City Council

MAHTOMEDI CITY COUNCIL MINUTES JANUARY 5, 2016 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Timothy Deans, Richard Brainerd, Joel Schilling and Lael Ramaley in attendance. City Administrator Scott Neilson, City Attorney Jay Karlovich, City Engineer Jay Kennedy and City Clerk Mary Solie were also in attendance. OATH OF OFFICE City Attorney Jay Karlovich administered the oath of office to Mayor Jud Marshall and Council members Tim Deans and Richard Brainerd who were elected to four-year terms on November 3rd, 2015. CONSIDER APPROVAL OF AGENDA Item 6c. 2016 Mileage Rate was added to the Consent Agenda. Council member Schilling moved and Council member Deans seconded the motion to approve the agenda as amended. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Ramaley moved and Council member Deans seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS-None 5. DISCUSSION FROM THE AUDIENCE There was no discussion from the audience. 6. CONSENT AGENDA Council member Ramaley moved and Council member Brainerd seconded the motion to approve the Consent Agenda as amended. The motion was unanimously approved. a. APPROVAL-Agreement Between City of Mahtomedi and Northeast Youth and Family Services. The 2016 Agreement with Northeast Youth and Family Services was approved. The City participation amount for 2016 is $13,206. The amount for 2015 was $13,818. CITY COUNCIL MEETING MINUTES -2- JANUARY 5, 2016 6. CONSENT AGENDA-Continued. b. APPROVAL-2016 Agreement with YTS for Forester Services. The 2016 proposal from YTS Tree Care Experts for City Forester Services was approved. The hourly rate for 2016 is $52.00 per hour compared to $50.00 per hour in 2015. c. APPROVAL -2016 Mileage Rate.-added The 2016 IRS allowable rate for mileage was approved. The rate will decrease to 54 cents and will be effective January 1, 2016. 7. PUBLIC HEARINGS-None 8a. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Deans seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. ORGANIZATIONAL BUSINESS 9a. APPOINTMENTS – Council President, Liaisons to Finance, Parks and Planning Commissions, Environmental, Law Enforcement Services, Personnel Committee and Council and Staff Representative to Fire Relief Board and Two Council Members to Serve on the Willernie Water Supply Committee. Mayor Marshall said that in January of each year, the City Council makes a number of annual appointments, one of which is for Council President. The main responsibility of the Council President is to chair Council meetings when the Mayor is unable to do so. Council member Schilling moved and Council member Deans seconded the motion to approve the annual appointments outlined below. The motion was approved. City Council President-Tim Deans Finance Commission Liaison-Richard Brainerd Parks Commission Liaison-Tim Deans Planning Commission Liaison-Jud Marshall Personnel Committee-Richard Brainerd and Lael Ramaley CITY COUNCIL MEETING MINUTES -3- JANUARY 5, 2016 9a. Continued. Fire Relief Board-Scott Schaefer and Joel Schilling Environmental Commission-Lael Ramaley Law Enforcement Services-Richard Brainerd Willernie Water Supply Committee-Richard Brainerd and Lael Ramaley 9b. APPOINTMENTS – Consultants – Accounting/Auditor, Assessor, Attorney, Engineer, Fiscal Consultant and Planner Council member Brainerd moved and Council Ramaley member seconded the motion to appoint the consultants as outlined below. It was recommended that the following language be included as a part of the motion for the aforementioned consultant positions: These individuals or firms, hereby appointed to be consultants for the City for 2016, are deemed to be independent contractors for the purposes of this appointment and shall be entitled to none of the benefits usually accorded regular City employees, including but not limited to severance pay, health and welfare, insurance benefits, retirement credits, worker’s compensation coverage, or any other similar rights or benefits that would apply to present City employees. The City’s consultants in 2016 are: Accounting/Auditor – Clifton LarsonAllen Assessor –Washington County City Attorney/General Council – LeVander, Gillen & Miller, P.A. City Attorney/Prosecuting – Eckberg Lammers Briggs Wolff & Vierling Engineer – WSB & Associates-Jay Kennedy Fiscal Consultant – Ehlers and Associates Planner – WSB & Associates-Erin Perdu 9c. SCHEDULE 2016 Regular City Council Meetings The City Council currently meets on the first and third Tuesdays of each month, 7:00 p.m. at City Hall. Council member Deans moved and Council member Schilling seconded the motion to approve the following schedule for 2016. The motion was unanimously approved. January Tuesday, January 5 Tuesday, January 19 CITY COUNCIL MEETING MINUTES -4- JANUARY 5, 2016 9c. Continued. February Tuesday, February 2 Tuesday, February 16 March Wednesday, March 2** Tuesday, March 15 April Tuesday, April 5 Tuesday, April 19 May Tuesday, May 3 Tuesday, May 17 June Tuesday, June 7 Tuesday, June 21 July Tuesday, July 5 Tuesday, July 19 August Monday, August 1** Tuesday, August 16 September Tuesday, September 6 Tuesday, September 20 October Tuesday, October 4 Tuesday, October 18 November Tuesday, November 1 Tuesday, November 15 December Tuesday, December 6 Tuesday, December 20 ** Tuesday, March 1, 2016 is Precinct Caucuses **Tuesday, August 2, 2016 is National Night Out 9d. DESIGNATION – Official Newspaper Council member Brainerd moved and Council member Deans seconded the motion to designate the White Bear Press as the City’s official newspaper for 2016. The motion was unanimously approved. CITY COUNCIL MEETING MINUTES -5- JANUARY 5, 2016 9e. DESIGNATION – Depositories Council member Deans moved and Council member Brainerd seconded the motion to designate the depositories outlined below and authorize the City Administrator and Finance Director to use others that are consistent with State Law. Wells Fargo Advisors, Minneapolis, MN 4M Fund (PMA Financial Network, Inc), Naperville, IL US Bank (4M Fund) CitiGroup Global Markets; Morgan Staley/Smith Barney, Minneapolis, MN Ehlers Investment Partners, Minneapolis, MN Oppenheimer, Minneapolis, MN 9f. AUTHORIZATION – Advertisement for Openings on Advisory Commissions Council member Ramaley moved and Council member Schilling seconded the motion to advertise for the openings on the advisory commissions. The motion was unanimously approved. 9g. APPROVAL – Standing Rules of Procedure Council member Schilling moved and Council member Brainerd seconded the motion to approve the Standing Rules of Procedure. The motion was unanimously approved. 10. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson said the strategic planning session is scheduled for Thursday, January 14th from 5:00 – 8:00 p.m. He said the City received a $10,000 grant from the Met Council from the Water Efficiency Grant Program. The Skating Party scheduled for Sunday, January 10th was rescheduled to Sunday, January 24th from noon to 3:00 p.m. due to the cold weather. 11. COMMENTS FROM THE CITY COUNCIL Council member Ramaley reminded everyone to return Scott’s evaluation form to her soon, as Scott’s evaluation is scheduled before the January 19th City Council meeting. Council member Brainerd thanked the Washington County Library for providing such great services at their facilities. CITY COUNCIL MEETING MINUTES -6- JANUARY 5, 2016 12. CLOSED SESSION-None 13. ADJOURNMENT Council member Ramaley moved and Council member Deans seconded the motion to adjourn the meeting at 7: 35 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR