Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON October 22, 2018 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 22nd day of October, 2018. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 11, 2018. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Benjamin Wolkowitz Patrick W. Rowe Maureen Byrne John F. Hoover Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Rowe moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) October 10, 2018 Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (1) AFFORDABLE HOUSING Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – October 22, 2018 CONTRACT MATTERS (4) V-COMM ANIMAL CONTROL SERVICES ELECTRIC UTILITY METERS AND WATER UTILITY METERS - REVISED GREENWOOD AVENUE WATER MAIN REPLACEMENT Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (1) SKI PROGRAM COORDINATOR Date of public disclosure 90 days after conclusion, if disclosure required. POTENTIAL LITIGATION MATTERS (1) FILM PERMIT Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Mrs. Vitale Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8:10 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Mr. Rowe moved approval of the Executive Minutes of October 10, 2018. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None Mr. Rowe moved approval of the Regular Meeting Minutes of October 10, 2018. Mrs. Vitale seconded the motion, which passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None GREETINGS TO PUBLIC Mayor Conley presented the following proclamation to Dr. George N. Van Orden: Proclamation of the B o r o u g h o f M a d i s on Honoring GEORGE N. VAN ORDEN, Ph.d. WHEREAS, born and raised in New Jersey, Dr. George Van Orden earned a Bachelor degree from Cook College, Rutgers University and received a Master of Science and a Doctorate degree from Rutgers Graduate School in Environmental Science; and PAGE 2 OF 13 Regular Meeting Minutes – October 22, 2018 WHEREAS, he served as the Health Administrator, Health Officer and Environmental Specialist for the Township of Hanover Health Department covering the towns of Hanover, Harding and Morris Township for over thirty years before retiring in 2015; and WHEREAS, Dr. Van Orden worked with the New Jersey Department of Environmental Protection on the Whippany River Watershed Project, serving on committees responsible for developing the State’s first watershed model and first watershed management plan; and WHEREAS, Dr. Van Orden documented the transition of the Whippany River from a severely degraded river in the 1980s to a healthy ecosystem today and co-authored “A Cleaner Whippany River” which is a manual for municipalities on Best Management Practices for reducing non-point source pollution; and WHEREAS, a founding member and Vice Chair of the North Jersey Health Collaborative, Dr. Van Orden was appointed to the New Jersey Mosquito Commission by Governor Corzine and to the New Jersey Drinking Water Quality Institute by Governor Christie; and WHEREAS, an adjunct professor since 1983, Dr. Van Orden teaches environmental and public health courses at Rutgers University, Drew University and the College of Saint Elizabeth; and WHEREAS, a resident of Madison, where Dr. Van Orden and his wife, Kathleen, raised their two children, Dr. Van Orden served on Madison’s Environmental Commission, Water Utility Study Committee and as Madison’s representative to the Ten Towns Great Swamp Watershed Committee and Whippany River Watershed Action Committee; and WHEREAS, the recipient of many awards in recognition of his distinguished career, leadership and contributions to environmental science and public health, Dr. Van Orden was honored at a reception on October 17, 2018 by the Whippany River Watershed Action Committee for his years of service, commitment and dedication; NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, extend thanks and appreciation to Dr. George Van Orden for his commitment, dedication and outstanding contributions to environmental science and public health. _____________________________ Robert H. Conley, Mayor October 22, 2018 REPORTS OF COMMITTEES Health Mr. Rowe, Chair of the Committee, made the following comments: Madison Health Department has a second scheduled Flu Clinic to be held this Wednesday the 24th at the Civic Center, 28 Walnut Street. Please call the Health Department with any questions or concerns. The Health Department’s annual free rabies clinic is scheduled for Saturday, December 8th from 10 am until noon, at the Public Works Garage on John