City Council

MAHTOMEDI CITY COUNCIL MINUTES OCTOBER 4, 2016 Council President Tim Deans convened the regular City Council meeting at 7:00 p.m. with Council members Joel Schilling, Richard Brainerd and Lael Ramaley in attendance. Mayor Marshall was absent with prior notice. City Administrator Scott Neilson, City Attorney Jay Karlovich, City Engineer Jay Kennedy, Fire Chief Terry Fischer and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Ramaley moved and Council member Brainerd seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Schilling moved and Council member Ramaley seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS a. 30 Year Service Award – Chris Wakefield Council President Tim Deans and Fire Chief Terry Fischer presented Chris Wakefield with a 30 year service award and thanked him for his years of service to the City. 5. DISCUSSION FROM THE AUDIENCE Marisa Paulet, 192 Talahi Drive, said she called to get her septic system inspected and was told she has a dry well and it’s considered failed even without an inspection. She said she would like to hook up to city sewer. She asked if she still needs to have it inspected even though they tell her over the phone that her system is considered failed. She was told according to the City’s ordinance, she needs an inspection report, but she could also talk to Washington County and see if they could provide some kind of documentation regarding her system. 6. CONSENT AGENDA Council member Ramaley moved and Council member Brainerd seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. CITY COUNCIL MEETING MINUTES -2- OCTOBER 4, 2016 6. CONSENT AGENDA-Continued. a. APPROVAL-Authorization of the Preparation of Specifications and Advertise for Bids for Water Meter Replacement Project. City staff received authorization to prepare specifications and advertise for bids for the water meter replacement project. Funds are budgeted in the water fund for this project. b. APPROVAL-Civil Defense Siren Maintenance Contract. A service contract with Ready Watt Electric in the amount of $1,605.00 for the City’s three civil defense sirens was approved. c. APPROVAL-Firefighter Housing Lease Agreement for 196 Hallam. A Housing Lease Agreement between the City and Firefighter Jaime DeBilzan for the duplex at 196 Hallam was approved. 7. PUBLIC HEARINGS-None 8. STAFF REPORTS 8a. DISCUSSION-Bevins Lane Surface and Utility Improvements. On June 21, 2016, the City received a petition from property owners on Bevins Lane for the extension of City sewer. At the direction of City Council, a neighborhood meeting was held on August 24, 2016. Representatives of all properties that would benefit from the project were in attendance and staff provided information on design considerations and anticipated costs of extending sewer. At the meeting property owners provided additional information about the petition that was submitted to the City. Property owners indicated that the extension of sanitary sewer would be an alternative to replacing or upgrading septic systems that may be required following mandatory inspections. The residents also indicated that they would like the City to look into the feasibility of extending the watermain into the neighborhood at the same time as the sewer project. Engineer Kennedy said the anticipated project cost is $860,000, with $126,000 being assessed to the property owners, with the assessment cost at $14,000 per homeowner. This project is not currently in the City’s CIP. CITY COUNCIL MEETING MINUTES -3- OCTOBER 4, 2016 8a. Continued. Council member Ramaley asked if more residents are included in the project such as Bichner Lane and Talahi, would it lower the assessment amount. Engineer Kennedy said no, the lift station is a large part of the cost of the project. Council member Schilling asked if there are other areas where there is just sewer and no water. Engineer Kennedy said no. Council member Schilling asked if any of the lots could be split after the project. Engineer Kennedy said there would be a few that could be split, even if the water is not extended. He said they can’t be forced to hook up to water even if it runs past their property. Council member Ramaley said the Bichner Lane and Talahi Drive neighborhoods should be included is this possible project. Al Holcumb, 182 Bevins Lane, said they want to include water in the feasibility study too. He also said where the lift station is placed is important to the neighborhood. Joe Bevins, 170 Bevins Lane, said he has concerns about including the rest of the neighborhood now, he would like the project done sooner than later. Council member Brainerd said this project with both sewer and water, be included in the draft CIP for discussion. He said there are a lot of upcoming projects. Council member Ramaley asked if the Bichner neighborhood can be included in the costs. Engineer Kennedy said they could be done as separate projects without interfering with each other. He will include costs for adding the Bichner neighborhood too for the CIP meeting on October 18th. 8b. DISCUSSION- Edgecumbe Drive Storm Sewer Improvements. At the May 17, 2016 City Council Meeting, staff presented preliminary stormwater calculations for five rain gardens that were installed in the Sivertson-Daugherty Subdivision in 2004. The City Council directed staff to review the stormwater in the area and provide a report with recommendations, costs, and proposed funding for improvements to the area. CITY COUNCIL MEETING MINUTES -4- OCTOBER 4, 2016 8b. Continued. Engineer Kennedy said as discussed at the May 17th meeting, rain gardens were a relatively new technique for managing stormwater at the time they were installed. Based on today’s standards two of the rain gardens are undersized, but more importantly, neither of the low point basins have reliable direct outlets. Any stormwater that is not encompassed in the rain gardens during a rain event discharges to the side and rear lots of the development and neighboring properties. To address the lack of a direct outlet to the area we looked at locations for potential outlets in the area: 1. Existing Storm Sewer to East (109 Edgecumbe Dr) • Adequate depth to connect to low point on Edgecumbe • Adequate capacity in storm sewer pipe • Furthest from low point 2. Existing Storm Sewer to the South (248 Wildridge Rd) • Adequate depth to remove drainage from Wildwood, but not to connect to low point on Edgecumbe • Adequate Capacity in Storm Sewer Pipe 3. Existing Rear Yard Inlet to the South (255 Wildridge Rd) • Adequate capacity in storm sewer pipe • Lacks sufficient cover to fully pipe from low point • Poor access for public works • Requires acquisition of drainage and utility easements 4. New Storm Pond in Rear Lot (74 Edgecumbe Dr) • Would involve wetland & tree impacts • No storm sewer outlet to area • Poor access for public works • Requires acquisition of drainage and utility easements • Shortest distance to lowest point Based on our review, Option #1, extending storm sewer facilities from the existing storm pipe at 109 Edgecumbe Drive to the roadway low point at 74 Edgecumbe Drive will most adequately address the drainage concerns identified within the development. In this alternative the extension of storm sewer could be constructed partially in the boulevard to minimize roadway impacts. Mitch Albers, 74 Edgecumbe Drive, said he is hoping a solution can be found. He has had both the Watershed and WSB out to look at this issue. Council member Brainerd said Option #1 should be included in the CIP for discussion. CITY COUNCIL MEETING MINUTES -5- OCTOBER 4, 2016 8c. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Brainerd seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson said the interim Predatory Offender Ordinance will expire in December. A workshop will be scheduled to discuss the ordinance. Administrator Neilson reminded the Council of the workshop with the Finance Commission on October 18th to discuss the Capital Improvement Plan. 10. COMMENTS FROM THE CITY COUNCIL Council member Schilling said he will be attending the Emergency Management Training on October 13th. He also reminded everyone of Punkinmania on October 8th from 9:00-3:00. 11. CLOSED SESSION – None Scheduled 12. ADJOURNMENT Council member Schilling moved and Council member Brainerd seconded the motion to adjourn the meeting at 8:15 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK TIM DEANS, COUNCIL PRESIDENT