Jersey Department of Transportation Safe Streets to Transit Grant Application for funding to rehab, enhance and expand the municipal Safe Streets to Transit program; and WHEREAS, the Safe Streets to Transit project will include signage, striping and warning devices throughout the Borough. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the Council formally approves the grant application for the above stated project. BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to submit an electronic grant application identified as SST2019-00038 MADISON SAFE ROUTES TO TRANSIT and to sign the grant agreement on behalf of the Borough of Madison and that their signatures constitute acceptance of the terms and conditions of the grant agreement and approves execution of said agreement. R 263-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING NJDOT GRANT APPLICATION FOR THE GLENWILD ROAD RECONSTRUCTION PROJECT WHEREAS, the Borough Engineer has recommended that the Borough submit a 2018 New Jersey Department of Transportation Grant Application for funding to enhance and expand the municipal Roadway Reconstruction program; and WHEREAS, the Glenwild Road Reconstruction project will include reconstruction, resurfacing, and drainage improvements. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the Council formally approves the grant application for the above stated project. BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to submit an electronic grant application identified as MA2019-00414 PAGE 9 OF 15 Regular Meeting Minutes – September 24, 2018 GLENWILD ROAD RECONSTRUCTION and to sign the grant agreement on behalf of the Borough of Madison and that their signatures constitute acceptance of the terms and conditions of the grant agreement and approves execution of said agreement. R 264-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF WATER METERS/DATA RECORDERS AND RADIO FREQUENCY METER INTERFACE UNDER MORRIS COUNTY COOPERATIVE PRICING COUNCIL WHEREAS, the Borough of Madison desires to award a contract for the purchase of Water Meters/Data Recorders and Radio Frequency meter interface under the Morris County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Rio Supply, Inc., 100 Allied Parkway, Sicklerville, New Jersey, 08094 has been awarded Morris County Co-Operative Pricing Council contract number #47; and WHEREAS, the Public Works Superintendent has recommended that the Borough Council utilize these contracts for the purchase of Water Meters/Data Recorders and Radio Frequency meter interface under contract #47, in the amount of $19,760.00; and WHEREAS, funds are available in the Water Department operating account, or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been certified by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for the purchase of Water Meters/Data Recorders and Radio Frequency meter interface, for $19,760.00 is hereby approved. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Rio Supply, Inc., 100 Allied Parkway, Sicklerville, New Jersey, 08094, for the purchase of Water Meters/Data Recorders and Radio Frequency meter interface at a total price not to exceed $19,760.00, in a form acceptable to the Borough Attorney. R 265-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF POLICE VEHICLE ACCESSORY EQUIPMENT FROM THE POLICE OUTSIDE DUTY ACCOUNT PAGE 10 OF 15 Regular Meeting Minutes – September 24, 2018 WHEREAS, the Borough of Madison desires to purchase vehicle accessory equipment for vehicles #1701 and #1704 for the Police Department from authorized vendors; and WHEREAS, the Chief of Police has recommended that the Borough Council utilize the Police Outside Duty account for the purchase of police vehicle accessory equipment in an amount not to exceed $50,000.00; and WHEREAS, the Chief Finance Officer has attested that funds are available in an amount not to exceed $50,000.00 for this purpose in the Police Outside Duty account. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The purchase of police vehicle accessory equipment from various vendors, at a total price not to exceed $50,000.00, is hereby approved. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase orders for the purchase of a police vehicle accessory equipment at a total price not to exceed $50,000.00, in a form acceptable to the Borough Attorney. R 266-2018 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT FOR PURCHASE OF POLICE VEHICLE EQUIPMENT AND ACCESSORIES UNDER STATE CONTRACT A-81331 IN THE AMOUNT NOT TO EXCEED $25,000.00 WHEREAS, the Borough of Madison desires to award a contract for the purchase of Police Vehicle Equipment and Accessories to Triangle Communications, LLC, of Scotch Plains, N.J., under state contract number A 81331 in the aggregate amount up to $25,000.00; and WHEREAS, the purchase of goods and services by local contracting units through a state contract is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-12, et seq.; and WHEREAS, the Qualified Purchasing Agent has determined that the aggregate cost of those services will exceed $17,500.00; and WHEREAS, Triangle Communications has been awarded state contract A 81331 for Police Vehicle Equipment; and WHEREAS, the Police Chief has recommended that the Borough Council utilize this contract for the purchase of Police Vehicle Equipment and Accessories in the aggregate amount not to exceed $25,000.00; and PAGE 11 OF 15 Regular Meeting Minutes – September 24, 2018 WHEREAS, funds are available in the Police Outside Duty account, or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been certified by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for the purchase of Police Vehicle Equipment and Accessories is hereby awarded to Triangle Communications, LLC, of Scotch Plains, N.J. under state contract number A 81331 at a total aggregate price not to exceed $25,000.00. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Triangle Communications, LLC, of Scotch Plains, N.J. under state contract number A 813331 for the purchase of Police Vehicle Equipment and Accessories at a total price not to exceed $25,000.00, in a form acceptable to the Borough Attorney. R 267-2018 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT FOR PURCHASE OF POLICE VEHICLE CAMERAS AND ACCESSORIES UNDER STATE CONTRACT T0106/81300 IN THE AMOUNT NOT TO EXCEED $12,500.00 WHEREAS, the Borough of Madison desires to award a contract for the purchase of Police Vehicle Cameras and Accessories to Advanced Electronic Design, of North Attleborough MA, under state contract number T 0106/81300 in the aggregate amount up to $12,500.00; and WHEREAS, the purchase of goods and services by local contracting units through a state contract is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-12, et seq.; and WHEREAS, the Qualified Purchasing Agent has determined that the aggregate cost of those services will exceed $17,500.00; and WHEREAS, Advanced Electronic Design has been awarded state contract T 0106/81300 for Police Vehicle Equipment; and WHEREAS, the Police Chief has recommended that the Borough Council utilize this contract for the purchase of Police Vehicle Cameras and Accessories in the aggregate amount not to exceed $12,500.00; and WHEREAS, funds are available in the Police Outside Duty account, or in any other account that may be deemed appropriate by the Chief Financial Officer or his PAGE 12 OF 15 Regular Meeting Minutes – September 24, 2018 designee, and the availability of funds has been certified by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for the purchase of Police Vehicle Cameras and Accessories is hereby awarded to Advanced Electronic Design, of North Attleborough Massachusetts under state contract number T 0106/81300 at a total aggregate price not to exceed $12,500.00. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Advanced Electronic Design, of North Attleborough Massachusetts under state contract number T 0106/81300 for the purchase of Police Vehicle Equipment and Accessories at a total price not to exceed $12,500.00, in a form acceptable to the Borough Attorney. R 268-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE PURCHASE OF SERVICES FROM JEN ELECTRIC, INC. OF SPRINGFIELD, NEW JERSEY UNDER THE MORRIS COUNTY COOPERATIVE PRICING COUNCIL FOR TRAFFIC SIGNAL IMPROVEMENTS WHEREAS, the Borough of Madison desires to purchase services for traffic signal improvements from an authorized vendor under the Morris County Cooperative Pricing Council; and WHEREAS, the purchase of goods and services through pre-bid State and County agencies by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-12, et seq; and WHEREAS, JEN Electric, Inc., of Springfield, New Jersey has been awarded Morris County Cooperative Bid Contracts; and WHEREAS, the Police Cheif has recommended that the Borough Council utilize these contracts for traffic signal improvements in the total amount not to exceed $2,000.00; and WHEREAS, funds are available in Police Electrical Equipment or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been certified by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the purchase of services for traffic signal improvement from JEN Electric, Inc., at a total price not to PAGE 13 OF 15 Regular Meeting Minutes – September 24, 2018 exceed $21,609.00 are hereby approved under the Morris County Cooperative Pricing Council and the Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract with JEN Electric, Inc. for the traffic signal improvements, at a total price not to exceed $2,000.00, in a form acceptable to the Borough Attorney. R 269-2018 RESOLUTION OF THE BOROUGH OF MADISON AMENDING THE LEASE FOR WIRELESS COMMUNICATION ANTENNAE MONOPOLE AND GROUND FACILITY ON BOROUGH PROPERTY LOCATED ON KINGS ROAD KNOWN AS BLOCK 2601, LOT 26 ADJACENT TO THE ELECTRIC UTILITY SUBSTATION WHEREAS, the Borough of Madison publicly advertised for bids in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq. to lease space on Borough property on Kings Road, Block 2601, Lot 26, for a Wireless Communication facility consisting of a monopole for wireless antennae and a ground facility by Co-locators; and WHEREAS, AT& T Mobility has an existing lease for a portion of said property with the Borough of Madison; and WHEREAS, the Borough Administrator has recommended that the Borough Council amend the lease with AT&T Mobility to allow the installation of a natural gas generator at an additional rent of $3,000.00 annually. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The lease with AT&T Mobility shall be amended to allow the installation of a natural gas generator at an additional annual rent of $3,000.00. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute the Lease amendment described above in a form acceptable to the Borough Attorney. R 270-2018 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY FRIENDS OF THE ADULT SCHOOL OF MADISON, CHATHAM, AND FLORHAM PARK BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: Friends of the Adult School of Madison, Chatham, and Florham Park I.D. No. 274-5-41565 R.A. No. 1456 – on premise merchandise October 6, 2018 (Bottle Hill Day) PAGE 14 OF 15 Regular Meeting Minutes – September 24, 2018 UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Rowe, seconded by Mrs. Vitale and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $4,005,980.35 General Capital Fund 5,344.80 Electric Operating Fund 762,966.16 Electric Capital Fund 0.00 Water Operating Fund 29,588.00 Water Capital Fund 0.00 Trusts 9,057.87 Total $4,812,937.18 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:30 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved October 10, 2018 (EO) PAGE 15 OF 15