Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON June 12, 2023 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 12th day of June, 2023. Mayor Conley called the meeting to order at 7:00 p.m., in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 12, 2023. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: John F. Hoover Rachael Ehrlich Robert Landrigan Eric Range Thomas Haralampoudis John J. Forte Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Marina Stinely, Esq. for Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Hoover moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: MINUTES FOR APPROVAL (1) May 22, 2023 Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (2) INTERIM FIRE CHIEF PROBATIONARY FIREFIGHTER HIRING ACTION Regular Meeting Minutes – June 12, 2023 Date of public disclosure 90 days after conclusion, if disclosure required. LITIGATION MATTERS (2) DREW UNIVERSITY GIRALDA FARMS Date of public disclosure 60 days after conclusion, if disclosure required. CONTRACT MATTERS (1) HEALTH SERVICES Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Ms. Ehrlich Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. Mayor Conley asked for a moment of silence for the passing of Madison Residents former Police Sgt. John Sabanosh, Paul "Skeeter" Mantone, Jr. and Joan Marie Cisek APPROVAL OF MINUTES Mr. Hoover moved approval of the Executive Minutes of May 22, 2023. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote recorded. Mr. Hoover moved approval of the Regular Meeting Minutes of May 22, 2023. Ms. Ehrlich seconded the motion, which passed with a unanimous voice call vote recorded. GREETINGS TO PUBLIC Mayor Conley made the following comments: Mayor Conley thanked the members of the Patriotic Celebrations committee for the wonderful parade Memorial Day, and provided an update on the Drew University forest, noting the grant application filed with Morris County. HPC Recognition Proclamations Mayor Conley presented the following proclamations: Proclamation of the B o r o u g h o f M a d i s on In Recognition of Mr. Jerry A. Bruno, Jr., Architect, for Preservation of Historic Elements of the Facade at 29 Main Street, Madison, New Jersey PAGE 2 OF 19  Regular Meeting Minutes – June 12, 2023 WHEREAS, the Madison Historical Preservation Commission was established in 1993 by Ordinance #31 to encourage preservation of sites of historic, archaeological, cultural, scenic and architectural significance and to provide architectural advice and recommendations on plans submitted not only for businesses and residences in the historic districts but also throughout the Borough of Madison; and WHEREAS, the building at 29 Main Street, which was constructed in 1912 and is currently owned by Steve Whitehorn, is a handsome Neo-Classical style commercial building with a pressed brick façade that rises above the cornice line, with a traditional entry with large display windows; and WHEREAS, 29 Main Street which is currently occupied by Madison Wine Cellar, was originally occupied by the Tiger Grocery Store. When the Madison Civic and Commercial Historic District was named to the National Register of Historic Places in 1990, the Tiger Grocery was identified as a Contributing Building in the district; and WHEREAS, exterior work carried out in the past 3 years included rehabilitating the storefront, removing the painted plywood paneling that surrounded the store's original plate glass windows, which revealed elements of a cornice and moldings that had been covered up probably in the 1960s, and returning an entablature running the width of the building; and WHEREAS, the paint was stripped from the brick corners of the building revealing a distinctive "striped" effect and providing a bit of architectural whimsey on an otherwise severe classical façade, and where the pediment in the center of the front roofline remained intact needed only to be repainted; and WHEREAS, recognition by the HPC is given to Mr. Jerry A. Bruno, Jr., AIA, of West Caldwell, for his dedication to the restoration of the building facade at 29 Main Street as well as other prominent properties in Madison. He has helped Madison residents thoughtfully renovate and update their homes while maintaining the look and feel of the original structure. NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby recognize Jerry A. Bruno, Jr. for his conscientiousness with regard to historic preservation which contributes to the character of the Borough of Madison as a place of beauty and architectural value. Proclamation of the B o r o u g h o f M a d i s on In Recognition of Mr. Nick Vorderman of Sunday Motor Co. Café, for the Creative and Adaptive Reuse of the Building at 27 Kings Road, Madison, New Jersey PAGE 3 OF 19 Regular Meeting Minutes – June 12, 2023 WHEREAS, the Madison Historical Preservation Commission was established in 1993 by Ordinance #31 to encourage preservation of sites of historic, archaeological, cultural, scenic and architectural significance and to provide architectural advice and recommendations on plans submitted not only for businesses and residences in the historic districts but also throughout the Borough of Madison; and WHEREAS, the building at 27 Kings Road, which is owned by the Mantone family, was originally constructed in 1942. It operated as a Mobil gas station in the 50s and 60s, became the Mini Motors repair shop in the 1970s, and after 35 years in business, was being used only as extra storage space for a local car dealership in 2019; and WHEREAS, Nick Vorderman, a lifelong automotive enthusiast, had the idea to open a café in the old garage building and took it upon himself to renovate the structure for modern usage, rather than demolish and build new; and WHEREAS, the existing garage bay doors were cleaned and refurbished, the smaller windows in the old shop office were replaced with a series of large-paned windows to create glass walls, resulting in a bright, open and airy space, and the brick exterior was painted entirely in white with black trim throughout; and WHEREAS, the opening of Sunday Motor Co., with its refreshed exterior and landscaping, has transformed an under-utilized and unappealing corner into an attractive and popular destination; and WHEREAS, the Madison Historic Preservation Commission applauds the ingenuity and efforts of Nick Vorderman in adaptively reusing an existing building rather than demolishing and contributing more building material to landfills. NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby recognize Nick Vorderman for the meticulous renovation of 27 Kings Rd, which contributes to the character of the Borough of Madison as a place of beauty and architectural value. Proclamation of the B o r o u g h o f M a d i s on In Recognition of Mr. Jeffrey Friedel for the Renovations on His Home at 62 Ridgedale Avenue, Madison, New Jersey WHEREAS, the Madison Historical Preservation Commission was established in 1993 by Ordinance #31 to encourage preservation of sites of historic, archaeological, cultural, scenic and architectural significance and to provide architectural advice and recommendations on plans submitted not only for businesses and residences in the historic districts but also throughout the Borough of Madison; and PAGE 4 OF 19 Regular Meeting Minutes – June 12, 2023 WHEREAS, the house at 62 Ridgedale Avenue in Madison’s Bottle Hill historic district, originally built in the late 18th century with an addition added to the rear in 1958, is an “East Jersey Cottage,” a traditional colonial style specific to northeastern New Jersey; and WHEREAS, Mr. Jeffrey Friedel, who purchased the house in 2018 and lived in it part-time, determined the house needed to be renovated and updated for modern living, or it would otherwise be a candidate to be torn down; and WHEREAS, Mr. Friedel educated himself on the history of the construction style and the need for preservation, and was able to retain the characteristic story-and-a- half form, adding two gabled dormers to the front of the house to provide additional light and much-needed headroom to rooms on the second floor, a typical addition to houses of this style; and WHEREAS, Mr. Friedel was able to reuse the original windows and their glass, and repoint the basement with historically appropriate lime mortar, retaining the historic details of the home; and WHEREAS, the Historic Preservation Commission congratulates and commends Jeffrey Friedel on saving this historic house and preserving the original style of both the house and the neighborhood. NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby recognize Mr. Jeffrey Friedel for the meticulous renovation and preservation of his home at 62 Ridgedale Avenue, which contributes to the character of the Borough of Madison as a place of beauty and architectural value. _____________________________ Robert H. Conley Mayor June 12, 2023 REPORTS OF COMMITTEES Community Affairs Mr. Hoover, Chair of the Committee, made the following comments: From the Downtown Development Commission, the Madison Farmers Market is now open on Thursdays. Please visit all the terrific vendors at Dodge Field from 1:00 to 6:00 p.m. The season continues through November 16th and will feature live music weekly. The Downtown Concert Series, held at the Museum of Early Trades & Crafts, will begin with Jumping the Gun Band on Friday, June 23rd. The concerts are from 6:00 to 8:00 p.m. Please bring your chair and plan to have dinner or dessert downtown. Bottle Hill Day will be held on Saturday, October 7, 2023. Sponsorship