Mayor & Council

REORGANIZATION MEETING MINUTES January 5, 2020 at 3:00 p.m. __________________________________________________________________ Call to Order The Reorganization Meeting of the Mayor and Council of the Borough of Madison was held on Sunday, the 5th day of January 2020, in the Council Chamber of the Hartley Dodge Memorial, Madison, New Jersey. Mayor Conley called the meeting to order at 3:00 p.m. The Borough Clerk read the Open Public Meetings Act Statement “In compliance with the Open Public Meeting Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Daily Record, posting a copy of the notice on the bulletin board at the main entrance to Borough Hall and filing a copy in the office of the Borough Clerk, all on December 12, 2019. Copies of that notice were made available to members of the general public.” Roll Call by Borough Clerk The Borough Clerk called the roll, and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Patrick W. Rowe Maureen Byrne John F. Hoover Debra J. Coen Invocation Mayor Conley invited forward Reverend Kate Hillis, Lead Pastor, The United Methodist Church of Madison, to give the invocation. Rev Hillis greeted everyone by wishing all a “Happy New Year”, thanked the Mayor and Council Members, and asked that 2020 be a safe and healthy New Year for the Borough of Madison. Presentation of Colors, Pledge of Allegiance, National Anthem Everyone rose for the Pledge of Allegiance led the Patriotic Celebrations Committee Members; all covered their hearts and were led in the recitation of the Pledge of Allegiance. Mayor Conley acknowledged the Rose City Songsters, who sang the National Anthem, and “Let There Be Peace on Earth” after which the Colors were retired. Ken O’Brien, Director of Public Works, played the bagpipes. Presentations of Medallions for Distinguished Service Mayor Conley commented that Medallions are presented to volunteers for their Distinguished Service to the Borough for five years or more and who are no longer serving. As each name and position was announced, there was a round of applause. Mayor Conley invited the recipients present to step forward to receive their Medallions. Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. Brenda Catalanello Constance Stober Recreation Advisory Board of Health 2013-2019 2014-2019 Jeffrey Pettitt Patriotic Celebrations 2013-2019 Proclamation for Outgoing Council Member Mayor Conley read and presented a Proclamation in honor of outgoing Council Member Patrick w. Rowe; There was a round of applause and standing ovation in Mr. Rowe’s honor. Presentation of Gifts Mayor Conley acknowledged and thanked Mr. Rowe for his service in government and presented Mr. Rowe with gifts from the Mayor and Council including a pewter box engraved with the Hartley Dodge Memorial and a Council chair engraved with Mr. Rowe’s name and years of service as Council Member. Mr. Rowe thanked the residents of Madison for their kindness and for the opportunity to serve. Oath of Office Mayor Robert H. Conley and his family were called forward. The Oath of Office of Mayor Conley was administered by Governor Phil Murphy. There was a long round of applause. Maureen Byrne and her family were called forward. The Oath of Office of Council Member Byrne was administered by Governor Phil Murphy. Ms. Byrne thanked her family and the residents of Madison for their support. There was a long round of applause. Rachel F. Ehrlich and her family were called forward. The Oath of Office of Council Member Ehrlich was administered by Governor Phil Murphy. Ms. Ehrlich thanked her husband and son and the people of Madison for the opportunity to serve. There was a long round of applause. Roll Call by Borough Clerk The Borough Clerk called the roll, and the following acknowledged their presence: Mayor Robert. H. Conley Council Members: Carmela Vitale Astri J. Baillie Page 2 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. Maureen Byrne John F. Hoover Debra J. Coen Rachel F. Ehrlich Mayor Conley recognized distinguished guests including Governor Phil Murphy, Assemblyman John McKeon, Assemblywoman Mila Jasey, former Governor and State Senator Richard Codey, and Mayors from surrounding communities. Mayor's Message to the Citizens of Madison January 5, 2020 Thank you to Reverend Kate Hillis, the lead pastor for Madison Methodist Church, for your invocation. Thank you to our Police Honor Guard for the presentation of colors, our Patriotic Celebrations Committee for leading us in the Pledge of Allegiance. I want to thank the Patriotic Celebrations for their work in making sure we give our veterans the recognition they deserve and that we never forget those who gave their lives for our Country. I also want to thank you for your service to our Country; the volunteers for this committee represent all the branches of military service. Moreover, thank you to Rose City Songsters for the singing of our National Anthem and a song setting the right tone for the New Year. Welcome to the families and friends of Pat, Maureen and Rachel. Maureen, welcome to your second term serving the residents of Madison. Welcome to Rachel Erhlich, you were an invaluable member of the Planning Board, and we all look forward to you joining the Council. Welcome back to our returning Council members Carmela Vitale, Astri Baillie, John Hoover and Deb Coen. I can’t forget my family, my wife Titi, Chris in Burlington, Vt. and Jack in Fiji are here in spirit. My honorary mother, Dolores Smith, in the front row. In addition, thank you to my siblings that were able to make it, Anne, Betsy, Bill and AJ. Counting me, we only have five of the eleven; short of a quorum so there will be no business conducted for Conley Town today. I want to thank our parents, my father, always very supportive, was here 14 years ago when I took the oath for Council and eight years ago when I became Mayor and my mother who got me involved in my first political campaign at the age of 12. Our parents, no longer with us instilled in us a true sense of service to others. And, welcome to our Legislative team led by former Governor Dick Codey, Assemblyman John McKeon and Assemblywoman Mila Jasey, the best partners to have in Trenton. I also want to welcome and recognize those from the County and neighboring towns, including Morris County Freeholder Deputy Director Stephen Shaw; Chatham Borough Mayor Thaddeus J. Kobylarz, who I look forward to swearing into office tomorrow; Chatham Township Mayor Michael Kelly; Morris Township Mayor Jeffrey Grayzel; Parsippany Mayor Michael Soriano; Pequannock Township Councilwoman Melissa Florance-Lynch; former Mayor and BPU Commissioner Mary-Anna Holden; and Morris County Democratic Chair Chip Robinson. In addition, thank you Kellie Doucette for delivering congratulations from Congresswoman Mikie Sherrill. Welcome to our residents, Department Heads and all Borough staff in attendance. I want to welcome and thank my friend, Governor Phil Murphy, for taking the time in his busy schedule to come to Madison to administer the oaths of office to not only myself, but also Maureen and Rachel. You have made for a very special day. Page 3 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. As you know Madison was named the number one place to live in New Jersey. Governor Murphy, you have made a commitment to make sure New Jersey is the best place to raise families, to be a young professional and to enjoy your later years. We will never have the lowest cost of living in the Country, but we have the greatest quality of life, and the governor’s commitment to make that the highest priority. Thank you! Each year I like to remember a few of the cherished residents who we lost in the past year. I want to mention three who left their mark and taught us to be better people. Gene Zipper - Except for when he was in Florida, Gene attended every Council meeting with his wife Rose at his side. He was never without a suggestion on how we could do better. He always did it with respect and the same opening line, “I’m Gene Zipper and I have lived on Greenwood Ave for a few years”; it was actually 70 years! Ernie Nash - Ernie was a proud veteran who served our Country in the Korean War. His blue trucks adorned with the American Flag showing his pride. He quietly would help those in need, elderly residents who were struggling to maintain their homes would claim that a dead tree was removed by an angel. That angel was Ernie Nash, a great example of the quiet generosity that is here in Madison. Ben Wolkowitz - Ben wasn’t a long-time resident like Gene or Ernie but his work will be appreciated for years to come. Ben served six years on this Council, and even when he stepped down due to health reasons, he continued to serve by leading our Committee review process and the analysis of our surplus levels. Whenever Ben spoke, we all gave him our undivided attention, as he was the Professor, teaching us. Ben, we miss you so much. Let us take a moment to remember Ben, Ernie and Gene and the others who we lost in 2019. Two of the many lessons from my father were, “Don’t let a captive audience leave without a message.” So, I will give you a message but rest assured the other message was “Don’t overstay your welcome.” Therefore, I will strive to be brief. There is the debate as to whether 2020 is the end of the decade or the start a new one. Well it is January 5 and the New England Patriot’s season is over, providing definitive proof that this truly is a new decade. So, as we enter this decade we recognize a few milestones. One, the Borough of Madison celebrating its 130th Birthday on December 27 - 130 years of being the best place to live in New Jersey. And, today I become the longest serving Mayor since Madison’s first Mayor, James Albright. Let us be clear that this does not make me any better than the 30 Mayors who served Madison in between; it just means that I am the right person for the job at this moment in time. For the next four years, I pledge to set the tone with the same positive leadership that I have given Madison for the past eight years. As we talk about history, we just recognized Connie Stober for her service on the Board of Health. It was 48 years ago on January 1, 1972 that Connie took the oath of office to become the first woman to hold office in Madison. Connie had to work so hard to break that barrier, we have come a long way as for the first time five of the six Councilmembers are women. Connie, thank you for your decades of service to Madison as you can see we are in great hands. Page 4 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. Today marks the first time in 20 years that the Mayor and Council are represented by one party. I say this not to brag but to remind all that this raises the bar for us who serve. While each walk into this room with the filter that comes with our political beliefs, we must check the party label at the door. We must never forget that if we make decisions based on political parties, we will fail in our job to serve Madison. We have taken the oath to do the best for all Madison residents. As we enter this new decade, it is with the burden of worries. Our thoughts are with the people of Australia. First, the fires must be put under control and next they must get the support needed to recover. This is a dire reminder that the clock is ticking on climate change; the world must pull together to save our planet before it is too late. I know, we are only 4 square miles and 16,000 residents in this vast world, but that does not mean we cannot do our share to make a difference, This past fall we demonstrated that we can make a difference, and we did it by working together. While there are 565 municipalities in New Jersey, there should be one common goal, caring for our environment. By coordinating with the Chatham’s and Morris Township, we were able to put in effect a regional ban on single-use plastic bags. This ban goes into effect in March and will help us do our part for a better world. We can now use this relationship to work as a region to make a positive impact on our world. Southeast Morris County is one of the most desirable areas to live in the Country. That creates a challenge as municipalities develop locally with the impact felt regionally. We must work together to minimize the impact of over-development. We should be proud to be one of the first communities to have an Open Space Fund, established to protect our aquifer and preserve the great character of Madison. We must remain committed to the balance between growth and preservation. So many factors make Madison the best to live in New Jersey; our thriving downtown, great neighborhoods, schools, strong sense of community. We must not forget economic diversity. Since the 1980’s Madison has made it a moral obligation to provide affordable housing, we are now under a legal obligation to provide 40 units. Do not view this as a burden; it is another piece that makes this town so great. Housing for veterans, for friends of our children, volunteers in the community and employees for our businesses. Let us come together to make this a reality to keep Madison the number one place to live for all. Thank you all for coming today. Thank you Governor Murphy and all our elected officials who have stepped forward. And to all a Happy and Healthy New Year. Robert H. Conley, Mayor There was a round of applause honoring Mayor Conley. Election of Council President Ms. Baillie nominated and moved the appointment of Council Member Carmela Vitale as Council President. Ms. Byrne seconded the motion. The motion passed with a unanimous voice call vote recorded. Page 5 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. Adoption of Council Bylaws for 2020 Mrs. Vitale moved that the existing Bylaws be adopted as the Bylaws of the Governing Body of the Borough of Madison for the year 2020. Council Member Baillie seconded the motion, which passed with a unanimous voice call vote recorded. Mayor's Announcement of Council Standing Committees for the Year 2020 STANDING COMMITTEE CHAIR/OTHER MEMBER Community Affairs John F. Hoover/ Debra J. Coen Finance and Borough Clerk Carmela Vitale/Maureen Byrne Health Debra J. Coen/ Carmela Vitale Public Safety Astri J. Baillie/Rachel F. Ehrlich Public Works and Engineering Maureen Byrne/John F. Hoover Utilities Rachel F. Ehrlich/Astri J. Baillie Mrs. Vitale moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion. The motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None Appointment of Borough Officials Mayor Conley nominated and appointed the following named persons to serve in the following official capacities, subject to Council confirmation: Borough Administrator, Raymond M. Codey (Jan 1, 2020 – Dec 31, 2023) Borough Attorney, Matthew J. Giacobbe, Esq. (Annual Appointment) Housing Officer, Michael Fitzpatrick (Annual Appointment) Zoning Officer, Frank Russo, (Annual Appointment) Deputy Zoning Officer, Daniel Buckelew (Annual Appointment) Mrs. Vitale moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed with a unanimous voice call vote recorded. Mayor Conley appointed Members of Boards not subject to Council confirmation: (1) ENVIRONMENTAL COMMISSION Three-year term through December 31, 2022 Ellen Kranefuss, Regular Member Two-year term through December 31, 2021 Nicole Wood, Alt. #2 One-year term through December 31, 2020 Claire Whitcomb, Chair Ann Huber, Planning Board Rep. Maureen Byrne, Council Liaison Page 6 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. (2) HISTORIC PRESERVATION COMMISSION Four-year term through December 31, 2023 David Luber, Class B Regular Mary Ellen Lenahan, Class C Regular Two-year term through December 31, 2021 Jill Rhodes, Alt. #1 One-year term through December 31, 2020 Carmela Vitale, Council Liaison (3) PLANNING BOARD Four-year term through December 31, 2023 Peter R. Flemming, Jr., Class IV, Regular Member Unexpired four-year term through December 31, 2021 Alfredo Garibay, Class IV, Regular Member One-year term through December 31, 2020 John Forte, Class II, Official of the Borough other than Governing Body Council Liaison to the Planning Board is appointed by Council Mrs. Vitale moved the appointment of Astri J. Baillie, Council Liaison, Class III, to the Planning Board for a one-year term through December 31, 2020. Ms. Byrne seconded the motion, which passed a unanimous voice call vote recorded. Announcement of Appointments to Special Positions Requiring Council Confirmation Mayor Conley announced the Mayor’s appointments of the following individuals requiring Council confirmation, all for a one-year term through December 31, 2020: (1) BOARD OF EDUCATION John Hoover, Council Liaison (2) CHAMBER OF COMMERCE John F. Hoover, Council Liaison (3) HISTORIAN Scott Spelker (4) HOUSING AUTHORITY Carmela Vitale, Council Liaison (5) JOINT MEETING COUNCIL REPRESENTATIVES Carmela Vitale, Finance/ Personnel Committee Chair Rachel F. Ehrlich, Finance/ Personnel Committee Member (6) JOINT MUNICIPAL COURT Page 7 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. Carmela Vitale, Member Astri J. Baillie, Member (7) MUSEUM OF EARLY TRADES & CRAFTS John F. Hoover, Council Liaison (8) PROJECT COMMUNITY PRIDE Astri J. Baillie, Council Liaison (9) WHIPPANY RIVER WATERSHED ACTION COMMITTEE John F. Hoover, Council Liaison (10) MADISON COMMUNITY POOL Debra J. Coen, Council Liaison (11) SHARED SERVICES – BOARD OF EDUCATION Mayor Robert Conley John Hoover Debra J. Coen Mrs. Vitale moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed a unanimous voice call vote recorded. Appointment of Members of Boards and Committees Subject to Council Confirmation Mayor Conley requested that Ms. Coen announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) BOARD OF HEALTH Four-year term through December 31, 2023 Marianne McConnell Joann Burke Joseph Balweirczak Unexpired four-year term through December 31, 2021 Sandra Lascari Two-year term through December 31, 2021 Robert Landrigan, Alt. #1 One-year term through December 31, 2020 Debra J. Coen, Council Liaison (2) COMMUNITY GARDEN ADVISORY COMMITTEE Three-year term through December 31, 2022 Ursula Leonhardt, Regular Stephen McAuliffe, Regular Brian Monaghan, Regular One-year term through Dec 31, 2020, Maureen Byrne, Council Liaison Page 8 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. (3) COMPLETE STREETS COMMITTEE One-year term through December 31, 2020 Mayor, Ex-Officio, Robert H. Conley Public Safety Council Liaison, Astri J. Baillie Engineering Council Liaison, Maureen Byrne Borough Engineer, Robert Vogel Director of Public Works, Ken O’Brien Madison Police Reps, Lt. Joseph Longo and Corporal Vincent DellaValle Board of Education Representative Michael Zullo Public School Representative Tom Piskula Director of Business Development, Lisa Ellis Resident, Mark Chiarolanza Resident, Kirk Oakes Mrs. Vitale moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed a unanimous voice call vote recorded. Mayor Conley requested that Ms. Baillie announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) DOWNTOWN DEVELOPMENT COMMISSION Three-year term through December 31, 2022 Robert Rocco, Owner/Merchant/Landlord Melanie Tomaszewski, Resident Representative John Regan, Board of Education Representative Eric Range, Higher Education Representative Carla Brady, At Large Representative Russell Stern, At Large Representative One-year term through December 31, 2020 John F. Hoover, Council Liaison (2) LIBRARY TRUSTEES Five-year term through December 31, 2024 Kate Bartley, Trustee (3) LOCAL EMERGENCY PLANNING COUNCIL FOR 2020 Mayor Robert H. Conley Council Liaison, Astri J. Baillie Administrator Raymond M. Codey Assistant Borough Administrator/CFO James Burnet Borough Engineer Robert Vogel Construction Official Russ Brown Director of Public Works Kenneth O’Brien Electric Utility Superintendent James Mattina Fire Chief Louis DeRosa Health Officer Michael Fitzpatrick Medical Representative Marlene Dolan Board of Education Representative Senior Citizens Advisory Rep. Tom Honohan Auxiliary Police Samuel DeMarzo Madison Eagle Garry Herzog Page 9 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. MCJM (Sewer) Superintendent Chris Manak Drew University Rep, Barbara Bresnahan or Designee OEM Coordinator John Rafter OEM Coordinator Police Chief Darren Dachisen OEM Deputy Coordinator/Public Info Officer Lt. Joseph Longo OEM Assistant Coordinator Mike Shugrue Pharmacist Frank Iannarone Public Information Michael Pellessier School Resource Officer S.O. Vincent Galgano Secretary Kristy Kiehl Mrs. Vitale moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed a unanimous voice call vote recorded. Mayor Conley requested that Ms. Byrne announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) MADISON ALLIANCE ADDRESSING SUBSTANCE ABUSE Three-year term through December 31, 2022 Libby Marotta, Madison Jr. School Rep Lisa Sprague, Project Pride Representative Thomas Downs, At Large One-year term through December 31, 2020 Debra J. Coen, Council Liaison (2) MUNICIPAL AUDIT COMMITTEE Three-year term through December 31, 2022 Arthur Powell, Regular Patrick Rowe, Regular One-year term through December 31, 2020 Carmela Vitale, Council Liaison (3) OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE One-year term through December 31, 2020 Debbie Mantone, Parks Advisory Committee Representative George Limbach, Planning Board Representative Jill Rhodes, Historic Preservation Commission Rep. Ross Snyder, Recreation Committee Rep Nancy Bruce, STMB Representative Joan Maccari, Environmental Comm Rep Mayor Robert H. Conley, Ex-Officio Astri J. Baillie, Council Liaison (4) PARKS ADVISORY COMMITTEE One-year term through December 31, 2020 Thomas Salaki, Chair Cathie Coultas, Secretary Paul Allocco Patrick Davis Page 10 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. Debbie Mantone David Miller Michelle Mitterer John Taylor Geoffrey Thomas Maureen Byrne, Council Liaison Mrs. Vitale moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed a unanimous voice call vote recorded. Mayor Conley requested that Mr. Hoover announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) PATRIOTIC CELEBRATIONS COMMITTEE One-year term through December 31, 2020 Ron DeBiasse James Emaus Peter R. Flemming, Sr. Thomas J. Granato Wayne Henderson Ann Lawless Thomas Matyus Michael Piano James Savage Victor Schumacher Joseph Nester, Post Commander, American Legion Post 43 Carmela Vitale, Council Liaison (2) PROPERTY MAINTENANCE EMERGENCY COMMITTEE One-year term through December 31, 2020 Construction Code Official Health Officer Board of Health President (1 of 2 required) Board of Health Member (2 of 2 required) Debra J. Coen, Council Liaison and Chair (3) RECREATION ADVISORY COMMITTEE One-year term through December 31, 2020 Stephanie Berk - Little League Baseball Rep Dave Carver - Softball Nino Coviello - Football Rep Zach Ellis - Ex-Officio, Recreation Director Meghan Garrity - Field Hockey Rep Tony Gero - Ice Hockey Rep Christopher Holland - Basketball Rep David Irwin, Board of Education Rep, Ex Officio Bob Macagnano - Soccer Club Rep John Poitowsky - Wrestling Rep Shannon Salamon - Girls Lacrosse Rep Chris Lutz - Boys Lacrosse Rep Suzanne Whitehorn, ADA/PPEC Rep Page 11 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. Ross Snyder, At Large John F. Hoover, Council Liaison Mrs. Vitale moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed a unanimous voice call vote recorded. Mayor Conley requested that Ms. Ehrlich announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SAFETY COMMITTEE One-year term through December 31, 2020 Borough Administrator Borough Engineer Chief Financial Officer / Assistant Borough Administrator Electric Utility Superintendent Fire Chief Health Officer Madison-Chatham Joint Meeting Superintendent Police Chief Qualified Purchasing Agent/Personnel Recreation Director Director of Public Works Astri J. Baillie, Council Liaison (2) SENIOR CITIZENS ADVISORY COMMITTEE One-year term through December 31, 2020 Joan Finelli, At Large Grace Papayiannis, Rexford S. Tucker Apartments Rep. Marlene Dolan, Madison Health Department Thomas Honohan, DDC Rep Sara Keffer, Senior Citizen Coordinator Ellwood Kerkeslager, MACA Rep Doris Costello, Thursday Morning Club Rep. Kaye Shaler, RSVP Phyllis Flemming, At Large Rep Christian Esola, YMCA Representative Madison Library Rep. John F. Hoover, Council Liaison (3) SHADE TREE MANAGEMENT BOARD Five-year term through December 31, 2024 Nancy Bruce, Regular Tom Salaki, Regular Stephen Miller, Regular One-year term through December 31, 2020 Maureen Byrne, Council Liaison Mrs. Vitale moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed a unanimous voice call vote recorded. Page 12 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. Mayor Conley requested that Mrs. Vitale announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SUSTAINABLE MADISON ADVISORY COMMITTEE Three-year term through December 31, 2022 Joan Maccari, MEC Representative One-year term through December 31, 2020 Board of Education Representative Environmental Commission Representative Ken O’Brien, Director of Public Works Maureen Byrne, Council Liaison (2) UTILITIES ADVISORY COMMITTEE Three-year term through December 31, 2022 Katherine Dailey, Regular Patrick Rowe, Regular Peter Teshima, Regular One-year term through December 31, 2020 Rachel F. Ehrlich, Council Liaison (3) ZONING BOARD OF ADJUSTMENT Four-year term through December 31, 2023 Helen Kaar, Regular Dr. Roger Paetzell, Regular Two-year term through December 31, 2021 Anthony DiIonno, Alt. #1 Member Unexpired two-year term through December 31, 2020 James Foster, Alt. #2 Member Mrs. Vitale moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed a unanimous voice call vote recorded. Communications - None Invitation for Discussion Mayor Conley opened the meeting to the public and asked if anyone wished to be heard. Since no member of the public wished to be heard, the invitation for discussion was closed. Consent Agenda Resolutions The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Page 13 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. Ms. Baillie moved approval of the Consent Agenda Resolutions. Mr. Rowe seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mrs. Vitale, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None R 1 - 2020 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING ANNUAL SCHEDULE OF MEETINGS FOR 2020 AND OTHER REQUIREMENTS PURSUANT TO THE OPEN PUBLIC MEETINGS ACT WHEREAS, N.J.S.A. 10:4-18 of the Open Public Meetings Act provides that within seven (7) days following the annual Reorganization Meeting of a public body, such public body shall adopt, post and distribute a schedule of its regular meetings for the coming year; and WHEREAS, said schedule shall contain the location of each meeting to the extent it is known and the time and date of each meeting; and WHEREAS, the Borough of Madison does seek to establish such schedule for the year 2020; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Annual Schedule of Meetings designated in the attached notice is approved. MAYOR AND COUNCIL MEETING NOTICE - 2020 BOROUGH OF MADISON 50 Kings Road Madison, NJ 07940 In compliance with the Open Public Meetings Act, the Borough of Madison issues this notification of 2020 regularly scheduled meetings. The Mayor and Council of the Borough of Madison in the County of Morris and State of New Jersey will meet on the second and fourth Mondays of each month, except as noted*, in the Hartley Dodge Memorial Building, 50 Kings Road in the Borough of Madison. The Regular Meeting will be called to order and begin with an Executive Session at 7:00 p.m., in the Committee Room, 2nd Floor, Hartley Dodge Memorial; the meeting will reopen to the public at 8:00 p.m. or as soon as practical thereafter and continue in the 2nd Floor Council Chamber where official action may be taken. Monday, January 13, 2020 Monday, January 27, 2020 Monday, February 10, 2020 Page 14 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. Monday, February 24, 2020 Monday, March 09, 2020 Monday, March 30, 2020 Monday, April 13, 2020 Monday, April 27, 2020 Monday, May 11, 2020 *Wednesday, May 27, 2020 Monday, June 08, 2020 Monday, June 22, 2020 Monday, July 13, 2020 Monday, July 27, 2020 Monday, August 10, 2020 Monday, September 14, 2020 *Wednesday, September 30, 2020 *Wednesday, October 14, 2020 Monday, October 26, 2020 Monday, November 9, 2020 Monday, November 23, 2020 Monday, December 14, 2020 These meetings are open to the public. Adequate notice of these meetings is being provided by filing a copy of these dates in the office of the Borough Clerk, posting a copy on the Municipal Bulletin Board, and notifying the Madison Eagle, Daily Record, Independent Press and Star Ledger, all on (January 9, 2020). Elizabeth Osborne, Borough Clerk R 2 - 2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS WHEREAS, the Borough of Madison has a need to obtain the following Professional Services as non-fair and open contracts pursuant to the provisions of N.J.S.A. 19:44A-20.5; and, WHEREAS, the Borough Administrator of the Borough of Madison has determined that the value of certain Professional Services listed herein may exceed $17,500; and WHEREAS, the anticipated term of said contracts are noted below; and WHEREAS, each contract has a thirty (30) day termination clause; and WHEREAS, each Professional Services provider has submitted a proposal indicating each will provide the services for the fee as described herein; and WHEREAS, each Professional Services provider has completed and submitted a Business Entity Disclosure Certification where required by N.J.S.A. 19:44A-1, et seq., which certifies that said provider has not made any reportable contributions to a political or candidate committee in the Borough of Madison, County of Morris, State of Page 15 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. New Jersey in the previous year, and that the contract will prohibit said Professional Services provider from making any reportable contributions through the term of the contract, and WHEREAS, in accordance with N.J.A.C. 5:30-5.4, the Chief Financial Officer has certified as to the availability of funds to cover the maximum dollar value of each pending contract as set forth in this Resolution; and WHEREAS, this Resolution and Certification of funds does not obligate the Borough to spend the maximum for each contract. The 2020 Expenditure Schedule per vendor is attached hereto. NOW THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey as follows: 1. The Mayor is hereby authorized to execute contracts for each of the professional services listed herein, the cost of each such professional service agreement not to exceed the amount certified by the Chief Financial Officer. 2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. 3. The resolution and contracts are on file and available for public inspection in the office of the Municipal Clerk during regular business hours Monday through Friday. BE IT FURTHER RESOLVED that each Business Entity Disclosure Certification and the Determination of Value be placed on file with this resolution. Page 16 of 42  Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. Nisivoccia, Auditor LLP $49,800 per year or portion as set forth in Accounting Services Laracy Associates, the contract LLC $6,000/month Bond Counsel Rogut McCarthy Base Fee $2,500 et LLC seq., as set forth in contract Borough Attorney Matthew J. $5,000 monthly Giacobbe, Esq. retainer/ $150hr. for litigation and tax appeals Codification Supplementation General Code $10,195.00 et seq. As & Maintenance Publishers set forth in the contract Consulting Engineers Bowman Consulting $85/hr to $150/hr et seq., as set forth in the Consulting Engineers Mott MacDonald contract Up to $260.00/hr Electrical Engineering Crane Associates, $80/hr - $157/hr et Consultant Inc. seq. as set forth in the contract Electrical Engineering Utility Engineers, $100.00/hr Consultant PC Field Inspections Michael P. Carroll $30.00/hr Labor Counsel Cleary, Giacobbe, $150/hr Alfieri, Jacobs LLC Matt Giacobbe, Esq. Legal Counsel for Municipal $90/hr - $375/hr et Electric Utility Kirk H. Betts, Esq. seq. as set forth in the contract Planners Clarke Caton Hintz $160.00./hr Kyle + McManus $142.00/hr Assoc Open Space Advisor The Land Up to $5,000/yr Conservancy of Redevelopment Counsel New Jersey Castano Quigley, $195/hr. LLC Real Estate Appraisal Integra Realty $150/hr. Services Resources Associated $120/hr. Appraisal Group Tax Appeal Attorney Fred Semrau, Esq. $140/hr. Page 17 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. R 3 - 2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING TAX COLLECTOR AND/OR THE DEPUTY TAX COLLECTOR TO EXAMINE RECORDS FOR UNPAID MUNICIPAL LIENS BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that in accordance with N.J.S.A. 54:5-11, the Tax Collector and/or the Deputy Tax Collector, bonded officials of this municipality, be and are hereby appointed to make examination of records as to unpaid municipal liens and certify the result thereof. 4 - 2020 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING LINDA SAWYER AS PURCHASING OFFICER BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Linda Sawyer be designated Qualified Purchasing Agent for 2020 and is hereby authorized to sign all Purchase Orders upon issuance. BE IT FURTHER RESOLVED that in the absence of Mrs. Sawyer, Raymond M. Codey be given the designation of Purchasing Agent. R 5 - 2020 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING INDIVIDUALS TO MAKE OFFICIAL SEARCHES AS TO FUTURE ASSESSMENTS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey that Borough Engineer Robert Vogel is hereby appointed and empowered to make official searches as to Municipal Improvements authorized by ordinances for future assessments that will be made pursuant to such ordinances, as authorized by N.J.S.A. 54:5-18.1 et seq.; and Page 18 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. BE IT FURTHER RESOLVED that in the absence of the Borough Engineer, Borough Clerk Elizabeth Osborne and/or Assistant Borough Engineer Frank Russo are hereby appointed to make such searches; and BE IT FURTHER RESOLVED that the fee to be charged shall be in accordance with N.J.S.A. 54:5-18.4 et seq. R 6 - 2020 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF MADISON FOR PUBLICATION OF LEGAL NOTICES WHEREAS, a municipality must designate an official newspaper for the publication of legal notices; and WHEREAS, the Borough of Madison wishes to designate THE MADISON EAGLE and/or THE DAILY RECORD as its official newspapers for the publication of legal notices for the year 2020; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that, THE MADISON EAGLE, newjerseyhills.com, 100 South Jefferson Road, Whippany, NJ 17981, and/or THE DAILY RECORD, 100 Commons Way, Rockaway, NJ 07866, are hereby designated as official newspapers of the Borough of Madison for the year 2020 for the purpose of publishing legal notices of the municipality. R 7 - 2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES FOR PURCHASE ORDER REQUISITIONS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the persons listed below be and are hereby appointed to sign requisitions for Purchase Orders for the various Borough Departments: DEPARTMENTS GENERAL GOVERNMENT AUTHORIZE APPROVALS 100 General Administration Administrator or Executive Assistant 102 Municipal Support Services QPA/Personnel Director or Administrator 103 Elections Borough Clerk or Administrator Page 19 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. 104 Downtown Development Commission ABA or Administrator 105 Human Resources QPA/ CFO or Administrator 110 Mayor & Council Borough Clerk or Administrator 120 Borough Clerk Borough Clerk or Administrator 130 Financial Administration CFO or Chief Accountant 135 Auditor CFO or Chief Accountant 145 Revenue Administration CFO or Chief Accountant 150 Assessment of Taxes CFO or Tax Assessor 155 Legal Services CFO or Administrator 165 Engineering Engineer or Administrator 175 Historic Preservation Engineer or Administrative Official 180 Planning Board Engineer or Administrative Official 185 Zoning Board Engineer or Administrative Official 186 Environmental Commission Engineer or Administrative Official 210 Liability Insurance CFO or Administrator 215 Workers Comp. Insurance CFO or Administrator 220 Health Insurance CFO or Administrator 225 Unemployment Insurance CFO or Administrator 310 Public Buildings & Grounds Director of PW or Administrator 361 Civic Center Director of PW or Administrator PUBLIC SAFETY 195 State Uniform Construction Code Construction Code Official or Engineer 240 Police Police Chief or Administrator 241 First Aid Organization Police Chief or Administrator 252 Emergency Management Services Police Chief or Administrator 265 Fire Fire Chief or Administrator 267 Fire Safety Program Fire Chief or Administrator 275 Municipal Prosecutor Court Administrator or Administrator 362 Public Safety Complex Police Chief and Fire Chief 491 Municipal Joint Court Court Administrator or Administrator 495 Public Defender Court Administrator or Administrator STREETS & ROADS 300 Public Works Director of PW or Administrator 302 Parks Director of PW or Administrator 303 Shade Tree Authority Director of PW or Administrator 315 Vehicle Maintenance Director of PW or Administrator 316 Vehicle Maintenance-Police Police Chief or Administrator 317 Vehicle Maintenance-Fire Fire Chief or Administrator SANITATION 455 Sewerage Processing CFO or Administrator 456 Madison/Chatham Joint Meeting CFO or Administrator 457 Sewer Line Maintenance Director of PW or CFO 465 Garbage & Trash Removal Director of PW or CFO HEALTH & WELFARE 330 Board of Health Health Officer or Administrative Officer 340 Dog Regulation Health Officer or Board Secretary 360 Aid to Child Care Center Health Officer or Board Secretary RECREATION & EDUCATION 370 Recreation & Playgrounds Recreation Director or Administrator 371 Celebration of Public Events Recreation Director or Administrator 390 Free Public Library CFO or Administrator 391 Technology Library Director Page 20 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. 392 Museum of Early Trades Administrator or CFO 393 Senior Citizens Programs Senior Citizen Coordinator or Administrator UNCLASSIFIED, DEFERRED CHARGES & STATUTORY EXPENDITURES 470 Contingent CFO or Administrator 471 Public Employees' Retirement System CFO or Confidential Assistant II 472 Social Security System CFO or Confidential Assistant II 474 Consolidated Police & Firemen's Pen Fd CFO or Confidential Assistant II 475 Police & Firemen's Retirement System CFO or Confidential Assistant II 870 Emergency Authorizations CFO or Administrator 900 Capital Improvement Fund CFO or Administrator 920 Principal on Bonds CFO or Administrator 925 Principal on Notes CFO or Administrator 930 Interest on Bonds CFO or Administrator 935 Interest on Notes CFO or Administrator 950 Interest on Loan CFO or Administrator 955 Principal on Loan CFO or Administrator UTILITY EXPENSE - BULK PURCHASES 430 Electricity-HDM Director of PW or Administrator 431 Electricity-C.H. Director of PW or Administrator 432 Electricity-DPW/Sewers Director of PW or Administrator 433 Electricity-Health Health Officer or Administrative Officer 434 Electricity-Police Police Chief or CFO 440 Telephone QPA/Personnel Director or Administrator 445 Water Director of PW or Administrator 446 Natural Gas Director of PW or Administrator 460 Gasoline Director of PW or Administrator PUBLIC UTILITIES 05-500 Water Utility Administration CFO or Utility Collector 05-501 Water Utility Operations Director of PW or Engineer 05-502 Water Capital Improvement Fund CFO or Administrator 05-503 Water Municipal Debt Service CFO or Administrator 05-504 Public Employees' Retirement System CFO or Confidential Assistant II 05-505 Water Social Security System CFO or Confidential Assistant II 09-500 Electric Utility Administration CFO or Utility Collector 09-501 RoseNet Administrator or Director of Technology 09-502 Electric Utility Operations Electric Utility Superintendent or Administrator 09-503 Electric Capital Improvement Fund CFO or Administrator 09-504 Public Employees’ Retirement System CFO or Confidential Assistant II 09-505 Social Security System CFO or Confidential Assistant II STATE GRANTS 242 Body Armor Grant Police Chief or CFO 243 Walk Safety Program Police Chief or CFO 331 NJ Dept. of Health & Senior Services Health Officer or CFO 332 H1N1 Grant Health Officer or CFO 333 H1N1 Corrective Action Grant Health Officer or CFO 700 Alcohol Education Grant Court Administrator or CFO 701 Drunk Driving Enforcement Police Chief or CFO 702 Cops In Shops Police Chief or CFO 703 Clean Communities Act Director of PW or CFO 704 MAASA Grant Health Officer or CFO 705 Priority Health Funding Act CFO or Confidential Assistant II Page 21 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. BE IT FURTHER RESOLVED that the Administrator, Assistant Borough Administrator/CFO and the QPA/Personnel Director are hereby authorized to approve requisitions for Purchase Orders for all Borough Departments; and BE IT FURTHER RESOLVED that the Receiving Certificates on material or services received be signed by a responsible person receiving same or by the Department Head. R 8 - 2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON BOROUGH CHECKS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the following Borough Officials are hereby authorized to sign checks or withdrawal slips where a combination of three principal signatures are required: MAYOR AND BOROUGH CLERK or DEPUTY BOROUGH CLERK AND CHIEF FINANCIAL OFFICER BE IT FURTHER RESOLVED that signature cards with the signatures of the persons authorized to sign be forwarded to all Borough Depositories. R 9 - 2020 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING BANKS FOR BOROUGH FUNDS BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the following Banks be and hereby are designated as depositories for all Borough Funds during 2020: Bank of America Provident Bank PNC Bank Lakeland Bank Wells Fargo Haven Savings Bank Investors Bank Page 22 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. Chase Bank Fulton Bank R 10 - 2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF TAX AND UTILITY OVERPAYMENTS AND UNDERPAYMENTS OF $10.00 OR LESS TO GENERAL SURPLUS WHEREAS, the refunding of tax and utility overpayments of Ten Dollars ($10.00) or less and the collection of tax underpayments of Ten Dollars ($10.00) or less would impose administrative burdens out of proportion to the benefit thus given. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that tax and utility overpayments and underpayments of Ten Dollars ($10.00) or less be credited or debited to General Surplus. R 11-2020 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING 2020 TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES PURSUANT TO N.J.S.A. 40:4-19 WHEREAS,40A:4-19 Local Budget Act, provides that temporary appropriations be made in the amounts required where contracts, commitments or payments must be made prior to the final adoption of the 2020 budget; and WHEREAS, the date of this resolution is within the first thirty days of 2020; and WHEREAS, the total appropriations in the 2019 Budget, less appropriations made for capital improvement fund, debt service and relief of the poor (public assistance) are as follows: CURRENT $26,158,334.08 WATER UTILITY $1,851,796.00 ELECTRIC UTILITY $15,053,959.00 WHEREAS, 26.25 percent of the total appropriations in the 2019 Budget less appropriations for capital improvement fund, debt service and relief of the poor (public assistance) in the said 2019 Budget is as follows: MUNICIPAL $6,866,562.70 WATER UTILITY $486,096.45 ELECTRIC UTILITY $3,872,914.24 Page 23 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following temporary appropriations be made, and that a certified copy of this resolution be transmitted to the Chief Financial Officer for his records. GENERAL ADMINISTRATION Salary & Wages $ 43,300 Other Expenses $ 3,700 MUNICIPAL SUPPORT Salary & Wages $ 25,100 Other Expenses $ 6,500 HUMAN RESOURCES Salary & Wages $ 8,500 Other Expenses $ 8,925 BOROUGH CLERK Salary & Wages $ 27,750 Other Expenses $ 9,650 FINANCIAL ADMINISTRATION Salary & Wages $ 40,900 Other Expenses $ 20,700 MAYOR AND BOROUGH COUNCIL Salary & Wages $ 12,800 Other Expenses $ 5,700 COMMUNITY AND BUSINESS DEVELOPMENT Salary & Wages $ 18,000 Other Expenses $ 10,300 ASSESSMENT OF TAXES Salary & Wages $ 28,300 Other Expenses $ 13,900 REVENUE ADMINISTRATION ( Tax Collector) Salary & Wages $ 24,550 Other Expenses $ 6,100 LEGAL SERVICES Other Expenses $ 68,250 MUNICIPAL COURT Salary & Wages $ 135,000 Other Expenses $ 35,000 PUBLIC BUILDINGS & GROUNDS Salary & Wages $ 27,500 Other Expenses $ 32,000 PLANNING BOARD Salary & Wages $ 16,000 Page 24 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. Other Expenses $ 38,500 ZONING BOARD Salary & Wages $ 9,750 Other Expenses $ 14,650 ENGINEERING Salary & Wages $ 57,000 Other Expenses $ 15,350 CELEBRATION OF PUBLIC EVENTS Other Expenses $ 4,200 INSURANCE Group Health Insurance $ 555,000 Health Benefit Waiver $ 18,200 Liability $ 260,000 Workers Compensation $ 176,487 FIRE DEPARTMENT Salary & Wages $ 418,000 Other Expenses $ 19,800 FIRE SAFETY PROGRAM Salary & Wages $ 33,900 Other Expenses POLICE DEPARTMENT Salary & Wages $ 1,040,000 Other Expenses $ 91,600 CONSTRUCTION CODE Salary & Wages $ 198,000 Other Expenses $ 44,400 EMERGENCY MANAGEMENT SVCS Other Expenses $ 4,600 PUBLIC WORKS Salary & Wages $ 410,600 Other Expenses $ 88,200 SEWER LINE MAINTENANCE Salary & Wages $ 75,700 Other Expenses $ 29,550 SHADE TREE MANAGEMENT BOARD Other Expenses $ 34,300 GARBAGE & TRASH REMOVAL Other Expenses $ 550,000 VEHICLE MAINTENANCE Salary & Wages $ 94,200 Other Expenses $ 69,300 Page 25 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. MADISON-CHATHAM JOINT MEETING Other Expenses $ 299,000 HEALTH DEPARTMENT Salary & Wages $ 60,000 Other Expenses $ 80,000 DOG REGULATION Salary & Wages $ 525 Other Expenses $ 2,625 CIVIC CENTER Other Expenses $ 9,200 RECREATION Salary & Wages $ 14,900 Other Expenses $ 42,000 MAINTENANCE OF FREE PUBLIC LIBRARY Other Expenses $ 405,000 UTILITY EXPENSES Other Expenses $ 196,500 SENIOR CITIZENS PROGRAM Salary & Wages $ 32,000 Other Expenses $ 3,100 CONTINGENCY Other Expenses $ 13,200 PENSION $ 600,000 SOCIAL SECURITY $ 128,800 SUBTOTAL $ 6,866,562.00 CAPITAL IMPROVEMENT $ 2,000,000 DEBT SERVICE $ 475,000 Reserve for Uncollected Tax TOTAL $ 9,341,562 WATER UTILITY Salary & Wages $ 164,600 Other Expenses $ 307,058 Social Security System $ 14,437 SUBTOTAL $ 486,095 Capital Improvement $ 400,000 TOTAL $ 886,095 Page 26 of 42  Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. ELECTRIC UTILITY Salary & Wages $ 487,829 Other Expenses $ 3,347,810 Social Security System $ 37,275 Reserve for Substation Replacement SUBTOTAL $ 3,872,914 Capital Improvement $ 400,000 TOTAL $ 4,272,914 R 12 - 2020 RESOLUTION OF THE BOROUGH OF MADISON SETTING INTEREST RATES ON DELINQUENT TAXES BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that, in accordance with N.J.S.A. 54:4-67, the interest to be charged on delinquent taxes in the Borough of Madison shall be 8%, annually, on the first $1,500.00 of delinquency, and on any amount in excess of $1,500.00, the interest rate to be charged shall be 18%, annually, until all of the delinquency has been removed and the property restored to current status. BE IT FURTHER RESOLVED that an additional 6% end-of-year penalty be applied to delinquent taxes, interest and other municipal charges exceeding $10,000.00. R 13-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY BOROUGH CUSTODIANS WHEREAS, N.J.S.A. 40A:5-21 authorizes the establishment of a Petty Cash Fund in any county or municipality by application and resolution; and WHEREAS, it is the desire of the Borough of Madison in the County of Morris, New Jersey, to establish such a fund for the following department custodians in the indicated amounts: Elizabeth Osborne Borough Clerk $1,000.00 Sara Keffer Senior Citizen Coordinator $ 500.00 Page 27 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. Darren Dachisen Chief of Police $ 500.00 James Mattina Electric Utility Superintendent $ 200.00 Ken O’Brien Director of Public Works $ 200.00 Ken O’Brien Water Utility/Director of Public Works $ 200.00 WHEREAS, all custodians are bonded by a blanket bond pursuant to N.J.S.A. 40A:5-34.1; and WHEREAS, each custodian shall maintain records for his or her fund in a manner conducive to proper accounting and auditing procedures. NOW, THEREFORE, BE IT RESOLVED that the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey hereby authorizes the establishment of Petty Cash Funds as described herein, and that two copies of this resolution be filed with the Division of Local Government Services in the New Jersey Department of Community Affairs for approval. R 14 - 2020 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING COMMISSIONERS TO MORRIS COUNTY MUNICIPAL JOINT INSURANCE FUND BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that JAMES E. BURNET, IV is hereby appointed as the Borough's Risk Manager, Commissioner to the Morris County Municipal Joint Insurance Fund and the North Jersey Municipal Employee Benefits Fund effective immediately to represent the Borough of Madison, New Jersey. BE IT FURTHER RESOLVED that SANDRA EMMERICH is hereby appointed as the Borough's Alternate Commissioner to the Morris County Municipal Joint Insurance Fund and the North Jersey Municipal Employee Benefits Fund effective immediately to represent the Borough of Madison, New Jersey. Page 28 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. R 15 - 2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON ADMINISTRATIVE CERTIFICATES BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris, and State of New Jersey, that the Chief Financial Officer is hereby designated to certify to the validity and propriety of all requests for payment of services on Administrative Certificates and to sign such certifications as required by N.J.S.A. 40A:5-16(b). R 16 - 2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INVESTMENT OF IDLE FUNDS AND WIRE TRANSFERS WHEREAS, it is desirable that idle funds of the Borough be invested in legal investment vehicles at all times; and WHEREAS, it is occasionally necessary to transfer Borough funds for the purpose of meeting current Borough expenses or for the purpose of effecting investments. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Chief Financial Officer, the Confidential Assistant to the CFO, Qualified Purchasing Agent, Payroll Officer and the Borough Administrator are hereby authorized to request bids and to place orders for the investment of idle Borough funds solely in legally authorized investment vehicles, such investments to be confirmed in writing by the investing institution; and BE IT FURTHER RESOLVED that the above named individuals are hereby authorized to transfer funds by wire solely for the purposes and subject to all pertinent regulations: l. To or from Borough of Madison Checking or Savings Accounts to other Borough Accounts. 2. To or from Borough of Madison Checking or Savings Accounts, to or from Accounts specified by banks, solely for the purpose of investing for the account of the Borough. R 17 - 2020 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING LINDA SAWYER AS PUBLIC AGENCY COMPLIANCE OFFICER Page 29 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. WHEREAS, in accordance with N.J.A.C. 17:27-3.2, the State of New Jersey Division of Public Contracts Equal Employment Opportunity Compliance requires that each public agency annually designate an officer or employee to serve as its Public Agency Compliance Officer (hereafter "P.A.C.O.") by January 10th; and WHEREAS, the Borough Council has determined that the duties of the P.A.C.O. can be effectively and appropriately performed by the Qualified Purchasing Agent/ Personnel Director Linda Sawyer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Qualified Purchasing Agent/Personnel Director Linda Sawyer is hereby designated as the Public Agency Compliance Officer (P.A.C.O.) for the Borough of Madison in accordance with the provisions of N.J.A.C. 17:27-3.2. BE IT FURTHER RESOLVED that in the absence of the Qualified Purchasing Agent/Personnel Director, the Borough Administrator Raymond M. Codey will assume the duties of the Public Agency Compliance Officer. R 18 - 2020 RESOLUTION OF THE BOROUGH OF MADISON APPROVING CASH MANAGEMENT PLAN FOR THE YEAR 2020 WHEREAS, N.J.S.A. 40A:5-14 provides that each municipality shall adopt a cash management plan annually by majority vote of the governing body; and WHEREAS, the Chief Financial Officer recommends adoption of the Cash Management Plan attached hereto; and WHEREAS, the Chief Financial Officer provides a monthly report to the governing body for review. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the Cash Management Plan of the Borough of Madison is approved in the form attached hereto for the year 2020. 01/01/2020 2020 CASH MANAGEMENT PLAN AND INVESTMENT POLICY FOR THE BOROUGH OF MADISON 1) Cash Management and Investment Objectives Page 30 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. The Borough of Madison's objectives in this area are: a) Preservation of capital. b) Adequate safekeeping of assets. c) Maintenance of liquidity to meet operating needs and claims settlements. d) Maximization of total return, consistent with risk levels. e) Investment of assets in accordance with the State of New Jersey Laws and Regulations. f) Accurate and timely reporting of interest earnings. 2) Permissible Investments Investments shall be limited to the following: a) Bonds or other obligations of the United States of America or obligations guaranteed by the United States of America, including securities of, or other interests in, any open-end or closed-end management type investment company or investment trust registered under the "Investment Company Act of 1940" 54 Stat.847 (15 U.S.C. 80a-1 et seq.), purchased and redeemed only through the use of national or state banks located within this state, if the portfolio of that investment company or investment trust is limited to bonds or other obligations of the United States of America, bonds or other obligations guaranteed by the United States of America and repurchase agreements fully collateralized by bonds or other obligations guaranteed by the United States of America, which collateral shall be delivered to or held by the investment company or investment trust, either directly or through an authorized custodian; b) Bonds of any Federal Intermediate Credit Bank, Federal Home Loan Bank, Federal Land Bank, Federal National Mortgage Associates or of any United States Bank for Cooperatives, which have a maturity date not greater than twelve (12) months from the date of purchase; c) Bonds or other obligations, having a maturity date not more than twelve (12) months from the date of purchase, approved by the Division of Investment of the Department of Treasury for investment by local units. 3) Authorized Depositories In addition to the above, the Borough of Madison is authorized to deposit funds in Certificates of Deposit and other time deposits in banks covered by the Governmental Unit Depository Protection Act, N.J.S.A. 17:9-14 et seq. (GUDPA). Page 31 of 42  Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. The Borough of Madison is also authorized to invest its assets in the New Jersey Cash Management Fund. 4) Authority For Investment Management The Chief Financial Officer is authorized and directed to make investments, with a maturity of from one to twelve (12) months through commercial banks, which are to be selected by the Chief Financial Officer in consultation with the Borough Administrator. Their actions and decisions shall be consistent with this plan and all appropriate regulatory constraints. 5) Preservation of Capital Securities shall be purchased with the ability to hold always until maturity. 6) Safekeeping Securities purchased on behalf of the Borough of Madison shall be delivered electronically or physically to the Borough of Madison's custodial bank, which shall maintain custodial and/or safekeeping accounts for such securities on behalf of the Borough of Madison. 7) Selection of Asset Managers, Custodial Banks and Operating Banks Custodial banks shall be retained by the Chief Financial Officer in consultation with the Borough Administrator. Additionally, the Borough of Madison shall maintain the ability to change custodial banks based upon performance appraisals and upon reasonable notice, and based upon changes in policy or procedures. 8) Audit This plan, and all matters pertaining to the implementation of it, shall be subject to the Borough of Madison's annual audit. 9) Cash Flow Projections Asset maturity decisions shall be guided by cash flow factors prepared by the Chief Financial Officer for the Borough of Madison. 10) Cash Management All moneys turned over to the Chief Financial Officer, Tax Collector and all staff positions shall be deposited within forty-eight (48) hours in accordance with N.J.S.A. 40A:5-15. In the event a check is made payable to the Chief Financial Officer rather than the Borough of Madison, the following procedure is to be followed: a) The Chief Financial Officer notifies the payer, returns the check and requests that the check be made payable directly to the Borough of Madison. Page 32 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. The Chief Financial Officer shall minimize the possibility of idle cash accumulating in accounts by assuring that all amounts in excess of negotiated compensating balances are kept in interest bearing accounts or promptly swept into the investment portfolio. The method of calculating banking fees and compensating balances shall be documented and kept on file for review. Cash may be withdrawn from investment pools under the discretion of the Chief Financial Officer only to fund operations, claims, imprest accounts or approved debt payments. 11) Checks Payable All monies payable to the Borough shall be made payable to the “Borough of Madison”. JAMES E. BURNET, IV Chief Financial Officer Borough of Madison R 19 - 2020 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE NEW JERSEY PUBLIC POWER AUTHORITY BOARD OF DIRECTORS WHEREAS, the Borough Administrator has recommended that James E. Burnet IV be designated as the Madison Borough delegate to the New Jersey Public Power Authority (NJPPA); and WHEREAS, the Borough Council has recommended that Raymond M. Codey be designated as the Madison Borough alternate delegate to the New Jersey Public Power Authority. NOW THEREFORE BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. James E. Burnet IV is designated as the Madison Borough delegate to the New Jersey Public Power Authority. 2. Raymond M. Codey is designated as the Madison Borough alternate delegate to the New Jersey Public Power Authority. Page 33 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. R 20 - 2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE COLLECTOR OF TAXES TO CONDUCT THE ANNUAL SALE OF DELINQUENT TAXES FOR THE CALENDAR YEAR 2020 BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Collector of Taxes for the Borough of Madison is hereby authorized to conduct the annual sale of delinquent taxes for the calendar year 2020. R 21 - 2020 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MEMBERS TO COMMUNITY DEVELOPMENT REVENUE SHARING COMMITTEE BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following individuals are hereby appointed to the Community Development Revenue Sharing Committee: Raymond M. Codey (appointed by Mayor) Louis Riccio, Alternate (appointed by Mayor) Carmela Vitale, Council Member (appointed by Council) R 22-2020 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING HEALTH OFFICER MICHAEL FITZPATRICK AS RELOCATION OFFICER FOR THE BOROUGH OF MADISON IN CONJUNCTION WITH THE RELOCATION ASSISTANCE PROGRAM ADMINISTERED BY THE DIVISION OF CODES AND STANDARDS OF THE NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS BE IT RESOLVED, that the Council of the Borough of Madison, County of Morris, State of New Jersey hereby appoints Health Officer Michael Fitzpatrick as Relocation Officer for the Borough of Madison effective immediately, to serve without compensation. Page 34 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. R 23-2020 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE MADISON RECREATIONAL ORGANIZATIONS FOR CALENDAR YEAR 2020 WHEREAS, the Borough Council wishes to recognize the primary sport recreational groups and organizations within the Borough of Madison for insurance and scheduling purposes; and WHEREAS, the Recreation Director coordinates the efforts of these organizations to provide recreational activities for residents of the Borough and participating towns; and WHEREAS, the Borough continues to support recreational activities for all residents. NOW, THEREFORE, BE IT RESOLVED, that the Borough Council of the Borough of Madison, in the County of Morris, State of New Jersey hereby recognize the following recreation groups and organizations as part of the Madison Recreational plan: Madison Basketball Association Harding-Madison Hockey Madison Jr. Wrestling (Takedown Club) Madison Little League Madison Girls Softball Madison Boys Lacrosse Madison Girls Lacrosse Madison Jr. Football Madison Soccer Club Madison Jr. Field Hockey Women's Softball R 24-2020 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ANDREW CLARKE AS PROFESSIONAL LAND SURVEYOR FOR TAX MAPS WHEREAS, the Borough is in need of a Professional Land Surveyor for necessary changes to the tax maps; and WHEREAS, the Borough Tax Assessor has recommended that Andrew Clarke be appointed as the Professional Surveyor for Tax Maps; and WHEREAS, the Council agrees with this recommendation. Page 35 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Andrew Clarke is hereby appointed to the position of Professional Land Surveyor for tax Maps for the year 2020, for the purpose of making any necessary changes to the Borough Tax Maps. R 25-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURE AND ACCEPTANCE OF A GRANT AGREEMENT WITH THE MADISON MAIN STREET FOUNDATION WHEREAS, the Assistant Borough Administrator/ CFO has recommended that the Borough enter into a grant agreement with the Madison Main Street Foundation to fund certain Downtown Development Commission activities and for the improvement of the management of finances. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to execute a grant agreement between the Borough of Madison as grantee and the Madison Main Street Foundation, as grantor, for a grant in the amount of $140,000.00, in a form approved by the Borough Attorney. R 26-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION WITH PHOENIX ADVISORS, LLC FOR CONTINUING DISCLOSURE AGENT SERVICES AND APPOINTMENT OF INDEPENDENT REGISTERED MUNICIPAL ADVISOR OF RECORD WHEREAS, the Chief Financial Officer has recommended the execution of an agreement for Continuing Disclosure Agent Services with Phoenix Advisors, LLC and appointment as Independent Register Municipal Advisor of Record; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Assistant Borough Administrator/ CFO is authorized to execute an agreement between Phoenix Advisors, LLC and the Borough of Madison as described herein in a form approved by the Borough Attorney. Page 36 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. R 27-2020 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE PUBLIC POWER ASSOCIATION OF NEW JERSEY BOARD OF DIRECTORS WHEREAS, the Borough Administrator has recommended that James E. Burnet, IV be designated as the Madison Borough delegate to the Public Power Association of New Jersey; and WHEREAS, the Borough Council has recommended that Raymond M. Codey be designated as the Madison Borough alternate delegate to the Public Power Association of New Jersey. NOW THEREFORE BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. James E. Burnet, IV is designated as the Madison Borough delegate to the Public Power Association of New Jersey. 2. Raymond M. Codey is designated as the Madison Borough alternate delegate to the Public Power Association of New Jersey. R 28-2020 RESOLUTION OF THE BOROUGH OF MADISON, COUNTY OF MORRIS, STATE OF NEW JERSEY, UTILIZING MUNICIPAL PROFESSIONALS FOR THE REVIEW OF DEVELOPMENT APPLICATIONS WHEREAS, the Planning Board and Zoning Board of Adjustment of the Borough of Madison have a need to utilize the services of professionals employed by Madison Borough for the review of development applications pursuant to the provisions of N.J.S.A. 40:55D-53.2; and WHEREAS, the following Borough of Madison professionals will be billed by the municipality to the applicant at the following rates in accordance with N.J.S.A. 40:55D-53.2: Robert A. Vogel, PE - $167.01 per hour Frank Russo, PE - $127.38 per hour Susan Blickstein, Ph.D., Planner - $145.00 per hour Gary Hall, Esq., Attorney - $215.00 per hour Vincent Loughlin, Esq. Attorney - $ 165.00 per hour Russel Stern, Planner - $150.00 per hour Page 37 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. NOW THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the above Borough professionals are hereby authorized to review development applications and bill in accordance with N.J.S.A. 40:55D-53.2; BE IT FURTHER RESOLVED, a notice of this action shall be printed once in the legal newspaper of the Borough of Madison as required by law. This resolution shall take effect immediately. R 29-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING GOVERNING BODY CERTIFICATION OF