City Council

MAHTOMEDI CITY COUNCIL MINUTES DECEMBER 20, 2016 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Timothy Deans, Joel Schilling, Richard Brainerd and Lael Ramaley in attendance. City Administrator Scott Neilson, City Attorney Jay Karlovich, City Engineer Chris LaBounty, City Planner Erin Perdu and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Closed Session-Union Negotiations was added to the agenda. Council member Deans moved and Council member Brainerd seconded the motion to approve the agenda as amended. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Ramaley moved and Council member Deans seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS-None 5. DISCUSSION FROM THE AUDIENCE There was no discussion from the audience. 6. CONSENT AGENDA Council member Ramaley moved and Council member Brainerd seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. a. APPROVAL-Resolution Approving the Acceptance of Gifts for the Fire Department. The Resolution approving the acceptance of gifts for the Mahtomedi Fire Department was approved. b. APPROVAL-WSB and Associates 2017 Rate Schedule. The 2017 WSB and Associates Rate Schedule for engineering and planning services was approved. CITY COUNCIL MEETING MINUTES -2- DECEMBER 20, 2016 6. CONSENT AGENDA-Continued. c. APPROVAL-Authorize Feasibility Study for Phase 3 Historic District Improvements. City staff requested and received authorization from the City Council to prepare the feasibility study for Historic District Improvements Phase 3 as outlined in the Capital Improvement Plan. d. APPROVAL-Audit Engagement Letter for 2016 Financial Audit. The 2016 Audit Services Letter of Engagement with Clifton LarsenAllen was approved. The estimated cost of the audit is $36,500. For 2015, the amount was $36,000. e. APPROVAL-Agreement with the Hitching Company for Hay Wagon Rides at Winter Skating Party. An agreement with The Hitching Company to provide Hay Wagon Rides for the Winter Skating Party on January 22, 2017 and an Indemnification Agreement Between the City of Mahtomedi and The Hitching Company was approved. f. APPROVAL-Construction Pay Voucher No. 8 in the amount of $128,517.82 for T.A. Schifsky and Sons, Inc. for Phase 2 Historic District Improvements. Construction Pay Voucher No. 8 in the amount of $128,517.82 for Phase 2 Historic District Improvement Project for T.A. Schifsky was approved. g. APPROVAL- Construction Pay Voucher No. 8 & Final for 2013 Lift Station Rehabilitation Project. Construction Pay Voucher No. 8 and Final in the amount of $39,230.71 for Lift Station Improvement Project for Penn Contracting was approved. h. APPROVAL- Agreement with Payment Service Network for credit card processing. The required agreement forms allowing Payment Service Network to be our credit card processing agent was approved. Currently the City’s utilizes Pivotal Payments as our processor. This agreement allows for consolidation of our total credit card offering, with a small decrease in transaction costs. 7. PUBLIC HEARINGS-None CITY COUNCIL MEETING MINUTES -3- DECEMBER 20, 2016 8a. CONSIDER APPROVAL – Amendments to Chapter 11, Sections 11.21 and 11.28 to allow for the installation of solar equipment on areas less than 1,250 square feet as a permitted accessory use in the IB – Industrial/Business Park and PB – Public Buildings Zoning Districts City Planner Perdu said Staff are proposing minor amendments to the permitted uses in the PB Public Buildings and IB Industrial/Business Park Districts to allow small, ground- mounted solar installations as a permitted accessory use. Currently, the ordinance in these districts only allows solar equipment that is “an integral part of the principal structure” as a permitted accessory use. All other districts, including single-family residential districts, allow solar equipment of any sort as an accessory use as long as it meets the height, setback and lot coverage requirements of the district. This item has been reviewed by City staff and consultants and is in order for consideration at this time. The Planning Commission at their meeting on December 14, 2016 recommended unanimous approval. Planner Perdu said this amendment will make the districts more consistent with the rest of the City and if the City would like to look at allowing larger solar equipment, it could be addressed after the Comprehensive Plan is finished. A Science Professor with Century College said they received a grant from Xcel Energy for the installation of the solar panels. There will be a total of 36 panels installed. They are looking forward to have the panels installed as students will be doing research for various projects. A weather station will also be built. The City Council was very supportive of this project. Council member Brainerd moved and Council member Deans seconded the motion to approve Ordinance No. 2016-09 Amending Chapter 11 to Allow Ground Mounted Solar Equipment not more than 1,250 Square Feet. The motion was approved. 8b. DISCUSSION – CSAH 12 (Stillwater Rd./Jamaca Ave. North) Corridor Improvement Project Study Process with Washington County. Kevin Peterson from Washington County Public Works was present to update the City Council about the Corridor Study for CSAH 12 from Wildwood Road to Jamaca Ave North. Mr. Peterson said the goals of the project are to improve traffic flow, reduce congestion during the start and end of the school day, improve pedestrian accessibility and safety, along with improving the quality and life of the pavement. A parking analysis will also be completed. CITY COUNCIL MEETING MINUTES -4- DECEMBER 20, 2016 8b. Continued. During 2017, plans are to complete the section of CSAH 12 between Highway 244 and Wildwood along with the installation of a traffic signal at the Middle School entrance. The current entrance to the high school will be closed and all traffic will go through the Middle School entrance. Longer turns lanes will be installed which will help traffic both entering and leaving the school. The entire CSAH 12 Corridor project will continue through 2021. The study will also determine which areas will be constructed in 2019-2021. Project Manager Peterson said the County will meet with officials from the cities of Grant, Mahtomedi and Willernie to provide updates from the study and to gather input from them. There will also be open houses, focus group workshops and many other meetings that will provide information for both the County and the affected cities. The study will include cost estimates, streetscape design, speed surveys, parking analysis along with pedestrian and bicycle improvements. Mr. Peterson said he will be back at a future meeting with design layouts and preliminary costs. 8c. CONSIDER APPROVAL- Request to Adopt a Street. Administrator Neilson said the City received a letter from the Imperial Court N. neighborhood requesting to adopt East Avenue to pick up trash along the street. They are proposing to do this in honor of Gene Adams who picked up trash daily. Mr. Adams recently passed away. The neighbors asked if a sign could be installed designating the adoption of the street. Council member Ramaley moved and Council member Deans seconded the motion to approve the request from the neighbors to adopt the street. The motion was approved. 8d. DISCUSSION AND DIRECTION – City Hall Facility Rental. Administrator Neilson requested to make a change to City Hall Facility Rental fee that was recently approved in the 2017 fee schedule. He asked to not charge residents for the use of City Hall, but continue charging non-residents to use City Hall. Council member Ramaley moved and Council member Deans seconded the motion to approve the request to not charge City residents for use of City Hall. The motion was approved. CITY COUNCIL MEETING MINUTES -5- DECEMBER 20, 2016 8e. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Deans seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson said Xcel Energy will be installing LED lights on the light poles in Mahtomedi. Council member Schilling asked to have Staff look at installing LED lights in the City parks. Administrator Neilson said he has been in contact with Decision Resources to being the community survey. 10. COMMENTS FROM THE CITY COUNCIL Council members Ramaley and Brainerd said they will not be at the first meeting in January. Council member Ramaley reminded the Council to return the reviews for Administrator Neilson’s annual review. Council member Schilling commented that at the last Lions Club meeting, the speaker was talking about the use of drones. Will Goebel was present as he is working on a merit badge for Boy Scouts. 11. ADJOURNMENT Council member Brainerd moved and Council member Schilling seconded the motion to recess the regular City Council meeting at 8:05 p.m. to go into Closed Session to discuss union negotiations. The motion was approved. 12. CLOSED SESSION-Union Negotiations Council member Brainerd moved and Council member Deans seconded the motion to hold a closed session commencing immediately in the council chambers at 8:05 p.m. The motion was approved. Council member Brainerd stated the meeting was being closed pursuant to Minnesota Statutes Section 13D.03, for the purposes of discussing labor negotiations between the City of Mahtomedi and Local 49. CITY COUNCIL MEETING MINUTES -6- DECEMBER 20, 2016 12. Continued. Following the Closed Session, Council member Brainerd moved and Council member Deans seconded the motion to reconvene the regular meeting at 8:13 p.m. The motion was approved. Council member Brainerd moved and Council member Ramaley seconded the motion to approve the settlement agreement and labor contract as negotiated with authorization for the Mayor and City Administrator to sign the Labor Agreement. The motion was approved. Council member Brainerd moved and Council member Ramaley seconded the motion to approve the salary adjustments for non-bargaining employees. The motion was approved. 13. ADJOURNMENT Council member Brainerd moved and Council member Deans seconded the motion to adjourn the meeting at 8:15 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR