City Council

MAHTOMEDI CITY COUNCIL MINUTES JUNE 5, 2018 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Timothy Deans, Jeff Ledermann, Richard Brainerd and Steve Wolgamot in attendance. City Administrator Scott Neilson, City Engineer John Sachi, Fire Chief Terry Fischer, Finance Director Scott Schaefer, Public Works Director Bob Goebel and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Deans moved and Council member Wolgamot seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Brainerd moved and Council member Wolgamot seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS-None 5. DISCUSSION FROM THE AUDIENCE Mike Brooks was present to update the council on the recent legislation that funded a portion of the Lake Links Trail. Council member Brainerd thanked both Mr. Brooks and Council member Wolgamot for a job well done in getting the funding from the legislature for the trail. 6. CONSENT AGENDA Council member Wolgamot moved and Council member Deans seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. a. APPROVAL-2019 Budget Manual and Calendar. A “no growth” operational budget parameter for the 2019 Budget was approved. In addition, the budget calendar includes the additional joint work session with the Finance Commission to have department heads present their budgets and respond to questions at the meeting. CITY COUNCIL MEETING MINUTES -2- JUNE 5, 2018 6. CONSENT AGENDA-Continued. b. APPROVAL-Write-Off of Uncollectible Ambulance Receivables. City staff received approval for uncollectible Ambulance receivables to be written off from 2009 to 2011 in the amount of $68,621.56. Collection efforts have been exhausted and there is no need to keep them on the books at this time. c. APPROVAL- Firefighter Housing Lease Agreements. Two new lease agreements for the firefighter housing at 198 Hallam Avenue and 196 Hallam Avenue were approved. 7. PUBLIC HEARINGS-None 8. STAFF REPORTS 8a. CONSIDER APPROVAL-Proposal from WSB and Associates for TH 244 Study. City Engineer Sachi said the City has been in discussions with MnDOT about possible turn back of TH 244. The limits of the turnback would be from Veterans’ Memorial Park north to the border with the City of Dellwood. The City has requested that WSB provide an estimate of the effort it might take to provide an estimated cost for the reconstruction of TH 244 to the limits stated above. This estimate will provide the backbone of the City’s discussion with MnDOT regarding cost sharing for TH 244 and its possible upgrade in the event of a turnback. In considering an estimate for this roadway, WSB will consider the following issues: • The condition and possible upgrade of the 1930’s vintage watermain that exists under the pavement of TH 244 in this area. • Using water modeling software and the City’s existing water model, analyze if segments of watermain can be removed and not replaced, while maintaining fire flows and pressure standards of the overall system. • The possibility of a trail/sidewalk segment(s) as part of the reconstruction of TH 244. • The best fit for a reconstructed roadway segment (width, curbing, storm sewer). For WSB’s estimating purposes it will be assumed that an urban section is the most appropriate section. • Storm sewer needs since an urban section will be studied. • The concept design will follow MSA standards because turn back roads are eligible for MSA funding. CITY COUNCIL MEETING MINUTES -3- JUNE 5, 2018 8a. Continued WSB will use a design software to perform the concept-level cost estimation and layout. This software has successfully been used by WSB with MnDOT to assist them in cost estimating for certain grant programs and design. WSB will also use a professional cost estimator, as well as staff familiar with the City to assist in the estimating. Jason Amberg will review related trail issues and connections with Lake Links or Streetcar Trails. WSB proposes to prepare the estimate as outlined above for the City at a cost not-to- exceed $14,000. Council member Wolgamot commented that it would be good to own this portion of Highway 244. Council member Brainerd moved and Council member Wolgamot seconded the motion to approve having WSB prepare the estimate as outlined for the City at a cost not to exceed $14,000. The motion was approved. 8b. CONSIDER APPROVAL-Bill List Council member Wolgamot moved and Council member Brainerd seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Engineer Sachi provided an update on the current projects in the City of Mahtomedi. Council member Brainerd asked for an update on the Dahlia Street Project. Engineer Sachi said there hasn’t been any new information since the last time it was discussed at a council meeting. Engineer Sachi said letters were sent to the homeowners with no response from any of them. Council member Ledermann suggested meeting with the neighbors again. Council member Wolgamot suggested knocking on doors to talk face to face with them. Council member Brainerd asked for more information to be brought back for a future meeting. CITY COUNCIL MEETING MINUTES -4- JUNE 5, 2018 10. COMMENTS FROM THE CITY COUNCIL Council member Wolgamot said the funding for Birchwood Road Lake Links Trail connection was part of the recent legislation and would like to meeting with Engineer Sachi to start the trail design. Council member Ledermann said the Solar Coop meeting held on May 31st at the District Ed Center had a good turnout. He said approximately 32 people attended and a lot of good information was presented. 11. CLOSED SESSION – None Scheduled 12. ADJOURNMENT Council member Wolgamot moved and Council member Brainerd seconded the motion to adjourn the meeting at 8:00 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR