Planning Board

MINUTES PLANNING BOARD OF THE BOROUGH OF MADISON REORGANIZATION MEETING JANUARY 16, 2018 A reorganization meeting of the Planning Board of the Borough of Madison was held on the 16th day of January 2018 at 7:30 P.M., in Court/Meeting Room of the Hartley Dodge Memorial, 50 Kings Road, Madison, NJ. The meeting was called to order by Mayor Robert Conley, Class I member. Mayor Conley requested the reading of the Public Meeting Notice. The Secretary read the following statement in accordance with the Open Public Meetings Act. “Let the minutes reflect that adequate notice of this meeting has been provided in the following manner: At the reorganization meeting of the Board held on January 15, 2017, the Board by Resolution adopted a schedule of meetings. On January 16, 2017, a copy of the schedule of meetings was posted at the bulletin board at the entrance to the Borough of Madison, was sent to the Madison Eagle and the Daily Record, and filed with the Borough Clerk all in accordance with the “Open Public Meetings Act”. Mayor Conley, Class I Member announces appointments to the Planning Board NEW APPOINTMENTS - None RE-APPOINTMENTS Astri Baillie, Council Liaison, Class III Member, for a one-year term through December 31, 2018. John Forte, Class II Member, for a one-year term through December 31, 2018. Thomas Lewis, Class IV, Regular Member, for a four year term through December 31, 2021 Rachel Ehrlich, Class IV, Regular Member, for a four year term through December 31, 2021 Ann Huber, Class IV, Environmental Commission Representative, for a three year term through December 31, 2020 Oath of Office was administered by Mayor Conley, to the appointed members. A group oath was administered. The following roll call was recorded: Present: Steve Tombalakian, John Forte, Ann Huber, Mayor Robert Conley, Peter Flemming, Tom Lewis, Astri Baillie, George Limbach and Rachel Ehrlich. Excused: Frank Russo, Board Engineer and Susan Blickstein, Board Planner Also Present: Vince Loughlin, Board Attorney Frances Boardman, Board Secretary Resolution to appoint Planning Board Attorney – Mr. Vincent Loughlin, Esq. as Planning Board Attorney for year 2018; motion was made by Mr. Tombalakian, seconded by Mr. Forte and the following roll call was recorded in favor of the Resolution: “Ayes” – Mayor Conley, Ms. Baillie, Mr. Flemming, Mr. Forte, Ms. Huber, Ms. Ehrlich, Mr. Lewis, Mr. Limbach and Mr. Tombalakian “Nays” - None Resolution to publish the appointment of Vince Loughlin, Esq. as Planning Board Attorney without competitive bidding for year 2018; motion was made by Mr. Lewis, seconded by Ms. Huber and the following roll call was recorded in favor of the Resolution: “Ayes” - Mayor Conley, Ms. Baillie, Mr. Flemming, Mr. Forte, Ms. Huber, Ms. Ehrlich, Mr. Lewis, Mr. Limbach and Mr. Tombalakian “Nays” - None Planning Board January 16, 2018 Mr. Flemming nominated Mr. Tombalakian as Chairman of the Madison Planning Board for the year 2018; the nomination was seconded by Ms. Baillie and the following roll call was recorded in favor of the of the nomination. “Ayes” - Mayor Conley, Ms. Baillie, Mr. Flemming, Mr. Forte, Ms. Huber, Ms. Ehrlich, Mr. Lewis, Mr. Limbach and Mr. Tombalakian “Nays” - None At this time the Mayor relinquished chair to Mr. Tombalakian. A motion was made by Ms. Baillie to nominate Mr. Forte, as Vice Chair of the Madison Planning Board for the year 2018; the nomination was seconded by Mr. Lewis and the following roll call was recorded in favor of the nomination: “Ayes” - Mayor Conley, Ms. Baillie, Mr. Flemming, Mr. Forte, Ms. Huber, Ms. Ehrlich, Mr. Lewis, Mr. Limbach and Mr. Tombalakian “Nays” - None Resolution to appoint Frances Boardman, as Certified Administrative Official/Board Secretary to the Madison Planning Board for the year 2018; motion was made by Mr. Flemming seconded by Mr. Forte and the following roll call was recorded in favor of the Resolution: “Ayes” - Mayor Conley, Ms. Baillie, Mr. Flemming, Mr. Forte, Ms. Huber, Ms. Ehrlich, Mr. Lewis, Mr. Limbach and Mr. Tombalakian “Nays” - None Resolution to appoint Susan Blickstein, as Planning Consultant to the Madison Planning Board for the year 2018; motion was made by Mr. Lewis, seconded by Ms. Baillie. A voice vote of “aye” was heard by all members present and recorded in favor of the resolution. Resolution to appoint Frank Russo as Assistant Borough Engineer as Technical Consultant to the Planning Board for the Year 2018; motion was made by Mayor Conley, seconded by Mr. Lewis. A voice vote of “aye” was heard by all members present and recorded in favor of the resolution. Resolution to publish the appointment of Susan Blickstein without competitive bidding for the year 2018; motion was made by Ms. Baillie, seconded by Mr. Lewis. A voice vote of “aye” was heard by all members present and recorded in favor of the resolution. Resolution designating the Planning Board meeting date schedule as amended for the year 2018; motion was made by Mayor Conley, seconded by Mr. Flemming. A voice vote of “aye” was heard by all members present and recorded in favor of the resolution. Resolution designating the Planning Board site walk schedule for year 2018; motion was made by Mr. Flemming, seconded by Mr. Lewis. A voice vote of “aye” was heard by all members present and recorded in favor of the resolution. Resolution regarding the notification of meetings of the Madison Planning Board for the year 2018; motion was made by Ms. Baillie, seconded by Ms. Ehrlich. A voice vote of “aye” was heard by all members present and recorded in favor of the resolution. Resolution for the continuation of Technical Coordinating Committee meetings for the year 2018; motion was made by Mr. Lewis, seconded by Mr. Forte. A voice vote of “aye” was heard by all members present and recorded in favor of the resolution. Resolution for adoption of the Planning Board By-Laws for the year 2018; motion was made by Ms. Baillie, seconded by Mayor Conley. A voice vote of “aye” was heard by all members present and recorded in favor of the resolution. Since there was no further business to come before the Planning Board at the reorganization meeting Mr. Tombalakian made a motion to adjourn the reorganization meeting at 7:42pm, and move directly into the regular Planning Board meeting. Respectfully submitted, Frances Boardman Board Secretary