Planning Board

MINUTES BOROUGH OF MADISON PLANNING BOARD Regular (Virtual Zoom) Meeting, May 6, 2025, at 7:30 P.M., Meeting Minutes – May 6, 2025 Location: Virtual Zoom Meeting Meeting Format: Zoom (Virtual) Meeting Time: 7:30 PM to 10:05 PM 1. CALL TO ORDER Chairwoman Astri Baillie opened the meeting promptly at 7:30 PM 2. ANNOUNCEMENT OF NOTICE (STATEMENT OF COMPLIANCE) Let the minutes reflect that adequate notice of this meeting has been provided in the following manner: At the Reorganization Meeting of the Board held on January 14, 2025, the Board by Resolution adopted a schedule of meetings. On January 15, 2025, a copy of the schedule of meetings was posted at the bulletin board at the main entrance of the Hartley Dodge Memorial Building, was sent to the Madison Eagle and filed with the Borough Clerk, all in accordance with the Open Public Meetings Act. Beginning in April 2020, in response to public safety considerations and legal noticed dates remotely using the Zoom platform, and subsequently separate notices have been published each month advising of this change and indicating that the procedures and requirements for monitoring such meetings and for making public comment, along with an explanation of the audio muting function of the electronic communications platform being utilized, is provided with detailed information on “How to Use Zoom and Participate” found on the Rosenet Webpage Communications / Virtual Meetings at HTTP://www.rosenet.org/1273/Virtual-Meetings. 3. ROLL CALL Present: Chairwoman Baillie, Mr. Fleming, Mr. Morris, Mrs. Vitale, Mr. Limbach, Ms. Coyle, Mayor Conley, Mr. Range Absent: Mrs. Huber Also Present: Vince Laughlin (Board Attorney), Susan Favate (Board Planner), Dennis Harrington (Board Engineer), Bonnie Mulcahy (Board Secretary) 4. PLEDGE OF ALLEGIANCE 5. APPROVAL OF MINUTES – NONE 6. PUBLIC COMMENT – NONE 7. RESOLUTIONS FOR MEMORIALIZATION – CASE NO. P-24-002 Preliminary and Final Site Plan SL 98 Main Street, LLC 98 Main Street Block: 1802, Lot: 11 A motion to approve was made by Mr. Fleming and seconded by Mrs. Limbach, the following rollcall was recorded as follows: “Ayes” – Baillie, Fleming, Morris, Vitale, Huber, Limbach, and Coyle “Nays” – None “Abstain” – Mr. Range CASE NO. P-24-005 Preliminary and Final Site Plan Ramnarayan Management LLC 3-5 Community Place Block: 1502, Lot 3 A motion to approve was made by Mrs. Vitale and seconded by Mayor Conley, the following rollcall was recorded as follows: “Ayes” - Fleming, Morris, Vitale, Huber, Limbach, and Coyle “Nays” – None “Abstain” – Mrs. Baillie and Mr. Range 8. Presentation - Madison Urban Heat Island Assessment 9. OLD BUSINESS – NONE 10. NEW BUISNESS 10A. Application No. P24-006 – Madison Golf Club Application No.: P24-006 Applicant: Madison Golf Club Location: 155 Green Avenue (Block 4315, Lot 12) Proposal: Premilary and Final Site Plan Approval Presentation by: Larry Calli, Esq. (Calli Law – Applicant’s Attorney) - J. Rawding (Project Architect) – Richard Schommer Jr. (Engineer/Planner) The applicant presented a proposal to construct a single-story golf instruction building accompanied by an adjacent practice area. The site plan included improvements for accessibility and visual buffering and detailed a 'net-zero' increase in impervious coverage by balancing changes with porous turf and landscaping. Architectural renderings were shared, and sight-line analyses were reviewed to confirm minimal impact to neighboring properties. Board Comments and Questions: - Mr. Morris asked for details on stormwater management and emphasized the need for ongoing maintenance. - Ms. Coyle asked about hours of operation and how late evening use would be handled. - Mr. Flemming requested more specifics on lighting and noise controls. - Mr. Harrington confirmed the engineering plans met standards for drainage and grading. - Parking during construction was discussed. Public Comment: - Stephen McCann of 184 Green Avenue raised concern about whether notice had been distributed to all nearby residents and emphasized the importance of transparency in public hearings. - The applicant’s attorney, Mr. Calli, confirmed notice was provided in compliance with borough and state requirements. -Mr. McCann stated parking during would not be a concern, the materials used should be of superior quality and was glad to see that the project was being done. He also suggested the maintenance shed aesthetics should be updated. The board began deliberations. MOTION TO APPROVE: Mr. Range | SECOND: Mayor Conley VOTE: YES – Baillie, Flemming, Morris, Vitale, Limbach, Coyle, Conley, and Range The application was approved with conditions that will be outlined in the resolution. 11. Referral from Mayor and Council to Planning Board Resolution R 156-2025 On referral from the Governing Body: Resolution R156-2025 “Resolution of the Borough of Madison Authorizing and Directing the Planning Board to Conduct a Preliminary Investigation to Determine if Certain Real Property Identified as Block 3303, Lot 1, as shown on the Official Tax Map of the Borough of Madison Constitutes a Non-Condemnation Area in Need of Redevelopment, Pursuant to the Local Redevelopment and Housing Law, N.J.S.A. 40A:12A-1 to -89 A motion to approve was made by Mrs. Vitale and seconded by Mr. Morris A voice vote of “Aye” was heard of all members and recorded. 12. CORRESPONDENCE - None 13. ADJOURNMENT Motion to adjourn by Mr. Morris, seconded by Mr. Flemimg. Meeting adjourned at 10:05 PM. Respectfully submitted, Bonnie J. Mulcahy Board Secretary