Street. The Health Department will also participate in a program from the Morris County Coalition designed to educate all alcohol retailers on how to correctly check IDs. PAGE 3 OF 13 Regular Meeting Minutes – October 22, 2018 Public Works and Engineering Mrs. Vitale, Chair of the Committee, made the following comments: Mrs. Vitale shared comments from Public Works Director Ken O’Brien, noting Bottle Hill Day went very well, with no hiccups. Mechanics continue to service all Borough vehicles, snow blowers and leaf collection equipment. The Sewer Department responded to all calls for service. Mrs. Vitale reminded resident to keep leaves clear from catch basins. Finance and Borough Clerk Ms. Baillie, Chair of the Committee, made the following comments: Ms. Baillie noted that, thanks to grant funding, the trails at Summerhill Park are completed and encourages all to visit. The Finance Department has completed asset schedules for the Joint Insurance Fund and the CFO is reporting budget information to the State FAST system. The Clerk’s Officer reminds residents that for the November 6th General Election, all Madison polling locations will be open for from 6:00 am until 8:00 pm. on Election Day. Registered voters, who cannot get to the polls, can vote in person at the County Clerk’s office up until 3 p.m. the day before the election, November 5thPlease call the Borough Clerk for additional information, or any questions. Public Safety Mr. Wolkowitz, Chair of the Committee, made the following comments: The Madison Fire Department reports that on Monday evening, October 10th, twelve members of the Fire Department attended a drill at the Morris County Fire Academy. Firefighters practiced advancing long hose lines of 250’ into the upper floors of a building. They were challenged with attacking fires on the upper floors of buildings similar to those that are in our down town district. On Saturday morning, October 13th, Geraldine was on display at the Morris County Library as part of the County’s s Fire Safety Awareness program. The Fire Department submitted a Federal Grant application in the amount of $450,000 to offset the cost of replacing the 1990 Engine, which is scheduled to be replaced in 2020. The Police Department has no report. Community Affairs Ms. Byrne, Chair of the Committee, made the following comments: Ms. Byrne remembered recently decease resident Sandra Fielo. Utilities Mr. Hoover, Chair of the Committee, made the following comments: Mr. Hoover noted that this Thursday is the final week of the season for the Farmers’ Market on Central Avenue. The Water Department completed the annual hydrant flushing program, and completed testing of a water main at the Atlantic Health site. The Electric Department replaced a pole on Shunpike Road and American Electrical Testing Co. has completed testing of the transformers. COMMUNICATIONS AND PETITIONS - None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. PAGE 4 OF 13 Regular Meeting Minutes – October 22, 2018 Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 10/22/2018-1 CY2018 BEST PRACTICES INVENTORY Mr. Burnet provided an overview of the 2018 Best Practices inventory required to qualify for Fiscal Year 2019 State Aid. Three negative answers address the annual audit comment regarding segregation of duties, the use of electric vehicles and whether the Borough has a ‘pay to play’ ordinance more restrictive than State requirements. Council also discussed the usefulness of Borough authorities including the Madison Chatham Joint Meeting, the Madison Housing Authority and the NJ Power Purchase Authority. ADVERTISED HEARINGS Ordinance 48-2018 has a hearing date scheduled for November 12, 2018. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Jerry O’Donnell; Central Avenue, noted the embarrassing condition of Central Avenue due to road reconstruction and asked that paving begin soon. INTRODUCTION OF ORDINANCES The Clerk made the following statement: The ordinance scheduled for introduction and first reading tonight will has a hearing during the meeting of November 12, 2018 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinance will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinance 48-2018 for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 49-2018 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $46,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND TO PURCHASE TWO TRUCK BODIES WITH PLOWS AND EQUIPMENT FOR THE PUBLIC WORKS DEPARTMENT WHEREAS, the Director of Public Works has recommended that the Borough appropriate $46,000.00 from the General Capital Improvement Fund to purchase a utility body and a dump truck body with plows and equipment for the Public Works Department; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $46,000.00 for this purpose; and PAGE 5 OF 13 Regular Meeting Minutes – October 22, 2018 WHEREAS, the Borough Council has determined that the Borough should appropriate $46,000.00 from the General Capital Improvement Fund to purchase a utility body and a dump truck body with plows and equipment for the Public Works Department; and NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $46,000.00 is hereby appropriated from the General Capital Improvement Fund to purchase a utility body and a dump truck body with plows and equipment for the Public Works Department. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mrs. Vitale moved that Ordinance 49-2018, which the Borough Clerk read by title, be adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Rowe moved adoption of the Resolutions 285-2018 through 290-2018 and R 292- 2018 and R 293-2018 listed on the Consent Agenda. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None R 285-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING ADVERTISEMENT FOR SKI PROGRAM COORDINATOR WHEREAS, the Recreation Director has recommended the creation of a part-time seasonal position as Ski Program Coordinator to oversee ski trips through the Recreation Department ; and WHEREAS, funds for this purpose are contained in the 2018 Municipal budget; and PAGE 6 OF 13 Regular Meeting Minutes – October 22, 2018 WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Personnel Director is authorized to advertise for the a Ski Program Coordinator position for the Recreation Department. R 286-2018 RESOLUTION OF THE BOROUGH OF MADISON AWARDING PROFESSIONAL SERVICES CONTRACT TO V-COMM, LLC FOR THE DISPATCH CENTER UPGRADE WHEREAS, the Fire Chief has recommended contracting with a licensed engineering consultant for the preparation of structural engineering plans and specifications for the Dispatch Center Upgrade (hereinafter the “Contract”); and WHEREAS, said services would constitute professional services for which a contract may be awarded without the need of competitive bidding pursuant to N.J.S.A. 40A:11-5; and WHEREAS, the Borough Administrator has recommended that the Borough Council award the Contract to V-COMM, LLC in an amount not to exceed $28,750.00, for Engineering and Consultative Services; and WHEREAS, V-COMM, LLC, has submitted to the Borough Purchasing Agent the required documents to satisfy the requirements of N.J.S.A. 19:44A-20.5, since this matter may be awarded without competitive bidding; and WHEREAS, funds are available in Ordinance 31-2018 or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been certified by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The Mayor and Borough Clerk are hereby authorized to execute, on behalf of the Borough, a professional service contract with V-COMM, LLC in an amount not to exceed $28,750.00, such contract to be in a form approved by the Borough Attorney. 2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough of Madison within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. R 287-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING ANNUAL MADISON CHRISTMAS COMMITTEE PARADE PAGE 7 OF 13 Regular Meeting Minutes – October 22, 2018 WHEREAS, the Madison Christmas Committee has requested permission to hold their annual parade on Friday, November 23, 2018, beginning at 5:30 p.m. on a route from Prospect Street to Main Street to Green Village Road or as otherwise approved by the Police Department; and WHEREAS, the Director of Business Development recommends approval of this request. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris, and State of New Jersey, that the request of the Madison Christmas Committee to hold their annual parade in Madison on Friday, November 23, 2018, as described herein is hereby approved, subject to any safety requirements that are imposed by the Madison Police Department. R 288-2018 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXTENDED PARKING HOURS FOR THE HOLIDAY SEASON WHEREAS, the Director of Business Development has recommended that 2 hour street parking be permitted in all 1 hour parking spaces on the central business district from Thanksgiving through December 31, 2018. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, and State of New Jersey, that 2 hour street parking shall be permitted in all 1 hour parking spaces in the central business district, effective November 19, 2018 and extending through December 31, 2018. R 289-2018 RESOLUTION OF THE BOROUGH OF MADISON PERMITTING RESTAURANT-BARS AND TAVERNS TO REMAIN OPEN UNTIL 2:00 A.M. ON THURSDAY, NOVEMBER 22, 2018 WHEREAS, as part of the Thanksgiving Holiday Weekend, the Restaurant- Bars of Madison have requested permission to remain open on Wednesday, November 21, 2018, for the sale of alcoholic beverages for consumption on premises, until 2:00 A.M., Thursday, November 22, 2018; and WHEREAS, the Borough Code provides for a weekday closing time of 1:00 A.M; NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that Restaurant-Bars and Taverns shall be permitted to remain open on Wednesday, November 21, 2018, for the sale of alcoholic beverages for consumption on premises, until 2:00 A.M., Thursday, November 22, 2018. PAGE 8 OF 13 Regular Meeting Minutes – October 22, 2018 R 290-2018 RESOLUTION OF THE BOROUGH OF MADISON AWARDING PROFESSIONAL SERVICES CONTRACT TO MOTT MACDONALD TO DESIGN FACILITY UPGRADES TO POTABLE WELL A & B TREATMENT PLANT IN THE AMOUNT OF $28,500.00 WHEREAS, the Borough Engineer has recommended upgrades to the Potable Water Well A & B Treatment Plant and WHEREAS, said services would constitute professional services for which a contract may be awarded without the need of competitive bidding pursuant to N.J.S.A. 40A:11-5; and WHEREAS, the Qualified Purchasing Agent has determined and certified in writing that the cost of those services will exceed $17,500.00; and WHEREAS, the Borough Administrator has recommended that the Borough Council award the Contract to Mott MacDonald in an amount not to exceed $28,500.00, for design services for the upgrades at Potable Well AB Treatment Plant; and WHEREAS, Mott MacDonald, has submitted to the Borough Purchasing Agent the required documents to satisfy the requirements of N.J.S.A. 19:44A-20.5, since this matter may be awarded without competitive bidding; and WHEREAS, Mott MacDonald has completed and submitted a Business Entity Disclosure Certification which certifies that Mott MacDonald has not made any reportable contributions to a political or candidate committee in the Borough of Madison in the previous one year, and that the contract will prohibit Mott MacDonald from making any reportable contributions through the term of the contract; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $28,500.00 for this purpose, from Ordinance 18-2018. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The Mayor and Borough Clerk are hereby authorized to execute, on behalf of the Borough, a professional service contract for professional services with Mott MacDonald for design services for the upgrades to Potable Well A & B Treatment Plant in an amount not to exceed $28,500.00, such contract to be in a form approved by the Borough Attorney. PAGE 9 OF 13 Regular Meeting Minutes – October 22, 2018 2. The Business Disclosure Entity Certification, Political Contribution Disclosure Form and the Determination of Value shall be placed on file with this resolution. 3. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough of Madison within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. R 291-2018 TABLED RESOLUTION OF THE BOROUGH OF MADISON AWARDING PROFESSIONAL SERVICES CONTRACT TO OMLAND & OSTERKORN CONSULTING ENGINEERS & SURVEYORS GROUP, LTD, IN AN AMOUNT NOT TO EXCEED $3,450.00 TO PROVIDE A FIELD SURVEY WHEREAS, the Madison Borough Engineer has advised the Borough Council that professional design and engineering services are needed to prepare a survey for potential improvements to a parcel on Main Street at Madison Avenue (METC); and WHEREAS, the Borough Engineer has recommended that Omland & Osterkorn Consulting Engineers & Surveyors, professional engineers, be awarded a professional contract for these services at a cost not to exceed $3,450.00, based on their written proposal dated October 16, 2018; and WHEREAS, said services would constitute professional services for which a contract may be awarded without the need for competitive bidding pursuant to N.J.S.A. 40A:11-5; and WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $3,450.00 for this purpose, in Ordinance 1-2018. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey that the Mayor and Borough Clerk are hereby authorized to execute on behalf of the Borough a professional services contract with Omland & Osterkorn Consulting Engineers & Surveyors, in an amount not to exceed $3,450.00, to perform the design and engineering services to prepare a survey for potential improvements to a parcel on Main Street at Madison Avenue including all of the work to be done as set forth in the written proposal dated October 16, 2018 and provided such contract is in a form approved by the Borough Attorney. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Borough Clerk is hereby directed to publish notice of adoption of this resolution in the official newspaper of the Borough of Madison within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. PAGE 10 OF 13 Regular Meeting Minutes – October 22, 2018 R 292-2018 RESOLUTION OF THE BOROUGH OF MADISON AWARDING BID FOR THE PURCHASE OF NEW, UNUSED ELECTRIC UTILITY ELECTRONIC AMR/AMI SYSTEM REVENUE METERS AND WATER UTILITY ELECTRONIC AMR/AMI SYSTEM METER COMMUNICATIONS MODULES–REVISED TO BYRAM LABORATORIES, INC. WHEREAS, the Borough of Madison publicly advertised for bids for the purchase of new, unused Electric Utility Electronic AMR/AMI System Revenue Meters and Water Utility Electronic AMR/AMI System Meter Communications Modules – Revised (the “Contract”) in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and WHEREAS, the lowest qualified bid, option B, was submitted by Byram Laboratories, Inc. of Branchburg, N.J., in the amount of $186,528.42; and WHEREAS, the QPA/ Personnel Director and Borough Attorney have recommended that the Borough Council award the contract to Byram Laboratories, Inc. in the amount of $186,528.42; and WHEREAS, funds are available in Ordinance 10-2018 or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been certified by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the purchase new, unused Electric Utility Electronic AMR/AMI System Revenue Meters and Water Utility Electronic AMR/AMI System Meter Communications Modules – Revised is hereby awarded to Byram Laboratories, Inc. based upon its qualified bid, option B, in the amount of $186,528.42. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with Byram Laboratories, Inc. in a form acceptable to the Borough Attorney. R 293-2018 RESOLUTION OF THE MADISON BOROUGH COUNCIL AWARDING CONTRACT TO JO-MED CONTRACTING CORPORATION IN THE AMOUNT OF $414,852.35 FOR THE GREENWOOD AVENUE WATER MAIN REPLACEMENT WHEREAS, the Borough of Madison publicly advertised for bids for the Greenwood Avenue Water Main Replacement (the “Contract”) in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and PAGE 11 OF 13 Regular Meeting Minutes – October 22, 2018 WHEREAS, the Assistant Borough Engineer has recommended that the Borough Council award the contract to the lowest qualified bidder Jo-Med Contracting Corporation in the amount of $414,852.35; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $414,852.35 for this purpose which funds were appropriated by Ordinance 18-2018. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the Greenwood Avenue Water Main Replacement is hereby awarded to Jo-Med Contracting Corporation based upon its bid in the amount of $414,852.35. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with Jo-Med Contracting Corporation in a form acceptable to the Borough Attorney. Resolution 291-2018 was removed from the Consent Agenda for discussion. Following discussion regarding the proposed use of a portion of land next to the Museum of Early Trades and Crafts and the need for a survey, Mr. Rowe moved to table Resolution 291-2018, until more information can be provided. Mrs. Vitale seconded the motion. There was no further Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Rowe, seconded by Mrs. Vitale and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $5,292,777.43 General Capital Fund 93,477.27 Electric Operating Fund 233,323.90 Electric Capital Fund 11,725.00 Water Operating Fund 2,507.28 Water Capital Fund 0.00 Trusts 11,464.22 Total $5,645,275.10 There was discussion regarding PO 18-00198, payable to Michael Bolan, Court Appointed Special Counsel in the amount of $450.00. Mr. Rowe raised objections to the amount paid. The following roll call vote was recorded approving the aforementioned vouchers, with Mr. Rowe abstaining from approval of PO 18-00198: PAGE 12 OF 13 Regular Meeting Minutes – October 22, 2018 Yeas: Mrs. Vitale, Ms. Baillie, Mr. Wolkowitz, Mr. Rowe, Ms. Byrne, Mr. Hoover Nays: None NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:05 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved December 10, 2018 (EO) PAGE 13 OF 13