Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON February 11, 2019 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 11th day of February, 2019. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT Mr. Codey read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 10, 2019. This Notice was made available to members of the general public.” ROLL CALL Mr. Codey called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Patrick W. Rowe Maureen Byrne John F. Hoover Debra J. Coen Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator John Napolitano, Esq. for Matthew J. Giacobbe, Esq. Borough Attorney Elizabeth Osborne, Borough Clerk, absent AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Ms. Baillie moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) None Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (1) AFFORDABLE HOUSING UPDATE Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – February 11, 2019 CONTRACT MATTERS (2) ALLERGAN SOLAR CHATHAM TOWNSHIP SEWER CONNECTION FEE Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (2) VACATION POLICY DEPARTMENT OF PUBLIC WORKS Date of public disclosure 90 days after conclusion, if disclosure required. Seconded: Mrs. Vitale Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. Mayor Conley asked for a moment of silence for recently deceased resident Ernie Nash of Honor Tree Service, as well as residents Eleanor Mantone, James Cassola, and Michael Baumgartner. APPROVAL OF MINUTES - None GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley noted a recent Volunteer Committee Leadership Workshop held Thursday, January 31 at 7:00 P.M. in the Council Chamber at Chatham Borough Hall. EMPLOYEE OF THE MONTH: The Employee of the Month for February is Theresa DeVecchi. Council Members presented the following Proclamation to Mayor Conley Proclamation of the B o r o u g h o f M a d i s on Recognizing MAYOR ROBERT H. CONLEY On His Well Deserved Retirement WHEREAS, one of eleven children, Robert H. Conley is a lifelong resident of Madison, where he and his wife Marjorie (Titi) have also raised their two sons, Chris and Jack; and WHEREAS, Bob volunteered at the Madison YMCA while a Madison High School student; and WHEREAS, the YMCA recognized a good thing and hired Bob as a paid employee in 1970; and PAGE 2 OF 14 Regular Meeting Minutes – February 11, 2019 WHEREAS, Bob worked his way up through the ranks teaching thousands of youngsters the basics of many sports and the importance of good sportsmanship; and WHEREAS, hundreds of families each year started the Christmas season picking out that special Christmas tree at the YMCA lot with Bob’s help; and WHEREAS, Bob was eventually promoted to Vice President of the YMCA and Capital Projects Director and is responsible for the many building improvements that have taken place over the years; and WHEREAS, Bob has been previously recognized by his YMCA peers as President of Chapter 17 of the Association of YMCA Professionals; and WHEREAS, Bob was the face and heart and soul of the Madison YMCA; and WHEREAS, Bob has recently retired from the YMCA after forty-eight (48) years of exemplary service to the community; and WHEREAS, Bob will be sorely missed by his staff, YMCA members and all those he came in contact with daily at the YMCA. NOW, THEREFORE, the Governing Body of the Borough of Madison hereby extends sincere congratulations to Bob on his well deserved retirement after 48 years of service to our community and wishes him good health, lots of bike rides and summers on the beach in Nantucket. Members of the Madison Borough Council February 11, 2019 REPORTS OF COMMITTEES Public Safety Ms. Baillie, Chair of the Committee, made the following comments: The Madison Fire Department wants residents to be aware that the State requires inspections prior to the sale of one and two family homes. The inspection is for three life safety devices, smoke detector, CO detector and a fire extinguisher. Information is available on the Borough’s website. CO alarms are required on each level with bedrooms and extinguishers are required to be mounted in plain sight within 10 feet of the kitchen. To schedule an appointment, please contact the Madison Fire Department, at the non-emergency number. Madison offers a free Senior Smoke Alarm program, sponsored by the American Red cross and the Rotary Club of Madison, NJ to all Madison Seniors. Please call the Fire Department to schedule an appointment. Finance and Borough Clerk Mrs. Vitale, Chair of the Committee, made the following comments: The Tax Collector notes that the 1st quarter taxes were due February 1st and late payments will now have accrued interest. The Tax Assessor’s office has mailed assessment cards to all property owners, noting information regarding tax appeals that need to be filed before April 1st. A guide to tax appeals is available on the PAGE 3 OF 14 Regular Meeting Minutes – February 11, 2019 Borough’s website and at Borough Hall. The budget presentation tonight will discuss the expense side and surplus. Department Heads will present at the February 25th Council meeting and a Special Budget Hearing is scheduled for March 4th at 7:00p.m. The budget is compiled using Strategic Planning recommendation. Utilities Mr. Rowe, Chair of the Committee, made the following comments: The Electric Department is in the process of inspecting a new 15KV circuit tie point. The 15kv feeder tie helps improve service reliability, linking circuits from one substation to another. This is a part of the redundant system utilized during outages, substation repair, maintenance and upgrades. On Shadylawn Drive, the department is installing cut-out boxes on transformers to better isolate outages to smaller areas. Improves equipment protection, switching ability and safety. They will be adding more of these to the system as part of an annual upgrade project and on East and Loveland Streets new poles were set, repaired and transferred equipment. This is residual work from storm damage that occurred last March 2018. The department attended class for Fall Protection Awareness. From the Water Department, on the afternoon of February 5, there was a water main break on Dean St. The department was deployed to the area, excavated and installed a repair clamp without interrupting service to customers. During routine maintenance on February 6th, one of the staff found the generator at Well E running. The emergency power had switched on when an electrical failure was caused by a squirrel chewing through the high voltage lines that feed the well’s pump. The electric department was called to make repairs to the wires and the well was back on line by the end of the day. Public Works and Engineering Ms. Byrne, Chair of the Committee, made the following comments: The Environmental Commission has reached out to several New Jersey municipalities planning a group presentation regarding recycling and other environmental issues. The 2nd annual Green Forum will be held at Drew University. The Engineering Department will accept bids for road improvements and begin work this spring on several Borough roads, as well as water main improvements prior to paving. The Public Works Department continues work on Borough vehicles, sanding and salting roads for inclement weather and cleanup of Borough Parks and fields. Community Affairs Mr. Hoover, Chair of the Committee, made the following comments: The SCAC held a meeting on February 14th and the Chair and co-Chair met with the senior director to work on one or two projects that may increase involvement with the Senior Advisory Committee. Upcoming meeting may be held at the Rexford Tucker Senior Apartments. Transoptions is working to design a waling program for Seniors. Free tax preparation appointments are now being scheduled and health assistance with Medicare/Medicaid is available once each month. The next Senior bus trip is planned to the Sands Bethlehem on Tuesday, March 20th. Plans are underway for a box garden at the rear of the Civic Center. For the Downtown Development Commission, the annual Taste of Madison is planned for Monday, March 18, 2019, 7:00-9:30pm at the Brooklake Country Club, Florham Park, NJ. A new ‘Rose City Summer Fest’ is planned for June 15th. More information to follow. The DDC is working on a new branding campaign. May Day is scheduled for Saturday, May 4th. The Chamber of Commerce has 190 members and will hold the monthly Happy Hour on the 4th Monday each month at Shanghai Jazz. All are welcome. The Recreation Advisory Committee announces April 27th as opening day for little league baseball and softball. The Madison Volunteer Ambulance Corp will provide free CPR certification training to all RAC volunteers. To sign up, please see PAGE 4 OF 14 Regular Meeting Minutes – February 11, 2019 the Borough website and the May 4-11, 2019. Madison Into the Yellow, a Celebration of Optimism and Resilience in Honor of National Mental Health Month will be held May 4th through the 8th. Health Ms. Coen, Chair of the Committee, made the following comments: Madison Health Department announces health screenings for adults include blood analysis, women’s health and men’s health. Details and appointment information will be posted on Rosent.org or call the health department for additional information. NJ flu season continue through March 31, 2019. It is not too late be vaccinated. A supply of free Radon and lead testing kits are available at the Health Department, 28 Walnut Street. Please stop by or call for more information. COMMUNICATIONS AND PETITIONS – None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 02/11/2019-1 2019 ELECTRIC UTILITY REBATE PROGRAM There was agreement to authorize an Electric Utility Rebate Program for assistance to eligible residents for the calendar year 2019, increasing the amount to $200.00 as a one-time credit toward electric utility charges. Resolution 81-2019 is listed on the Consent Agenda. 02/11/2019-2 2019 BUDGET DISCUSSION - APPROPRIATIONS Mrs. Vitale introduced the budget presentation noting tonight will include a summary of what the budget incudes, services paid for out of the municipal budget, a breakdown by department and a review of municipal surplus. Residents should look for the budget in brief to help explain details of the municipal budget. Mrs. Vitale reviewed the budget schedule noting no change in service, extra funds for recreation field improvements, funds to replace one firefighter and two Public Works staff, and additional funds for Affordable Housing litigation. CFO James Burnet explained that the budget process occurs between November and April. Employee cost are more than 42% of the municipal budget and explained pension and health insurance costs. 2018 payroll data is available on Rosenet. Mr. Burnet explained surplus, generated from unspent funds in the budget at the end of the year noting an increase in surplus balances of $1,090,000. Department Heads will present their budgets at the next Council meeting, February 25, 2019. 02/11/2019-3 PARK AVENUE PARK SURVEY Lisa Ellis, Director of Business Development explained the proposed use of property along Main Street. There was agreement to list a resolution on the Consent Agenda to prepare a survey for potential improvements to a parcel on Main Street at Madison Avenue behind the Museum of Early Trades & Crafts. PAGE 5 OF 14 Regular Meeting Minutes – February 11, 2019 Resolution 85-2019 is listed on the Consent Agenda. ADVERTISED HEARINGS Mr. Codey made the following statement: Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on January 28, 2019, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked Mr. Codey to read said ordinances by title: ORDINANCE 4-2019 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $100,000.00 FROM THE ELECTRIC CAPITAL IMPROVEMENT FUND FOR SIGNALIZATION IMPROVEMENTS WHEREAS, the Borough Engineer has recommended that the Borough appropriate $100,000.00 from the Electric Capital Improvement Fund for signalization repairs and improvements; and WHEREAS, funds are available in the Electric Capital Improvement Fund or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer pending approval of the 2019 budget; and WHEREAS, the Borough Council has determined that the Borough should appropriate $100,000.00 from the Electric Capital Improvement Fund for signalization repairs and improvements. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $100,000.00 is hereby appropriated from the Electric Capital Improvement Fund for signalization repairs and improvements. SECTION 40: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 4-2019. Since no member of the public wished to be heard, the public hearing was closed. Ms. Byrne moved that Ordinance 4-2019, which was read by title, be finally adopted. Mr. Hoover seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None PAGE 6 OF 14 Regular Meeting Minutes – February 11, 2019 Mayor Conley declared Ordinance 4-2019 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. INTRODUCTION OF ORDINANCES- None CONSENT AGENDA RESOLUTIONS Mr. Codey made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Ms. Baillie moved adoption of the Resolutions listed on the Consent Agenda. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None R 76-2019 RESOLUTION OF THE BOROUGH OF MADISON AMENDING BOROUGH OF MADISON PERSONNEL POLICIES AND PROCEDURES MANUAL WHEREAS, the Qualified Purchasing Agent/Personnel Director has recommended that the Borough amend the Personnel Policies and Procedures Manual to reflect the same general vacation policy for non-Union employees as Union employees; and WHEREAS, the Borough Council has determined that the Borough should amend the Personnel Policies and Procedures Manual. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the said Personnel Policies and Procedures Manual is hereby amended to reflect the same general vacation benefits for non-Union employees as Union employees. BE IT FURTHER RESOLVED that a copy of the amended Employee Handbook/ Policies and Procedures Manual be distributed to all employees. PAGE 7 OF 14 Regular Meeting Minutes – February 11, 2019 R 77-2019 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT FOR PURCHASE OF CELL PHONES AND TABLETS UNDER STATE CONTRACT T216A/82583 IN THE AMOUNT NOT TO EXCEED $40,000.00 WHEREAS, the Borough of Madison desires to award a contract for the purchase of cell phones and tablets to Verizon Wireless, of Basking Ridge, N.J., under state contract number T216A/82583 in the aggregate amount up to $40,000.00; and WHEREAS, the purchase of goods and services by local contracting units through a state contract is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-12, et seq.; and WHEREAS, the Qualified Purchasing Agent has determined that the aggregate cost of those services will exceed $17,500.00; and WHEREAS, Verizon Wireless has been awarded state contract T216A/82583 for cells phones and tablets; and WHEREAS, the Qualified Purchasing Agent/Personnel Director has recommended that the Borough Council utilize this contract for the purchase of cells phones and tablets in the aggregate amount not to exceed $40,000.00; and WHEREAS, funds are available in the Accounts 240 and 501, and the availability of funds has been certified by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for the purchase of cell phones and tablets to Verizon Wireless, of Basking Ridge, N.J., under state contract number T216A/82583 in the aggregate amount up to $40,000.00. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Verizon Wireless, of Basking Ridge, N.J., under state contract number T216A/82583 in the aggregate amount up to $40,000.00, in a form acceptable to the Borough Attorney. R 78-2019 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING CONTRACT AWARD TO D & B CLEANING FOR CLEANING SERVICES FOR THE MADISON CIVIC CENTER, WATER AND ELECTRIC BUILDING AND THE POLICE DEPARTMENT WHEREAS, the Borough of Madison solicited quotes for cleaning services for the Civic Center, Water and Electric Building and the Police Department for 2019 (the “Contract”) in accordance with the Local Public Contracts Law; and PAGE 8 OF 14 Regular Meeting Minutes – February 11, 2019 WHEREAS, the Qualified Purchasing Agent has recommended awarding a contract to D & B Cleaning for cleaning services for the Civic Center, Water and Electric Building and the Police Department for 2019 in the total amount of $32,400.