COMPLIANCE WITH THE UNITED STATES EQUAL EMPLOYMENT OPPORTUNITY COMMISSION’S “Enforcement Guidance on the Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964” WHEREAS, N.J.S.A. 40A:4-5 as amended by P.L. 2017, c.183 requires the governing body of each municipality and county to certify that their local unit’s hiring practices comply with the United States Equal Employment Opportunity Commission’s “Enforcement Guidance on the Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964,” as amended, 42 U.S.C. § 2000e et seq., (April 25, 2012) before submitting its approved annual budget to the Division of Local Government Services in the New Jersey Department of Community Affairs; and WHEREAS, the members of the governing body have familiarized themselves with the contents of the above-referenced enforcement guidance and with their local unit’s hiring practices as they pertain to the consideration of an individual’s criminal history, as evidenced by the group affidavit form of the governing body attached hereto. NOW, THEREFORE BE IT RESOLVED, That the Borough Council of the Borough of Madison hereby states that it has complied with N.J.S.A. 40A:4-5, as amended by P.L. 2017, c.183, by certifying that the local unit’s hiring practices comply with the above-referenced enforcement guidance and hereby directs the Clerk to cause to be maintained and available for inspection a certified copy of this resolution and the required affidavit to show evidence of said compliance. R 30-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF MASTER POWER PURCHASE AND SALE AGREEMENTS AND CONFIRMATION TRANSACTIONS THEREUNDER BETWEEN THE BOROUGH AND VARIOUS SUPPLIERS Page 38 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. WHEREAS, pursuant to prior Council resolution(s) the Borough of Madison entered into Master Power Purchase and Sale Agreements with the following suppliers on the dates indicated: Exelon Generation Company LLC1 October 4, 2011 Talen Energy Marketing LLC2 October 4, 2011 NextEra Energy Power Marketing, Inc. October 4, 2011 PSEG Energy Resources &Trade LLC October 28, 2011 Noble Americas Gas & Power Corp. October 20, 2011 DTE EnergyTrading, Inc. October 4, 2011 BP Energy Company February 3, 2015 WHEREAS, the Borough of Madison desires to extend to its authorized representatives the duty and obligation to execute Transaction Confirmations that secure specific quantities of energy for delivery to the Borough for specific delivery periods at a fixed price; and WHEREAS, pursuant to prior Council authorization, and to facilitate the purchase of whole sale electricity, the Borough of Madison entered in to the Membership Agreement with PJM Interconnection, LLC dated 2011; NOW THEREFORE, BE IT RESOLVED by the B o r o u g h Council of the Borough of M a d i s o n in the County of Morris, State of New Jersey, that the Council affirms the above-described Master Power Purchase and Sale Agreements with Exelon Generation Company, LLC; Talen Energy Marketing, LLC; NextEra Energy Power Marketing, Inc.; PSEG Energy Resources &Trade LLC; Noble Americas Gas & Power Corp; DTE Energy Trading, Inc.; BP Energy Company; and the Membership Agreement with PJM Interconnection, LLC and authorizes the continuation of these agreements; and BE IT FURTHER RESOLVED that the Council authorizes the Assistant Borough Administrator/CFO to enter in to binding Transaction Confirmations securing specific blocks of energy at specific delivery periods and prices pursuant to these Master Power Purchase and Sale Agreements. 1 An agreement was entered in to between the Borough and Constellation Energy Commodities Group, Inc. as well. However, Exelon Corporation, the parent company of Exelon Generation Company LLC, acquired Constellation Energy Group, the parent company of Constellation Energy Commodities Group, Inc. and assumed all the Constellation obligations as of March 2012. 2 On June 1, 2015 PPL Energy Plus LLC changed its name to Talen Energy Marketing LLC. Page 39 of 42  Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. R 31-2020 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR FULL-TIME NON-UNION PERSONNEL BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following persons be compensated at the annual salary or rate of wages, reflected below, to be effective January 1, 2020. POSITION AND NAME FROM TO DeVecchi, Theresa, Executive Assistant $78,347.62 $79,914.57 Ellis, Lisa, Director of Business Development $62,200.00 $63,444.00 Emmerich, Sandra L., Conf Asst. to CFO & Personnel $69,713.90 $71,108.18 Dir. Herring, Arthur, Dispatcher $41,000.00 $41,820.00 Keenan, Benjamin R., Dispatcher $49,740.70 $50,735.51 Keffer, Sara, Senior Citizen Director $45,716.80 $54,000.00 Kiehl, Kristy, Confidential Secretary $70,565.02 $71,976.32 Mahler, Christine, Tax Collector $66,442.00 $67,770.84 Mittermaier, Joseph, Dispatcher $50,125.24 $51,127.74 Notine, Kathleen, Deputy Borough Clerk $51,000.00 $52,020.00 O’Keefe, Kevin, Confidential Secretary $57,913.52 $59,071.79 Pellessier, Michael, Comm & Technology Coordinator $54,040.00 $62,000.00 Phillips, Connie, Office Manager $80,070.40 $81,671.81 Quinn, Michael, Asst. Construction Code Official $104,000.00 $106,080.00 Rafter, John, Senior Dispatcher $65,355.88 $66,663.00 Russo, Frank, Engineering Assistant/Zoning Officer $118,732.48 $121,107.13 Sawyer, Linda, OPA/Personnel Director $93,690.46 $95,564.27 Zvolensky, Vincent, Dispatcher $49,878.00 $52,913.07 R 32-2020 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR PART-TIME NON-UNION PERSONNEL BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris and State of New Jersey that the following annual salary or rate of wages be granted to employees filling the following part-time positions, to be effective January 1, 2020. Page 40 of 42  Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. POSITION NAME FROM TO Assistant to Senior Center Director Helene Corlett $15.70/hr $16.01/hr Crossing Guards Multiple $19.43/hr $19.82/hr Electrical Subcode Official/Electrical Robert Smith $40,242.00 $41,046.84 Electrician, Part Time James Burke $69.87/hr $71.27/hr Engineering Office Assistant, P/T Ruth Tisi $19.10/hr $19.48/hr Executive Assistant Robert Duffy $25.50/hr $26.01/hr Fire Subcode Official James Pisauro $40.00/hr $40.80/hr Intern, Meter Reader James Dattilo $14.00/hr $14.28/hr Intern, Meter Reader Adrian Jimenez-Morales $14.00/hr $14.28/hr Intern, Public Works Thomas DeBiasse III $14.00/hr $14.28/hr Intern, Public Works Kaiser Lajewski $12.00/hr $12.24/hr Office Assistant, Part-Time Jenna Landrigan $18.73/hr $19.01/hr Office Assistant, Part-Time Caridad Reyes $15.92/hr $16.24/hr Office Assistant 1, Part-Time Lisa Quinn $21.65/hr $22.08/hr Office Assistant 1, Part-Time Mary Vaccarello $21.65/hr $22.08/hr Plumbing Subcode Office Alex Fisch $39,520.00 $40,310.40 Recreation Director, Part-Time Zachary Ellis $28.14/hr $28.70/hr Recycling Monitor Bonnie Mulcahy $19.43/hr $19.82/hr Special Police Office Thomas Downs $30.00/hr $30.60/hr Special Police Officer Vincent Galgano $31.21/hr $31.83/hr Summer Intern, Support Michael Cox $13.00/hr $13.26/hr Tax Assessor Mary Lisa Baratto $47,850. Van Driver Substitute Isaac Montijo $15.91/hr $16.23/hr Van Driver Substitute Carmela Cooke $16.23/hr $16.55/hr Van Driver Substitute Terry Earle $15.91/hr $16.23/hr R 33 – 2020 RESOLUTION OF THE BOROUGH OF MADISON REAPPOINTING THE CHIEF FINANCIAL OFFICER WHEREAS, N.J.S.A 40A:9-140.10 requires that “in every municipality there shall be a chief financial officer appointed by the governing body of the municipality”; and WHEREAS, N.J.S.A 40A:9-140.10 further provides that the term of office of the chief financial officer “shall be four years, which shall run from January 1 in the year in which the chief financial officer is appointed” and Page 41 of 42 Reorganization Meeting - Sunday, January 5, 2020, 3:00 p.m. WHEREAS, James E. Burnet, IV was appointed to the position of Chief Financial Officer effective July 1, 2016, via Resolution 33-2016 dated January 1, 2016; and WHEREAS, pursuant to N.J.S.A 40A:9-140.10, James E. Burnet, IV has served without interruption four consecutive years from 2016 – 2019 with a current annual salary of $143,812. BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that James E. Burnet, IV is hereby re-appointed as the chief financial officer effective January 1, 2020. R 34-2020 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A SHARED SERVICE AGREEMENT WITH THE CITY OF SUMMIT TO PROVIDE INFORMATION TECHNOLOGY SERVICES WHEREAS, the Borough of Madison wishes to renew Shared Services agreements for the provision of Information Technology Support Services, wherein Madison provides the IT Support Services, subject to existing work load obligations, not to exceed twenty (20) hours per month, nor 250 hours annually, at an agreed upon hourly rate with the City of Summit; and WHEREAS, the Madison Borough Council has determined to renew said shared services agreement. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to enter into a Shared Services agreement with the City of Summit for the provision of Information Technology Support Services, such agreement to be in a form approved by the Madison Borough Attorney. Adjournment There being no further business to come before the Council, the meeting was adjourned at 4:25 p.m. Respectfully submitted, Elizabeth Osborne, Borough Clerk Approved January 13, 2020 (EO) Page 42 of 42