Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON May 29, 2019 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 29th day of May, 2019. Mayor Conley called the meeting to order at 7:00 p.m. in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 10, 2019. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Patrick W. Rowe Maureen Byrne Debra J. Coen Absent: John F. Hoover, excused Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Rowe moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) None Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (1) AFFORDABLE HOUSING UPDATE Date of public disclosure 60 days after conclusion, if disclosure required. Regular Meeting Minutes – May 29, 2019 CONTRACT MATTERS (3) MEMORANDUM OF UNDERSTANDING WATER MAIN CONTRACT AWARD JACOB HENRY PERKINS TRUST FUND Date of public disclosure 60 days after conclusion, if disclosure required. POTENTIAL LITIGATION MATTERS (2) PET SHOP ORDINANCE HARTLEY DODGE FOUNDATION – RODIN Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (1) PUBLIC SAFETY TELECOMMUNICATIONS OFFICER Date of public disclosure 90 days after conclusion, if disclosure required. Seconded: Mrs. Vitale Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES - None GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley provided an update on the Borough of Madison Affordable Housing, noting the background and current pending litigation. More information will be provided at future Council meetings. The Borough has been named a winner of the Municipal Innovation awards along with the four towns that participate in the Madison Joint Municipal Court. The 2nd annual Town Swap was held this past Saturday and was again very successful. May Day was a damp day but thanks to the many volunteers the Borough looks wonderful. REPORTS OF COMMITTEES Public Safety Ms. Baillie, Chair of the Committee, made the following comments: On Thursday May 9th the Police Unity Tour came through the Borough of Madison on the way to Washington DC . Lt. Joe Longo and Ptl. Carmen Decaro participated in this year’s Police Unity Tour. In May of 1997, the Police Unity Tour was organized by Officer Patrick P. Montuore of the Florham Park Police Department, with founding members including the Madison Police Department in the hope of bringing public awareness about Police Officers who have died in the line of duty. What started with 18 riders on a four day fund-raising bicycle ride from Florham Park, NJ to the National Law Enforcement Officers Memorial in Washington, D.C. has grown into nine chapters consisting of nearly 2,500 members nationwide who make the trip annually. During the past two weeks the Madison Police Department conducted semiannual firearms qualifications required and outlined in the New Jersey Attorney General Guidelines. There will be upcoming makeup dates so residents should not be alarmed if hearing range noise from the area of John PAGE 2 OF 28 Regular Meeting Minutes – May 29, 2019 Avenue. If in doubt about the origin of gun sounds please contact the Madison Police at 973-593-3000. During the month of April the Fire Department responded to 18 General Alarms,12 still Alarms, 23 Investigations and 30 Medical calls for a total 83 calls in the month of April. Seventy one Fire prevention inspections were and seventeen Smoke/CO resale inspections were conducted. On Wednesday, May 8th the Madison Fire Department joined the Florham Park Fire Department at FDU to honor 150 high school students from across northern NJ who will be entering the military service upon their graduation next month by hoisting a large American flag with their ladder trucks. On Sunday ,May 12th , at approximately 7:30p.m., our ladder truck responded to assist the Morris Township Fire Department at a structure fire on Crescent Drive. Madison firefighters were assigned to cut a hole in the roof above the fire of the two story residential structure. The Office of Emergency Management OEM, will provide a confidential disclosure form in all utility bills requesting information from residents that may need special assistance in an emergency. Finance and Borough Clerk Mrs. Vitale, Chair of the Committee, made the following comments: In anticipation of the June 5th Primary Election, the Clerk’s office will remain open for Late Night Voter Registration on May 14, 2019 until 8:00 p.m. Applications for Vote by Mail ballots and voter registration forms are available in the Borough Clerk’s Office or online at morriselections.org. The Finance Department has completed uploading the final budget into the Borough’s Edmunds accounting software. Mrs. Vitale thanked Mr. Codey, Mr. Burnet and department heads for their work on the municipal budget. The Finance Department is working on the annual electric utility report and will provide a budget summary in each utility bill this summer. The Auditors are conducting the 2018 audit and a draft will be sent to the Mayro and Council for the June 10th Council meeting. Mrs. Vitale invited all resident to attend the Memorial Day ceremony on Monday, May 27,2019. Utilities Mr. Rowe, Chair of the Committee, made the following comments: Mr. Rowe reported that construction has begun on the Electric Storage building at the Electric Utility plant on John Avenue. The bids for the Sewer Main Lining project for Park, Pine, Rose and Beech Avenues is due May 30th. Public Works and Engineering Ms. Byrne, Chair of the Committee, made the following comments: Cifelli & Son Construction started construction work on curb and sidewalk repairs under the Greenwood Ave North Reconstruction contract. JoMed Construction started construction work on Sayre Court, Ross Court, and Vinal Place under the 2019 Road Improvement contract with JoMed will start the water main replacement work on Vinal Place this week. Curb and drainage improvements will begin next week on Bruns Street. The Public Works Department continues service and repair to Borough vehicles, lined recreational fields for appropriate games specified by Recreational Department. Community Affairs Mr. Hoover, Chair of the Committee, made the following comments: The Senior Citizen Advisory Committee held a meeting Wednesday, May 8, 2019 in the Meeting Room at the Rexford Tucker Apartments, 15 Chateau Thierry. The meeting was well attended. There are two new volunteers for Thursday’s Farmers’ Market, beginning Thursday’s for 2:00 p.m. until 7:00 p.m. through October. The Morris County Clerk presented an awarded to resident Kaye Shaler for her many PAGE 3 OF 28 Regular Meeting Minutes – May 29, 2019 years on the Senior Citizen Advisory Board/Telephone Reassurance. The Madison Chamber of Commerce now has 201 members. The next monthly meeting will be held May 22nd at Shanghai Jazz. Fire Extinguisher inspections will be held June 11th. Health Ms. Coen, Chair of the Committee, made the following comments: Ms. Coen noted that the Madison Community Pool will open for the 2019 season Memorial Day weekend. The Madison Health Department has won top honors on the NJ Dept. of Health Vaccine Preventable Disease Program Influenza Honor Roll. This is recognition of the efforts of the Health Department for its commitment to protecting the health of the community through flu immunization. Some of the initiatives were representation at Bottle hill day, free informative give aways and posting flu clinic dates in available mediums. The Health Department has been made aware fox sightings in the Borough. The Health Officer advises that these are natural animals for the area and it is likely that foxes are moving around due to gestation and live births of baby foxes. May is Mental Health Month. Statistics show that 1 in 5 Americans experience a mental illness. Mental health is important at every stage of life from childhood through adulthood. For more information go to: https://www.mentalhealth.gov. COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: Several emails opposed to and in favor of the adoption of Ordinance 20-2019. INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 05/29/2019-1 OPEN SPACE TRUST FUND GRANT REQUESTS Ordinances 21-2019 and 22-2019 are listed for Introduction ADVERTISED HEARINGS The Clerk made the following statement: Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on May 13, 2019, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 19-2019 PAGE 4 OF 28 Regular Meeting Minutes – May 29, 2019 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 294 OF THE BOROUGH CODE ENTITLED ‘PARKING LOTS’ TO INCREASE DAILY PARKING FEES AT THE CRESCENT PARKING LOT WHEREAS, the Director of Business Development has recommended revision of Chapter 134 of the Borough Code entitled “Parking Lots” to include the Madison Train Station Parking Lot and to set the daily parking fee at $7.00; and WHEREAS the Borough Council has determined to revise Chapter 134 of the Borough Code. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: Chapter 134 of the Borough Code entitled “Parking Lots” is hereby amended to include the following: Chapter 134. PARKING LOTS §134-10: Parking Permits and Fees .... B. Fees .... (8) Train Station Parking Lot – Commencing June 1, 2019 the fee for parking in the Train Station Crescent Lot shall be $7.00 for each twelve-hour period. This fee shall be posted at the Train Station Lot. SECTION 2: All other provisions of the Ordinance not inconsistent herewith shall remain the same. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 21-2019. Since no member of the public wished to be heard, the public hearing was closed. Ms. Baillie moved that Ordinance 19-2019, which was read by title, be finally adopted. Mr. Rowe seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Ms. Coen Nays: None Absent: Mr. Hoover Mayor Conley declared Ordinance 19-2019 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 20-2019 PAGE 5 OF 28 Regular Meeting Minutes – May 29, 2019 ORDINANCE OF THE BOROUGH OF MADISON AMENDING AND SUPPLEMENTING CHAPTER 59 OF THE BOROUGH CODE PROHIBITING THE RETAIL SALE OF DOGS AND CATS IN THE BOROUGH WHEREAS, Chapter 59 contains regulations pertaining to the operation of kennels, pet shops, shelters and pounds in the Borough; and WHEREAS, according to the Humane Society of the United States (“HSUS”), inspection records show that many USDA-licensed breeders breed dogs or cats in relatively inhumane conditions. These breeders are commonly referred to as “puppy mills” or “kitten factories.” Documented problems of “puppy mills” include: over-breeding; inbreeding; veterinary care that does not meet the same standards as other breeders; relatively poor quality of food and shelter; lack of human socialization; and overcrowded cages; and WHEREAS, dogs bred in “puppy mills” are more likely to have behavioral and/or health problems. While “kitten factories” are not as common as “puppy mills,” similar problems are reported regarding “kitten factories;” and WHEREAS, according to the American Society for the Prevention of Cruelty to Animals (“ASPCA”), fearful behavior and lack of socialization with humans and other animals are common characteristics of dogs from “puppy mills” and kittens from “kitten factories;” and WHEREAS, N.J.S.A. 4:19-15.8 contemplates municipal approval as a prerequisite to the establishment of pet shops for the retail sale of dogs and cats; and . WHEREAS, the Mayor and Council find that, in addition to State and Federal laws, the Borough has a local responsibility to promote animal welfare and encourage best practices in the breeding and purchasing of dogs and cats; and WHEREAS, the Mayor and Council recognize that not all dogs and cats retailed in pet shops are products of inhumane breeding conditions and would not classify every commercial breeder selling dogs or cats to pet shops as a “puppy mill” or ”kitten factory”, but wish to facilitate the reduction/elimination of the practice; and WHEREAS, the Mayor and Council agree that eliminating the sale of dogs and cats in retail establishments will help decrease the number of animals being housed in shelters, pounds and rescue organizations, thus reducing the cost to the public for sheltering such animals; and WHEREAS, the Mayor and Council believe that a ban on the retail sale of dogs and cats will provide community awareness of animal welfare, and in turn, will encourage a more humane environment in the Borough and will be in the best interests of the public health, safety and welfare, and in the best interests of the dogs and cats in the Borough; and PAGE 6 OF 28 Regular Meeting Minutes – May 29, 2019 WHEREAS, the Council of the Borough of Madison finds that it is in the best interests of the citizens of the Borough of Madison to amend and supplement Chapter 59 as set forth below. NOW, THEREFORE, BE IT ORDAINED by the Governing Body of the Borough of Madison, County of Morris, State of New Jersey, as follows: Section 1. Chapter 59 (Animals and Rabies Control) of the Code of the Borough of Madison is hereby amended to read as follows: § 59-1 Definitions. ANIMAL CARE FACILITY Any facility operated by a nonprofit humane agency, municipal agency, or any other authorized agent for the Borough for the purpose of impounding or caring for animals held under the authority of this Chapter or State Law. ANIMAL RESCUE ORGANIZATION An individual or group of individuals who, with or without salary or compensation, house and care for homeless animals in the home of an individual or in other facilities, with the intent of placing the animals in responsible, more permanent homes as soon as possible. ANIMAL RESCUE ORGANIZATION FACILITY The home or other facility in which an animal rescue organization houses and cares for an animal. KENNEL OR KENNEL OPERATOR Any establishment or person who owns or operates such an establishment wherein or whereon the business of boarding or selling dogs or breeding dogs for sale is carried on, except a pet shop or pet store. PET SHOP OR PET STORE Any room or group of rooms, cage or exhibition pen, not part of a kennel, wherein animals for sale are kept or displayed. Any place of business which is not part of a kennel, wherein animals, including, but not limited to, dogs, cats, birds, fish, reptiles, rabbits, hamsters or gerbils, are kept or displayed chiefly for the purpose of sale to individuals for personal appreciation and companionship rather than for business or research purposes. PET SHOP OPERATOR OR PET STORE OPERATOR A person who owns or operates a pet shop or pet store, or both. § 59-13.1 Prohibited acts; exceptions. A. No pet shop, pet shop operator, pet store, or pet store operator may sell, offer for sale, barter, auction, breed or otherwise dispose of dogs and cats in the Borough of Madison. Nothing in this section shall prohibit PAGE 7 OF 28 Regular Meeting Minutes – May 29, 2019 pet shops, pet shop operators, pet stores, or pet store operators from collaborating with animal care facilities, animal rescue organizations, pounds, or shelters to offer space for such entities to showcase adoptable dogs and cats. B. Nothing contained herein shall prohibit an animal care facility, animal rescue organization, pound, or shelter from keeping, displaying, selling or otherwise transferring any dog, cat, or both, that has been seized, rescued, or donated. § 59-17 Violations and penalties. C. The maximum fine for § 59-13.1 shall be not more than $2,000. Section 2. SEVERABILITY. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be unconstitutional or invalid, such decision shall not affect the remaining portions of this Ordinance, which shall otherwise remain in full force and effect. Section 3. REPEALER. All ordinances or parts of ordinances inconsistent herewith are hereby repealed to the extent of such inconsistency. Section 4. EFFECTIVE DATE. This Ordinance shall take effect after final passage and publication as prescribed by law. Mayor Conley opened up the public hearing on Ordinance 20-2019. Since no member of the public wished to be heard, the public hearing was closed. Ms. Coen moved that Ordinance 20-2019, which was read by title, be finally adopted. Mrs. Vitale seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Ms. Coen Nays: None Absent: Mr. Hoover Mayor Conley declared Ordinance 20-2019 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Chair, the person shall proceed to the lectern and give his/her name and address in an audible tone of voice, and print the same on the sheet provided for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. PAGE 8 OF 28 Regular Meeting Minutes – May 29, 2019 INTRODUCTION OF ORDINANCES The Clerk made the following statement: Ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of June 24, 2019 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 21-2019 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $49,275.00 FROM THE MUNICIPAL OPEN SPACE TRUST FUND AS MATCHING FUNDS TO IMPLEMENT A CONSERVATIONS MANAGEMENT PLAN AT THE MADISON RECREATION COMPLEX WHEREAS, the Borough Council has determined that it is in the best interest of the Borough to develop a conservation management plan at the Madison Recreation Complex (MRC); and WHEREAS, the Borough Council has determined that the Borough should appropriate $49,275.00 from the Open Space Trust Fund towards the match requirement for the implementation of the conservation management plan at the Madison Recreation Complex (MRC); and WHEREAS, the Open Space Advisory Committee has unanimously recommended the full funding of this request; and WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $49,275.00 for this purpose in the Open Space Trust Fund. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $49,275.00 is hereby appropriated from the Open Space Trust Fund towards the cost of implementation of the conservation management plan at the Madison Recreation Complex (MRC). SECTION 2: This Ordinance shall take effect as provided by law. Ms. Baillie moved that Ordinance 21-2019, which the Borough Clerk read by title, be adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Ms. Coen PAGE 9 OF 28 Regular Meeting Minutes – May 29, 2019 Nays: None Absent: Mr. Hoover ORDINANCE 22-2019 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $18,797.00 FROM THE MUNICIPAL OPEN SPACE TRUST FUND AS MATCHING FUNDS TO ESTABLISH A DOG PARK AT MEMORIAL PARK WHEREAS, the Borough Council has determined that it is in the best interest of the Borough to establish a dog park at Memorial Park; and WHEREAS, the Borough Council has determined that the Borough should appropriate $18,797.00 from the Open Space Trust Fund towards the match requirement for the establishment of a fenced, off leash dog park at Memorial Park; and WHEREAS, the Open Space Advisory Committee has unanimously recommended the full funding of this request; and WHEREAS, the Chief Financial Officer has attested to the availability of funds in an amount not to exceed $18,797.00 for this purpose in the Open Space Trust Fund. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $18,797.00 is hereby appropriated from the Open Space Trust Fund towards the cost of establishing a dog park at Memorial Park. SECTION 2: This Ordinance shall take effect as provided by law. Ms. Baillie moved that Ordinance 22-2019, which the Borough Clerk read by title, be adopted. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Ms. Coen Nays: None Absent: Mr. Hoover CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Ms. Baillie moved adoption of the Resolutions 169-2019 through 179-2019 and R 181- 2019-188-2019 listed on the Consent Agenda. Mrs. Vitale seconded the motion. PAGE 10 OF 28 Regular Meeting Minutes – May 29, 2019 Mr. Burnet explained that support of animal responsibility legislation is part of the Environmental Commission’s application for Silver Certification and has no significant cost to the Borough. There was no further Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Ms. Coen Nays: None Absent: Mr. Hoover R 169-2019 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING FRIDAY EVENING DOWNTOWN CONCERT SERIES WHEREAS, the Downtown Development Commission has requested approval of the 2019 Summer Concert Series and authorization to close Green Village Road from Morris County in front of the Museum of Early Trades and Crafts; and WHEREAS, the concert series will begin on June 28, 2019, and will continue on July 12, 2019, July 26, 2019, August 9, 2019, August 23, 2019, and September 6, 2019;and WHEREAS, Green Village Road would be closed from 5:00 p.m. to 9:00 p.m. between Main Street and Kings Road, with access maintained to the Waverly Green parking lot; and WHEREAS, stores located in the James Building that front on Green Village Road shall be permitted to have merchandise for sale on the sidewalk in front of their stores while the road is closed; and WHEREAS, the Police Department has approved the event with the use of Auxiliary officers. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The 2019 Summer Concert Series is approved subject to the safety requirements of the Madison Police Department. 2. The Madison Police Department with the consent of Morris County is authorized to close Green Village Road between Main Street and Kings Road from 5:00 p.m. to 9:00 p.m. on June 28, 2019, July 12, 2019, July 26, 2019, August 9, 2019, August 23, 2019, and September 6, 2019, with concerts held rain or shine. R 170-2019 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CLAIMANT CERTIFICATION REQUIREMENT PAGE 11 OF 28 Regular Meeting Minutes – May 29, 2019 WHEREAS, N.J.A.C. 5:30-9A.6 and 5:31-4.1 allows for greater flexibility for local units when implementing the claimant certification requirement set forth in N.J.S.A. 40A:5-16(a); and WHEREAS, local units are now given discretion to require a claimant certification as it deems necessary and appropriate; and WHEREAS, the Chief Financial Officer/Assistant Administrator of the Borough of Madison recommends that a claimant signature only be required for goods and services provided by a Sole Proprietor, refunds with the exception of escrow, advanced payments such as payments for travel, employee reimbursements or for services over $6,000.00; and WHEREAS, the Chief Financial Officer/Assistant Administrator and Borough Administrator recommend the adoption of this Claimant Signature policy. NOW, THEREFORE BE IT RESOLVED, by the Borough Council of the Borough of Madison that, effective immediately, claimant’s signatures will only be required for goods and services provided by a sole proprietor, refunds with the exception of escrow, advanced payments such as payments for travel, Employee Reimbursements, or for services over $6,000.00. R 171-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING TEMPORARY SIGNS FOR MORRIS COUNTY 4H CLUB WHEREAS, the 4-H Association and the Rutgers Cooperative Extension of Morris County have requested permission to put up temporary signs advertising the Morris County 4-H Fair on July 18-21, 2019, in Chester; and WHEREAS, the signs would be located at the intersections of Loantaka Way and Shunpike Road, Madison Avenue and Loantaka Way, Madison Avenue and Division Road (Chatham line), and Park Avenue at end of Danforth, commencing on July 1, 2019 and removed by July 24, 2019; and WHEREAS, the Zoning Officer has recommended that a temporary sign permit be issued. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request of the 4- H Association and the Rutgers Cooperative Extension of Morris County to put up temporary signs as described herein from July 1, 2019 to July 24, 2019, is approved. PAGE 12 OF 28 Regular Meeting Minutes – May 29, 2019 R 172-2019 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF A CONSTRUCTION DEPARTMENT VEHICLE UNDER EDUCATIONAL SERVICES COMMISSION OF NJ ESC CO-OP#65MCESCCPS - ESCNJ 17/18-21 WHEREAS, the Borough of Madison desires to award a contract for the purchase of a Construction Department vehicle under the New Jersey State Contract program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Beyer Ford, 31 Williams Parkway, 31 Williams Parkway, East Hanover, New Jersey, 07936 has been awarded Educational Services Commission of NJ ESC Co-op#65MCESCCPS - ESCNJ 17/18-21; and WHEREAS, the Construction Code Official and Qualified Purchasing Agent have recommended that the Borough Council utilize this contract for purchase of a Construction Department vehicle as follows; under contract T2100/A88727, one pickup truck and accessories in the amount of $24,000.00; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $24,000.00 for this purpose, which funds are available in the Construction Department Operating budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for the purchase of a Construction Department vehicle and accessories, for $24,000.00 is hereby approved. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Beyer Ford, 31 Williams Parkway, East Hanover, New Jersey, 07936, for the purchase of a Construction Department vehicle and accessories at a total price not to exceed $24,000.00, in a form acceptable to the Borough Attorney. R 173-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY THE AUXILIARY OF THE MADISON VOLUNTEER AMBULANCE CORP BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: AUXILIARY OF THE MADISON VOLUNTEER AMBULANCE CORP I.D. No. 275-10-10817 R.A. No. 1479 – Off premise merchandise PAGE 13 OF 28 Regular Meeting Minutes – May 29, 2019 November 18, 2019 R 174-2019 RESOLUTION OF THE BOROUGH OF MADISON RESCINDING APPOINTMENT OF ACTING FIRE SUBCODE OFFICIAL WHEREAS, Resolution 147-2019 appointed Robert Westenberger to the position of Acting Fire Subcode Official on May 13, 2019; and WHEREAS, the Borough Administrator has recommended that Resolution 147-2019 be rescinded, as Mr. Westenberger will continue as a contractor performing Acting Fire Subcode Official duties at a stipend of $500.00 per month; and WHEREAS, the Mayor and Council have determined that Resolution 147- 2019 should be rescinded. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Resolution 147-2019 is hereby rescinded. R 175-2019 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ARTHUR J. HERRING, JR.TO THE POSITION OF PUBLIC SAFETY TELECOMMUNICATIONS OFFICER WHEREAS, the QPA/Personnel Director recommends the appointment of Arthur J. Herring, Jr. to the position of Public Safety Telecommunications Officer; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Arthur J. Herring, Jr. is hereby appointed to the position of Public Safety Telecommunications Officer effective immediately; and BE IT FURTHER RESOLVED, that Arthur J. Herring, Jr. be compensated at the annual salary of $40,000.00. R 176-2019 RESOLUTION OF THE MADISON BOROUGH COUNCIL AWARDING CONTRACT TO MATINA & SON, INC. IN THE AMOUNT OF $359,500.00 FOR THE 2019 WATER MAIN REPLACEMENT PROJECT ON GROVE STREET AND HIGHLAND AVENUE WHEREAS, the Borough of Madison publicly advertised for bids for the 2019 Water Main Replacement on Grove Street and Highland Avenue (the “Contract”) in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and PAGE 14 OF 28 Regular Meeting Minutes – May 29, 2019 WHEREAS, the apparent low bid submitted by Penn Bower, Inc.., Inc., of High Bridge, New Jersey was rejected due to a fatal defect concerning their bid bond as determined by the Borough Attorney; and WHEREAS, the Borough Engineer has recommended that the Borough Council award the contract to the next lowest qualified bidder Matina & Son, Inc. of Hackensack, New Jersey, in the amount of $359,500.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $359,500.00 for this purpose which funds were appropriated by Ordinance 6-2019. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the 2019 Water Main Replacement on Grove Street and Highland Avenue is hereby awarded to Matina & Son, Inc. based upon its bid in the amount of $359,500.00. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with Matina & Son, Inc. in a form acceptable to the Borough Attorney. R 177-2019 RESOLUTION OF THE BOROUGH OF MADISON CONFIRMING MEMBERSHIP OF MICHAEL KITSOPOULOS IN THE MADISON HOSE COMPANY #1 WHEREAS, the Fire Chief has advised that Michael Kitsopoulos was voted into the Madison Hose Company #1 as a volunteer firefighter; and WHEREAS, Section 18-27 of the Madison Borough Code requires that each person so voted shall be confirmed as a member of such division by the Council of the Borough of Madison. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Michael Kitsopoulos is hereby confirmed as a member of the Madison Hose Company #1 effective immediately. R 178-2019 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING CONTRACT AWARD TO DAN SWAYZE & SON, INC. FOR STRIPING WORK ON CHATEAU THIERRY AVENUE IN AN AMOUNT NOT TO EXCEED $21,946.75 WHEREAS, the Borough of Madison awarded a contract for striping work on Chateau Thierry Avenue; and PAGE 15 OF 28 Regular Meeting Minutes – May 29, 2019 WHEREAS, Dan Swayze & Son, Inc., of Scotch Plains, New Jersey has provided the lowest quote to the Borough of Madison; and WHEREAS, the Borough Engineer has recommended that the Borough ratify the contract for striping of Chateau Thierry Avenue in an amount not to exceed $21,946.75; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $21,946.75 for this purpose in Ordinance 2-2019. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for the striping of various roadways by Dan Swayze & Son, Inc. of Scotch Plains, New Jersey, at a total price not to exceed $21,946.75 is hereby ratified. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and ratify the contract to Dan Swayze & Son, Inc., for striping of Chateau Thierry Avenue at a total price not to exceed $21,946.75, in a form acceptable to the Borough Attorney. R 179-2019 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT TO DENVILLE LINE STRIPING, INC. FOR STRIPING WORK UNDER MORRIS COUNTY COOPERATIVE BID IN AN AMOUNT NOT TO EXCEED $25,000.00 WHEREAS, the Borough of Madison desires to award a contract for striping work for various roadways to an authorized vendor under the Morris County Co- Operative Pricing Council program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Denville Line Striping, Inc., of Rockaway, New Jersey has been awarded Morris County Co-Operative Pricing Council Contract #36 ‘Traffic Striping on Roadways’; and WHEREAS, the Borough Engineer has recommended that the Borough Council utilize this contract for striping of various roadways in an amount not to exceed $25,000.00; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $25,000.00 for this purpose in Ordinance 2-2019. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: PAGE 16 OF 28 Regular Meeting Minutes – May 29, 2019 1. A contract for the striping of various roadways by Denville Line Striping, Inc. of Rockaway, New Jersey, at a total price not to exceed $25,000.00 is hereby approved under the Morris County Co-Operative Pricing Council Contract #36. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Denville Line Striping, Inc., for striping of various roadways at a total price not to exceed $25,000.00, in a form acceptable to the Borough Attorney. R 180-2019 MUNICIPAL SUPPORT FOR RESPONSIBLE PET OWNERSHIP PROGRAMS IN THE COMMUNITY RECOGNIZING, that cats and dogs are an integral and valuable part of all communities, and contribute to the well-being of humans, whether as companions, service animals, or therapy pets, and UNDERSTANDING, that municipalities have an important role in ensuring the well-being of animals while balancing the needs of pet owners and non-pet owners. WHEREAS, legislators and municipal officials report that the number of calls from citizens about animal related issues rival any other issue(s);and WHEREAS, there are approximately 2.2 million owned dogs and 2.5 million owned cats in New Jersey; and WHEREAS, New Jersey was the first state in the nation to develop an innovative state-wide spay/neuter program and all proceeds from the sale of Animal Friendly License Plates are used to reimburse participating veterinarians for spaying and neutering surgeries; and WHEREAS, State responsibility for promoting responsible pet care and ensuring that pets do not suffer due to abuse, neglect, or lack of proper care in kennels, pet shops, shelters, and pounds (animal facilities) is vested in the Office of Animal Welfare within the New Jersey State Department of Health and Senior Services; and WHEREAS, the Municipal Animal Cruelty Investigators (ACIs) and Humane Law Enforcement Officers are responsible for investigating and acting as officers for the detection, apprehension, and arrest of offenders against the animal cruelty laws; and PAGE 17 OF 28 Regular Meeting Minutes – May 29, 2019 WHEREAS, New Jersey mandates training requirements for animal control officers and Animal Cruelty Investigators; and WHEREAS, New Jersey impounds over 100,000 animals per year in animal shelters and impoundment facilities; and WHEREAS, approximately 37% of the animals that enter New Jersey’s impoundment facilities are euthanized, at a rate of around 3000 every month; and WHEREAS, free-roaming unvaccinated cats and dogs present a potential health threat to humans through the spread of such zoonotic diseases as rabies, leptospirosis, toxoplasmosis, roundworms, animal bites, and environmental contamination from animal feces; and WHEREAS, stray and unwanted pets place an enormous financial burden on municipalities and non-profit humane agencies organized to care for these animals; and WHEREAS, it is more humane and cost-effective to reduce the number of unwanted animals than it is to impound and euthanize unwanted or unclaimed dogs and cats; and WHEREAS, all dogs are required to be licensed in the municipality where they are housed and the majority of municipalities, including the Borough of Madison, also require licensure of cats (Current vaccination against rabies is a pre- requisite to licensure);and WHEREAS, all municipalities are required to canvass their residents to locate unlicensed dogs; and NOW THEREFORE, we the municipality of Madison, resolve to take the following steps with regard to our municipal responsibilities with the intent of making the Borough of Madison a truly sustainable community. It is our intent to do our utmost, within the bounds of our jurisdiction, to ensure that companion animals are treated humanely, respectfully, and responsibly through public education and through exercise of powers vested within New Jersey municipalities as follows: Authority of municipalities: Pursuant to New Jersey Statutes, all municipalities must appoint a certified animal control officer who shall be responsible for animal control within the jurisdiction of PAGE 18 OF 28 Regular Meeting Minutes – May 29, 2019 the municipality, including providing emergency veterinary care for injured stray animals and coverage outside of normal working hours; The municipality in which an animal facility is located is responsible for issuing the license for that facility to operate; The NJ Vicious Dog Law establishes a state-wide standard for municipalities to effectively address situations of vicious or potentially dangerous dogs, regardless of breed; The Animal Population Control Program provides for low-cost spaying and neutering for pet owners adopting dogs and cats from New Jersey shelters, pounds, and animal adoption referral agencies and pet owners participating in one of several Public Assistance Programs. The Municipality pledges to:  Enforce all animal and rabies control statutes and regulations, including the requirement to pick up and impound all stray dogs and cats, excepting stray and feral cats in managed TNR programs.  Work to improve the enforcement of animal cruelty statutes.  Educate our community, including school children, about their responsibilities towards the pet animals they chose to keep.  Institute, as appropriate, cat licensing ordinances and increase the percentage of licensed dogs and cats through ease of licensing and licensing enforcement measures.  Identify and work to implement best practices to prevent unwanted breeding through effective animal control, availability of low-cost pet spaying and neutering services, public education, and pet-friendly rental and senior housing.  Identify alternatives to euthanasia of adoptable companion animals, including utilizing foster homes, adoption networks and providing remedial behavior training services to existing and future owners. Assist in identifying resources to improve the conditions and increase the capacity of animal shelters and impoundment facilities and animal control services. R 181-2019 RESOLUTION OF THE BOROUGH OF MADISON SUPPORTING THE NEW JERSEY WILDLIFE ACTION PLAN WHEREAS, New Jersey is home to a rich diversity of wildlife and ecologically significant natural communities; and WHEREAS, New Jersey’s wildlife and wild places are under threat from development, fragmentation, invasive species and the impacts of people; and PAGE 19 OF 28 Regular Meeting Minutes – May 29, 2019 WHEREAS, the populations of mammals, birds, invertebrates, fish, reptiles and amphibians that live in and migrate through New Jersey find themselves clinging to smaller and smaller pieces of wild clean lands and aquatic habitats; and WHEREAS, it is more cost-effective to prevent species from becoming imperiled than it is to recover them once their populations have declined; and WHEREAS, a naturally functioning and healthy ecosystem represents a healthy environment for NJ wildlife and our citizens; and WHEREAS, the NJ Division of Fish and Wildlife, other state and federal agencies, and many partners in conservation have worked together to develop a state Wildlife Action Plan for the benefit of biologists, wildlife experts, municipal leaders, land stewards, non-profit organizations, educators, planners, researchers, outdoor recreation enthusiasts, landowners and all the people who know the wild places of New Jersey State; and WHEREAS, the New Jersey Wildlife Action plan is a comprehensive action agenda for the conservation of native wildlife, the restoration of important lands and water, and public education targeting the needs of rare wildlife in New Jersey; and WHEREAS, the residents of, and visitors to, New Jersey also enjoy and benefit from New Jersey’s wildlife and wild spaces. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey to support the philosophy of the New Jersey Wildlife Action Plan with the intent of making the Borough of Madison an ecologically sustainable community. R 182-2019 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE MADISON CULTURAL ALLIANCE AS THE CREATIVE TEAM WHEREAS, the Madison Arts & Cultural Alliance (MACA) is a coalition of arts organizations, cultural institutions, neighbors, colleagues and friends dedicated to encouraging collaborations among the wide-ranging cultural offerings in "the Rose City"; and WHEREAS, MACA coordinates many arts and cultural programs including the Sidewalk Gallery, the Holiday Arts Festival, the Studio Tour and alike; and WHEREAS, MACA provides a gateway for new cultural activities, facilitates new connections, strategic partnerships and creative collaborations between people and institutions; and WHEREAS, MACA continues to support local business vitality, community spirit, tourism, civic pride, diversity, sustainability and creativity. PAGE 20 OF 28 Regular Meeting Minutes – May 29, 2019 NOW, THEREFORE, BE IT RESOLVED, that the Borough Council of the Borough of Madison, in the County of Morris, State of New Jersey hereby recognize MACA as an important community asset and “Creative Team” helping to guide the Borough of Madison in matters within and beyond the arts and culture sectors. R 183-2019 RESOLUTION OF THE BOROUGH OF MADISON SUPPORTING THE ADOPTION OF AN ENVIRONMENTALLY PREFERABLE PURCHASING POLICY WHEREAS, it is environmentally and economically desirable to utilize practices that reduce waste by increasing product efficiency and effectiveness, and WHEREAS, it benefits the community to purchase products that minimize environmental impacts, toxics, pollution and hazards to worker and community safety to the greatest extent practicable, and WHEREAS, the purchase of products that include recycled content, are durable and long lasting, conserve energy and water, use agricultural fibers and residues, reduce greenhouse gas emissions, use unbleached or chlorine free manufacturing process, are lead-free and mercury-free, and use wood from sustainable harvested forests (FSC) when and where possible, will serve to protect the environment and provide long term economic benefit; NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough of Madison support the adoption of a policy that serves to: o Conserve natural resources, o Minimize environmental impacts such as pollution and use of water and energy, o Eliminate or reduce toxics that create hazards to workers and our community, o Support strong recycling markets, o Reduce materials that are routinely land filled or disposed of, o Increase the use and availability of environmentally preferable products that protect the environment, o Identify environmentally preferable products & associated distribution systems, o Purchase from manufacturers, & contract with vendors, that reduce environmental impacts in their production & distribution systems or services, o Collect & maintain up-to-date information regarding manufacturers, vendors and other sources for locating/ordering environmentally preferable products, o Create a model for successfully purchasing environmentally preferable products that encourages other purchasers in our community to adopt similar goals. The Madison Purchasing Department and members of Sustainable Madison Advisory Committee, which shall be composed of representatives from various PAGE 21 OF 28 Regular Meeting Minutes – May 29, 2019 Borough departments, commissions/committees and residents shall research, evaluate, and implement the environmental purchasing objectives. The emphases will be on source reduction, recycled content products, energy and water savings, green buildings and LEED IM ratings, landscaping and hardscaping, toxics and pollution, forest conservation and bio-based products. The Borough administration and the Committee will evaluate the policy implementation on an annual basis. The health & safety of workers & citizens is of the utmost importance and takes precedence over all other policies and practices. Nothing contained in this policy shall be construed as requiring a department, purchaser or contractor to procure products that do not perform adequately for their intended use, exclude adequate competition, or are not available at a reasonable price in a reasonable period of time. Nothing contained in this policy shall be construed as requiring the Borough of Madison, department, purchaser or contractor to take any action that conflicts with local, state or federal requirements. Definitions: “Bio-Based Products” means commercial or industrial products (other than food or feed) that utilize agricultural crops or residues but does not include products made from forestry materials. “Chlorine Free” means products processed without chlorine or chlorine derivatives. “Contractor” means any person, group of persons, business, consultant, designing architect, association, partnership, corporation, supplier, vendor or other entity that has a contract with the Borough of Madison or serves in a subcontracting capacity with the Borough of Madison or with an entity having a contract with the Borough of Madison for the provision of any goods or services. “Forest Stewardship Council” (FSC) is a global organization that certifies responsible, on-the-ground forest management according to rigorous standards developed by a broad variety of stakeholder groups. “LEED IM Rating System” means the most recent version of the Leadership in Energy and Environmental Design (LEEDTM) Commercial Green Building Rating System, or other related LEED IM Rating System, approved by the U.S. Green Building Council and designed for rating new and existing commercial, institutional, and high-rise residential buildings. Practical” & “Practicable” mean whenever possible and compatible with local, state and federal law, without reducing safety, quality, or effectiveness and where the product or service is available at a reasonable cost in a reasonable period of time. “Recycled Content” means the percentage of recovered material, including pre-consumer and postconsumer materials, in a product. PAGE 22 OF 28 Regular Meeting Minutes – May 29, 2019 “Source Reduction” refers to products that result in a net reduction in the generation of waste compared to their previous or alternate version and includes durable, reusable and remanufactured products; products with no, or reduced, toxic constituents; and products marketed with no, or reduced packaging. R 184-2019 RESOLUTION OF THE BOROUGH OF MADISON SUPPORTING THE ADOPTION OF AN ENVIRONMENTALLY-CONSCIOUS GROUNDS AND MAINTENANCE POLICY WHEREAS, it is valuable to establish procedures, methods, and practices that benefit our natural lands and environment, the health of our workers and citizens, and minimize negative environmental impacts; and WHEREAS, practices that increase product and method efficiency and effectiveness reduce waste; and WHEREAS, it is beneficial to utilize products and methods that minimize environmental impacts, toxics, pollution, and hazards to worker and community safety to the fullest extent that is practical; and WHEREAS, the use of methods and products that reduce waste or increase recyclability, are sustainable, conserve energy and water, reduce greenhouse gas emissions, use unbleached or chlorine-free manufacturing processes, reduce use of chemicals and are lead-free and mercury-free, when and where practicable, provides long-term benefits to the community. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough of Madison support the adoption of a policy that encourages and increases the use of environmentally-preferable methods, products, and services in municipal grounds and building decisions, to promote practices that are beneficial to our lands, public and worker health and natural resource conservation. The policy objectives are to: Conserve natural resources, Minimize environmental impacts such as pollution and use of water and energy, Eliminate or reduce toxins that create hazards to workers and the community, Support strong recycling markets, Reduce materials that are routinely landfilled, Increase the use and availability of environmentally-preferable products that protect the environment, Identify environmentally-preferable techniques, methods, and distribution systems, Create a model for sustainable buildings and grounds maintenance that encourages others in the community to adopt similar goals. The Public Works Department and members of the Sustainable Madison Advisory Committee composed of representatives from various Borough PAGE 23 OF 28 Regular Meeting Minutes – May 29, 2019 departments and residents agree to research, evaluate, and implement the sustainable methods to grounds and buildings maintenance objectives. The Committee will focus its research, evaluation and implementation on the following areas: water- and energy-efficient products and processes, landscape and grounds management, renewable products, waste and pollution reduction, recycled content products, composting and the reduction of chemical and toxic substances and processes. The implementation shall be coordinated with other appropriate Borough personnel and evaluated by the team annually. The health and safety of workers and citizens is of utmost importance and takes precedence over all other policies. To the fullest extent possible, the Borough has made significant investments in developing a successful recycling system and recognizes that recycled content products are essential to the continuing viability of that recycling system and for the foundation of an environmentally-sound production system. Therefore, wherever practicable, recycled content shall be included in products that also meet other specifications, such as chlorine-free or bio-based. Nothing contained in this policy shall be construed as requiring a department or contractor to procure products that do not perform adequately for their intended use, exclude adequate competition, or are not available at a reasonable price in a reasonable period of time. Nor shall this policy be construed as requiring the Borough, department, purchaser or contractor to take any action that shall conflict with local, state, county or federal requirements. Definitions: “Bio-Based Products” means commercial or industrial products (other than food or feed) that utilize agricultural crops or residues but does not include products made from forestry materials. “Chlorine Free” means products processed without chlorine or chlorine derivatives. “Contractor” means any person, group of persons, business, consultant, designing architect, association, partnership, corporation, supplier, vendor or other entity that has a contract with the Borough of Madison or serves in a subcontracting capacity with the Borough of Madison or with an entity having a contract with the Borough of Madison for the provision of any goods or services. “Energy Efficient Product” means a product that is in the upper twenty-five (25%) percent of energy efficiency for all similar products, or that is at least ten (10%) percent more efficient than the minimum level that meets Federal standards and guidelines. “Practical” & “Practicable” mean whenever possible and compatible with local, state and federal law, without reducing safety, quality, or effectiveness and where the product or service is available at a reasonable cost in a reasonable period of time. “Recycled Content” means the percentage of recovered material, including pre- consumer and postconsumer materials, in a product. PAGE 24 OF 28 Regular Meeting Minutes – May 29, 2019 “Water-Efficient Products” are those that are in the upper twenty-five (25%) percent of water conservation for all similar products, or at least ten (10%) percent more water-conserving than the minimum level that meets the Federal standards. R 185-2019 RESOLUTION OF THE BOROUGH OF MADISON CONTINUING SUPPORT OF THE RESOURCE-SAVING BEST PRACTICES POLICY ADOPTED JUNE 10, 2013 AND MAY 9, 2016 WHEREAS, it is valuable to establish workplace practices and procedures that benefit and support the environment, the health of our workers and citizens, and minimize negative environmental impacts; and WHEREAS, the attached list of suggestions for Resource Saving Best Practices will help encourage employees to adopt practices in order to reduce costs and support the environment; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, the County of Morris and State of New Jersey, that the Borough of Madison continue to support the Resource-Saving Policy adopted on June 10, 2013, and again May 9, 2016, which encourages and increases the use of environmentally-preferable methods and procedures, to promote practices that are beneficial to our lands, public and worker health and natural resource conservation. R 186-2019 RESOLUTION OF THE BOROUGH OF MADISON SUPPORTING THE ADOPTION OF ANTI-IDLING ZONE MEASURES BY GOVERNMENT AGENCIES, SCHOOLS, BUSINESSES AND OTHER ORGANIZATIONS WHEREAS, emissions from gasoline and diesel powered vehicles contribute significantly to air pollution, including greenhouse gases, ozone formation, fine particulates, and a multitude of potentially harmful pollutants that can trigger an asthma attack and other ailments; and WHEREAS, asthma is a significant public health concern in New Jersey, especially among children (up to 25% of NJ school age children are asthmatic) and the elderly; and WHEREAS, for every gallon of gasoline use, the average car produces about 20 pounds of carbon dioxide (CO2), the largest contributor to greenhouse climate change, with one-third of greenhouse gas emissions coming from the transportation sector; and WHEREAS, the U.S. Argonne National Laboratory estimates that about 20 million barrels of diesel fuel are consumed each year by idling long-haul trucks (estimated truck emissions total about 10 million tons of CO2, 50,000 tons of nitrogen oxides, and 2,000 tons of particulates); and WHEREAS, we can avoid producing unnecessary greenhouse gas emissions and exposure to air toxics by reducing or eliminating wasteful idling; and PAGE 25 OF 28 Regular Meeting Minutes – May 29, 2019 WHEREAS, petroleum-based gasoline and diesel fuel are non-renewable fuels and should be wisely used and not wasted; and WHEREAS, idling is not generally beneficial to a vehicle’s engine because it wears engine parts; and WHEREAS, idling more than 10 seconds uses more fuel and emits more pollutants than turning a warm engine off and on again; and WHEREAS, idling more than 10 minutes uses as much fuel as it takes to travel 5 miles; and WHEREAS, vehicle idling occurs in locations (e.g. school grounds, parking lots, drive-through windows, business centers, etc.) where persons can be exposed to air pollutant emissions; and WHEREAS, moving beyond New Jersey’s existing no-idling code of three minutes would significantly improve public health, air quality, reduce costs and greenhouse gas emissions; NOW, THEREFORE, BE IT RESOLVED, that the Borough of Madison Supports the adoption of voluntary “Idle Free Zones” by government agencies, schools, businesses, and other organizations by:  Encouraging any gasoline or diesel powered motor vehicle to turn off their engines after 10 seconds if they plan to remain in that location for more than 30 seconds.  Ensuring idling does not occur at idle-frequent locations such as school drop-off and pick up, drive through windows, gas stations, parking lots, business centers, etc.  Maintaining municipal vehicles to eliminate any visible exhaust.  Enforcing existing violations and penalties under New Jersey’s existing idling code. Supporting broad education of the public about the health, environmental and economic impacts of idling and ways to reduce idling. R 187-2019 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING APPOINTMENT OF TYLER PETERSON TO THE SUMMER INTERN POSITION IN THE PUBLIC WORKS DEPARTMENT WHEREAS, the OPA/Personnel Director has recommended appointment of Tyler Peterson to the position of Summer Intern in the Public Works department; and WHEREAS, the Borough Council agrees with these recommendations. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Tyler Peterson is PAGE 26 OF 28 Regular Meeting Minutes – May 29, 2019 hereby appointed to the position of Summer Intern in the Public Works Department effective June 3, 2019 at the rate of pay of $12.00 per hour. R 188-2019 RESOLUTION OF THE BOROUGH OF MADISON APPROVING JACOB HENRY PERKINS TRUST DISBURSEMENT WHEREAS, the Borough Administrator recommends ratification of a grant from the Jacob Henry Perkins Trust (hereafter Perkins Trust) to Ms. D.M., a Borough resident; and WHEREAS, the Borough Administrator has advised the Borough Council that Ms.D.M. meets the criteria for a Perkins Trust grant; and WHEREAS, the Borough Council has determined to ratify a Perkins Trust grant in the amount of $4,200.00, to cover Ms. D.M.’s rent for a four month period. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that a $4,200.00 grant is hereby approved and ratified from the Perkins Trust to the Landlord of Ms. D.M. to cover Ms. D.M’s rent for a four month period. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Ms. Baillie, seconded by Mrs. Vitale and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $6,236,574.78 General Capital Fund 132,456.76 Electric Operating Fund 426,326.64 Electric Capital Fund 119,198.87 Water Operating Fund 24,153.84 Water Capital Fund 199,439.80 Trusts 4,594.20 Total $7,142,744.89 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Ms. Coen Nays: None Absent: Mr. Hoover NEW BUSINESS Mayor Conley announced the following appointment and requested Council confirmation: LIBRARY TRUSTEES Thomas Haralampoudis, 27 Pomeroy Road, Trustee, for an unexpired 5-year term through December 31, 2020. PAGE 27 OF 28 Regular Meeting Minutes – May 29, 2019 Mrs. Vitale moved of the foregoing appointment. Ms. Baillie seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Mr. Rowe, Ms. Byrne, Ms. Coen Nays: None Absent: Mr. Hoover ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:30 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved June 24, 2019 (EO) PAGE 28 OF 28