and vendor information has been published and is available on rosenet. Staples, at the Madison Plaza, recently held a grand reopening event. They have reopened for business after an extended closure due to emergency roof repairs. Affinity Federal Credit Union, located at 18 Elmer Street, will hold its grand PAGE 5 OF 19 Regular Meeting Minutes – June 12, 2023 opening ribbon-cutting ceremony on Tuesday, June 13th. Starbucks will close its location at 309 Main Street and move across the street to the Madison Plaza sometime before the end of June. They will be closed for a short time to allow for the transition. The new pastry shop and cafe, Delice Macron, located at 82 Main Street, will open its doors for business before the end of June. The Madison Chamber of Commerce will hold annual Fire extinguisher inspections on Tuesday, June 13th, at Central and Main. Inspections are $20 per fire extinguisher and $15 for chamber members. The Pride Month Gallery is up on the walls of the Roseum at the Madison Community Center. Four alums of the Kubert School in Dover, featuring comic book and graphic novel art. Gallery hours are posted on the MACA Arts Center website. The show ends on July 2. Additional Pride Month events include a Comedy Night on Saturday, June 17th, a music showcase featuring LBGTQ+ musicians benefitting the nonprofit Morris County organization Edge, and Divas in My Mind, featuring Very Gerry Mastrolia on Sunday, July 2nd. A Red Cross Blood Drive will be at the Center on Wednesday, June 28th, from 2:00 to 7:00 p.m. Appointments can be made on the Red Cross Blood Services website. Walk-ins are also welcome. Open Mics continue on Wednesdays through the summer. There is a Music Open Mic this week on June 14th and a Comedy Open Mic on June 21st. The New Jersey Jazz Society held a concert with pianist Ted Rosenthal on Sunday, June 11th. The first Rose Pavilion Outdoor Summer Concert will be held on Friday, June 30th, at 6:00 p.m. In case of rain, the concert will move indoors. The first band up is the Big Beat Big Band. Public Works and Engineering Ms. Ehrlich, Chair of the Committee, made the following comments: Ms. Ehrlich noted that the Engineering Department is working on several projects, including trails, with a ribbon cutting ceremony for the opening of the trails at the MRC, held on June 3rd, National Trails Day. A contract for the construction of the multi-purpose courts at the MRC was awarded at the previous meeting of the Council, and should begin before long. The Green Avenue pedestrian improvements project will begin on or about June 26th. The Memorial Park Trails Improvement project is ongoing. Sewer lining projects are also in progress. Residents should look for the contractor notices. There was a demonstration of an all electric bucket loader at the Department of Public Works, which was very impressive and will be kept on the radar. The department continues to plant trees for the Shade Tree Management Board’s annual tree program. Utilities Mr. Landrigan, Chair of the Committee, made the following comments: From the Electric Department, on Monday, May 29th, the Electric Department started the electrical work at 318 Main Street, Rosewood Condominiums, by assisting the contractor with pulling the cable for the new upgraded high voltage service. On Tuesday, May 30th, the department finished the cable pulls, installed riser poles, and delivered the two (2) new pad mount transformers we had been storing on their behalf. There was a scheduled shutdown at 318 Main Street on Wednesday the 31st, to finish the swap over from the old equipment to the new electrical system. American Electrical Testing, along with the Electric Department, completed repairs to one (1) of the transformers at the James Park Substation. The week of June 5th, the Stand-by Crew responded to three (3) early morning power outages, all due to wildlife issues. The summer interns are installing new basement window wells at the James Park Substation for basement ventilation. Asplundh Tree PAGE 6 OF 19 Regular Meeting Minutes – June 12, 2023 Experts have been clearing the electric lines in the Hillside Avenue, Woodcliff Drive, Vinton Road, and Academy Road areas. The department has been performing the usual service upgrades, mark-outs, street light repairs, shop work, and addressing customer concerns. The Water Department renewed a water service line on Prospect Street in accordance with the Lead Service Line Replacement Program requirements set forth by the NJDEP, and the Department reminders residents that watering your lawn during high sun hours wastes fifty percent (50%) of the water to evaporation. It is sufficient to water the average lawn only twice a week. Please remember, it is our drinking water that you are spraying on your grass. Public Safety Mr. Range, Chair of the Committee, made the following comments: Madison Police Department is well on its way in planning for the 2023 National Night Out. They have been meeting with stakeholders and the department National Night Out committee member to finalize the festivities on Waverly Place this year. The date of the National Night Out will be on August 1st. We are also compiling a list of sponsors. If you’d like to be a sponsor for this year’s National Night Out, please contact Cpl. Stephanie Aquino at 973-593-3034. We cannot wait to see everyone on this great night. The Madison Police Department officially passed the NJ State Chief’s Reaccreditation process on June 8th at a hearing in front of the accreditation commissioners in South Brunswick, NJ. Chief Miscia testified to meeting all standards and the department was given the approval from the commission with high standards. State accreditation occurs every three years and represents a significant professional achievement. Participating agencies conduct a thorough self-analysis to determine how existing operations can be adapted to meet these standards and objectives. When the procedures are in place, a team of trained, independent assessors verifies that the applicable standards have been successfully implemented. Accreditation acknowledges the implementation of policies and procedures that are conceptually sound and operationally effective. Mr. Range thanked the Accreditation team of Captain Longo and Lieutenants Perrelli and Plumstead for their hard work. From the Fire Department, during the month of May the Fire Department responded to 66 fire calls and 36 EMS calls for a total of 102 calls for the Month. There were 3 Department Drills held. Sixty-two fire prevention inspections were conducted, and 31 Smoke/CO resale certificates were issued. On Thursday evening, June 8th at 8:40 pm Madison Firefighters responded to Whippany, along with other departments, to assist the Whippany Fire Department at the scene of a residential structure fire. There were no injuries, and the cause of the fire was a lithium-ion battery. Health Mr. Haralampoudis, Chair of the Committee, made the following comments: Mr. Haralampoudis noted that the Health Department is conducting a pet census in the Borough, using the SDL platform, which lists pet owners and licenses. Next week, interns will begin the door to door census. The Board of Health is working on updating the regulations regarding smoking on school property, to address the issue of vaping. A new ordinance will be presented to the Board soon. PAGE 7 OF 19 Regular Meeting Minutes – June 12, 2023 Finance and Borough Clerk Mr. Forte, Chair of the Committee, made the following comments: Staff from the auditor’s office were in Borough Hall last month gathering information, performing tests and talking with staff. The draft audit has been completed and there is a meeting of the Audit Committee tomorrow, where the document will be discussed. The audit will be finalized soon thereafter and forwarded to Council and posted on Rosenet. There are only two minor audit comments. One finding is on segregation of duties, which is a recurring item in the audit for Madison as well as many other municipalities in the state. Segregation of Duties means that staff that issue permits and alike should not also collect the related fees. The preference from an audit standpoint is that the Borough establish a payment window that is staffed by employees that do not issue the permits. This is very challenging given the size of our operation and the fact that we have multiple buildings where funds are collected. The amounts collected in cash are typically not significant. In fact, many payments are now paid on-line by credit card, thus minimizing the concern. Like many other towns, the Borough has determined that resolving this issue is not worth the increased costs and related inconveniences to the residents. These items will be discussed further and the Chief Financial Officer will present a Corrective Action Plan to the Council in public session in the coming weeks. COMMUNICATIONS AND PETITIONS The Borough Clerk announced receipt of the following communications: Email dated June 1, 2023, from David Steketee, Ferndale Road, raising concern regarding a member of the MAASA Committee. INVITATION FOR COMMENT (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Since no member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS - None ADVERTISED HEARINGS The ordinance scheduled for hearing tonight was submitted in writing at a Regular meeting of the Mayor and Council held on May 22, 2023, was introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinance 35-2023 for second reading and asked the Clerk to read said ordinance by title: PAGE 8 OF 19 Regular Meeting Minutes – June 12, 2023 ORDINANCE 35-2023 ORDINANCE OF THE COUNCIL OF THE BOROUGH OF MADISON AMENDING CHAPTER 195 OF THE MADISON BOROUGH CODE ENTITLED “LAND DEVELOPMENT ORDINANCE OF THE BOROUGH OF MADISON” TO INCREASE RESIDENTIAL AFFORDABLE HOUSING DEVELOPMENT FEES WHEREAS, the Borough Administrator recommends that the Madison Land Development Ordinance be amended to increase affordable housing development fees in regard to eligible residential development projects within the Borough. NOW, THEREFORE, BE IT ORDAINED, by the Council of the Borough of Madison, County of Morris, State of New Jersey that: SECTION 1: Article VIII, Section 195-46 of the Borough Code, entitled "Affordable Housing Development Fees" shall be amended as follows: ARTICLE VIII Affordable Housing Development Fees Section 195-46: Affordable Housing Development Fees D. Residential Development fees (1) Within all zoning districts(s) Developers of new residential housing, which shall include any residential development on an existing lot on which a former residential structure was located, within the Borough shall pay a fee of one and a half (1½) percent of the equalized assessed value for residential development, provided no increased density is permitted. SECTION 2: This ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 35-2023. Since no member of the public wished to be heard, the public hearing was closed. Mr. Range moved that Ordinance 35-2023, which was read by title, be finally adopted. Mr. Hoover seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Mr. Hoover, Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Mr. Forte Nays: None Mayor Conley declared Ordinance 35-2023 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. PAGE 9 OF 19 Regular Meeting Minutes – June 12, 2023 INVITATION FOR COMMENT (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Christine Hepburn; Harding, NJ, noted the recent air quality due to the Canadian wild fires, explaining how trees in the forest help to improve air quality. Ms. Hepburn thanked the Mayor and Council for their efforts to save the Drew Forest. INTRODUCTION OF ORDINANCES - None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Mr. Hoover moved adoption of the Resolutions listed on the Consent Agenda. Ms. Ehrlich seconded the motion. Mr. Haralampoudis voted nay on Resolution 173-2023. There was no further Council discussion and the motion passed with the following roll call vote recorded: Yeas: Mr. Hoover, Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Mr. Forte Nays: None R 172-2023 RESOLUTION OF THE BOROUGH OF MADISON ACCEPTING THE IRREVOCABLE RETIREMENT OF FIRE CHIEF LOUIE DEROSA III EFFECTIVE FEBRUARY 1, 2024 WHEREAS, Fire Chief Louie DeRosa III, has advised the Borough in writing of his irrevocable retirement on July 14, 2023, with a retirement date of February 1, 2024. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the irrevocable retirement of Louie DeRosa III as Fire Chief, is hereby acknowledged and accepted with appreciation for his many years of public service. R 173-2023 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ACTING FIRE CHIEF OF THE FIRE DEPARTMENT PAGE 10 OF 19 Regular Meeting Minutes – June 12, 2023 WHEREAS, Fire Chief Louie DeRosa III has announced his irrevocable retirement effective July 14, 2023; and BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Kyle T. Wickman is hereby appointed to the position of Acting Fire Chief effective July 15, 2023; and BE IT FURTHER RESOLVED that Kyle T. Wickman be appointed to the position of Fire Chief effective February 1, 2024, with no further action required from the governing body. R 174-2023 RESOLUTION OF THE MADISON BOROUGH COUNCIL APPOINTING DOMENIC DEROSA TO THE POSITION OF PROBATIONARY FIREFIGHTER WHEREAS, the Personnel Director has recommended the appointment of Dominic DeRosa to the position of probationary firefighter in the paid division of the Madison Borough Fire Department; and WHEREAS, the Personnel Director has certified that Dominic DeRosa is a fully qualified firefighter and is the number one candidate on the current hiring list; and WHEREAS, the Mayor and Council have reviewed the recommendation and accept the representations that Dominic DeRosa has met all requirements to be a probationary firefighter in the paid division. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Dominic DeRosa is hereby appointed to the position of probationary firefighter in the paid division of the Madison Borough Fire Department, to fill the vacancy created by the retirement of Fire Chief Louie DeRosa III. BE IT FURTHER RESOLVED, that he be compensated in accordance with the terms of the Collective Bargaining Agreement between the Firemen’s Mutual Benevolent Association Local No. 74 and the Borough. The effective starting date to be July 10, 2023. R 175-2023 RESOLUTION OF THE BOROUGH OF MADISON RENEWING LIQUOR LICENSES IN THE BOROUGH OF MADISON FOR THE 2023-2024 LICENSE TERM PAGE 11 OF 19 Regular Meeting Minutes – June 12, 2023 BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for renewal of Liquor Licenses for the 2023-2024 license term be, and hereby are, approved: R 176-2023 RESOLUTION OF THE COUNCIL OF THE BOROUGH OF MADISON AUTHORIZING A MILITARY LEAVE OF ABSENCE FOR POLICE SERGEANT SEAN MCCARTHY FOR THE PERIOD APRIL 24, 2023 THROUGH SEPTEMBER 30, 2023 WHEREAS, N.J.S.A. 38-23-1, as amended, provides that any Borough employee who is a member of the organized reserves of any branch of the United States Armed Forces and who has been called to active duty is entitled to a fully paid leave of absence from his or her duties for a period of thirty (30) working days in each calendar year; and WHEREAS, N.J.S.A. 38:23-3 provides that a municipality may, at its discretion, pay the whole or part of the salaries of its employees during the time that they are engaged in a branch of the military service of the national government; and WHEREAS, Borough employee, Sergeant Sean McCarthy, has been called to active duty with the United States Air Force Reserve; and WHEREAS, the Borough wishes to show its support for the service provided by Sergeant McCarthy to the United States of America; and WHEREAS, the Borough Administrator has recommended that Sergeant McCarthy be granted a Military Leave of Absence from April 24, 2023 through September 20, 2023. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison that it hereby authorizes payment of full salary to Sergeant McCarthy who has been called to active duty with the United States Armed Forces for the applicable thirty (30) working day period per calendar year as required by law. Following the exhaustion of the statutory entitlements pursuant to N.J.S.A. 38:23- 1, the Council of the Borough of Madison, pursuant to N.J.S.A. 38:23-3, further authorizes payment of a salary differential, i.e., an amount equal to the difference between Sergeant McCarthy’s monthly Borough salary of $10,636.42 and his monthly military salary of $3,874.80, for the remainder of the calendar year during which Sergeant McCarthy is engaged in active duty. If Sergeant McCarthy continues to be engaged in active duty at the beginning of the following calendar PAGE 12 OF 19 Regular Meeting Minutes – June 12, 2023 year, the Council will determine at that time whether to continue the discretionary differential payments following exhaustion of the statutory entitlements in the second year. The Military Leave period shall not be counted against Sergeant McCarthy’s available vacation time, and all benefits of employment with the Borough of Madison, including but not limited to medical coverage, seniority and the employer's pension contribution shall continue in full force and effect. Sergeant McCarthy shall be reinstated upon his release from active duty under an honorable discharge. NOW, THEREFORE, BE IT FURTHER RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Police Sergeant Sean McCarthy is granted a Military Leave of Absence from April 24, 2023 through September 30, 2023 in accordance with the terms of this Resolution. R 177-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A MORRIS COUNTY TRAIL CONSTRUCTION GRANT APPLICATION WHEREAS, the Morris County Board of County Commissioners authorized the creation of the Trail Construction Grant Program (hereinafter “Program”) to provide funding to any of its 39 municipalities for recreational trail construction projects; and WHEREAS, the Program is funded through the Morris County Open Space, Recreation, Farmland and Historic Preservation Trust Fund and requires a 20% match from applicants through a financial contribution or in-kind services; and WHEREAS, the Borough of Madison is submitting a grant to the Morris County Trail Construction Grant Program for a project entitled Memorial Park Trails – Phase 3. NOW THEREFORE BE IT RESOLVED, that the governing body of the Borough of Madison does hereby authorize the preparation and submission of a Morris County Trail Construction Grant Application. BE IT FURTHER RESOLVED, that the governing body of the Borough of Madison authorizes the expenditure of the required 20% match for this grant PAGE 13 OF 19 Regular Meeting Minutes – June 12, 2023 through the Open Space Recreation and Historic Preservation Trust Fund and Borough operating funds. BE IT FURTHER RESOLVED, that the Mayor and governing body of Borough of Madison acknowledge the grant program will operate on a reimbursement basis only and agree to provide full advance funding to complete the