City Council

MAHTOMEDI CITY COUNCIL MINUTES NOVEMBER 1, 2016 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Timothy Deans, Joel Schilling, Richard Brainerd and Lael Ramaley in attendance. City Administrator Scott Neilson, City Attorney Bridget Nason, City Engineer Jay Kennedy, Finance Director Scott Schaefer and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Deans moved and Council member Ramaley seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Schilling asked to have a sentence added to item 8c. of the October 18th meeting minutes. Council member Schilling asked to have Staff look at the Triangle Park parking lot to see if it can be milled and overlayed during the Stillwater Road project. Council member Schilling moved and Council member Deans seconded the motion to approve the minutes as amended. The motion was unanimously approved. 4. PRESENTATIONS 4a. GFOA Financial Report Award – Scott Schaefer Finance Director Schaefer said for the 25th straight year, the City has received the Governmental Finance Officers Association Award for its Comprehensive Financial Report. He thanked Jerene Rogers, Patty McGing and Mary Solie for their help each year preparing the report. The Council thanked everyone for their efforts in achieving this honor every year. 5. DISCUSSION FROM THE AUDIENCE There was no discussion from the audience. 6. CONSENT AGENDA Council member Brainerd moved and Council member Ramaley seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. CITY COUNCIL MEETING MINUTES -2- NOVEMBER 1, 2016 6. CONSENT AGENDA-Continued. a. APPROVAL – Lease Agreement for Firefighter Housing at 196 Hallam Avenue. A lease agreement with Firefighter Josh Buck to move into the lower level of 196 Hallam Avenue on November 1st was approved. b. APPROVAL-Resolution Approving the Master Subscriber Agreement for Court Data Services for Governmental Agencies. A Resolution Approving the Master Subscriber Agreement with the State of Minnesota was approved. The Matter Subscriber Agreement was approved at the September 6, 2016 City Council meeting, however the State also requires a resolution to be adopted approving the agreement. 7. PUBLIC HEARINGS 7a. Proposed 2017 – 2021 Capital Improvement Plan At a Joint City Council/Finance Commission Work Session on October 18, 2016, the Commission and Council discussed the proposed 2017-2021 Capital Improvement Plan and financing options. The notice of public hearing on the proposed 2017-2021 Capital Improvement Plan was advertised in the White Bear Press and the plan is on the City’s website. City Engineer Jay Kennedy outlined the proposed 2017-2021 Capital Improvement Plan as follows: Proposed 2017 Improvements: • 2017 Street Improvement Project (Dahlia St, Hickory St.) • Edgecumbe Drive Storm Drainage Improvements • Katherine Abbott Park Improvements-Phase II • CSAH 12 Improvements-Piccadilly Redevelopment The total cost for the 2017 Capital Improvements are $1,535,000 Proposed 2018 Improvements: • Echo Lake Area Improvement Project • Historic District Redevelopment - Phase III CITY COUNCIL MEETING MINUTES -3- NOVEMBER 1, 2016 7a. Continued. • Sanitary Sewer Maintenance Program • Briarwood Area Improvements (Roads Only) • Briarwood Area Improvements (Utility Improvements) • Bevins Lane Improvements (Road and Sanitary Improvements) • Bevins Lane Improvements (Watermain Improvements) • Ideal Avenue Improvements (Sewer, Water & Roads) The total cost for the 2018 Capital Improvements are $10,726,000 Proposed 2019 Improvements: • CSAH 12 Improvement Project Phase I (Wildwood to Ideal) • Stormwater Pond Maintenance Project The total cost for the 2019 Capital Improvements are $380,000 Proposed 2020 Improvements: • Historic District Reconstruction-Phase IV • White Bear Lake Outlet Improvements-Phase II • 2020 Street Improvement Project (Birchwood, Lost Lake, Harmony, N. Warner) • CSAH 12 Improvement Project Phase II (Wildwood to Ideal) • Sanitary Sewer Maintenance Program The total cost for the 2020 Capital Improvements are $6,111,600. Proposed 2021 Improvements: • Streetcar Trail Improvements-Hickory to Stillwater The total cost for the 2021 Capital Improvements are $380,000. Engineer Kennedy said with any of the larger projects, there are typically neighborhood meetings held to get input from the residents on the project along with working with them to address any concerns they may have, even before it gets to the Council level. Council member Brainerd asked are we sure the State Aid money will be available. Engineer Kennedy said yes, it’s our money, the State holds it and will issue it when we request it. CITY COUNCIL MEETING MINUTES -4- NOVEMBER 1, 2016 7a. Continued. Council member Ramaley commented that this Capital Improvement Plan has been thoroughly discussed with the Finance Commission. Council member Brainerd said the Finance Commission should get involved sooner in discussing the 2018, 2019 and 2020 and even further CIP, as there is a lot of money involved. Mayor Marshall opened the public hearing at 7:30 p.m. Joe Bevins, 170 Bevins Lane, asked what the chances are of getting the Bevins Lane project moved up from 2018 to 2017. Engineer Kennedy said the discussion at the joint Finance Commission and City Council meeting was to get the costs for the various utility projects. Council member Schilling commented he thought the City only bonded for funds every other year. Council member Brainerd asked if the Bevins project was moved to 2017, would the City have to bond for the $600,000 for that project. He also asked what would the impact would be if both the Bevins and Ideal projects were moved up. Staff said the costs and tax implications of the projects being moved could be determined and provided for review. Joe Bevins said he doesn’t want to spend $30,000 for a new system and the next year a $30,000 assessment. Carol Hoverman, 60 Grove, asked for an adjustment on her assessment for the Phase II Historic District project. Engineer Kennedy explained the assessment policy and said even though her property is a duplex, she is assessed as one unit of $5200. He said there is a senior deferral available. Mayor Marshall suggested she look into that option. The public hearing was closed at 7:45 p.m. Council member Schilling moved to remove the Briarwood Utility Improvements project from the 2018 portion of the Capital Improvement Plan. The motion died for a lack of a second. 8. STAFF REPORTS 8a. CONSIDER APPROVAL-Letter to Washington County for Drop-Off Site in Northern Washington County for Hazardous Materials. City Administrator Scott Neilson said the Environmental Commission is recommending the City Council approve sending a letter to the Washington County Board Members CITY COUNCIL MEETING MINUTES -5- NOVEMBER 1, 2016 8a. Continued. requesting the County look at a site for residents to drop off hazardous materials in the northern part of the County. Environmental Commission Chair Ray Bissonnette was present to encourage the City to send the letter. Council member Brainerd suggested including a request for a compost site for the Mahtomedi area too. Council member Ramaley moved and Council member Deans seconded the motion to approve sending the letter requesting a drop off site in Northern Washington County for Hazardous Materials. The motion was approved. 8e. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Deans seconded the motion to approve the bills as presented. The motion was unanimously approved. Council member Ramaley noted the cost for the traffic study for the Warner Avenue/Maple Street intersection was $1500. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson updated the Council on the county yard waste survey. He said the survey results will be finalized soon. He said the meter replacement program bid process has started and will try to get the request for bids out in the next few weeks. 10. COMMENTS FROM THE CITY COUNCIL Council member Deans encouraged everyone to vote next week. Council member Schilling and Brainerd along with Administrator Neilson will attend the LMC Conference, at the end of November. Council member Schilling extended an invitation for the grand opening of a new Little Library at 29 Bertha Court on Sunday, November 6th at 3:00 p.m. Council member Ramaley reminded everyone to “fall” back on Saturday, November 5th as daylight savings time ends. 11. CLOSED SESSION – None Scheduled CITY COUNCIL MEETING MINUTES -6- NOVEMBER 1, 2016 12. ADJOURNMENT Council member Ramaley moved and Council member Brainerd seconded the motion to adjourn the meeting at 8:05 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR