Mayor & Council

REORGANIZATION MEETING January 6, 2023 at 4:00 p.m. ORDER OF BUSINESS ____________________________________________________________________________ 1. Call to Order and Reading of Open Public Meetings Act Statement 2. Roll Call by Borough Clerk Mayor Robert H. Conley Council Members: Maureen Byrne John F. Hoover Debra J. Coen Rachel F. Ehrlich Robert E. Landrigan Eric Range 3. Invocation – Rabbi Mendy Lubin, Chabad of SE Morris County 4. Pledge of Allegiance – Madison Harding Area Girl Scouts 5. National Anthem, “The Star Spangled Banner” 6. Presentations Mayor’s Hero Legacy Awards Medallions are presented to volunteers for their Distinguished Service to the Borough for five years or more and who are no longer serving. Mark Chiarolanza Diane Driscoll Complete Streets Committee Zoning Board of Adjustment 2012 – 2022 2011 – 2022 Janet Foster Steven Tombalakian Historic Preservation Commission Planning Board 2012 – 2022 2007 – 2022 Proclamation recognizing Health Officer Michael Fitzpatrick 7. Dignitaries Comments Recognition of outgoing Council Member Maureen Byrne by Councilmembers and Mayor Robert Conley. Presentation to and comments from outgoing Council Member Maureen Byrne. 8. Oath of Office Oath of Council Member Rachel Ehrlich Oath of Council Member Thomas Haralampoudis 9. Roll Call by Borough Clerk Mayor Robert. H. Conley Council Members: John F. Hoover Debra J. Coen Rachel F. Ehrlich Robert E. Landrigan Eric Range Thomas Haralampoudis 10. Mayor's Message to the Citizens of Madison  Reorganization Meeting - Friday, January 6, 2023, 4:00 P.M. 11. Election of Council President 12. Adoption of Council Bylaws for 2023 Council PRESIDENT moves that the Bylaws be adopted as the Bylaws of the Governing Body of the Borough of Madison for the year 2023. Council Member seconds the motion. The roll call vote is recorded. 13. Mayor's Announcement of Council Standing Committees for the Year 2023. STANDING COMMITTEE CHAIR/OTHER MEMBER Community Affairs John Hoover/Thomas Haralampoudis Finance and Borough Clerk Debra Coen/Rachel Ehrlich Public Works and Engineering Rachel Ehrlich/Debra Coen Utilities Robert Landrigan/Eric Range Public Safety Eric Range/Robert Landrigan Health Thomas Haralampoudis/John Hoover Council PRESIDENT moves confirmation of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 14. Appointment of Borough Officials Mayor Conley nominates and appoints the following named persons to serve in the following official capacities, subject to Council confirmation: Borough Attorney, Matthew J. Giacobbe, Esq. (Annual Appointment) Housing Officer, Amy Monaco (Annual Appointment) Zoning Officer, Dennis Harrington (Annual Appointment) Deputy Zoning Officer, Daniel Buckelew (Annual Appointment) Council PRESIDENT moves confirmation of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 15. Mayor Conley appoints Members of Boards not subject to Council confirmation: (1) ENVIRONMENTAL COMMISSION Three-year term through December 31, 2025 Kirsten Wallenstein, Regular Member Claire Whitcomb, Regular Member Two-year term through December 31, 2024 Deanna Schmidt, Alt. #1 Unexpired two-year term through December 31, 2023 Corinne Bowen, Alt. #2 One-year term through December 31, 2023 Claire Whitcomb, Chair Ann Huber, Planning Board Rep. Rachel Ehrlich, Council Liaison Page 2 of 12  Reorganization Meeting - Friday, January 6, 2023, 4:00 P.M. (2) HISTORIC PRESERVATION COMMISSION Four-year term through December 31, 2026 Max Hart, Class A Regular Unexpired two-year term through December 31, 2023 Adrienne Novak, Alt. #1 Two-year term through December 31, 2024 Tyler Merson, Alt. #2 One-year term through December 31, 2023 Debra Coen, Council Liaison (3) PLANNING BOARD Four-year term through December 31, 2026 George Limbach, Class IV John Forte, Class IV One-year term through December 31, 2023 Melissa Honohan, Class II, Official of the Borough other than Governing Body Council Liaison to the Planning Board is appointed by Council Council President moves the appointment of Eric Range, Council Liaison, Class III, to the Planning Board for a one-year term through December 31, 2023. Council Member seconds the motion. The roll call vote is recorded. 16. Announcement of Appointments to Special Positions Requiring Council Confirmation Mayor Conley announces the Mayor’s appointments of the following individuals requiring Council confirmation, all for one-year terms through December 31, 2023: (1) BOARD OF EDUCATION Thomas Haralampoudis, Council Liaison (2) CHAMBER OF COMMERCE John Hoover, Council Liaison (3) HISTORIAN Scott Spelker (4) HOUSING AUTHORITY John Hoover, Council Liaison (5) JOINT MEETING FINANCE/ PERSONNEL COMMITTEE Debra Coen, Finance/ Personnel Committee Robert Landrigan, Finance/ Personnel Committee (6) JOINT MUNICIPAL COURT Eric Range, Member Debra Coen, Member (7) MADISON COMMUNITY POOL John Hoover, Council Liaison Page 3 of 12  Reorganization Meeting - Friday, January 6, 2023, 4:00 P.M. (8) MUSEUM OF EARLY TRADES & CRAFTS Eric Range, Council Liaison (9) MADISON YMCA Thomas Haralampoudis, Council Liaison (10) SHARED SERVICES – BOARD OF EDUCATION Mayor Robert Conley Eric Range Thomas Haralampoudis Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 17. Appointment of Members of Boards and Committees Subject to Council Confirmation Mayor Conley requests that Mr. Hoover announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) BOARD OF HEALTH Four-year term through December 31, 2026 Mitchell Horn, Regular member Unexpired four year term through December 31, 2025 Kevin McCarthy, Regular member Two-year term through December 31, 2024 Kathy McGrath, Alt. #1 Member One-year term through December 31, 2023 Thomas Haralampoudis, Council Liaison (2) CLIMATE ACTION COMMITTEE One-year term through December 31, 2023 Sustainable Madison Advisory Committee members Peter Fried Mary Ellen Hennessey-Jones Lisa Jordan Kathleen Caccavale Madison Environmental Commission members Kirsten Wallenstein One-year term through December 31, 2023 Rachel Ehrlich, Council Liaison (3) COMMUNITY GARDEN ADVISORY COMMITTEE Three-year term through December 31, 2025 Ursula Leonhardt, Regular Stephen McAuliffe, Regular Brian Monaghan, Regular One-year term through December 31, 2023 Thomas Haralampoudis, Council Liaison Page 4 of 12 Reorganization Meeting - Friday, January 6, 2023, 4:00 P.M. (4) COMPLETE STREETS COMMITTEE One-year term through December 31, 2023 Mayor, Ex-Officio, Robert H. Conley Public Safety Council Liaison, Eric Range Engineering Council Liaison, Rachel Ehrlich Borough Engineer, Robert Vogel Director of Public Works, Ken O’Brien Madison Police Rep, Capt. Joseph Longo Board of Education Representative Grace Kim Public School Representative John Eschmann Director of Business Development, Lisa Ellis Resident, Paul Daley Resident, Kirk Oakes Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Ms. Coen announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) DIVERSITY AD HOC COMMITTEE One-year term through December 31, 2023 Aviva Baff Grace Kim Nishan Mahbubani Gloria McDonald Jill Rhodes Lisa Ellis Michael Pellessier One-year term through December 31, 2023 Debra Coen, Council Liaison (2) DOWNTOWN DEVELOPMENT COMMISSION Three-year term through December 31, 2025 Robert Rocco, Owner/Merchant/Landlord John Desmond, At Large Representative Russel Stern, At Large Representative One Year term through December 31, 2023 Steven Tindall, Board of Ed Rep One-year term through December 31, 2023 John Hoover, Council Liaison (3) LIBRARY TRUSTEES Five-year term through December 31, 2027 JoAnne McCarthy, Trustee Unexpired five-year term through December 31, 2025 Joseph Riopel, Trustee Page 5 of 12 Reorganization Meeting - Friday, January 6, 2023, 4:00 P.M. Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Ms. Ehrlich announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) LOCAL EMERGENCY PLANNING COUNCIL FOR 2023 Mayor Robert H. Conley Council Liaison, Eric Range/Robert Landrigan Administrator Raymond M. Codey Assistant Borough Administrator/CFO James Burnet Borough Engineer Robert Vogel Construction Official Russ Brown Director of Public Works Kenneth O’Brien Electric Utility Superintendent James Mattina Fire Chief Louis DeRosa Assistant Health Officer Sarah Perramant Medical Representative Board of Education Representative Steven Tindall Auxiliary Police Samuel DeMarzo Madison Eagle Alex Parker-Magyar MCJM (Sewer) Superintendent Chris Manak Drew University Rep OEM Coordinator John Rafter OEM Coordinator Police Chief John Miscia OEM Deputy Coordinator/Public Info Officer Capt. Joseph Longo OEM Assistant Coordinator Mike Shugrue Pharmacist Frank Iannarone Public Information Michael Pellessier School Resource Officer S.O. Peter G. Frank Secretary Kristy Kiehl (2) MADISON ALLIANCE ADDRESSING SUBSTANCE ABUSE Three-year term through December 31, 2025 Thomas Downs, At Large Libby Marotta, Jr School Rep. Victoria Bukey, Project Community Pride Rep. One-year term through December 31, 2023 Thomas Haralampoudis, Council Liaison (3) MUNICIPAL AUDIT COMMITTEE Three-year term through December 31, 2025 Arthur Powell, Regular Patrick Rowe, Regular One-year term through December 31, 2023 Debra Coen, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Page 6 of 12 Reorganization Meeting - Friday, January 6, 2023, 4:00 P.M. Mayor Conley requests that Mr. Landrigan announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE Three-year term through December 31, 2025 Christine Boyle, Madison Resident (1 of 4) One-year term through December 31, 2023 Debbie Mantone, Parks Advisory Committee Representative George Limbach, Planning Board Representative Ross Snyder, Recreation Committee Rep Brian Monaghan, STMB Representative Kirsten Wallenstein, Environmental Comm Rep Tyler Merson, Historic Preservation Comm Rep Mayor Robert H. Conley, Ex-Officio Robert Landrigan, Council Liaison (2) PARKS ADVISORY COMMITTEE One-year term through December 31, 2023 Rebecca Bertrand Cathie Coultas, Secretary Thomas Crimmins Debbie Mantone David Miller, Chair Dan O’Brien John Taylor Geoffrey Thomas Rachel Ehrlich, Council Liaison (3) PATRIOTIC CELEBRATIONS COMMITTEE One-year term through December 31, 2023 Ron DeBiasse James Emaus Peter R. Flemming, Sr. Thomas J. Granato Wayne Henderson Ann Lawless Thomas Matyus Michael Piano James Savage Victor Schumacher Joseph Nester, Post Commander, American Legion Post 43 Robert Landrigan, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Range announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) RECREATION ADVISORY COMMITTEE One-year term through December 31, 2023 Stephanie Berk - Little League Baseball Rep Page 7 of 12 Reorganization Meeting - Friday, January 6, 2023, 4:00 P.M. Dave Carver - Softball Nino Coviello - Football Rep Zach Ellis - Ex-Officio, Recreation Director Meghan Garrity - Field Hockey Rep Tony Gero - Ice Hockey Rep Christopher Holland - Basketball Rep Bob Macagnano - Soccer Club Rep Tom Packie - Wrestling Rep Erin Tromonda - Girls Lacrosse Rep Chris Lutz - Boys Lacrosse Rep Suzanne Whitehorn - ADA/PPEC Rep Ross Snyder - At Large David Irwin - Board of Education Rep Robert Landrigan, Council Liaison (2) SAFETY COMMITTEE One-year term through December 31, 2023 Borough Administrator Borough Engineer Chief Financial Officer / Assistant Borough Administrator Electric Utility Superintendent Fire Chief Health Officer Madison-Chatham Joint Meeting Superintendent Police Chief Personnel Director Recreation Director Director of Public Works Eric Range, Council Liaison (3) SHADE TREE MANAGEMENT BOARD Five-year term through December 31, 2027 Kate Bartley, Regular One-year term through December 31, 2023 Rachel Ehrlich, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Haralampoudis announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SUSTAINABLE MADISON ADVISORY COMMITTEE Three-year term through December 31, 2025 Angelique Devost, Regular Member Lisa Jordan, Regular Member Unexpired three-year term through December 2024 Pam Hogan, Regular Member One-year term through December 31, 2023 Sarah Fischer, Board of Education Representative Page 8 of 12  Reorganization Meeting - Friday, January 6, 2023, 4:00 P.M. Deanna Schmidt, Environmental Commission Representative Ken O’Brien, Director of Public Works Rachel Ehrlich, Council Liaison (2) UTILITIES ADVISORY COMMITTEE Three-year term through December 31, 2025 Katherine Dailey, Regular Jeffrey Kerr, Regular Patrick Rowe, Regular Peter Teshima, Regular One-year term through December 31, 2023 Robert Landrigan, Council Liaison (3) ZONING BOARD OF ADJUSTMENT Four-year term through December 31, 2026 Joseph Santoro, Regular Christine Tiritilli, Regular Unexpired four-year term through December 31, 2025 Kate Ransom, Regular Unexpired two-year term through December 31, 2023 Douglas Osborne, Alt. #1 Member Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 18. Communications 19. Invitation for Public Comment 20. Consent Agenda Resolutions The Clerk makes the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the Minutes. Council PRESIDENT moves adoption of Resolutions listed on the Consent Agenda. Council Member seconds the motion. Discussion Vote R 1-2023 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING ANNUAL SCHEDULE OF MEETINGS FOR 2023 AND OTHER REQUIREMENTS PURSUANT TO THE OPEN PUBLIC MEETINGS ACT R 2-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS R 3-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING TAX COLLECTOR TO EXAMINE RECORDS FOR UNPAID MUNICIPAL LIENS Page 9 of 12 Reorganization Meeting - Friday, January 6, 2023, 4:00 P.M. R 4-2023 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING KEVIN O’KEEFE AS PURCHASING OFFICER R 5-2023 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING INDIVIDUALS TO MAKE OFFICIAL SEARCHES AS TO FUTURE ASSESSMENTS R 6-2023 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF MADISON FOR PUBLICATION OF LEGAL NOTICES R 7-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES FOR PURCHASE ORDER REQUISITIONS R 8-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON BOROUGH CHECKS R 9-2023 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING BANKS FOR BOROUGH FUNDS R 10-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF TAX AND UTILITY OVERPAYMENTS AND UNDERPAYMENTS OF $10.00 OR LESS TO GENERAL SURPLUS R 11-2023 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING 2023 TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES PURSUANT TO N.J.S.A. 40:4-20 R 12-2023 RESOLUTION OF THE BOROUGH OF MADISON SETTING INTEREST RATES ON DELINQUENT TAXES R 13-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY BOROUGH CUSTODIANS R 14-2023 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING COMMISSIONERS TO MORRIS COUNTY MUNICIPAL JOINT INSURANCE FUND R 15-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON ADMINISTRATIVE CERTIFICATES R 16-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INVESTMENT OF IDLE FUNDS AND WIRE TRANSFERS R 17-2023 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING KEVIN O’KEEFE AS PUBLIC AGENCY COMPLIANCE OFFICER R 18-2023 RESOLUTION OF THE BOROUGH OF MADISON APPROVING CASH MANAGEMENT PLAN FOR THE YEAR 2023 R 19-2023 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE NEW JERSEY PUBLIC POWER AUTHORITY BOARD OF DIRECTORS Page 10 of 12 Reorganization Meeting - Friday, January 6, 2023, 4:00 P.M. R 20-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE COLLECTOR OF TAXES TO CONDUCT THE ANNUAL SALE OF DELINQUENT TAXES FOR THE CALENDAR YEAR 2023 R 21-2023 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MEMBERS TO COMMUNITY DEVELOPMENT REVENUE SHARING COMMITTEE R 22-2023 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING HEALTH OFFICER SARAH PERRAMANT AS RELOCATION OFFICER FOR THE BOROUGH OF MADISON IN CONJUNCTION WITH THE RELOCATION ASSISTANCE PROGRAM ADMINISTERED BY THE DIVISION OF CODES AND STANDARDS OF THE NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS R 23-2023 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE MANY MADISON RECREATIONAL ORGANIZATIONS FOR CALENDAR YEAR 2023 R 24-2023 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ANDREW CLARKE AS PROFESSIONAL LAND SURVEYOR FOR TAX MAPS R 25-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURE AND ACCEPTANCE OF A GRANT AGREEMENT WITH THE MADISON MAIN STREET FOUNDATION R 26-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION WITH PHOENIX ADVISORS, LLC FOR CONTINUING DISCLOSURE AGENT SERVICES AND APPOINTMENT OF INDEPENDENT REGISTERED MUNICIPAL ADVISOR OF RECORD R 27-2023 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE PUBLIC POWER ASSOCIATION OF NEW JERSEY BOARD OF DIRECTORS R 28-2023 RESOLUTION OF THE BOROUGH OF MADISON, COUNTY OF MORRIS, STATE OF NEW JERSEY, UTILIZING MUNICIPAL PROFESSIONALS FOR THE REVIEW OF DEVELOPMENT APPLICATIONS R 29-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING GOVERNING BODY CERTIFICATION OF COMPLIANCE WITH THE UNITED STATES EQUAL EMPLOYMENT OPPORTUNITY COMMISSION’S R 30-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF MASTER POWER PURCHASE AND SALE AGREEMENTS AND CONFIRMATION TRANSACTIONS THEREUNDER BETWEEN THE BOROUGH AND VARIOUS SUPPLIERS R 31-2023 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR FULL-TIME NON-UNION PERSONNEL R 32-2023 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR PART-TIME NON-UNION PERSONNEL Page 11 of 12  Reorganization Meeting - Friday, January 6, 2023, 4:00 P.M. R 33-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS FOR THE JOINT MUNICIPAL COURT OF MADISON, THE CHATHAMS, AND MORRIS TOWNSHIP R 34-2023 RESOLUTION TO AFFIRM THE BOROUGH OF MADISON’S CIVIL RIGHTS POLICY WITH RESPECT TO ALL OFFICIALS, APPOINTEES, EMPLOYEES, PROSPECTIVE EMPLOYEES, VOLUNTEERS, INDEPENDENT CONTRACTORS, AND MEMBERS OF THE PUBLIC THAT COME INTO CONTACT WITH MUNICIPAL EMPLOYEES, OFFICIALS AND VOLUNTEERS R 35-2023 RESOLUTION OF THE BOROUGH OF MADISON CLARIFYING THE POWER OF COUNCIL PRESIDENT TO SOLEMNIZE MARRIAGES WHEN THE COUNCIL PRESIDENT IS ACTING IN THE CAPACITY OF ACTING MAYOR OF THE BOROUGH OF MADISON AT SUCH TIMES AS THE MAYOR IS “UNABLE TO PERFORM THE DUTIES” AS DEFINED IN THE LAWS OF THE STATE OR NEW JERSEY R 36-2022 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING CHRIS CASTELLANO AND MARTIN SHOOK TO THE POSITION OF SUBSTITUTE CROSSING GUARD 21. Adjournment Page 12 of 12