Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON May 23, 2022 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 23rd day of May, 2022. Mayor Conley called the meeting to order at 7:30 p.m., in the Council Chamber of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on May 19, 2022. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Maureen Byrne John F. Hoover Rachael Ehrlich Robert Landrigan Eric Range Debra J. Coen, absent, excused Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Marina Stinely, Esq. for Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Landrigan moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) March 28, 2022 April 11, 2022 Date of public disclosure 60 days after conclusion, if disclosure required. POTENTIAL LITIGATION MATTERS (1) DREW UNIVERSITY Date of public disclosure 90 days after conclusion, if disclosure required. Regular Meeting Minutes – May 23, 2022 Seconded: Ms. Byrne Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. APPROVAL OF MINUTES Mr. Range moved approval of the Executive Minutes of March 28, 2022. Ms. Ehrlich seconded the motion, which passed with the following roll call vote recorded: Yeas: Ms. Byrne, Mr. Hoover, Ms. Ehrlich, Mr. Landrigan, Mr. Range Nays: None Absent: Ms. Coen Mr. Range moved approval of the Regular Meeting Minutes of March 28, 2022. Ms. Ehrlich seconded the motion, which passed with the following roll call vote recorded: Yeas: Ms. Byrne, Mr. Hoover, Ms. Ehrlich, Mr. Landrigan, Mr. Range Nays: None Absent: Ms. Coen Mr. Range moved approval of the Executive Minutes of April 11, 2022. Ms. Ehrlich seconded the motion, which passed with the following roll call vote recorded: Yeas: Ms. Byrne, Mr. Hoover, Ms. Ehrlich, Mr. Landrigan, Mr. Range Nays: None Absent: Ms. Coen Mr. Range moved approval of the Regular Meeting Minutes of April 11, 2022. Ms. Ehrlich seconded the motion, which passed with the following roll call vote recorded: Yeas: Ms. Byrne, Mr. Hoover, Ms. Ehrlich, Mr. Landrigan, Mr. Range Nays: None Absent: Ms. Coen GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley presented the following proclamation: Proclamation of the B o r o u g h o f M a d i s on Proclaiming ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH MAY 2022 PAGE 2 OF 19 Regular Meeting Minutes – May 23, 2022 WHEREAS, the month of May was chosen as Asian American Pacific Islander Heritage Month to commemorate the immigration of the first Japanese citizen, Nakahama Manjiro, to the United States on May 7, 1843, but also the anniversary of the May 10, 1869 completion of the first Transcontinental Railroad, built with the back-breaking labor of nearly 20,000 Chinese immigrants; and WHEREAS, Asian American and Pacific Islander Heritage Month seeks to honor and recognize the contributions of residents from Asia, India and the Pacific Islands; and WHEREAS, Asian Americans and Pacific Islanders make our Nation more vibrant through diversity of cultures, languages, and religions; and WHEREAS, we celebrate and honor the invaluable contributions the AAPI communities have made to the arts, law, science and technology, sports and public service - including the courageous AAPI’s who have served on the front lines of the COVID-19 pandemic as health care providers, first responders, teachers and other essential workers; and WHEREAS, while the achievements and contributions of Asian Americans and Pacific Islanders enrich our history, society and culture, we must also acknowledge a darker aspect of the AAPI experience in America - structural discrimination, prejudice and injustice that most recently manifested itself in racist attacks on Asian Americans related to the pandemic; and WHEREAS, diversity represents one of our greatest strengths, and by recognizing the contributions and accomplishments of AAPI persons, the Borough will put our values of inclusion into practice and build a brighter future for all our residents; NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby proclaim May 2022 as Asian American and Pacific Islander Heritage Month and encourage Madison residents to learn more about the history of Asian Americans and Pacific Islanders. _____________________________________ Robert H. Conley, Mayor REPORTS OF COMMITTEES Utilities Mr. Landrigan, Chair of the Committee, made the following comments: The Electric Department installed a new transformer on Rosedale Avenue to remedy a low voltage issue. The Department has been performing transformer vault maintenance all week. On May 11th, the Electric Department reported to a car / pole accident on Madison Avenue at the intersection with Shadylawn Drive. An aluminum light pole and the LED streetlight fixture had been struck, and had fallen into the street. The Department moved the broken pole out of the road and to the side. The following day, an electric crew was dispatched to retrieve the pole. On Saturday, May 14th, the Stand-by Crew was called to 27 Gibbons Place for a downed wire. The wire had fallen off of the house due to rotten wood. On Saturday, PAGE 3 OF 19 Regular Meeting Minutes – May 23, 2022 May 14th, the Stand-by Crew was called to Station Road to remove a large branch from the wires. The Department continues to do mark-outs, house services, and replacing the old HPS streetlight bulbs with the new energy efficient LED heads. The Water Department located, excavated, and repaired three (3) curb boxes, to allow the homeowner’s contractors to make necessary repairs to their water services. On Wednesday, May 18th, the Department shut down the water on Cook Avenue from Ridgedale Avenue to Community Place. During the shutdown, the domestic and fire lines were tied in for the new building being constructed on Community Place. Anyone interested in the installation of a radio readable water meter, please call the department to make an appointment. Public Safety Ms. Byrne, Chair of the Committee, made the following comments: Today, the Madison Hook & Ladder Company #1 celebrates its 141tst anniversary. Prior to 1881 Madison had 3 devastating fires that the Morristown Fire Department had to extinguish. On May 23, 1881, the Madison Hook and Ladder #1 was duly incorporated. The Madison Police Department will once again hold a COVID-19 vaccination event at the Public Safety Complex, along with the Madison Baptist Church on Friday, June 10th. Residents 12 years of age and older are eligible for booster vaccines. Community Affairs Mr. Hoover, Chair of the Committee, made the following comments: Mr. Hoover, Chair of the Committee, made the following comments: The next meeting of the Downtown Development Commission is scheduled for June 16, 2022, at 7:00 p.m. The public is welcome to attend. The 30th annual Farmers’ Market is now open every on Thursday, through November, at Dodge Field. Mr. Hoover noted live music at the Farmers’ Mark each week. The Green Avenue Parking lot is now open for general parking, and please visit rosenet.org for more information regarding parking. Fire extinguisher inspections will be held on June 21st. The Community Arts Center will host the Hidden Figures event this year from June 1 through the 10th. The Morris Jazz Society will hold a performance on Sunday June 5th, and Open Mic nights will also be held weekly. Finance and Borough Clerk Ms. Coen, Chair of the Committee, absent. Public Works and Engineering Ms. Ehrlich, Chair of the Committee, made the following comments: HDM Plaza contractor Merrill & Garaguso and subcontractor Knapp Masonry will complete adjusting the granite entrance and reinstall railings this week to satisfy the contract documents produced by Architect Clark Caton Hintz. We appreciate the public’s ongoing cooperation. Cifelli Construction road reconstruction work on Howard Street and Norman Circle is scheduled to begin just after Memorial Day. The contract includes additional sidewalk and paver improvement work throughout town. Those residents affected can expect to see notices from the contractor and municipal staff as work proceeds. The Madison Public Library roof replacement bid documents were advertised and the bid opening is scheduled for June 23, 2022. The project includes new EPDM rubber surfaces with a lighter surface color should improve overall energy efficiency. A conference call with Bohler Inc. this week will schedule a public presentation for the Waverly Place alternates resulting from the stakeholders’ public design charrette meeting. These alternatives will be shared publicly on Madison web page. The Department of Public Works, along with members of the Climate Action Committee, planted trees. The Department PAGE 4 OF 19 Regular Meeting Minutes – May 23, 2022 completed repairs to the Waverly Place clock. Twice weekly garbage collection has begun for the season. Health Mr. Range, Chair of the Committee, made the following comments: Morris County is now listed as High in transmission rate of the COVID-19 virus, with number of cases rising steady for the last seven weeks. Hospital admissions are also increasing. The CDC recommends residents wear continue to wear masks on public transportation and in indoor settings. The FDA is reviewing vaccines for younger children and we hope to have approval soon. Reporting for Ms. Coen and the Finance Department, Mr. Range noted that the Borough is now accepting AmEx for utility payments. On tonight’s agenda the Cash Management Plan is listed for consideration regarding the investment of funds. COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: Letter dated May 12, 2022, from Schiff Natural Land Trust supporting conservation of the Drew University Forest. Email dated May 18, 2022 from Peter Ostberg of Longview Avenue, opposing memorial Field as a solar carport site. Email dated May 18, 2022, from Collin Creange of Rosedale Avenue, opposing a solar carport at memorial Park. Email dated May 19, 2022, from Kate Hamilton, of Longview Avenue, noting a solar carport at Memorial Park would be detrimental to the neighborhood. Email dated May 19, 2022, from Doug Sackin, Rosedale Avenue, voicing concern for a solar Carport at Memorial Park. Email dated May 20, 2022 from Sonia Chaudary of South Street, thanking the Mayor and Council for their efforts to preserve the Drew Forest. INVITATION FOR COMMENT (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 05/23/2022-1 SENIOR CENTER OF THE CHATHAMS Julie Reich, Director of the Senior Center of the Chathams, provided a presentation regarding the Senior Center, noting the Center is a standalone non-profit organization that has provided services to senior in the area for over thirty years. The mission of the Center is to encourage the independence and wellbeing of seniors and their families by connecting them with each other and the community. The center provides more than 35 weeks of programing each year, including line PAGE 5 OF 19 Regular Meeting Minutes – May 23, 2022 dancing, table tennis, arts & crafts and legal forums. The Center also provides a variety of educational and advocacy programs. ADVERTISED HEARINGS Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on May 9, 2022, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 23-2022 ORDINANCE OF THE BOROUGH OF MADISON ESTABLISHING A COMPLETE STREETS COMMITTEE WHEREAS, Resolution 161-2012 recognizes the adoption of a Complete Street Policy; to meet the transportation needs of all its citizens by providing road networks that are safer, healthier, more livable and welcoming to everyone; and WHEREAS, the policy directs staff to accommodate all appropriate modes of travel, when redesigning the public right of ways; and WHEREAS, the Council has determined that it is in the best interest of the Borough of Madison to officially establish a Complete Streets Committee. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and the State of New Jersey as follows: SECTION 1: The Madison Borough Code is amended to include the following Chapter 9-9B entitled “Complete Streets Committee”: Chapter 9-9B: Complete Streets Committee. §9-9B-A. Establishment. The Complete Streets Committee is hereby established to be known as “the Complete Streets Committee of the Borough of Madison” (hereafter referred to as “the Committee”). The Committee shall consist of no more than fourteen members, as listed. §9-9B-B. Purpose and Responsibilities. (1) The Committee will provide information to the Borough staff regarding the Complete Streets policy. (2) The policy requires that future roadway improvement projects include safe accommodations for all users, including bicyclists, pedestrians, transit riders and the mobility-impaired. (3) This policy is implemented through the planning, design, construction, maintenance and operation of new or rehabilitated transportation facilities within public rights of way. PAGE 6 OF 19 Regular Meeting Minutes – May 23, 2022 §9-9B-C. Membership and Terms of Office. (1) Membership shall consist of fourteen members. All members of the Committee shall serve without compensation. The Committee shall be comprised of the following persons, appointed by the Mayor with the advice and consent of Council: 1. Mayor Ex-officio 2. Public Safety Council Liaison 3. Engineering Council Liaison 4. Borough Engineer 5. DPW Director 6. Madison Police Rep 7. Madison Police Traffic Control Officer 8. Board of Ed Rep 9. Public School Rep 10. Director of Business Development 11. Sustainable Madison Advisory Committee Rep 12. At- Large Resident 13. At- Large Resident 14. At- Large Resident §9-9B-D. Vacancies Any vacancy occurring by reason of the death, resignation or removal of any member shall be filled for the unexpired term by the Mayor with advice and consent of the Council. SECTION 2: SEVERABILITY. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be unconstitutional or invalid, such decision shall not affect the remaining portions of this Ordinance, which shall otherwise remain in full force and effect. SECTION 3: All ordinances or parts of ordinances inconsistent wherewith are hereby repealed to the extent of such inconsistency. SECTION 4: This ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 23-2022. Since no member of the public wished to be heard, the public hearing was closed. PAGE 7 OF 19 Regular Meeting Minutes – May 23, 2022 Ms. Ehrlich moved that Ordinance 23-2022, which was read by title, be finally adopted. Ms. Byrne seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Byrne, Mr. Hoover, Ms. Ehrlich, Mr. Landrigan, Mr. Range Nays: None Absent: Ms. Coen Mayor Conley declared Ordinance 23-2022 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 24-2022 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $1,425,000.00 FROM THE WATER CAPITAL IMPROVEMENT FUND AND $575,000.00 FROM THE WATER CAPITAL RESERVE FOR THE REPLACEMENT OF WATER METERS AND COMMUNICATION MODULES WHEREAS, the Chief Financial Officer/Assistant Borough Administrator has recommended that the Borough appropriate $1,425,000.00 from the Water Capital Improvement Fund and $575,000 from the Water Capital Reserve for Automated Meter Reading for the replacement of water meters and installation of automated reading communication modules and related equipment; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the Water Capital Improvement Fund in an amount not to exceed $1,425,000.00 and $575,000.00 in the Water Capital Reserve for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $575,000.00 from the Water Capital Reserve Automated Meter Reading and $1,425,000.00 from the Water Capital Improvement Fund for the replacement of water meters and installation of automated reading communications modules and related equipment. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $575,000.00 in the Water Capital Reserve Automated Meter Reading and $1,425,000.00 the Water Capital Improvement Fund is hereby appropriated for the replacement of water meters and installation of automated reading communications modules and related equipment. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. PAGE 8 OF 19 Regular Meeting Minutes – May 23, 2022 Mayor Conley opened up the public hearing on Ordinance 24-2022. Since no member of the public wished to be heard, the public hearing was closed. Mr. Range moved that Ordinance 24-2022, which was read by title, be finally adopted. Mr. Landrigan seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Byrne, Mr. Hoover, Ms. Ehrlich, Mr. Landrigan, Mr. Range Nays: None Absent: Ms. Coen Mayor Conley declared Ordinance 24-2022 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 25-2022 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $65,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND FOR REPLACEMENT OF HYDRAULIC HOSES AND REPAIRS TO LADDER TRUCK (TOWER 1) WHEREAS, the Fire Chief has recommended that the Borough appropriate $65,000.00 from the General Capital Improvement Fund to replace hydraulic hoses and repairs to Ladder Truck (Tower 1); and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $65,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $65,000.00 from the General Capital Improvement Fund to replace hydraulic hoses and repairs to Ladder Truck (Tower 1); and NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $65,000.00 is hereby appropriated from the General Capital Improvement Fund to replace hydraulic hoses and needed repairs to Ladder Truck (Tower 1). SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 25-2022. Since no member of the public wished to be heard, the public hearing was closed. Ms. Byrne moved that Ordinance 25-2022, which was read by title, be finally adopted. Mr. Landrigan seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: PAGE 9 OF 19 Regular Meeting Minutes – May 23, 2022 Yeas: Ms. Byrne, Mr. Hoover, Ms. Ehrlich, Mr. Landrigan, Mr. Range Nays: None Absent: Ms. Coen Mayor Conley declared Ordinance 25-2022 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 26-2022 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $43,600.00 FROM GENERAL CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF FIREFIGHTING TURNOUT, THERMAL CAMERAS AND GAS SENSORS WHEREAS, the Fire Chief has recommended that the Borough appropriate $43,600.00 from the General Capital Improvement Fund towards the purchase of firefighting turnout gear, thermal cameras and gas sensors for the Fire Department; and WHEREAS, funds are available in the General Capital Improvement Fund and the availability of funds has been certified by the Chief Financial Officer; and WHEREAS, the Borough Council has determined that the Borough should appropriate $43,600.00 from the General Capital Improvement Fund towards the purchase of firefighting turnout gear, thermal cameras and gas sensors for the Fire Department. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $43,600.00 is hereby appropriated from the General Capital Improvement Fund for the purchase of firefighting turnout gear, thermal cameras and gas sensors for the Fire Department. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 26-2022. Since no member of the public wished to be heard, the public hearing was closed. Ms. Byrne moved that Ordinance 26-2022, which was read by title, be finally adopted. Mr. Landrigan seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Byrne, Mr. Hoover, Ms. Ehrlich, Mr. Landrigan, Mr. Range Nays: None Absent: Ms. Coen PAGE 10 OF 19 Regular Meeting Minutes – May 23, 2022 Mayor Conley declared Ordinance 26-2022 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR COMMENT (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Clair Whitcomb; Fairwood Road, enjoyed the presentation regarding the Senior Center of the Chathams. Ms. Whitcomb noted a visit to the Drew Forest by local Girl Scouts. Thanked the Mayor and Council for their continued support. INTRODUCTION OF ORDINANCES - None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Landrigan moved adoption of the Resolutions listed on the Consent Agenda. Ms. Byrne seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Ms. Byrne, Mr. Hoover, Ms. Ehrlich, Mr. Landrigan, Mr. Range Nays: None Absent: Ms. Coen R 149-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF TWO (2) POLICE VEHICLES FROM BEYER FORD OF MORRISTOWN, NEW JERSEY WHEREAS, the Borough of Madison desires to purchase two (2) hybrid vehicles for the Police Department from an authorized vendor under the Educational Services Commission of NJ ESC Co-op #65MCESCPS – ESCNJ 20/21 -09; and WHEREAS, the purchase of goods and services through County agencies by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-12, et seq; and WHEREAS, Beyer Ford, 170 Ridgedale Avenue, Morristown, New Jersey has been awarded Educational Services Commission of NJ ESC Co-op #65MCESCPS – ESCNJ 20/21 -09; and PAGE 11 OF 19 Regular Meeting Minutes – May 23, 2022 WHEREAS, the Chief of Police has recommended that the Borough Council utilize this contract for two (2) hybrid police vehicles, and accessory equipment in the amount of $81,713.55; and WHEREAS, the Chief Finance Officer has attested that funds will be available in an amount not to exceed $81,713.55 for this purpose in the Police Outside Duty account. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The purchase of two (2) hybrid police vehicles and accessory equipment from Beyer Ford, at a total price not to exceed $81,713.55 is hereby approved under the Educational Services Commission of NJ ESC Co-op #65MCESCPS – ESCNJ 20/21 -09. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Beyer Ford for the purchase of a police vehicle and accessory equipment at a total price not to exceed $81,713.55, in a form acceptable to the Borough Attorney. R 150-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF POLICE VEHICLE ACCESSORIES FOR THE POLICE DEPARTMENT THROUGH THE NEW JERSEY COOPERATIVE PRICING SYSTEM WHEREAS, the Borough of Madison desires to award a contract for the purchase of police vehicle accessories through the New Jersey Cooperative Pricing System program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Fernbruck, LLC in the amount of $2,067.90, PMC Communications in the amount of $14,336.70, Triangle Communications in the amount of $17,981.87 and Beyer Ford in the amount of $5, 048.00, has been awarded the New Jersey Cooperative Pricing System contract number 17-Fleet- 00768, Police Vehicle Accessories; and WHEREAS, the Qualified Purchasing Agent has recommended that the Borough Council utilize this contract for the purchase of police vehicle accessories; and WHEREAS, funds are available in Police Outside Duty Account, or in any other account that may be deemed appropriate by the Chief Financial Officer or his designee. PAGE 12 OF 19 Regular Meeting Minutes – May 23, 2022 NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract with Fernbruck, LLC in the amount of $2,067.90, PMC Communications in the amount of $14,336.70, Triangle Communications in the amount of $17,981.87 and Beyer Ford in the amount of $5, 048.00 is hereby approved. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a Purchase Order for each vendor listed above, for the purchase of police vehicle accessories for the Police Department, in a form acceptable to the Borough Attorney. R 151-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF TWO (2) NEW COPIERS FROM DOCUMENT SOLUTIONS, LLC OF KENILWORTH, NEW JERSEY WHEREAS, the Borough of Madison desires to purchase two (2) new copiers for the Borough Clerk’s Office and the Executive Assistant’s Office from an authorized vendor under the Educational Services Commission of ESCNJ/AEPA- 21C; and WHEREAS, the purchase of goods and services through County agencies by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-12, et seq; and WHEREAS, Document Solutions, LLC of Kenilworth, New Jersey has been awarded Educational Services Commission of NJ ESC Co-op #65MCESCPS – ESCNJ AEPA-21C; and WHEREAS, the Qualified Purchasing Agent has recommended that the Borough Council utilize this contract for two (2) new copiers, and accessory equipment in the amount of $24,953.30; and WHEREAS, the Chief Finance Officer has attested that funds will be available in an amount not to exceed $24,953.30 for this purpose in account 1-01- 22-195-411, or any other account deemed appropriate by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The purchase of two (2) copiers and accessory equipment from Document Solutions, LLC, at a total price not to exceed $24,953.30 is hereby approved under the Educational Services Commission of NJ ESC Co-op #65MCESCPS – ESCNJ AEPA-21C. PAGE 13 OF 19 Regular Meeting Minutes – May 23, 2022 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Document Solutions for the purchase of two (2) copiers and accessory equipment at a total price not to exceed $24,953.30, in a form acceptable to the Borough Attorney. R 152-2022 RESOLUTION OF THE BOROUGH OF MADISON GRANTING THE MOMS DEMAND ACTION PERMISSION TO TIE ORANGE RIBBONS AROUND TREES ON THE STREETS OF MADISON FROM JUNE 1, 2022 THROUGH JUNE 10, 2022 IN SUPPORT OF NATIONAL GUN VIOLENCE AWARENESS DAY WHEREAS, the members of Moms Demand Action for Gun Sense in America have requested permission for orange ribbons to be tied on Borough street trees on the main streets of the Borough from June 1, 2022 to June 10, 2022 in support of National Gun Violence Awareness Day, June 3, 2022; and WHEREAS, the Borough Council has determined to grant this request with the understanding that the ribbons be removed after June 10, 2022. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the request for orange ribbons to be tied on Borough street trees from June 1, 2022 to June 10, 2022 in support of the National Gun Violence Awareness Day, June 3, 2022, is hereby approved. R 153-2022 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE GOVERNOR’S COUNCIL ON ALCOHOLISM AND DRUG ABUSE FISCAL GRANT CYCLE OCTOBER 2020-JUNE 2025 FORM 1B – DMHAS Youth Leadership Grant WHEREAS, the Governor’s Council on Alcoholism and Drug Abuse (GCADA) established the Municipal Alliances for the Prevention of Alcoholism and Drug Abuse in 1989 to educate and engage residents, local government and law enforcement officials, schools, nonprofit organizations, the faith community, parents, youth and other allies in efforts to prevent alcoholism and drug abuse in communities throughout New Jersey. In coordination with GCADA, the New Jersey Department of Human Services/Division on Mental Health and Addiction Services (DMHAS) has awarded a Youth Leadership Grant to the GCADA Municipal Alliance Program. WHEREAS, The Borough Council of the Borough of Madison, County of Morris, State of New Jersey recognizes that the abuse of alcohol and drugs is a serious problem in our society amongst persons of all ages; and therefore has an established Municipal Alliance Committee; and, WHEREAS, the Borough Council further recognizes that it is incumbent upon not only public officials but upon the entire community to take action to prevent such abuses in our community; and, PAGE 14 OF 19 Regular Meeting Minutes – May 23, 2022 WHEREAS, the Madison Borough Council has applied for DMHAS Youth Leadership funding through the Governor’s Council on Alcoholism and Drug Abuse through the County of Morris; NOW, THEREFORE, BE IT RESOLVED by the Borough of Madison, County of Morris, State of New Jersey hereby recognizes the following: 1. The Madison Borough Council does hereby authorize submission of an application for DMHAS Grant funding for the Madison Municipal Alliance (MAASA) for Year One Grant Term 7/1/22 – 3/14/23 in the amount of: DMHAS Grant Funding $3,900.00 2. The Madison Borough Council acknowledges the terms and conditions for administering the Municipal Alliance grant, including the administrative compliance and audit requirements. R 154-2022 RESOLUTION OF THE BOROUGH OF MADISON SUPPORTING THE PRELIMINARY ALTERNATIVE PLAN #3 FOR STATE ROUTE 24/ COLUMBIA TURNPIKE/ PARK AVENUE INTERCHANGE WHEREAS, the New Jersey Department of Transportation (NJDOT) performed an extensive Concept Development Report for Improvements at the State Route 24 / Columbia Turnpike (CR 510) / Park Avenue (CR 623) Interchange to find solutions to continued safety concerns at said intersection; and WHEREAS, the NJDOT Study began April 27, 2016 and included meetings with Local Municipal Officials, both elected and professional staff; and WHEREAS, the NJDOT reviewed sixteen (16) different alternatives for the interchange, narrowing their analysis to four (4) alternatives that were presented to the County and Municipalities on August 17, 2017 at the Florham Park Municipal Building; and WHEREAS, at that August 17, 2017 Municipal Officials Meeting, Alternative #3 was selected as the best solution to progress as it provides the needed improvement to traffic safety at the interchange, has the least environmental impacts, and was the most economical in cost. The NJDOT continued work on the Preliminary Preferred Alternative; and WHEREAS, the NJDOT conducted a virtual Local Officials meeting on September 25, 2020 to present the final version of Alternate #3, now considered the Preliminary Preferred Alternative; and WHEREAS, the NJDOT conducted a final virtual Public Information Center (PIC) from November 30, 2020 to December 14, 2020 to allow the public to view and comment on the Preliminary Preferred Alternative; and WHEREAS, the NJDOT finalized a Concept Development Report for Improvements at the Route 24 / Columbia Turnpike / Park Avenue Interchange in January 2021; and WHEREAS, the NJDOT has turned over management of the Preliminary Engineering, Final Design, Right of Way acquisition and Construction phases to the County of Morris; and PAGE 15 OF 19 Regular Meeting Minutes – May 23, 2022 WHEREAS, the County plans to request funding for the next phase of work, Preliminary Engineering, through the North Jersey Transportation Planning Authority that requires resolutions of support from each municipality (Borough of Florham Park, Township of Hanover, Borough of Madison and the Township of Morris), directly impacted by the project; and WHEREAS, this Resolution of Support is specifically supporting that the Preliminary Preferred Alternative advance to the Preliminary Engineering phase of work, with the understanding that efforts will include public official and general public meetings for input relative to specific design elements or concerns from the public. NOW THEREFORE BE IT RESOLVED, that the Borough of Madison, supports the Preliminary Preferred Alternative (PPA) Alternative #3 (Revised) as outlined in the January 2021 report authored by IH Engineers, PC for the New Jersey Department of Transportation. BE IT FURTHER RESOLVED, that this resolution of support be shared with the Clerk of the Board of County Commissioners in the County of Morris. R 155-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING FRIDAY EVENING DOWNTOWN CONCERT SERIES WHEREAS, the Downtown Development Commission has requested approval of the 2022 Summer Concert Series and authorization to close Green Village Road from Morris County in front of the Museum of Early Trades and Crafts; and WHEREAS, the concert series will begin on June 24, 2022, and will continue on July 8, 2022, July 22, 2022, August 5, 2022, August 19, 2022, and September 2, 2022; and WHEREAS, Green Village Road would be closed from 5:00 p.m. to 9:00 p.m. between Main Street and Kings Road, with access maintained to the Waverly Green parking lot; and WHEREAS, stores located in the James Building that front on Green Village Road shall be permitted to have merchandise for sale on the sidewalk in front of their stores while the road is closed; and WHEREAS, the Police Department has approved the event with the use of Auxiliary officers. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The 2022 Summer Concert Series is approved subject to the safety requirements of the Madison Police Department. 2. The Madison Police Department with the consent of Morris County is authorized to close Green Village Road between Main Street and Kings Road from PAGE 16 OF 19 Regular Meeting Minutes – May 23, 2022 5:00 p.m. to 9:00 p.m. on June 24, 2022, July 8, 2022, July 22, 2022, August 5, 2022, August 19, 2022, and September 2, 2022, with concerts held rain or shine. R 156-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING DONATION OF SURPLUS MISCELLANEOUS ITEMS TO THE MORRIS HABITAT FOR HUMANITY WHEREAS, the Borough of Madison has surplus items from the Madison Senior Center, which are no longer in use by the Madison Senior Center; and WHEREAS, these items include a Pool Table, Shuffle Board, folding tables, folding chairs, desk chairs, filing cabinets, two (2) freezer/refrigerators, microwave, stove, kitchen ware, framed prints, board games, piano, speaker system, rolling storage cart, bookcases, clocks, three (3) glass exterior doors and exterior plants; and WHEREAS, the Borough Administrator has recommended that the surplus items be donated to the Morris Habitat for Humanity, for their ReStore; and WHEREAS, the Borough Council has concluded that it would be appropriate to donate such surplus items as recommended. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris, in the State of New Jersey, that the surplus items, noted above, be donated to the Morris Habitat for Humanity. R 157-2022 RESOLUTION OF THE BOROUGH OF MADISON APPROVING AN AMENDMENT OF THE CASH MANAGEMENT PLAN FOR THE YEAR 2022 WHEREAS, N.J.S.A. 40A:5-14 provides that each municipality shall adopt a cash management plan annually by majority vote of the governing body; and WHEREAS, the Chief Financial Officer recommends amending the Cash Management Plan attached hereto. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the Cash Management Plan of the Borough of Madison is amended in the form attached hereto for the year 2022. R 158-2022 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE CHIEF FINANCIAL OFFICER TO INVEST FUNDS IN THE NEW JERSEY ASSET & REBATE MANAGEMENT PROGRAM PAGE 17 OF 19  Regular Meeting Minutes – May 23, 2022 WHEREAS, N.J.S.A. 40A:5-15.1 permits the investment of municipal funds in Local Government Investment Pools, and WHEREAS, the Borough Council has determined that investing municipal funds in Local Government Investment Pools is appropriate including the NJ/ARM program. NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey approve the following: 1. The Council of the Borough of Madison hereby finds and determines that (a) the Chief Financial Officer has received and reviewed (i) the Information Statement dated as of January 3, 2005 describing the New Jersey Asset & Rebate Management Program ("NJ/ARM") and (ii) the Amended and Restated Interlocal Services Investment Agreement governing the NJ/ARM Program (“Program Agreement”) and (iii) the Chief Financial Officer has been afforded the opportunity to discuss NJ/ARM with the Investment Administrator and Special Counsel to NJ/ARM and the Borough Council has determined that it is in the best interests of the Borough of Madison to authorize the Borough of Madison to participate in NJ/ARM. 2. The Program Agreement is hereby approved and the Chief Financial Officer is authorized to execute the Program Agreement on behalf of the Borough of Madison, New Jersey. 3. Wells Fargo Bank, N.A., as Custodian for the NJ/ARM Program, is hereby approved to act as a depository of Public Funds for the Borough of Madison, New Jersey and the Cash M a n a g e m e n t Plan is hereby amended to provide same. 4. The Council of the Borough of Madison, New Jersey acknowledges that its decision to authorize participation in NJ/ARM is based solely on the information set forth in the Information Statement and in the Program Agreement. 5. This resolution shall take effect immediately upon its adoption. R 159-2022 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY THE PTO TOREY J. SABATINI SCHOOL BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: PTO Torey J. Sabatini School I.D. No. 274-5-33160 R.A. No. 1527 – On-Premise Merchandise Date of Raffle – June 8, 2022 PAGE 18 OF 19 Regular Meeting Minutes – May 23, 2022 UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Landrigan, seconded by Ms. Byrne and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $7,131,529.62 General Capital Fund 72,732.02 Electric Operating Fund 884,312.90 Electric Capital Fund 0.00 Water Operating Fund 49,803.36 Water Capital Fund 0.00 Trusts 118,769.18 Total $8,257,147.08 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Ms. Byrne, Mr. Hoover, Ms. Ehrlich, Mr. Landrigan, Mr. Range Nays: None Absent: Ms. Coen NEW BUSINESS Mayor Conley announced the following appointment and requested Council confirmation: BOARD OF HEALTH: Mitchell Horn, Niles Avenue, unexpired term two (2) year term through December 31, 2022 Mr. Range moved confirmation of the foregoing appointments. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote recorded. ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:10 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved June 25, 2022 (EO) PAGE 19 OF 19