City Council

MAHTOMEDI CITY COUNCIL MINUTES NOVEMBER 6, 2017 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Timothy Deans, Joel Schilling, Richard Brainerd and Lael Ramaley in attendance. City Administrator Scott Neilson, City Attorney Jay Karlovich, City Engineer John Sachi, Finance Director Scott Schaefer and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Ramaley moved and Council member Deans seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Brainerd moved and Council member Schilling seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS 4a. GFOA Financial Report Award – Scott Schaefer For the 26th straight year, the City has received the Governmental Finance Officers Association Award for its Comprehensive Financial Report. Mayor Marshall introduced Bob Goebel who was hired as the new Public Works Director. 5. DISCUSSION FROM THE AUDIENCE John Waller, Washington County’s representative to the Rice Creek Watershed Board, was present to talk about the various ways money is available to the City of Mahtomedi to help fund storm water and water quality project. 6. CONSENT AGENDA Council member Brainerd moved and Council member Schilling seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. CITY COUNCIL MEETING MINUTES -2- NOVEMBER 6, 2017 6. CONSENT AGENDA-Continued. a. APPROVAL-Authorization to Advertise for Public Works Seasonal Employee for Winter Public Works Function. Due to a work related injury, a public works staff member is on an extended medical leave. Because of the uncertainty of when the employee may return to work from his injury, staff received City Council authorization to advertise for one seasonal public works employee to assist in winter public works activities. b. APPROVAL-2017/2018 Pine Springs Snow Plowing. City Council approved the 2017-2018 request from Pine Springs for snow plowing and de-icing Warner Avenue from O.H. Anderson School south to 62nd Street and 62nd east to Hilton Trail. c. APPROVAL – Hiring of Public Works Director. The interview committee recommended the hiring of Bob Goebel as the new Public Works Director. Mr. Goebel served as the Lead Maintenance Operator since 2001. Mr. Goebel’s starting salary will be $89,627 annually and will be subject to a six month probationary period. 7. PUBLIC HEARINGS 7a. 2018 – 2022 Capital Improvement Plan At a Joint City Council/Finance Commission Work Session on October 17, 2017, the Commission and Council discussed the proposed 2018-2022 Capital Improvement Plan and financing options. The notice of public hearing on the proposed 2018-2022 Capital Improvement Plan was advertised in the White Bear Press and the plan is on the City’s website. City Engineer John Sachi outlined the proposed 2018-2022 Capital Improvement Plan as follows: Proposed 2018 Improvements: • 2017 Street Improvement Project (Dahlia Street, Hickory Street) • Edgecumbe Drive Storm Drainage Improvements • Historic District Redevelopment - Phase III • Forest Avenue Streetcar Trail Improvements-(Hickory Street to Stillwater Road) CITY COUNCIL MEETING MINUTES -3- NOVEMBER 6, 2017 • Phase 1 Outlet Improvements Part B • Quail Street Utility Project • Briarwood Area Improvements (Roads Only) • Ideal Avenue Improvements (Sewer, Water & Roads) • Sanitary Sewer Maintenance Program The total cost for the 2018 Capital Improvements are $6,766,000 Proposed 2019 Improvements: • CSAH 12 Improvement Project Phase I (Ideal Ave. to Hilton Trail) • Echo Lake Area Improvement Project The total cost for the 2019 Capital Improvements are $1,850,000. Proposed 2020 Improvements: • Historic District Reconstruction-Phase IV • White Bear Lake Outlet Improvements-Phase II • 2020 Street Improvement Project (Birchwood Road, Lost Lake Road, Harmony Drive, N. Warner Avenue) • CSAH 12 Improvement Project Phase II (Wildwood Avenue to Jamaca Avenue) • Sanitary Sewer Maintenance Program • Storm Sewer Pond Maintenance Project The total cost for the 2020 Capital Improvements are $6,170,000. Proposed 2021 Improvements: • CSAH 12 Improvement Project Phase II (Wildwood Avenue to Jamaca Avenue) The total cost for the 2021 Capital Improvements are $850,000. Proposed 2022 Improvements: • 2022 Street Improvements The total cost for the 2022 Capital Improvements is $2,000,000. The public hearing to consider adopting the CIP will be held at the December 5, 2017 City Council meeting in conjunction with the 2018 budget. CITY COUNCIL MEETING MINUTES -4- NOVEMBER 6, 2017 7a. Continued. Engineer Sachi said with any of the larger projects, there are typically neighborhood meetings held to get input from the residents on the project along with working with them to address any concerns they may have, even before it gets to the Council level. Mayor Marshall opened the Public Hearing at 7:30 p.m. Melinda Coleman, 1732 Briarwood Avenue, asked how equipment purchases and park improvements are funded. Finance Director Schaefer said it is budgeted for in the Building Replacement and Equipment Fund that is part of the General Fund. Tony Yarusso, 125 Spruce Street, asked if Elm and Fir Streets are included in the Phase 4 project. Engineer Sachi said no they are not. John Sullivan, 360 Quail Street, wanted the pavement rating plan explained. And said Quail Street is in need of major repairs. Engineer Sachi explained the rating process and said one will be completed in 2018. Mayor Marshall closed the public hearing at 7:40 p.m. 8a. CONSIDER APPROVAL-Resolution Receiving Feasibility Study Recommendations of the Consulting Engineer, Calling for a Public Improvement Hearing Concerning Quail Street Utility Extension, and Authorizing the Preparation of Plans and Specifications Pursuant to Minn. Stat. 429.031, Subd. 1(e). At the June 9, 2017 meeting, the City received a petition for the extension of public utilities to the properties located at: 1610 Briarwood Avenue, 1651 Briarwood Avenue, and 231 Quail Street. The owners of two properties later expressed interest in being part of the petition. These properties are located at 222 Quail Street and 251 Quail Street. At the July 18, 2017 meeting, the City Council passed a motion calling for the City’s consultant City Engineer to prepare a feasibility study for the Quail Street Utility Extension, which includes the following roadways: CITY COUNCIL MEETING MINUTES -5- NOVEMBER 6, 2017 8a. Continued. • Briarwood Avenue • Quail Street Engineer Sachi outlined three options for the sanitary sewer extension. • Option 1-includes privately maintained grinder pumps, public sanitary forcemain with an option to serve beyond petitioned project to entire Briarwood Neighborhood • Option 2-includes a gravity system which would connect to sanitary sewer on Tamarack Street. This option is now available due to recent upgrades at the Tamarack Lift Station and would include the ability to serve beyond the petitioned project area. • Option 3-includes a gravity system with a lift station. It would connect to sanitary sewer on Warner Avenue at Heidi Lane and would include an option to serve beyond the petitioned project area to the entire Briarwood Neighborhood. It would also include a future option to replace the Tamarack Lift Station. Engineer Sachi said the watermain could connect at Streetcar Park and a potential connection at Warner Avenue. The Warner Avenue connection would provide redundancy (recommended but not required). The upgrade of Phase 4 Historic District will provide additional flow to meet the higher density requirements. Engineer Sachi said staff is recommending Option 2-the gravity system. The estimated cost is $498,200 with funding coming from the Watermain Utility Fund of $193,000, with special assessments estimated to be $305,200. Engineer Sachi noted that after the feasibility report had been completed, 265 Laurel Road asked to be included in the project too. However, the City Attorney explained that at this time, 265 Laurel Road would have to be considered as a separate project due to the publishing of the report. He said you can make a project smaller but you cannot increase it without renoticing the project. Council member Ramaley asked about obtaining DNR permits with regard to the recent ruling on the water level of White Bear Lake. Engineer Sachi said up to 10,000 gallons of water per day can be pumped during the de-watering process of a project. Anything over that is prohibited and will have to start the pumping process again the next day. CITY COUNCIL MEETING MINUTES -6- NOVEMBER 6, 2017 8a. Continued. Council member Schilling moved and Council member Brainerd seconded the motion to continue this item to the November 21, 2017, City Council meeting in order to include 265 Laurel Road in this project and to include any other interested parties. The motion was approved. 8b. CONSIDER APPROVAL-Resolution Receiving Feasibility Study Recommendations of the Consulting Engineer Calling for a Public Improvement Hearing Concerning Briarwood Area Improvements and Authorizing the Preparation of Plans and Specifications Pursuant to Minn. Stat. 429.031, Subd. 1 (e). At the January 20, 2015 meeting, the City Council passed a motion calling for the City’s consultant City Engineer to prepare a feasibility study for the Briarwood Area Improvements, which includes the following roadways: • Briarwood Avenue • Dwinnell Avenue • Hazel Avenue • Laurel Road • Linden Street • Moccasin Street • Morgan Street • Quail Street Staff is requesting the Council to authorize the preparation of plans and specifications for the project and call for a public hearing to be properly noticed and held at the December 5, 2017 Council Meeting. Engineer Sachi said the current project scope is a roads only project. It will include pavement replacement on existing paved roads and the paving of existing gravel roads. Concrete curb and gutter are not proposed, the widths of the roads will stay basically the same. There will be coordination with the City of Dellwood on shared roadways. There will be replacement of existing storm drainage culverts with Rice Creek Watershed District permitting as necessary. There will be trail improvements proposed on the south side of Briarwood Avenue with a Quail Avenue to Briarwood Avenue connection. The trail option is a shared lane on Briarwood Avenue. It is a method used on low speed and low volume roads where the vehicles must cross the centerline to pass bicycles using the shared lane. Additional striping and pavement marking will be done to delineate the trail. CITY COUNCIL MEETING MINUTES -7- NOVEMBER 6, 2017 8b. Continued. The estimated project cost is $948,130. The funding will be $522,822 from the Street Improvement Fund, $65,000 from the Storm Water Utility Fund, $248,188 from special assessments and the City of Dellwood Share of $76,120. Council member Brainerd asked why some of the roads are being narrowed. Engineer Sachi said the roads will be matched in width from one end of the road to the other. He said some of the roads are one width at one end and another width at the other end. Council member Brainerd moved and Council member Deans seconded the motion to approve Resolution No. 2017-36 Receiving the Feasibility Study and Calling for a Public Hearing concerning the Briarwood Area Improvements and authorizing the preparation of plans and specifications. The motion was approved 8c. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Deans seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson said an open house will be held on Tuesday, December 5th for outgoing council members Lael Ramaley and Joel Schilling. Administrator Neilson highlighted the newly created Open to Business program, which offers help to businesses and people considering a new business. Administrator Neilson said a crosswalk beacon for the Highway 244/Wedgewood Areas will be on the November 21st City Council agenda for consideration. 10. COMMENTS FROM THE CITY COUNCIL Council member Schilling asked for an update from the Washington County Sheriff’s Office on current activities in the area. 11. CLOSED SESSION – None Scheduled CITY COUNCIL MEETING MINUTES -8- NOVEMBER 6, 2017 12. ADJOURNMENT Council member Schilling moved and Council member Deans seconded the motion to adjourn the meeting at 9:05 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR