Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON March 13, 2023 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 13th day of March, 2023. Mayor Conley called the meeting to order at 7:00 p.m., in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 12, 2023. This Notice was made available to members of the general public.” AGENDA REVIEW There was approval of the Regular and Executive Agenda. NO CLOSED SESSION Mayor Conley called the Regular Meeting to order at 8:00 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. There was a moment of silence for the passing of Madison resident Nancy Ann Guerriero. ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: John F. Hoover Rachael Ehrlich Robert Landrigan Debra J. Coen, absent, excused Eric Range, absent, excused Thomas Haralampoudis, absent, excused Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Marina Stinely, Esq. for Matthew J. Giacobbe, Esq. Borough Attorney APPROVAL OF MINUTES Mr. Hoover moved approval of the Executive Minutes of February 27, 2023. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote recorded. Regular Meeting Minutes – March 13, 2023 Mr. Hoover moved approval of the Regular Meeting Minutes of February 27, 2023. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote recorded. GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley noted a request by Borough Officials to meeting with the Trustees of Drew University to discuss the future of the Drew Forest, in an effort to have some understanding before the Morris County Historic Preservation grant cycle deadline this June. Mayor Conley noted his participation in the annual Read Across America program at Madison public schools and a ‘Coffee with a Cop’ event at the Waverly Restaurant, which was well attended. Mayor Conley also marched in the annual St. Patrick’s Day parade in Morristown. EMPLOYEES OF THE MONTH FOR MARCH: Sandra Emmerich, Personnel Director, for her efforts coordinating changes in employee health benefits. ANNIVERSARIES: 20 years - Joseph Forte, Department of Public Works 20 years - Capt. Edward Nunn, Jr. Fire Department Mayor Conley read the following Proclamation: Proclamation of the Borough of Madison Proclaiming NATIONAL POISON PREVENTION WEEK March 19-25, 2023 WHEREAS, Congress designated the third full week in March to be National Poison Prevention Week (NPPW) in 1961, and has since recognized this week to raise national awareness of the dangers of accidental poisoning, ways to prevent exposure to potentially dangerous products and substances, and how to respond in a poisoning emergency; and WHEREAS, the NJ Poison Control Center at Rutgers New Jersey Medical School joins poison control centers nationwide to educate people of all ages about the risk of accidental poisoning in everyday environments; and WHEREAS, in 2023, the NJ Poison Control Center marks its 40th anniversary; and WHEREAS, the state’s poison control center is instrumental in the medical management and surveillance of poisoning exposures across New Jersey including the use, misuse, and abuse of medicines, legal and illicit drugs; environmental contaminants, bioterrorism agents, and public health crises including COVID-19 and Mpox (Monkeypox); and PAGE 2 OF 17 Regular Meeting Minutes – March 13, 2023 WHEREAS, the public and medical and emergency service professionals alike can easily access the poison control center’s free services through the Poison Help line (1-800-222-1222) or njpies.org; and WHEREAS, the specialized healthcare professionals at the state’s poison control center provide emergency assistance, offer guidance on poison prevention, and answer questions concerning potential exposure to callers of all ages; and WHEREAS, most reported poison exposures involve children five (5) years old and younger and most poison-related deaths occur in adults; and WHEREAS, the poison control center’s life-saving services are available 24/7 and save healthcare dollars by eliminating thousands of unnecessary emergency room visits and result in shorter lengths of stay for patients hospitalized for poisoning; and WHEREAS, the NJ Poison Control Center encourages people not to guess, wait for symptoms to appear, or waste time searching for medical information online, get immediate help from the poison control center when a potentially dangerous exposure occurs. NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby proclaim the week of March 19-25, 2023 as National Poison Prevention Week and encourage everyone to pledge their commitment to ensuring the safety of themselves, their families and their community. ________________________________________ Robert H. Conley, Mayor March 13, 2023 Mayor Conley called forward past Planning Board President Steven Tombalakian and members of the Planning Board, and presented the following Planning Board resolution. MADISON PLANNING BOARD COMMEMORATIVE RESOLUTION WHEREAS, Steven R. Tombalakian, Esq. has served as a member of the Madison Planning Board from January 2007 and as Chairperson of the Board from 2010 through 2022; and WHEREAS, the Board in particular wishes to recognize that Mr. Tombalakian’s legal ability and engineering expertise were invaluable for the guidance of the Board in all of the matters coming before it, and as Board Chair he greatly contributed to the Board’s reputation as a respectful, fair and efficient Board; and WHEREAS, the Madison Planning Board wishes to acknowledge with deep appreciation the 16 years of devoted service of Mr. Tombalakian, whose efforts for these PAGE 3 OF 17 Regular Meeting Minutes – March 13, 2023 many years were of great benefit to this Board and the residents of the Borough of Madison; and WHEREAS, the Planning Board wishes to adopt this formal resolution of recognition of Mr. Tombalakian’s many contributions and to place this recognition upon the permanent records of this Planning Board. NOW, THEREFORE, on behalf of all of the Board members you have served with over the years, who have been your friends and privileged to serve with you as members of the Planning Board, and on behalf of the residents of the Borough of Madison who have benefited from your service, this resolution of recognition and appreciation is hereby adopted by the Borough of Madison Planning Board on this 21st day of February, 2023. Adopted with respect and friendship, Madison Planning Board February 21, 2023 Frances Boardman, Board Secretary REPORTS OF COMMITTEES Community Affairs Mr. Hoover, Chair of the Committee, made the following comments: The Downtown Development Commission will hold its next on Thursday, March 16th, at 7:15 pm in the Hartley Dodge Memorial Building, Committee Room, 2nd Floor. The public is invited to attend. May Day will now be called Madison Green & Clean. It will take place on Saturday, April 29th. The event will be relatively similar, but we will enhance the format to focus on environmental and Green initiatives. The 2023 season of the Madison Farmers Market will open on May 25, 2023. A new business, The Town Vets, located at 33 Central Avenue, will hold a ribbon cutting on Saturday, April 8th, at 11:00 am. Please stop by and welcome them to Madison. The Chamber of Commerce’s Search for Shelly, the Easter Egg will begin March 17th through March 31th, Easter Fun Fest is Saturday, April 1st, 11:00 am - 12:30 pm., and the 2023 Taste of Madison is Monday, April 24, at Brooklake Country Club. Tickets are available for pre-purchase at Gary’s Wine & Marketplace or GarysWine.com. At the Madison Community Arts Center, the Film Society of Summit has scheduled seven additional film dates at the center including two late morning matinees. The next showing is April 7th, The Quiet Girl, directed by Colm Bairead. Screenings are not limited to Society Members; the general public is invited to attend. Don’t Close Your Eyes: Ukrainian Artists Respond to the War received an excellent article in The Madison Eagle last week. Additional events have been scheduled, including on March 24th, the Thomas Edison Film Festival will present two short films on Ukraine, starting at 7:30 p.m. On March 29th also at 7:30, local resident Yana Kane will read her translations of poems she receives almost weekly from established poets in Ukraine. On April 1st The Summit Film Society will present an award-winning documentary on the war in Ukraine, Julie Blue – by Ukrainian- American filmmaker Roxy Topotwych (8:00 pm), and on April 2 Ukrainian Pianist and Madison resident Larysa Maliutina will perform a piano concert along with Ukrainian dancer Oksana Horban (4:00 pm). Reporting for the Health Department, PAGE 4 OF 17 Regular Meeting Minutes – March 13, 2023 Mr. Hoover noted that Morris County’s COVID-19 level is now low, reduced from the holiday season. The Health Department hopes to hold an annual animal census this summer with the help of interns. More information to follow. Monthly blood pressure screenings are held the 3rd Friday each month. No appointment necessary, and influenza and COVID-19 vaccines are still available. Finance and Borough Clerk Ms. Coen, Chair of the Committee, absent. Public Works and Engineering Ms. Ehrlich, Chair of the Committee, made the following comments: Reporting for the Finance Department, Ms. Ehrlich noted that tonight is the 5th presentation on the municipal budget. Over the past several months, Council has discussed capital, revenues, utilities and open space. On February 13th there was a presentation on the Municipal Budget and fund balance. On February 27th there was a number of very detailed and informative presentations from Department Heads. The budget is one of the most important decisions that Council makes. The process revolves around the 2014 strategic planning guidelines. Council continues to be guided by this important document and the work of our friend and former council member, Ben Wolkowitz. Tonight’s presentation will cover the utilities, fund balances and the municipal budget one final time. Mr. Burnet will also go over the strategic planning guidelines in detail. If there is consensus to move forward and direct the staff to draft the official municipal budget document for Introduction at the March 27th Council meeting, the official document will then be posted for review by the general public for 28 days as required by state statute. These have been challenging times. Municipal revenues continue to be below pre-pandemic levels. Corporate Tax Appeals are a serious concern that we must continue to monitor and deal with. As a result, Council has had to trim back on Capital projects. Madison is not immune to larger economic forces. The Borough's cost of doing business is impacted by significant increases in health insurance, fuel costs, and the procurement of everyday goods and services that have also risen in cost. In order to keep on firm financial footing and be able to fund our important capital projects, the Administration has requested a 2% tax increase, which we will discuss tonight. As a reminder, this reflects a monthly tax increase of $5.05 for the average home in town. Council strives to be transparent with the municipal budget process. Many school boards and municipal governing bodies do not publicly talk about the budget until the state document is introduced. As a reminder, all of presentations along with a number of other documents including the audit, annual debt statement, annual financial statement and alike are available on the Annual Budget Process section of Rosenet. The recent bank failures of Silicon Valley Bank and Signature Bank are concerning, but residents should understand that the municipal bank deposits are protected. The Federal Government provides insurance on deposits through the FDIC up to $250,000 per account. New Jersey has taken this a step farther. The Governmental Unit Deposit Protection Act, or GUDPA, is a supplemental insurance program created by the NJ Legislature to protect the deposits of local governments. The program covers school districts as well as municipalities, and public funds in excess of the FDIC insured amount are protected by GUDPA. Municipalities are required by law to deposit their funds in banks that participate in the GUDPA program. As part of the program, each bank that participates in GUDPA must pledge additional collateral. If the collateral is not enough, other institutions holding public funds would be assessed. While the protections are not a 100% guarantee of the safety of the municipal funds, it is important to note that no governmental unit has ever lost protected deposits under GUDPA. In addition to GUDPA, the Borough PAGE 5 OF 17 Regular Meeting Minutes – March 13, 2023 has adopted a strict Cash Management Plan that adheres to New Jersey state statute for local government. Utilities Mr. Landrigan, Chair of the Committee, made the following comments: The Electric Department has been working for a few days at 297 Main Street, a new building nearing completion. The Department is working on the large underground electrical service and hanging a new transformer. The contractor is paying for all of the materials being used. The Department has had numerous site meetings at various construction projects throughout the town, including the projects at Lincoln Place, Starbucks and the Madison Mall Apartments. The Electric Department removed the parking lot lights at 28 Walnut Street, to be reused by the Borough in alternate locations. The Electric Department continues to respond to trouble calls and mark-outs. The Water Department has emptied the Skating Rink on Rosedale Avenue for the season. ValveTek, will be testing the water main valves in the streets at the intersections, according to the Water Accountability Act from the Department of Environmental Protection. If you experience discolored water, please let your outside faucet run until the water is clear. On March 3rd Madison Police Officers had a successful outing at Waverly Restaurant during “Coffee with a Cop”. The Department hopes to do it again soon. The Madison Police Department School Resource Officers and DARE instructors took part in Reading Across America at Torey J School last week. They enjoyed meeting young students, reading to them, answering all their questions. During the first week of March, all officers were recertified in First Aid, CPR, and use of a defibrillator. The training was approximately 4 hours in length and all sworn officers, school resource officers, and communication officers. During the month of February the Fire Department responded to 66 Fire related incidents and 32 Medical calls for a total of 98 incidents for the month. The Fire Department took delivery of the LUCAS automatic CPR device. All FD EMT's have been trained on it and the device is in service. Congratulations to our Madison Firefighters Joseph Gilmore and Sean Norek on taking 1st place at the 2nd annual Fire Department Chili Cooking contest hosted by the Morris Plains Fire Department last weekend. On February 27th Madison Lt Drew Atchison and Fire Fighter Tom Boylan were able to safely rescue a dog that fell thru the ice of a shallow pond located at Drew University. They used a long "pike" pole to hook the dog's collar and bring it to safety where it was reunited with its owner. Public Safety Mr. Range, Chair of the Committee, absent. Health Mr. Haralampoudis, Chair of the Committee, absent. COMMUNICATIONS AND PETITIONS - None INVITATION FOR COMMENT (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. PAGE 6 OF 17 Regular Meeting Minutes – March 13, 2023 AGENDA DISCUSSIONS 03/13/2023-1 2023 MUNICIPAL BUDGET HEARING/STRATEGIC PLANNING GUIDELINES Mr. Burnet provided information regarding the proposed municipal budget noting a revised budget from the last hearing was presented with minimal changes to grants and a dispatch desk. Mr. Burnet also noted the Strategic Planning Guidelines set forth in 2014 that guide the preparation of the budget, noting eleven metrics and the proposed budget meets all except one, for capital spending. Mr. Burnet provided information regarding each municipal budget, utility budgets, strategic planning and review of the municipal fund balance. Administration is asking for a 2% in the municipal budget, noting a slight increase to the average property owner. Following Council discussion, Mr. Hoover moved to accept the proposed budget, with a 2% increase in the municipal portion of the budget. Mr. Landrigan seconded the motion. There was no further Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Hoover, Ms. Ehrlich, Mr. Landrigan Nays: None Absent: Ms. Coen, Mr. Range, Mr. Haralampoudis ADVERTISED HEARINGS – None INVITATION FOR COMMENT (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Amy Chase; Niles Avenue, thanked the Council for making the budget process transparent and noted she likes the SeeClickFix tracker on the Borough website, suggesting something similar for volunteers for Boards and Committees. Alison Spatola; Rose Avenue, read a letter from resident Suzanne Schreiber, asking if it makes sense for the Borough to follow the State energy plan at this time with revenues down. Mary Wilson; Sherman Avenue, noted her alarm by statements made by Fire Chief Lou DeRosa regarding Department staffing, asking Council to consider hiring additional firefighters. Mike George; Madison Avenue, student at Drew University, spoke of the benefits of the Drew Forest to students and staff at Drew University and thanked the Mayor and Council for their efforts to preserve the forest. Since no other member of the public wished to be heard, the invitation for discussion was closed. INTRODUCTION OF ORDINANCES The Clerk made the following statement: Ordinances scheduled for introduction and first reading tonight will have a hearing during the meeting of March 27, 2023 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., PAGE 7 OF 17 Regular Meeting Minutes – March 13, 2023 or as soon thereafter as practical, for further consideration and final adoption. Said ordinances will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinances for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 19-2023 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 15 OF THE MADISON BOROUGH CODE ENTITLED “DOWNTOWN DEVELOPMENT COMMISSION” WHEREAS, the Madison Downtown Development Commission has recommended revision of Chapter 15 of the Borough Code Entitled: “Downtown Development Commission”; and WHEREAS the Borough Council has determined to revise Chapter 15 of the Borough Code. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: Chapter 15 of the Borough Code entitled “Downtown Development Commission” is hereby amended as follows: §15-2 A. Numbers of Members. Membership shall consist of not more than sixteen (16) regular members and two (2) ex-officio member. §15-2 B(2) Corporate Representative; one (1) representative who shall be an employee of a large (200 or more employees) corporate entity located in Madison. §15-2 B(3) Senior citizen: one regular member who shall be a member of an active member of the Senior Citizen Advisory Committee. §15-2 B(5)(c) Nonprofit: one representative who shall be an active member of a least one recognized nonprofit organization operating in Madison. §15-2 B(5)(d) Corporate representative: one representative who shall be an employee of a large (200 or more employees) corporate entity located in Madison. §15-2 B(6) At-large commissioners: four six regular members. These members shall be any individual, resident or nonresident, with an identifiable interest in the activities and mission of the Downtown Development Commission. SECTION 2: This Ordinance shall take effect as provided by law. Mr. Hoover moved that Ordinance 19-2023, which the Borough Clerk read by title, be adopted. Mr. Landrigan seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Hoover, Ms. Ehrlich, Mr. Landrigan Nays: None Absent: Ms. Coen, Mr. Range, Mr. Haralampoudis ORDINANCE 20-2023 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $30,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND TO PURCHASE WIRING AND OTHER SECURITY EQUIPMENT PAGE 8 OF 17 Regular Meeting Minutes – March 13, 2023 WHEREAS, the Communications Director has recommended that the Borough appropriate $30,000.00 from the General Capital Improvement Fund to purchase wiring and other security equipment; and WHEREAS, the Chief Financial Officer has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $30,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $30,000.00 from the General Capital Improvement Fund to purchase wiring and other security equipment. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $30,000.00 is hereby appropriated from the General Capital Improvement Fund to purchase wiring and other security equipment. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. Mr. Hoover moved that Ordinance 20-2023, which the Borough Clerk read by title, be adopted. Ms. Ehrlich seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Hoover, Ms. Ehrlich, Mr. Landrigan Nays: None Absent: Ms. Coen, Mr. Range, Mr. Haralampoudis CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Hoover moved adoption of the Resolutions listed on the Consent Agenda. Ms. Ehrlich seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mr. Hoover, Ms. Ehrlich, Mr. Landrigan Nays: None Absent: Ms. Coen, Mr. Range, Mr. Haralampoudis R 95-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SHARED SERVICE AGREEMENTS WITH THE BOROUGH OF MOUNTAIN LAKES TO PROVIDE INFORMATION TECHNOLOGY SERVICES PAGE 9 OF 17 Regular Meeting Minutes – March 13, 2023 WHEREAS, the Borough of Madison wishes to renew a Shared Services agreement for the provision of Information Technology Support Services, pursuant to the attached contract with the Borough of Mountain Lakes; and WHEREAS, the Madison Borough Council has determined to renew said shared services agreement. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to enter into a Shared Services agreement with the Borough of Mountain Lakes for the provision of Information Technology Support Services, such agreement to be in a form approved by the Madison Borough Attorney. R 96-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING AN EXTENSION OF A CONTRACT FOR HEATING , VENTILATION & AIR CONDITIONING (HVAC) SERVICES WITH AIR SYSTEMS MAINTENANCE OF KENILWORTH, NJ WHEREAS, the Purchasing Agent has recommended that the Borough Council authorize an extension of a contract for Heating, Ventilation and Air Conditioning (HVAC) Services with Air Systems Maintenance of Kenilworth, N.J. for an additional one-year period through March 31, 2024 and WHEREAS, the Borough Administrator recommends that the Council approve the extension of the contract with Air Systems Maintenance of Kenilworth, N.J.; and WHEREAS, this extension is expressly subject to adequate funding for this purpose in the 2023 - 2024 municipal budgets. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are hereby authorized to execute an extension of the contract for Heating, Ventilation and Air Conditioning (HVAC) Services with Air Systems Maintenance of Kenilworth, N.J. for one year at the price set forth in the current contract and vendor proposal. R 97-2023 RESOLUTION OF THE BOROUGH OF MADISON APPROVING PROMOTION OF CHRISTOPHER DEROSA TO THE POSITION OF TRUCK DRIVER I IN THE PUBLIC WORKS DEPARTMENT WHEREAS, the Director of Public Works and Personnel Director have recommended the approval of a promotion for Christopher DeRosa to the position of Truck Driver II, in the Public Works Department effective March 13, 2023; and PAGE 10 OF 17 Regular Meeting Minutes – March 13, 2023 WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that Christopher DeRosa is hereby appointed to the position of Truck Driver II in the Public Works Department, effective March 13, 2023, to be compensated at the annual salary of $44,571.00. R 98-2023 RESOLUTION OF THE BOROUGH OF MADISON APPROVING A SPECIAL EVENT PERMIT TO ALLOW THE USE OF MEMORIAL PARK PARKING AREA BY KAREN GIORDANO WHEREAS, Ms. Karen Giordano has requested permission to use the parking area at Memorial Park on Thursdays, April 13, 2023 through May 18, 2023 and Thursdays October 26 to December 7, 2023, from 9:00 a.m. to 3:00 p.m.; and WHEREAS, the Borough Administrator has granted such advance permission; and WHEREAS, Ms. Karen Giordano has submitted a Special Event Permit Application to the Borough and has provided a Certificate of Liability Insurance naming the Borough of Madison as an additional insured; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Ms. Karen Giordano of is hereby given permission to use the Memorial Park Parking Area on Thursdays, starting April 13, 2023 through May 18, 2023 and Thursdays, October 26 to December 7, 2023, from 9:00 a.m. to 3:00 p.m., for bus trip activities subject to approval of the Madison Police Department. R 99-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING RELEASE OF PERFORMANCE BOND FOR MADISON MOVIE LLC FOR PREMISES DESIGNATED AS 14 LINCOLN PLACE, TAX BLOCK 2702, LOTS 11, 22, 23, AND 24 WHEREAS, the Assistant Borough Engineer has recommended that the Surety Performance Bond Guaranty, be released to Sordoni Construction Co. , in connection with site improvements located at 14 Lincoln Place, Block 2702, Lot 11, 22, 23and 24; and WHEREAS, the Assistant Borough Engineer advises that the original bonding was provided by the original contractor, Sordoni Construction Co. and Madison Movie Development, LLC has changed general contractor to ARC NJ, LLC, which has provided a new Surety Performance Bond Guaranty. PAGE 11 OF 17 Regular Meeting Minutes – March 13, 2023 NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Surety Performance Bond Guaranty for site construction at 14 Lincoln Place be released to Sordoni Construction Co. and acceptance of a Surety Performance Bond Guaranty by ARC NJ, LLC is accepted, R 100-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE FRIENDS OF THE MADISON PUBLIC LIBRARY TO HOLD A HOUSE AND GARDEN TOUR FUNDRAISER ON SUNDAY, SEPTEMBER 10, 2023 WHEREAS, the Friends of the Madison Public Library have requested permission to hold a “House and Garden Tour” fundraiser on Sunday, September 10, 2023 from Noon to 4 PM; and WHEREAS, the Borough of Madison Police Department will provide assistance to ensure the safety of event participants; and WHEREAS, the Borough of Madison’s Public Library will be the beneficiary of this fundraising event; and WHEREAS, the Borough Council of Madison has determined that Madison should allow this event to take place on the aforementioned date. NOW THEREFORE, BE IT RESOLVED, that the Council of the Borough of Madison, County of Morris, State of New Jersey, authorize the aforementioned “House and Garden Tour” to take place on Sunday, September 10, 2023 and is subject to any safety requirements imposed by the Madison Police Department. R 101-2023 RESOLUTION OF THE BOROUGH OF MADISON APPROVING SUBMISSION OF A LOCAL EFFICIENCY ACHIEVEMENT PROGRAM (LEAP) GRANT APPLICATION FOR SHARED SERVICES WITH CHATHAM BOROUGH WHEREAS, the State of New Jersey has appropriated $10 million for Shared Services and School District Consolidation Study and Implementation Grants to assist local units with the study, development and implementation of new shared and regional services; and WHEREAS, the Department of Community Affairs, Division of Local Government Services (DLGS) is tasked with administering these grant funds through the Local Efficiency Achievement Program (LEAP); and WHEREAS, LEAP Implementation Grants exist to support costs associated with shared service implementation to ensure that meaningful, efficiency generating initiatives are not hindered by short term transitional expenses; and PAGE 12 OF 17 Regular Meeting Minutes – March 13, 2023 WHEREAS, the Borough of Madison and the Borough of Chatham propose to enter into a shared services agreement, but face certain expenses associated with implementation that present a burden to the local units; and WHEREAS, the purpose of this shared services agreement is to build upon the existing Building Department shared services between the Borough of Madison and the Borough of Chatham by expanding and streamlining shared permitting activities, which will benefit the residents of both participating local units; and WHEREAS, the Borough of Madison has agreed to be the lead agency in this program and will submit the application to DLGS on behalf of all participating units. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, that the Borough of Madison will apply for a LEAP Implementation Grant in the amount of $300,000 to support implementation of this shared service. R 102-2023 RESOLUTION OF THE BOROUGH OF MADISON REJECTING ALL BIDS FOR WELL B FACILITY IMPROVEMENTS PROJECT AND AUTHORIZING REBID WHEREAS, the Borough of Madison publicly advertised for bids for the Well B Facility Improvements project in accordance with Local Public Contracts Law N.J.S.A. 40A:11-1 et seq.; and WHEREAS, four (4) bids were received and opened on Thursday, March 2, 2023. The lowest bid was not responsive and did not meet all legal requirements and all other bids substantially exceeded the cost estimate for this project; and WHEREAS, the Qualified Purchasing Agent and Borough Attorney have both recommended that the bids be rejected pursuant to N.J.S.A. 40A:11-13.2(b) and rebid; NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris and State of New Jersey that all bids received on March 2, 2023 for Well B Facility Improvements project are hereby rejected for the reasons set forth herein and the Borough Administrator is authorized to solicit new bids. R 103-2023 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING JENNIFER DUTEIL TO THE POSITION OF SUBSTITUTE CROSSING GUARD WHEREAS, the Personnel Director has recommended appointing Jennifer Duteil to the position of Substitute Crossing Guard; and PAGE 13 OF 17 Regular Meeting Minutes – March 13, 2023 WHEREAS, the Chief Financial Officer has attested that funds are available for this purpose in the temporary 2023 Police Department Budget #240, Operating Account # 130 for Part-time Help. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that upon satisfactory completion of a background check Jennifer Duteil is appointed to the position of Substitute Crossing Guard for the Borough of Madison for the school year commencing upon the effective date of this resolution and ending June 19, 2023, unless the school year is extended due to winter closings. BE IT FURTHER RESOLVED, that Jennifer Duteil be compensated in accordance with the Borough Resolution establishing the salaries for part-time crossing guards. R 104-2023 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT TO DENVILLE LINE STRIPING, INC. FOR STRIPING WORK UNDER MORRIS COUNTY COOPERATIVE BID IN AN AMOUNT NOT TO EXCEED $50,000.00 WHEREAS, the Borough of Madison desires to award a contract for striping work for various roadways to an authorized vendor under the Morris County Co- Operative Pricing Council program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Denville Line Striping, Inc., of Rockaway, New Jersey has been awarded Morris County Co-Operative Pricing Council Contract #36 ‘Traffic Striping on Roadways’; and WHEREAS, the Borough Engineer has recommended that the Borough Council utilize this contract for striping of various roadways in an amount not to exceed $50,000.00; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $50,000.00 for this purpose in Ordinance 8-2023. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for the striping of various roadways by Denville Line Striping, Inc. of Rockaway, New Jersey, at a total price not to exceed $50,000.00 is hereby approved under the Morris County Co-Operative Pricing Council Contract #36. PAGE 14 OF 17 Regular Meeting Minutes – March 13, 2023 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Denville Line Striping, Inc., for striping of various roadways at a total price not to exceed $50,000.00, in a form acceptable to the Borough Attorney. R 105-2023 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT TO RIVERVIEW PAVING, INC. FOR PAVING IMPROVEMENTS UNDER MORRIS COUNTY COOPERATIVE BID IN AN AMOUNT NOT TO EXCEED $40,000.00 WHEREAS, the Borough of Madison desires to award a contract for paving improvements to an authorized vendor under the Morris County Co-Operative Pricing Council program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Riverview Paving, Inc., of Hackettstown, New Jersey has been awarded Morris County Co-Operative Pricing Council Contract # 6, Road Resurfacing; and WHEREAS, the Borough Engineer has recommended that the Borough Council utilize this contract for paving improvements in an amount not to exceed $40,000.00; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $40,000.00 for this purpose in Ordinance 8-2023. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for paving improvements by Riverview Paving, Inc. of Hackettstown, New Jersey, at a total price not to exceed $40,000.00 is hereby approved under the Morris County Co-Operative Pricing Council Contract #6, Road Resurfacing. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Riverview Paving, Inc. of Hackettstown, New Jersey, for paving improvements at a total price not to exceed $40,000.00, in a form acceptable to the Borough Attorney. R 106-2023 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATIONS SUBMITTED BY PTO TOREY J SABATINI SCHOOL PAGE 15 OF 17 Regular Meeting Minutes – March 13, 2023 BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffles Licenses, to be held as listed below, be and the same are hereby approved: PTO TOREY J SABATINI SCHOOL I.D. No. 274-5-33160 R.A. No. 1542 – On-Premise 50/50 Date of Raffle – March 31, 2023 R.A. No. 1543 – On-Premise Merchandise Date of Raffle – March 31, 2023 R 107-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE SETTLEMENT OF CERTAIN TAX APPEALS WHEREAS, appeals of the real property tax assessments of the following properties have been filed in the Tax Court of New Jersey: PROPERTY OWNER BLOCK LOT ADDRESS Timmons, Henry R & Catherine 4001 61.01 84 Prospect St ; and WHEREAS, the Borough Tax Assessor, Tax Appeal Attorney and Expert Appraiser are of the opinion that it is the best interest of the Borough to settle this appeal. NOW, THEREFORE, BE IT RESOLVED, by the Borough Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The settlement of the following tax appeal filed at the Tax Court of New Jersey is hereby authorized as follows: PROPERTY OWNER YEAR ORIGINAL PROPOSED ASSESSMENT SETTLEMENT Timmons, Henry R & Catherine 2020 $2,061,000 $1,370,030 Timmons, Henry R & Catherine 2021 $2,061,000 $1,435,718 Timmons, Henry R & Catherine 2022 $2,061,000 $1,445,675 Timmons, Henry R & Catherine 2023 $2,061,000 $1,467,540 2. All municipal officials are hereby authorized to take whatever actions may be necessary to implement the terms of this Resolution. 3. This Resolution shall take effect immediately. PAGE 16 OF 17 Regular Meeting Minutes – March 13, 2023 UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Hoover, seconded by Ms. Ehrlich and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $426,252.69 General Capital Fund 26,516.49 Electric Operating Fund 103,620.98 Electric Capital Fund 426.43 Water Operating Fund 2,806.30 Water Capital Fund 0.00 Trusts 14,380.89 Total $574,003.78 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mr. Hoover, Ms. Ehrlich, Mr. Landrigan Nays: None Absent: Ms. Coen, Mr. Range, Mr. Haralampoudis NEW BUSINESS Mayor Conley announced the following appointments and requested Council confirmation: RECREATION ADVISORY COMMITTEE Unexpired one-year term through December 31, 2023 Mitchell Horn, At Large member OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE Unexpired one-year term through December 31, 2023 Mitchell Horn, Recreation Advisory Committee Rep Mr. Hoover moved confirmation of the foregoing appointments. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote recorded. ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:30 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk PAGE 17 OF 17