proposed project. R 178-2023 RESOLUTION OF THE BOROUGH OF MADISON APPROVING PROPERTY TAX EXEMPTION STATUS FOR TAX BLOCK 2402, LOT 7 EFFECTIVE JUNE 1, 2023 FOR WARTIME SERVICE-CONNECTED DISABILITY WHEREAS, the owner of Tax Block 2402, Lot 7 of the taxing district of the Borough of Madison is a citizen and resident of the State of New Jersey, who served in the United States military in time of war; and WHEREAS, the owner of Tax Block 2402, Lot 7of the taxing district of the Borough of Madison has been honorably discharged from the United States military and has been found by the United States Department of Veterans Affairs to have a 100% service-connected, permanent disability; and WHEREAS, N.J.S.A. 54:4-3.30 provides that the dwelling house of any citizen of this State, who is honorably discharged from active military service in time of war and is declared to be 100% permanently disabled by the United States Veterans Administration or its successor, shall be exempt from property taxation; and WHEREAS, the Borough Tax Assessor has determined that the property owner is eligible for the tax exemption beginning June 1, 2023, pursuant to N.J.S.A. 54:4-3.30. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Tax Block 2402, Lot 7 shall be exempt from property taxation because the owner of the property is a disabled veteran who satisfies the requirements of N.J.S.A. 54:4-3.30. R 179-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING MEMBERSHIP IN THE 2023-2024 EMPLOYEE WELLNESS PROGRAM THROUGH THE MADISON YMCA WHEREAS, the Personnel Director recommends that the Borough continue to offer employees and volunteers opportunities for wellness including assistance to become healthier and more productive employees; and PAGE 14 OF 19 Regular Meeting Minutes – June 12, 2023 WHEREAS, the Borough of Madison desires to contract with the Madison YMCA for a partially subsidized employee wellness program, to offer the benefit of a discounted membership to employees. Participating employees would pay a portion of the membership fees. The Borough contributions would not exceed $500 per employee/family and not exceed a total of $25,000 in any calendar year; and WHEREAS, it is anticipated that a healthier work force will increase productivity, improve employee morale and reduce future insurance premiums; and WHEREAS, the Chief Financial Officer has certified that funds are available in Account 229, subaccount 528 for this purpose. This agreement is contingent upon adequate funding therefore in the 2023-2024 Municipal Budget. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Mayor and Borough Clerk are hereby authorized to execute an agreement for subsidized employee and volunteer membership with the Madison YMCA. R 180-2023 RESOLUTION OF THE BOROUGH OF MADISON APPROVING TEMPORARY SIGNS FOR THE THURSDAY MORNING CLUB “LE BAZAR DE NOEL” EVENT WHEREAS, the Thursday Moring Club has requested permission to put up temporary signs advertising their annual fundraiser “Le Bazar de Noel” held mid- November each year; and WHEREAS, the signs would be located on public property to promote the Le Bazar de Noel. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request of the Thursday Morning Club to put up temporary signs as described herein from September 2023 through November 30, 2023, is approved. R 181-2023 RESOLUTION OF THE BOROUGH OF MADISON APPROVING TEMPORARY SIGNS FOR MORRIS COUNTY 4H CLUB WHEREAS, the 4-H Association and the Rutgers Cooperative Extension of Morris County have requested permission to put up temporary signs advertising the Morris County 4-H Fair on July 28-30, 2023 in Chester; and WHEREAS, the signs would be located at the intersection of Shunpike Road and Loantaka Way, at the intersection of Loantaka Way and Madison Avenue, and PAGE 15 OF 19 Regular Meeting Minutes – June 12, 2023 at Main Street at the Chatham border, commencing on July 1, 2023 and removed by August 1, 2023; and WHEREAS, the Zoning Officer has recommended that a temporary sign permit be issued. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the request of the 4-H Association and the Rutgers Cooperative Extension of Morris County to put up temporary signs as described herein from July 1, 2023 to August 1, 2023, is approved. R 182-2023 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RENEWAL APPLICATION FOR LIVERY OWNERS LICENSE FOR TRAVELERS TAXI & LIMOUSINE LLC FOR 2023 BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following Livery Owners License application be approved for the year 2023: LICENSE NO. NAME Vehicle 2023-4L John J. Patrisco, Jr. 1 Livery Travelers Taxi & Limousine LLC 31 Kings Road, Madison, NJ R 183-2023 RESOLUTION OF THE BOROUGH OF MADISON RENEWING APPLICATION FOR LIVERY DRIVER’S PERMIT FOR TRAVELERS TAXI & LIMOUSINE, LLC FOR 2023 BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following livery driver's permit be approved for the year 2023: 2023 LICENSE NO. DRIVER 2023-1D John J. Patrisco, Jr. Travelers Taxi & Limousine, LLC R 184-2023 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING PURCHASE OF A BUILDING DEPARTMENT VEHICLE UNDER EDUCATIONAL SERVICES COMMISSION OF NJ ESC CO-OP#65MCESCCPS - ESCNJ 20/21-09 PAGE 16 OF 19 Regular Meeting Minutes – June 12, 2023 WHEREAS, the Borough of Madison desires to award a contract for the purchase of a Building Department vehicle under the New Jersey State Contract program; and WHEREAS, the purchase of goods and services by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-10, et seq.; and WHEREAS, Mall Chevrolet of Cherry Hill, NJ, has been awarded Educational Services Commission of NJ ESC Co-op #65MCESCCPS - ESCNJ 20/21-09; and WHEREAS, the Qualified Purchasing Agent has recommended that the Borough Council utilize this contract for purchase of a 2023 Chevy Bolt for the Building Department as follows; under contract NJ ESC CO-OP #65MCESCCPS - ESCNJ 20/21-09, one 2023 Chevy Bolt; and WHEREAS, the Chief Financial Officer has attested that funds are available in an amount not to exceed $27,382.75 for this purpose, which funds are available in Acct. # 3-01-22-195-411. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. A contract for the purchase of a Building Department vehicle and accessories for $27,382.75 is hereby approved. 2. The Borough Administrator is hereby authorized and directed on behalf of the Borough to execute a purchase order and contract to Mall Chevrolet of Cherry Hill, NJ, for the purchase of a Building Department vehicle and accessories at a total price not to exceed $27,382.75, in a form acceptable to the Borough Attorney. R 185-2023 RESOLUTION OF THE MADISON BOROUGH COUNCIL AUTHORIZING A CONTRACT AWARD FOR DAILY COMPUTER NETWORKING/MAINTENANCE SERVICES TO SAI ENTERPRISES OF BURLINGTON, MA WHEREAS, the Borough of Madison publicly advertised for bids for daily computer networking/maintenance services (the “Contract”) in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and WHEREAS, two (2) bid were received on May 31. 2023; and WHEREAS, the lowest qualified bid was submitted by SAI Enterprises, Inc., of Burlington, Massachusetts in the amount of $69.50 per hour; and PAGE 17 OF 19 Regular Meeting Minutes – June 12, 2023 WHEREAS, the Qualified Purchasing Agent has recommended that the Borough Council award the contract to SAI Enterprises, Inc. in the amount of $69.50 per hour; and WHEREAS, the Chief Financial Officer has attested that funds are available at a rate of $69.50 per hour for this purpose in Account #501, subaccount #215, in the 2023 Operating Budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The two (2) year contract with renewal options for daily computer networking/maintenance services is hereby awarded to SAI Enterprises, Inc. based upon its bid in the amount of $69.50 per hour. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with SAI Enterprises, Inc., in a form acceptable to the Borough Attorney. R 186-2023 RESOLUTION OF THE BOROUGH OF MADISON RATIFYING APPOINTMENT OF INTERN DEVIN LISKOWICZ AS PART-TIME, UNPAID INTERN FOR THE POLICE DEPARTMENT WHEREAS, the Police Chief and Personnel Director have recommended the appointment of Devin Liskowicz as part-time unpaid Intern for the Madison Police Department; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the appointment of Devin Liskowicz, as part-time unpaid Intern for the Madison Police Department, is hereby approved. R 187-2023 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLE LICENSE APPLICATION SUBMITTED BY THE AUXILIARY MADISON VOLUNTEER AMBULANCE CORPS BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following applications for Raffle Licenses, to be held as listed below, be and the same are hereby approved: PAGE 18 OF 19 Regular Meeting Minutes – June 12, 2023 Auxiliary Madison Volunteer Ambulance Corps. I.D. No. 275-10-10817 R.A. No. 1549 – Off-Premise Merchandise Date of Raffle – November 20, 2023 UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Mr. Hoover, seconded by Ms. Ehrlich and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $359,906.67 General Capital Fund 27,391.59 Electric Operating Fund 441,600.47 Electric Capital Fund 93,016.39 Water Operating Fund 21,641.49 Water Capital Fund 67,200.00 Trusts 85,441.68 Total $1,096,198.29 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Mr. Hoover, Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Mr. Forte Nays: None NEW BUSINESS - None ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:10 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved July 24, 2023 (EO) PAGE 19 OF 19