Planning Board

MINUTES PLANNING BOARD OF THE BOROUGH OF MADISON REGULAR VIRTUAL MEETING DECEMBER 7, 2021 A regular meeting of the Planning Board of the Borough of Madison was held on the 7th day of December 2021 at 7:30 P.M., via a Zoom electronic meeting. The meeting was called to order by Planning Board Chairman, Mr. Steve Tombalakian. Mr. Tombalakian requested the reading of the Public Meeting Notice. Ms. Boardman read the following statement in accordance with the Open Public Meetings Act: “Let the minutes reflect that adequate notice of this meeting has been provided in the following manner: At the reorganization meeting of the Board held on January 21, 2020, the Board by Resolution adopted a schedule of meetings. On January 22, 2020, a copy of the schedule of meetings will be posted at the bulletin board at the entrance to the Hartley Dodge Memorial, sent to the Madison Eagle and the Daily Record, and filed with the Borough Clerk all in accordance with the “Open Public Meetings Act”. Beginning in April 2020, in response to public safety considerations and legal authorization, the Planning Board began conducting its monthly meetings on the previously noticed dates remotely using the Zoom platform, and subsequently separate notices have been published each month advising of this change and indicating that the procedures and requirements for monitoring such meetings and for making public comment, along with an explanation of the audio muting function of the electronic communications platform being utilized, is provided with detailed information on “How to Use Zoom and Participate” found on the Rosenet Webpage Communications / Virtual Meetings at HTTP://www.rosenet.org/1273/Virtual-Meetings. The following roll call was recorded: Present: Astri Baillie, Peter Flemming, Alfredo Garibay, Tom Harris, Ann Huber, George Limbach, and Steve Tombalakian Excused: Mayor Conley Absent: John Forte Also Present: Vince Loughlin, Planning Board Attorney Susan Blickstein, Board Planner Dennis Harrington, Board Engineer Frances Boardman, Board Secretary Approval of Minutes: Copies of the Minutes of the November 16, 2021 regular Planning Board meeting were distributed to all Board members for their review prior to this meeting. A motion to approve the minutes of November 16, 2021 as submitted was made by Ms. Baillie, seconded by Mr. Limbach. A voice vote of “Aye” was heard by all eligible voting members and recorded. Comments by the Public: Mr. Tombalakian opened the floor to the public for anyone that wished to be heard on any matter that was not on this evening’s agenda. Seeing none, that portion of the meeting was closed. RESOLUTIONS FOR MEMORIALIZATION – None NEW BUSINESS – CASE NO. P 19-004A Extension of Approval for Preliminary and Final Site Plan with Variances 7 Giralda Realty, LLC 7 Giralda Farms Block: 3202, Lot: 7 Mr. Luke Pontier, Esq. appeared to present the request for an extension of approval for 7 Giralda Farms. A copy of the previous approved resolution was distributed to the Board and professionals and discussed. After discussion it was determined that the applicant under the prior resolution demonstrated reasonable cause and was granted an additional one-year extension of approval until August 5, 2022. On the motion of Mr. Flemming, seconded by Ms. Huber the following role call was recorded, approving the extension of approval for Preliminary and Final Site Plan with Variances to 7 Giralda Realty, LLC until August 5, 2022 as discussed this evening. “Ayes” – Ms. Baillie, Mr. Flemming, Mr. Garibay, Mr. Harris, Ms. Huber, Mr. Limbach and Mr. Tombalakian “Nays” – None Mr. Tombalakian asked the Board if they had any further comments or questions concerning the resolution prepared by Mr. Loughlin. Mr. Tombalakian asked for a motion to approve the resolution as drafted, this motion was made by Mr. Flemming, seconded by Ms. Huber. The following roll call was recorded: “Ayes” – Ms. Baillie, Mr. Flemming, Mr. Garibay, Mr. Harris, Ms. Huber, Mr. Limbach and Mr. Tombalakian “Nays” - None OLD BUSINESS – CASE NO. P 21-004 Preliminary and Final Site Plan with Variances 18 Madison Ave Realty, LLC 18 Madison Avenue Block: 3001, Lot: 4 Concept plans were provided to the Board and its professionals prior to this meeting for discussion this evening. Mr. Azzolini provided a brief introduction regarding the intent of this evening’s meeting. The following exhibits were marked into evidence: Exhibit A-1: Color Rendering dated 11/24/2021 Exhibit A-2: Exterior Elevations dated 11/23/2021 – Plan set sheet A.200 Exhibit A-3: First and Second Floor Plans – Plan Set Sheet A.100 (This sheet was not provided prior to the meeting). Mr. Derk Garlick, remaining under oath reviewed the changes made since the last Planning Board meeting on November 16, 2021. A discussion followed. Many Board members expressed concern over the impervious coverage. It was suggested that a trench drain be added. Mr. Azzolini stated that the applicant is still working with the Church next door regarding the existing easement agreement. Mr. Andrew Clark remaining under oath discussed the proposed lighting and landscaping. Mr. Tombalakian asked the Board and Professionals if they had any further questions for Mr. Clark or Mr. Garlick. Seeing none he opened the meeting to the public. Ms. Janet Foster, Historic Preservation Chairwoman, voiced her concern over the appearance of the proposed structure. She stated that the street in which the building will be built is a gateway into Madison and what is being proposed does not fit into the streetscape. There being no further public this application was carried to the January 18, 2022 meeting of the Planning Board without further notice. The public was advised to visit the Borough website to see if the meeting will be in person or held virtually. PLANNING DISCUSSION – CORRESPONDENCE – Since there was no further business to come before the Board, Mr. Tombalakian asked for a motion to adjourn the meeting at 8:40pm.; seconded by Mr. Limbach. A voice vote of “aye” was heard by all members present and carried. Respectfully submitted, Fran Boardman, Board Secretary