Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON February 22, 2021 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 22nd day of February, 2021. Mayor Conley called the meeting to order at 7:00 p.m. via Teleconference in the Council Chamber of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 7, 2021. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Astri J. Baillie Maureen Byrne John F. Hoover Debra J. Coen Rachael Ehrlich Absent: Robert Landrigan, excused Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Ms. Byrne moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) February 8, 2021 Date of public disclosure 60 days after conclusion, if disclosure required. LITIGATION MATTERS (1) AFFORDABLE HOUSING UPDATE Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (2) JANITORIAL SERVICES Regular Meeting Minutes – February 22, 2021 GATEWAY AND WAYFINDING SIGNAGE SYSTEM Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Ms. Baillie Vote: Approved by voice vote RECONVENE VIA TELECONFERENCE Mayor Conley reconvened the Regular Meeting at 8 p.m. via teleconference with all members present. The Pledge of Allegiance was recited by all. Mayor Conley asked that a moment of silence be observed for the following residents: Dr. James Campbell Anthony Fornaro Octavio "Toddy" Vicente Robert J. Bass Douglas Steckle And the 500,000 American lives lost due to the Covid-19 pandemic. APPROVAL OF MINUTES Ms. Baillie moved approval of the Executive Minutes of February 8, 2021. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote recorded. Ms. Baillie moved approval of the Regular Meeting Minutes of February 8, 2021. Ms. Byrne seconded the motion, which passed with a unanimous voice call vote recorded. GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley welcomed the Advanced Journalism Class from Drew University attending the Council meeting via Zoom and all residents attending. PROCLAMATION: Mayor Conley presented a Proclamation for AFRICAN AMERICAN HISTORY MONTH to resident Claudine Berti of the Madison Alliance on Racial Equity (MARE). Proclamation of the Borough of Madison Proclaiming AFRICAN AMERICAN HISTORY MONTH February 2021 WHEREAS, National African American History Month each February celebrates the contributions that African Americans have made to American history in their PAGE 2 OF 15 Regular Meeting Minutes – February 22, 2021 struggles for freedom and equality and deepens our understanding of our Nation's history; and WHEREAS, every February since 1926, African American History has been celebrated in America. That year historian Dr. Carter G. Woodson created Negro History Week, which evolved into Black History Month.; and WHEREAS, in 1975, President Ford issued a Message on the Observance of Black History Week urging all Americans to "recognize the important contribution made to our nation's life and culture by black citizens." In 1976 this commemoration of black history in the United States was expanded to Black History Month, also known as African American History Month, and President Ford issued the first Message on the Observance of Black History Month that year.; and WHEREAS, during African American History Month, we celebrate the many achievements and contributions made by African Americans to our economic, cultural, spiritual and political development; and WHEREAS, these accomplishments are the more remarkable for having been won at the cost of great struggle and sacrifice by men and women who came to these shores in chains, and by their descendants; and WHEREAS, this is a time to also reflect on the centuries of oppression including slavery, which was not limited to southern states but here in New Jersey and throughout the north; school segregation whether directly through legislation or indirectly through management which continues to feed an education gap; and that the American dream of home ownership was made virtually impossible for those of color through redlining and exclusionary zoning practices; and WHEREAS, Former President Barack Obama proclaimed, “Every American can draw strength from the story of hard-won progress, which not only defines the African-American experience, but also lies at the heart of our Nation as a whole”. NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby proclaim February 2021 as African American History Month and ask all to remember the impact African Americans have had on our country while we also commit to a racially just future. I further encourage all residents to celebrate our diverse heritage and culture and continue our efforts to create a world that is just, peaceful and prosperous for all. Robert H. Conley, Mayor February 22, 2021 REPORTS OF COMMITTEES Public Safety Ms. Byrne, Chair of the Committee, made the following comments: The Fire Department reports that Engine 1 was out of service for a short period of time for a broken rear leaf spring. New leaf springs were installed last week and PAGE 3 OF 15 Regular Meeting Minutes – February 22, 2021 Engine 1 has been placed back in service after all hoses and equipment were re- loaded. On Friday morning, February 12th around 9:40 am Madison responded along with many other Fire Departments and agencies to a residential structure fire on Allen Drive in Morris Township. There was heavy fire damage throughout the house. This was a multi-alarm fire. Last week the Fire Department was awarded a FEMA AFG Grant in the amount of $42,665.70 for re-imbursement of costs related to equipment purchased to deal with the COVID-19 Pandemic. This was the second AFG COVID-19 grant award, bringing the total re-imbursement from FEMA to $56,549.16. Thank you to Lt Kyle Wickman for writing the Grant. Police Chief Darren Dachisen reports that all Department staff have been retrained in CPR and AED equipment use, noting all police patrol vehicles travel with AED equipment. Officer Michael Clancy recently responded to the Madison tennis courts, assisting a resident in need with life saving measures. Finance and Borough Clerk Ms. Baillie, Chair of the Committee, made the following comments: Ms. Baillie provided an update on the Open Space, Recreation and Historic Preservation Trust fund as there have been questions regarding use of funds for the restoration of the Hartley Dodge Memorial Building and Plaza. Ms. Baillie noted that in 2004, the residents of Madison overwhelmingly voted to establish the fund. The title is often shortened to Open Space Fund. An Ordinance established the Open Space, Recreation and Historic Preservation Advisory Committee, but only the Borough Council can authorize use of funds. The largest restoration project to date has been the historic James Building, owned by the Borough and leased to the Museum of Early Trades & Crafts. The Hartley Dodge Memorial Building must be maintained, including the East Wing and Plaza. Tonight the discussion of the 2021 municipal budget continues with presentations from Department Heads and CFO James Burnet will provide additional information on the proposed budget including a 2% increase in the municipal portion of the budget. There will be no vote until the introduction of the budget scheduled for March 22nd, but the CFO must begin to put together the budget document. Adoption is scheduled for April 26, 2021. Public Works and Engineering Mr. Hoover, Chair of the Committee, made the following comments: Mr. Hoover reported that the Department of Public Works has been busy with snow removal activities and with warmer weather predicted this week, work will begin on ball fields. The department has moved to using electric leaf blowers to reduce the carbon footprint and is considering solar panels for the Public Works Building. The Department will also participate in a PSE&G energy audit. The Engineering Department reports that contracts for Morris County Cooperative resurfacing work have been sent to vendors. Plans and specifications are ready for advertisement for reconstruction work on Anthony Drive and Wayne Blvd. Dodge Playground, Cook Parking Lot and the MRC Trail Remediation plans are in progress and based on a September application submittal, the NJDEP issued a permit for trails improvements within Memorial Park. This will allow trails/boardwalk development and/or trails grant applications for Memorial Park this year. Mr. Hoover reported for the Health Department that there have been a total of 598 cases of the COVid-19 virus reported in Madison with 17 active cases today, which is a decrease in the last few weeks. Residents are encouraged to continue to wear a mask, social distance, avoid non-essential travel and check the Borough’s website or phone the Health Department for additional information on vaccine availability. PAGE 4 OF 15 Regular Meeting Minutes – February 22, 2021 Community Affairs Ms. Coen, Chair of the Committee, made the following comments: Ms. Coen announced that the next Downtown Development Commission meeting will be held on March 18th, via teleconference. Information on the annual May Day Art contest will be available soon, with May Day planned for Saturday, May 1st. The Loyalty Awards program will begin again with cards available at Caldwell Banker on Main Street. Utilities Ms. Ehrlich, Chair of the Committee, made the following comments: The Electric Department is receiving quotes to purchase additional LED Street Lights and LED Post Lights. The Buttenheim Terrace colonial lamppost upgrade has been completed with all of the fixtures now LED. The Superintendent and Foreman are consulting with various agencies and the Borough Electrical Engineer regarding the numerous upcoming construction projects throughout town. Sunday, February 7th, at 4:00 am the Water Department responded to a 6-inch water main break on Burnet Road at Avon Drive and another water main break on Troy Court. After repairing the mains and restoring service, the Department assisted with snow plowing until 6:00 pm. On Wednesday, February 10th, at 9:00 pm the Water Department responded to a 6-inch water main break and main split on Kings Road. As part of the repair, the Department removed and replaced a 4 ft. section of pipe. Thanks to the Water Department for their skilled and timely responses to these emergency calls and for their assistance with snow removal throughout this stormy winter season. Health Mr. Landrigan, Chair of the Committee, absent. COMMUNICATIONS AND PETITIONS - None INVITATION FOR DISCUSSION (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 02/22/2021-1 2020 ARBORIST SUMMARY REPORT Mr. Hoover read the annual report from the Borough Arborist, Richard Wolowicz, noting the number of tree permits issued, trees removed and replaced. Mr. Wolowicz’ report noted some start-up issues in educating residents and tree companies, but noted that the ordinance is working. 02/22/2021-2 TECHNOLOGY TASK FORCE Ms. Coen recommended the formation of a Technology Task Force to work with the Borough’s IT Director to update technology services including, system hardening, productivity and efficiency, and hardware replacement and maintenance. Mayor Conley noted that the committee will be strictly advisory. Volunteers, staff and members of the Board of Education staff will be encouraged to join. Mayor Conley asked that anyone interest contact the Mayor. Following discussion, Ms. Coen made PAGE 5 OF 15 Regular Meeting Minutes – February 22, 2021 a motion to move forward with the IT Task Force. Ms. Baillie seconded the motion, which passed with the following roll call vote recorded: Yeas: Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None Absent: Mr. Landrigan 02/22/2021-3 OPEN SPACE, RECREATION AND HISTORIC PRESERVATION TRUST FUND REQUEST Ms. Ballie noted that the Madison Environ mental Commission is sponsoring native tree plantings on the conservation section of the Madison Recreation Center, asking for up to $3,000 to plant approximately 500 evergreens of a two-year period. There was no objection to listing a resolution on the Consent Agenda. Resolution 76-2021 is listed on Consent Agenda 02/22/2021-4 HIDDEN FIGURES OF MADISON Ms. Coen presented a project discussed originally in the Community Conversation meetings, involving a Community wide event to highlight underrepresented and under recognized residents of Madison. Committee Members Kenisha Tucker, Danielle Nebres, Deb Starker joined the conversation. Ms. Tucker explained the multiphase project, including a mural. Following discussion Mr. Hoover moved to endorse the Hidden Figures program. Ms. Coen seconded the motion, which passed with a unanimous voice call vote recorded. 02/22/2021-5 BUDGET HEARING – DEPARTMENT HEADS Construction Official Russ Brown provide statistics on permits and inspections conducted in 2020. Fire Chief Louie DeRosa noted Fire Department 2020 statistics and accomplishments and 2021 goals. Chief DeRosa asked that two paid firefighters be replaced and noted the lack of volunteers, asking anyone interested contact the Fire Department. Borough Engineer Robert Vogel noted 2020 accomplishments including completed road and sewer projects. Road reconstruction project slated for 2021 and restoration work at the Hartley Dodge Memorial. Police Chief Darren Dachisen highlighted the organizational table for the Police Department, noted new hybrid vehicles in use and reminded residents to lock their vehicles, as motor vehicle thefts have increased. Mr. Vogel explained 2021 projects for reconstruction and milling and overlay and development of plans and specifications for the 2021. There was discussion regarding bump outs planned for Green Avenue. Mr. Vogel will explore other options. Due to the late hour, Ms. Coen moved to continue the Council meeting beyond 11:00 p.m. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote recorded. Lynn Favereau, Director of the Madison Public Library presented strategic goals for the library for 2021 noting the Library will apply for the second round of funding from the NJ Construction Bond Act grant. ADVERTISED HEARINGS The Clerk made the following statement: Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on January 25, 2021 and February 8, 2021, 2021, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: PAGE 6 OF 15 Regular Meeting Minutes – February 22, 2021 ORDINANCE 6-2021 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 195-27 OF THE MADISON BOROUGH CODE ENTITLED “LAND DEVELOPMENT ORDINANCE OF THE BOROUGH OF MADISON” REGARDING CHANGES IN ELEVATION Hearing held February 8, 2021 WHEREAS, the Borough Engineer has recommended that the Madison Land Development Ordinance be supplemented to require a framing elevation survey. NOW THEREFORE BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and the State of New Jersey, that Chapter 195, “The Land Development Ordinance of the Borough of Madison,” of the Revised General Code of the Borough of Madison is hereby amended and supplemented as follows: SECTION 1: Section 195-27G(4) entitled “Changes in Elevation” shall be supplemented as follows: … Immediately following the completion of the framing for any new principal structure and prior to the commencement of any subsequent construction, a framing elevation survey shall be submitted to the Municipal Engineer, Zoning Officer and Construction Official for purposes of confirming (a) the bulk height requirement of the zone; and (b) compliance with the individual lot grading plan and building plans approved by the municipality for the specific development. The survey shall be certified by a New Jersey licensed professional land surveyor and show the elevation of the highest point (peak, ridgeline or highest point of flat roof) of the framing with reference to the approved existing grade plane elevation and proposed building height. SECTION 2: If any section or provision of this Ordinance is held invalid in any court of competent jurisdiction, the same shall not affect the other sections or provisions of this Ordinance except so far as the section or provision so declared invalid shall be separable from the remainder or any portion thereof. SECTION 3: All ordinances or parts thereof which are inconsistent or in conflict with the provisions of this ordinance or any part thereof are hereby repealed to the extent of said inconsistency or conflict. SECTION 4: This ordinance shall take effect as provided by law. Ms. Baillie moved that Ordinance 6-2021, which was read by title, be finally adopted. Ms. Byrne seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: PAGE 7 OF 15 Regular Meeting Minutes – February 22, 2021 Yeas: Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None Absent: Mr. Landrigan Mayor Conley declared Ordinance 6-2021 adopted and finally passed and asked the Clerk to publish notice thereof in the newspaper and file the ordinance in accordance with the law. ORDINANCE 9-2021 ORDINANCE OF THE BOROUGH OF MADISON REPEALING SCHEDULE II OF CHAPTER 195-49 “LAND DEVELOPMENT ORDINANCE FOR THE BOROUGH OF MADISON” WHEREAS, the Borough Council has determined that it would be necessary and appropriate to repeal Schedule II of Chapter 195, the Land Development Ordinance for the Borough of Madison. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison and the County of Morris and State of New Jersey as follows: Section 1: That Chapter 195-49, Schedule II: Permitted, Conditional and Accessory Uses as now exists be and hereby is repealed in full; and Section 2: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 9-2021. Since no member of the public wished to be heard, the public hearing was closed. Ms. Baillie moved that Ordinance 9-2021, which was read by title, be finally adopted. Ms. Byrne seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None Absent: Mr. Landrigan Mayor Conley declared Ordinance 9-2021 adopted and finally passed and asked the Clerk to publish notice thereof in the newspaper and file the ordinance in accordance with the law. ORDINANCE 10-2021 ORDINANCE OF THE BOROUGH OF MADISON AMENDING OF CHAPTER 195-32.5D OF THE MADISON BOROUGH CODE ENTITLED “CC COMMUNITY COMMERCIAL ZONE REGULATIONS” WHEREAS, the Borough Council has determined that it would be necessary and appropriate to amend the Land Development Ordinance to remove gasoline PAGE 8 OF 15 Regular Meeting Minutes – February 22, 2021 services stations and public garages as conditional uses in the CC Community Commercial Zone. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison and the County of Morris and State of New Jersey that Chapter 195-32.5.D of the Land Development Ordinance of the Borough of Madison, is hereby amended as follows: Section 1: Section 195-32.D(4) and D(6) shall be deleted, with the remaining uses in Section 195-32.5.D renumbered accordingly. Section 2: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 10-2021. Since no member of the public wished to be heard, the public hearing was closed. Ms. Baillie moved that Ordinance 10-2021, which was read by title, be finally adopted. Ms. Byrne seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None Absent: Mr. Landrigan Mayor Conley declared Ordinance 10-2021 adopted and finally passed and asked the Clerk to publish notice thereof in the newspaper and file the ordinance in accordance with the law. ORDINANCES 11-2021 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $10,000.00 FROM THE ELECTRIC CAPITAL IMPROVEMENT FUND FOR ELECTRIC VEHICLE CHARGING STATIONS WHEREAS, the Assistant Borough Administrator/CFO has recommended that the Borough appropriate $10,000.00 from the Electric Capital Improvement Fund for Electric Vehicle Charging Stations; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the Electric Capital Improvement Fund in an amount not to exceed $10,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $10,000.00 from the Electric Capital Improvement Fund for Electric Vehicle Charging Stations; and WHEREAS, the New Jersey Department of Environmental Protection has awarded a $40,000.00 reimbursable grant for this purpose. PAGE 9 OF 15 Regular Meeting Minutes – February 22, 2021 NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $10,000.00 is hereby appropriated from the Electric Capital Improvement Fund for Electric Vehicle Charging Stations. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 11-2021. Since no member of the public wished to be heard, the public hearing was closed. Ms. Ehrlich moved that Ordinance 11-2021, which was read by title, be finally adopted. Ms. Baillie seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None Absent: Mr. Landrigan Mayor Conley declared Ordinance 11-2021 adopted and finally passed and asked the Clerk to publish notice thereof in the newspaper and file the ordinance in accordance with the law. INTRODUCTION OF ORDINANCES - None INVITATION FOR DISCUSSION (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Kathy Dailey; West End Avenue, noted she is the Chairperson of the Madison republican Committee and asked that the budget process be fully transparent. Tom Haralampoudis, Pomeroy Road, asked that resident comments not be limited to 3 minutes. Mr. Haralampoudis also asked that the Mayor and Council hold a Town hall style meeting to discuss issues. Noting how important public safety is, Mr. Haralampoudis questioned why the Borough would wait to replace retired firefighters. Michael Shugrue, West End Avenue, Capitan of the Madison Volunteer Firefighters, stated that the comparison of other community hybrid or volunteer fire departments was not a fair comparison. Oscar Maldonado, Delbarton Drive, noted a house fire at his residence and the quick response by the Madison Fire Department, asking Council to consider additional firefighters. Mr. Maldonado also asked that the Borough review Delbarton Park. PAGE 10 OF 15 Regular Meeting Minutes – February 22, 2021 Since no other member of the public wished to be heard, the invitation for discussion was closed. CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Ms. Byrne moved adoption of the Resolutions listed on the Consent Agenda. Ms. Baillie seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None Absent: Mr. Landrigan R 74-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PLACEMENT OF CLOTHING DONATION BIN IN THE ROSE CITY PLAZA PARKING LOT BY CANCER SUPPORT COMMUNITY OF CENTRAL NEW JERSEY WHEREAS, Cancer Support Community of Central NJ has applied for a permit to place a clothing donation bin in the parking lot of the Rose City Plaza; and WHEREAS, the property owner consents to the installation and the Zoning Officer and Borough Administrator have recommended approval of this request. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the Borough Clerk is authorized to issue a permit to Cancer Support Community of Central NJ to place a clothing donation bin in the parking lot of the Rose City Plaza in accordance with Chapter 82 of the Madison Borough Code. R 75-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A SPECIAL EVENT PERMIT TO ALLOW THE USE OF PUBLIC PARKING LOT NUMBER ONE BY THE ROTARY CLUB OF MADISON ON APRIL 10, 2021 WHEREAS, the Rotary Club of Madison has requested permission to use the Public Parking lot Number One on Saturday, April 10, 2021, between the hours of 8:00 a.m. and 2:00 p.m. for an ‘EndHunger’ event; and WHEREAS, the Borough Administrator has recommended that such permission be granted; and WHEREAS, the Rotary Club has submitted a Special Event Permit Application to the Borough as well as a Certificate of Liability Insurance naming the Borough of Madison as an additional insured; and PAGE 11 OF 15 Regular Meeting Minutes – February 22, 2021 WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Rotary Club of Madison is hereby given permission to hold an ‘EndHunger’ event at Madison Public Parking Number One, on April 10, 2021, between the hours of 8:00 a.m. and 2:00 p.m. subject to such safety requirements as may be directed by the Madison Police Department and/or Fire Department. R 76-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE USE OF UP TO $3,000.00 IN MUNICIPAL OPEN SPACE, RECREATION AND HISTORIC PRESERVATION TRUST FUNDS FOR TREE PLANTING AT THE MADISON RECREATION CENTER WHEREAS, the Madison Environmental Commission (MEC) has requested funding to plant native trees on the conservation section of the Madison Recreation Center; and WHEREAS, the Open Space Recreation and Historic Preservation Advisory Committee has recommended that up to $3,000.00 from the Municipal Open Space Trust Fund be disbursed to purchase and plant trees; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the Municipal Open Space, Recreation and Historic Preservation Trust Fund in an amount not to exceed $3,000.00 for this purpose. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that up to $3,000.00 is hereby authorized to be allocated from the Municipal Open Space Recreation and Historic Preservation Trust Fund for native tree planting on the conservation section of the Madison Recreation Center. R 77-2021 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING USE OF COMMUNITY POOL PUBLIC PARKING LOT BY THE CUB SCOUT PACK 226 ON MARCH 3, 2021 WHEREAS, the Wolves in Cub Scout Pack 226 have requested permission to use the public parking lot at the Madison Community Pool on Wednesday, March 3, 2021, between the hours of 5:00 p.m. and 8:00 p.m. for a den meeting; and WHEREAS, the Borough Administrator has recommended that upon submission of an application and insurance such permission be granted; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Wolves in Cub PAGE 12 OF 15 Regular Meeting Minutes – February 22, 2021 Scout Pack 226 den meeting at the Madison Community Pool public parking lot to be held March 3, 2021, between the hours of 5:00 p.m. and 8:00 p.m. is hereby approved subject to such safety requirements as may be directed by the Madison Police Department and/or Fire Department. R 78-2021 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING CONTRACT AWARD TO ACB SERVICES, INC. FOR CLEANING SERVICES FOR THE MADISON CIVIC CENTER, WATER AND ELECTRIC BUILDING AND THE POLICE DEPARTMENT WHEREAS, the Borough of Madison solicited quotes for cleaning services for the Civic Center, Water and Electric Building and the Police Department for 2021 (the “Contract”) in accordance with the Local Public Contracts Law; and WHEREAS, the Acting Purchasing Agent has recommended awarding a contract to ACB Services, Inc. for cleaning services for the Civic Center, Water and Electric Building and the Police Department for 2021 in the total amount of $15,758.00; and WHEREAS, the Chief Financial Officer has attested that funds will be available in an amount not to exceed $15,758.00 for this purpose in the 2021 municipal budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for cleaning services for 2021 at the Civic Center, Water and Electric Building and the Police Department is hereby awarded to ACB Services, Inc. based upon a quote in the amount of $15,758.00, with an option to extend the contract for an additional one year. 2. ACB Services, Inc. shall submit a completed Business Entity Disclosure Certification and a Political Contribution Disclosure Form to the Purchasing Agent, which shall be on file for ten (10) days before payment is made. 3. The contract is expressly contingent upon ACB Services, Inc. providing the Borough’s Acting Purchasing Agent a copy of the statutorily required Worker Compensation Insurance Policy, an adequate Liability policy naming the Borough of Madison as additional insured, and a satisfactory background check. 4. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with ACB Services, Inc. in a form acceptable to the Borough Attorney. PAGE 13 OF 15 Regular Meeting Minutes – February 22, 2021 R 79-2021 RESOLUTION OF THE BOROUGH OF MADISON AWARDING PROFESSIONAL SERVICES CONTRACT TO FOUND DESIGN, LLC DBA MERJE FOR THE GATEWAY AND WAYFINDING SIGNAGE SYSTEM WHEREAS, the Acting Purchasing Agent has recommended that a professional services contract be awarded to Found Design, LLC d.b.a. MERJE for the Gateway and Wayfinding Signage System; and WHEREAS, the Borough solicited receipt of competitive proposals through a Request for Proposal process (RFP); and WHEREAS, three proposals were submitted and based on criteria used, the evaluation committee recommends awarding a contract to Found Design, LLC d.b.a. MERJE in the amount of $79,950.00; and WHEREAS, the Chief Financial Officer has attested to the availability of funds for this purpose in Ordinance 36-2020. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are hereby authorized to execute, on behalf of the Borough, a professional service contract for the Gateway and Wayfinding Signage initiative with Found Design, LLC d.b.a. MERJE, such contract to be in a form approved by the Borough attorney. BE IT FURTHER RESOLVED, that the Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough of Madison within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. R 80-2021 RESOLUTION OF THE BOROUGH OF MADISON AWARDING A CONTRACT WITH TYLER MERSON WHEREAS, the Borough of Madison has executed a reimbursement grant agreement with the Hartley Dodge Trustees for the Borough to hire a 1099 contractor to support preservation, maintenance and upkeep of the Hartley Dodge Memorial Building; and WHEREAS, the grant agreement details the responsibilities, process for submission of receipts for reimbursement, supervision of the work by the Borough; and WHEREAS, the Chief Financial Officer has recommended that the Borough authorize a 90 day probationary contract with Tyler Merson to perform these duties at a rate of $50 per hour for approximately 15 hours per week; and WHEREAS, should Mr. Merson satisfactorily perform the responsibilities PAGE 14 OF 15 Regular Meeting Minutes – February 22, 2021 during the 90 day probationary period, the Borough Administrator is authorized to extend Mr. Merson’s contract term; and WHEREAS, Mr. Merson will be required to pass a background check and a motor vehicle report; and WHEREAS, the Borough Council agrees with this recommendation. NOW THEREFORE BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, and State of New Jersey, a contract with Tyler Merson is hereby approved with the above referenced terms and the Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order with Mr. Merson. UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Ms. Baillie, seconded by Ms. Byrne and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $7,146,330.29 General Capital Fund 47,293.47 Electric Operating Fund 71,829.70 Electric Capital Fund 0.00 Water Operating Fund 29,592.86 Water Capital Fund 0.00 Trusts 188,720.04 Total $7,483,766.36 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None Absent: Mr. Landrigan NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 11:40 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved March 8, 2021 (EO) PAGE 15 OF 15