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $32,400.00 for this purpose in the 2019 municipal budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for cleaning services for 2019 at the Civic Center, Water and Electric Building and the Police Department is hereby awarded to D & B Cleaning based upon a quote in the amount of $32,400.00. 2. D & B Cleaning shall submit a completed Business Entity Disclosure Certification and a Political Contribution Disclosure Form to the Purchasing Agent, which shall be on file for ten (10) days before payment is made. 3. The contract is expressly contingent upon D & B Cleaning providing the Borough’s Qualified Purchasing Agent a copy of the statutorily required Worker Compensation Insurance Policy and an adequate Liability policy naming the Borough of Madison as additional insured. 4. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with D & B Cleaning in a form acceptable to the Borough Attorney. R 79-2019 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING FRANCES BOARDMAN TO THE POSITION OF ADMINISTRATIVE SECRETARY FOR THE UTILITY ADVISORY COMMITTEE BE IT RESOLVED by the Borough Council of the Borough of Madison that Frances Boardman is hereby appointed to the position of Administrative Secretary for the Utility Advisory Committee, at a stipend of $1,125.00 for 2019. R 80-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING THE ANNUAL LITTLE LEAGUE PARADE TO BE HELD ON SATURDAY, APRIL 27, 2019 WHEREAS, the Madison Little League has requested permission to hold its annual Little League Parade on Saturday, April 27, 2019 to officially start their 2019 season; and PAGE 9 OF 14 Regular Meeting Minutes – February 11, 2019 WHEREAS, the parade will begin at 12:00 Noon, and proceed on a route approved by the Madison Borough Police Chief, said route beginning at the intersection of Wilmer Street and Green Village Road, and it will continue down Green Village Road to Main Street, continuing east on Main Street and turn left onto Greenwood Avenue, continuing down Greenwood Avenue where it will conclude at Dodge Field where there will be a brief ceremony at the conclusion of the parade; and WHEREAS, Police Chief Dachisen recommends approval of this request. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the request of the Madison Little League to hold its annual Little League Parade in Madison on Saturday, April 27, 2019, as described herein is hereby approved, subject to any safety requirements imposed by the Madison Police Department. R 81-2019 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CONTINUATION OF THE ELECTRIC UTILITY REBATE PROGRAM FOR 2019 WHEREAS, the Borough Council recognizes a need for an Electric Utility Rebate Program; and WHEREAS, the Borough Council finds that it is a benefit to continue the Borough of Madison Electric Utility Rebate Program and guidelines for the calendar year 2019; and WHEREAS, it’s anticipated that the total cost of the program will be less than $60,000.00. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison County of Morris, State of New Jersey, as follows: 1. An Electric Utility Rebate Program is authorized for assistance to eligible residents for the calendar year 2019, in the amount of $200.00 as a one- time credit toward electric utility charges. 2. The Program will be conducted in accordance with the attached ‘Announcement of the Madison Electric Utility Rebate Program for 2019’ guidelines. R 82-2019 RESOLUTION OF THE BOROUGH OF MADISON GRANTING PERMISSION TO INSTALL PLAQUES AT THE MUSEUM OF EARLY TRADES & CRAFTS WHEREAS Madison UNICO has requested permission to place plaques on the brick wall behind the Museum of Early Trades & Crafts to recognize the UNICO families that funded and installed the sitting area behind the Museum; and PAGE 10 OF 14 Regular Meeting Minutes – February 11, 2019 WHEREAS, the Council supports the installation of plaques recognizing UNICO families. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey that the Council hereby approves the installation of plaques adjacent to the Museum of Early Trades & Crafts by Carmen Toto in recognition of UNICO families contingent upon final design and installation approval by the Borough Administration. R 83-2019 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CHANGE ORDER AND FINAL PAYMENT TO MIDWEST CONSTRUCTION, INC. FOR THE GREENWOOD AVENUE RECONSTRUCTION – PHASE I PROJECT WHEREAS, Resolution 121-2018 awarded a contract to MidWest Construction, Inc., of Warren, New Jersey, in an amount not to exceed $684,275.00 for the Greenwood Avenue Reconstruction - Phase I project; and WHEREAS, the Borough Engineer has recommended that the Borough Council amend Resolution 121-2018 to increase the award amount by $51,971.03 for additional asphalt adjustments, traffic calming bump outs, police duty and construction drainage adjustments; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an additional amount not to exceed $51,971.03, which funds are available in Ordinances 1-2018 and 2-2018. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. Resolution 121-2018 is amended to increase the contract award amount by an additional $51,971.03 to $736,246.03. 2. The Mayor and Borough Clerk are hereby authorized to execute, on behalf of the Borough, an amended purchase order and contract with MidWest Construction, Inc., of Warren, New Jersey, for the Greenwood Avenue Reconstruction - Phase I project at a total price not to exceed $736,246.03, in a form acceptable to the Borough Attorney. R 84-2019 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE GOVERNOR’S COUNCIL ON ALCOHOLISM AND DRUG ABUSE FISCAL GRANT CYCLE JULY 2019 TO JUNE 2020 WHEREAS, the Governor’s Council on Alcoholism and Drug Abuse established the Municipal Alliances for the Prevention of Alcoholism and Drug Abuse in 1989 to educate and engage residents, local government and law enforcement officials, schools, nonprofit organizations, the faith community, parents, youth and other allies PAGE 11 OF 14 Regular Meeting Minutes – February 11, 2019 in efforts to prevent alcoholism and drug abuse in communities throughout New Jersey. WHEREAS, The Borough Council of the Borough of Madison, County of Morris, State of New Jersey recognizes that the abuse of alcohol and drugs is a serious problem in our society amongst persons of all ages; and therefore has an established Municipal Alliance Committee; and, WHEREAS, the Madison Borough Council further recognizes that it is incumbent upon not only public officials but upon the entire community to take action to prevent such abuses in our community; and, WHEREAS, the Madison Borough Council has applied for funding to the Governor’s Council on Alcoholism and Drug Abuse through the County of Morris; NOW, THEREFORE, BE IT RESOLVED by the Borough of Madison, County of Morris, State of New Jersey hereby recognizes the following: 1. The Borough Council does hereby authorize submission of a strategic plan for the Madison Municipal Alliance grant for fiscal year 2020 in the amount of: DEDR $12,419.00 Cash Match $ 3,104.75 In-Kind $ 9,314.25 2. The Borough Council acknowledges the terms and conditions for administering the Municipal Alliance grant, including the administrative compliance and audit requirements. R 85-2019 RESOLUTION OF THE BOROUGH OF MADISON AWARDING PROFESSIONAL SERVICES CONTRACT TO OMLAND & OSTERKORN CONSULTING ENGINEERS & SURVEYORS GROUP, LTD, IN AN AMOUNT NOT TO EXCEED $3,450.00 TO PROVIDE A FIELD SURVEY WHEREAS, the Madison Borough Engineer has advised the Borough Council that professional design and engineering services are needed to prepare a survey for potential improvements to a parcel on Main Street at Madison Avenue (METC); and WHEREAS, the Borough Engineer has recommended that Omland & Osterkorn Consulting Engineers & Surveyors, professional engineers, be awarded a professional contract for these services at a cost not to exceed $3,450.00, based on their written proposal dated October 16, 2018; and WHEREAS, said services would constitute professional services for which a contract may be awarded without the need for competitive bidding pursuant to N.J.S.A. 40A:11-5; and WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $3,450.00 for this purpose, in Ordinance 1-2018. PAGE 12 OF 14 Regular Meeting Minutes – February 11, 2019 NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey that the Mayor and Borough Clerk are hereby authorized to execute on behalf of the Borough a professional services contract with Omland & Osterkorn Consulting Engineers & Surveyors, in an amount not to exceed $3,450.00, to perform the design and engineering services to prepare a survey for potential improvements to a parcel on Main Street at Madison Avenue including all of the work to be done as set forth in the written proposal dated October 16, 2018 and provided such contract is in a form approved by the Borough Attorney. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Borough Clerk is hereby directed to publish notice of adoption of this resolution in the official newspaper of the Borough of Madison within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Ms. Baillie, seconded by Mrs. Vitale and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $205,482.08 General Capital Fund 247,330.95 Electric Operating Fund 188,098.84 Electric Capital Fund 76,150.08 Water Operating Fund 20,494.90 Water Capital Fund 35,966.00 Trusts 65,071.08 Total $838,593.93 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None NEW BUSINESS Mayor Conley announces the following appointment and requests Council confirmation: OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE Lisa Ellis, 46 Britten Street, Madison Resident Member, for a three (3) year term January 1, 2019 to December 31, 2021 PAGE 13 OF 14 Regular Meeting Minutes – February 11, 2019 Ms. Baillie moved of the foregoing appointment. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Mr. Hoover, Ms. Coen Nays: None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:35 p.m. Respectfully submitted, Raymond M. Codey, Borough Administrator for Elizabeth Osborne, Borough Clerk Approved September 23, 2019 (EO) PAGE 14 OF 14