City Council

APPROVED AS PRESENTED MAHTOMEDI CITY COUNCIL MINUTES JANUARY 2, 2019 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members: Richard Brainerd, Jeff Ledermann and Steve Wolgamot in attendance. City Attorney Matthew Brokl, City Engineer John Sachi, Public Works Director Bob Goebel and Account Clerk Jerene Rogers were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Brainerd moved and Council member Ledermann seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF THE DECEMBER 18, 2018 CITY COUNCIL MEETING MINUTES Council member Brainerd asked to amend the minutes to include the phrase, “to discuss Union Negotiations” under item 10 after the motion to adjourn the regular City Council meeting. Council member Ledermann asked for the following areas to be amended as outlined below: Item 8a. Add - City Council member Ledermann recognized the amount of work by St. Andrew’s staff and members on the project, which will be a great asset to the Church and larger community, but had several comments on the plan: He asked if traffic flow between the Church and the high school had been analyzed with the new parking lot design. He mentioned he was glad to see that the project was looking at solar energy installations. He stressed the importance of solar energy installations on these large and long-term construction projects, such as this project and the new library, if the City is going to meet our long range climate change goal of being carbon neutral by 2050. He noted that the area between the Sanctuary and the Great Hall, which will be immediately downhill from the construction area, contains a rare alder swamp ecosystem. He stressed the need to be diligent and monitor closely stormwater prevention installations to make sure this area is protected. He suggested that when some of the trees are being removed for the project that the Church also thin the other red pines remaining as the trees in this area are very over- crowded. Church staff agreed to work with the City Forester for input on managing the trees. CITY COUNCIL MEETING MINUTES -2- JANUARY 2, 2019 Item 8b. Include the following language to the motion: After additional questions of the applicant and discussions regarding the timing of approvals for the project, City Council member Brainerd seconded the motion. Item 8c. Include the following language to the motion: The motion passed with Mayor Marshall and City Council members Brainerd and Deans voting in favor and City Council members Ledermann and Wolgamot voting no. Item 8f. Include the following language: Jason Hartman, Waste Management, said the compostable materials and yard waste will go into a separate container to be picked up. He said there will not be an additional charge if there are extra compostable bags with materials for pick up out. Council member Ledermann asked and Mr. Hartman confirmed the organic materials and yard waste will be combined in the same container and will not need to be bagged separately. Council member Ledermann motioned and Council member Wolgamot seconded the motion to approve the December 18, 2018 minutes as amended. The motion was unanimously approved. 4. PRESENTATIONS-None 5. DISCUSSION FROM THE AUDIENCE There was no discussion from the audience. 6. CONSENT AGENDA-None 7. PUBLIC HEARINGS-None 8. STAFF REPORTS 8a. CONSIDER APPROVAL-Bill List Council member Brainerd moved and Council member Wolgamot seconded the motion to approve the bills as presented. The motion was unanimously approved. CITY COUNCIL MEETING MINUTES -3- JANUARY 2, 2019 9. ORGANIZATIONAL BUSINESS 9a. APPOINTMENTS– Council President, Liaisons to Finance, Parks and Planning, Environmental Commissions, Law Enforcement Services, and Personnel Committee. Mayor Marshall said that in January of each year, the City Council makes a number of annual appointments, one of which is for Council President. The main responsibility of the Council President is to chair Council meetings when the Mayor is unable to do so. Council member Brainerd moved and Council member Wolgamot seconded the motion to approve the annual appointments outlined below. The motion was unanimously approved City Council President-Council member Steve Wolgamot Finance Commission Liaison-Council member Richard Brainerd Parks Commission Liaison-Council member Tim Deans Planning Commission Liaison-Mayor Jud Marshall Personnel Committee-Council members Richard Brainerd and Steve Wolgamot Environmental Commission-Council member Jeff Ledermann Law Enforcement Services-Council member Richard Brainerd 9b. APPOINTMENTS – Council Liaisons to Willernie, Dellwood, Grant, White Bear Lake, Birchwood Village, Pine Springs, Century College, Mahtomedi School District and Washington County. Council member Brainerd moved and Council member Wolgamot seconded the motion to appoint the following as the 2019 Liaisons: City of Willernie- Council member Steve Wolgamot City of Dellwood-Council member Tim Deans City of Grant-Mayor Jud Marshall City of White Bear Lake-Mayor Jud Marshall and City Administrator Scott Neilson City of Birchwood Village-Council member Steve Wolgamot City of Pine Springs-Council member Jeff Ledermann Century College-Council member Richard Brainerd Mahtomedi School District-Mayor Jud Marshall Washington County-Mayor Jud Marshall and City Administrator Scott Neilson The motion was unanimously approved. CITY COUNCIL MEETING MINUTES -4- JANUARY 2, 2019 9. ORGANIZATIONAL BUSINESS - Continued 9c. APPOINTMENTS – Consultants – Accounting/Auditor, Assessor, Attorney, Engineer, Fiscal Consultant and Planner Council member Wolgamot moved and Council member Brainerd seconded the motion to appoint the consultants as outlined below. It was recommended that the following language be included as a part of the motion for the aforementioned consultant positions: These individuals or firms, hereby appointed to be consultants for the City for 2019, are deemed to be independent contractors for the purposes of this appointment and shall be entitled to none of the benefits usually accorded regular City employees, including but not limited to severance pay, health and welfare, insurance benefits, retirement credits, worker’s compensation coverage, or any other similar rights or benefits that would apply to present City employees. The City’s consultants in 2019 are: Accounting/Auditor – CliftonLarsonAllen City Attorney/General Council – LeVander, Gillen & Miller, P.A. City Attorney/Prosecuting – Eckberg Lammers Briggs Wolff & Vierling Engineer – WSB & Associates-John Sachi Fiscal Consultant – Ehlers and Associates Planner – WSB & Associates-Erin Perdu The motion was unanimously approved. 9d. SCHEDULE 2019 Regular City Council Meetings The City Council currently meets on the first and third Tuesdays of each month, 7:00 p.m. at City Hall. Council member Brainerd moved and Council member Wolgamot seconded the motion to approve the following schedule for 2019. The motion was unanimously approved. January Tuesday, January 2 Tuesday, January 15 February Tuesday, February 5 Tuesday, February 19 CITY COUNCIL MEETING MINUTES -5- JANUARY 2, 2019 9. ORGANIZATIONAL BUSINESS - Continued March Tuesday, March 5 Tuesday, March 19 April Tuesday, April 2 Tuesday, April 16 May Tuesday, May 7 Tuesday, May 21 June Tuesday, June 4 Tuesday, June 18 July Tuesday, July 2 Tuesday, July 16 August Monday, August 5** Tuesday, August 20 September Tuesday, September 3 Tuesday, September 17 October Tuesday, October 1 Tuesday, October 15 November Monday, November 4** Tuesday, November 19 December Tuesday, December 3 Tuesday, December 17 **Tuesday, January 1, 2019 is New Year’s Day **Tuesday, August 6, 2019 is National Night Out **Tuesday, November 5, 2019 is Election Day 9e. DESIGNATION – Official Newspaper Council member Wolgamot moved and Council member Ledermann seconded the motion to designate the White Bear Press as the City’s official newspaper for 2019. The motion was unanimously approved. CITY COUNCIL MEETING MINUTES -6- JANUARY 2, 2019 9. ORGANIZATIONAL BUSINESS – Continued 9f. DESIGNATION – Depositories Council member Brainerd moved and Council member Wolgamot seconded the motion to designate the depositories outlined below and authorize the City Administrator and Finance Director to use others that are consistent with State Law. The motion was unanimously approved.  Wells Fargo Advisors, Minneapolis, MN  4M Fund (PMA Financial Network, Inc), Naperville, IL  US Bank (4M Fund)  CitiGroup Global Markets; Morgan Stanley/Smith Barney, Minneapolis, MN  Ehlers Investment Partners, Minneapolis, MN  Oppenheimer, Minneapolis, MN  Peoples Bank Midwest  RBC Capital Markets, LLC 9g. AUTHORIZATION – Advertisement for Openings on Advisory Commissions Council member Ledermann moved and Council member Brainerd seconded the motion to advertise for the openings on the advisory commissions. The motion was unanimously approved. There are three openings on the Parks Commission, two openings on the Planning Commission, two openings on the Environmental Commission and five openings on the Finance Commission. 9h. APPROVAL – Standing Rules of Procedure Council member Brainerd moved and Council member Ledermann seconded the motion to approve the Standing Rules of Procedure. The motion was unanimously approved. 10. REPORT FROM THE CITY ADMINISTRATOR - None 11. COMMENTS FROM THE CITY COUNCIL Council member Wolgamot stated he is delighted to be on the Council. He said the meetings run smoothly and efficiently and everyone is treated fairly. Council member Ledermann echoed these comments. CITY COUNCIL MEETING MINUTES -7- JANUARY 2, 2019 11. COMMENTS FROM THE CITY COUNCIL - Continued Council member Brained thanked the Council for appointing him to the Council President for 2018. He said he looks forward to working together in 2019. 12. CLOSED SESSION-None 13. ADJOURNMENT Council member Brainerd moved and Council member Wolgamot seconded the motion to adjourn the meeting at 7:25 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ JERENE ROGERS, ACCOUNT JUD MARSHALL, MAYOR CLERK