City Council

MAHTOMEDI CITY COUNCIL MINUTES APRIL 3, 2018 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Jeff Ledermann, Richard Brainerd and Steve Wolgamot in attendance. Council member Tim Deans was absent. City Administrator Scott Neilson, City Attorney Jay Karlovich, City Engineer John Sachi, Finance Director Scott Schaefer, Public Works Director Bob Goebel, Fire Chief Terry Fischer and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Wolgamot moved and Council member Brainerd seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Ledermann moved and Council member Wolgamot seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS-None 5. DISCUSSION FROM THE AUDIENCE There was no discussion from the audience. 6. CONSENT AGENDA Council member Brainerd moved and Council member Wolgamot seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. a. APPROVAL-City License Renewals. Each year, licenses for on/off sale, Sunday, intoxicating, 3.2% Off-Sale Malt Liquor and gasoline stations come up for renewal. Staff recommended and received approval of the license renewals, contingent upon receipt of all appropriate paperwork and certificates of insurance. b. APPROVAL-City Forester Services Contract. The City Forester Contract between the City of Mahtomedi and YTS Companies and current City Forester Steve Schumacher was approved. The contract is for three years at an annual amount not to exceed $22,400. CITY COUNCIL MEETING MINUTES -2- APRIL 3, 2018 6. CONSENT AGENDA-Continued. c. APPROVAL- 2018 Street Sweeping Contract. Public Works solicited two quotes for the 2018 Street Sweeping Contract. The low quote from Allied Blacktop Company in the amount of $81.00 per hour was approved. A contractor is generally used for 5 days in the spring and 5 days in the fall. d. APPROVAL-Agreement with SL-SERCO for Meter Reading Services for 2018. The agreements with SL-SERCO for meter reading services was approved. e. APPROVAL – Remodeling of Kitchen in Firefighter Housing Units at 196 and 198 Hallam Avenue. Fire Chief Fischer recommended and received approval to replace cupboards, counter tops, and sinks for both units of the City owned firefighter housing units. It was recommended that a new refrigerator and kitchen flooring be included for one of the units. The estimated cost is $6,000 which will come out of the Fire Department Building repairs budget. 7. PUBLIC HEARINGS-None 8. STAFF REPORTS 8a. CONSIDER APPROVAL- Resolution Receiving Feasibility Study, Calling for a Public Improvement Hearing Concerning Echo Lake Improvements, and Authorizing the Preparation of Plans and Specifications. Engineer Sachi said on December 5, 2017, the City Council passed a motion calling for the City’s consultant City Engineer to prepare a feasibility study for the Echo Lake Area Improvements, which includes the rehabilitation of the following roadways: • Ashley Lane • Barrington Place • Berwick Lane • Berwick Place • Dunbar Knoll • Dunbar Way • Hillswick Place • Hillswick Terrace • Iverness Place CITY COUNCIL MEETING MINUTES -3- APRIL 3, 2018 8a. Continued. • Kilbirnie Way • Prestwick Place • Prestwick Terrace • Windsor Lane The public hearing on the proposed improvements will be held on May 15, 2018 at 7:00 p.m. The project will consist of pavement replacement, spot curb and gutter replacement, replace existing castings and add chimney seals for inflow and infiltration. Storm Drainage installing storm sewer on Dunbar Way from Windsor Lane to Long Lake Road and addressing localized flooding potential with piping to be routed to the pond south of Long Lake Road. There will be watermain installation with an extension and a loop in the watermain along Kilbirnie Way to Lincolntown Avenue. There will also be trail improvements and replacing an existing trail from Dunbar Way to Hillswick Terrace. The estimated Project Cost is $2,439,000. The preliminary funding will be: Street Improvement Fund $760,000, Storm Water Utility Fund $176,000, Sanitary Sewer Fund $51,000, Water Utility Fund $77,000, Municipal State Aid (MSAS) $878,000 and Special Assessments $497,000. For bonding purposes this project will be included with the 2018 bond sale. The Special Assessment cost will be $2,700/unit which may be paid up front or assessed over 10 years. The interest rate will be determined at the time of the bond sale. The assessment hearing will be held in the fall of 2019. Council member Brainerd moved and Council member Wolgamot seconded the motion to approve Resolution No. 2018-12 Receiving the Feasibility Study and Calling for a Public Hearing for the Echo Lake Area Improvements. The motion was approved. 8b. CONSIDER APPROVAL- Resolution Expressing Commitment by the City of Mahtomedi to Achieve Carbon Neutrality by 2050 in Order to Protect Future Generations from the Risks of Climate Destruction. City Administrator Neilson said the Environmental Commission recommended the City Council approve a Resolution expressing commitment by the City to achieve carbon neutrality by 2050. Environmental Commission members Kimberly Byrd and Mike Hermann said they were pleased with the City of Mahtomedi supporting this issue and committing to make this a high priority issue. CITY COUNCIL MEETING MINUTES -4- APRIL 3, 2018 8a. Continued. Council member Ledermann moved and Council member Wolgamot seconded the motion to approve Resolution No. 2018- 11 Expressing Commitment by the City of Mahtomedi to Achieve Carbon Neutrality by 2050. It was noted the resolution in the council packet had an error on two dates. The resolution was changed to read Environmental Commission was created in 2008 and the Sustainability Plan was adopted in 2011. The motion was approved. 8c. CONSIDER APPROVAL-Bill List Council member Brainerd moved and Council member Wolgamot seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson said the Planning Session is scheduled for April 12th and to look for information about the session. The League of Minnesota Cities Conference is scheduled for June and if anyone wants to attend to let the administrator know. 10. COMMENTS FROM THE CITY COUNCIL Council member Brainerd attended a meeting with the City’s state representatives and provided an update on upcoming MnDOT projects in the east metro. 11. CLOSED SESSION-Attorney-Client Privileged Discussion of Hague, et al v. City of Mahtomedi. Council member Brainerd moved and Council member Wolgamot seconded the motion to recess the regular meeting at 8:05 p.m. to go into Closed Session to discuss Attorney Client Privileged information regarding the Hague, et al v City of Mahtomedi lawsuit. Mayor Marshall, Council members Brainerd, Ledermann and Wolgamot were in attendance along with Administrator Neilson, City Attorney Karlovich, Public Works Director Bob Goebel, Finance Director Scott Schaefer and City Clerk Mary Solie. Following the Closed Session, Council member Brainerd moved and Council member Ledermann seconded the motion to reconvene the regular meeting. The motion was approved. Council member Brainerd moved and Council member Wolgamot seconded the motion to approve the term sheet which was negotiated at the March 23rd mediation session. The motion was approved. CITY COUNCIL MEETING MINUTES -5- APRIL 3, 2018 11. Continued. Council member Brainerd moved and Council member Ledermann seconded the motion to approve the Mayor signing the final Settlement Agreement. The motion was approved. 12. ADJOURNMENT Council member Brainerd moved and Council member Wolgamot seconded the motion to adjourn the meeting at 8:40 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR