Board of Registrar of Voters

Malden City Hall City of Malden 215 Pleasant Street Malden, MA 02148 Meeting Minutes - Final Board of Registrars of Voters Jean T. Voltaire, Chairperson Kathleen A. Young Andrew D. Zamagni Gregory Lucey, Clerk Tuesday, August 9, 2022 5:30 PM Conference Room # 113 Call to Order Chair Voltaire called the meeting to order at 5:32 P.M. Also present were Assistant City Clerk Carol Ann Desiderio and Elections Administrator Dinah Fajardo Roll Call Present 4- Board Member Andrew D. Zamagni, Gregory Lucey, Chairperson Jean T. Voltaire, and Board Member Kathleen A. Young Minutes to be Approved 334-22 Minutes of the meeting of August 31, 2021 A motion was made by Board Member Drew Zamagni to accept the August 31, 2021 minutes, the motion was seconded by Board Member Kathleen Young, the motion carried 4-0. Reports 335-22 Introduction of Dinah Fajardo, Elections Administrator Dinah Fajardo was introduced as the Elections Administrator, Clerk Lucey stated the clerk's office had a reorganization and the prior Asst Registrars of Voters, Carol Ann Desiderio has become the Assistant City Clerk, Ms. Fajardo was hired to take Ms. Desiderio's position, the name was changed from Asst Registrar of Voters to Elections Administrator although the function would be the same. Ms. Fajardo has been a poll worker for many years and was hired in the Clerk's Office in January 2022 before being elevated to her new position. Board Members Zamagni and Young said they had worked with Ms. Fajardo at Early Voting and welcomed her aboard. 336-22 2022 State Primary Election information and updates Clerk Lucey gave background and information on the upcoming election to the Board.Clerk Lucey continued that the Election would be run out of the City Hall site at 215 Pleasant Street and 110 Pleasant Street would no longer be used. Assistant City Clerk Desiderio told the Board the process has started for mail in ballots City of Malden Page 1 Board of Registrars of Voters Meeting Minutes - Final August 9, 2022 and at this time over 2,700 have been sent out. Ms. Desiderio continued it will not be the volume we had in the 2020 Presidential Election where 17,000 ballots were processed. Mr. Zamagni asked about making sure there are enough ballots. Ms. Desiderio answered that the state prints the ballots and sends one for every voter. Mr. Zamagni followed up with making sure each polling site has enough ballots. Clerk Lucey said there are several safeguards in place and that the Warden is aware that if they get down to the last pack of 100, they need to call the Clerks Office and we have Joe Connelly out in the field all day and will replenish the ballots. Clerk Lucey continued that the clerk's office will be out at the polling locations all day and will be checking item,s such as ballots running low. 337-22 Polling locations and poll worker status Attachments: 2022 Polling Places Asst. City Clerk Desiderio talked about the three training sessions that are planned for poll workers and they will be paid a stipend of $30 for attending. This is something new. Ms. Desiderio spoke to the pocket talks, that will be available at all polling locations that is a device for translation for those voters have the need. Ms. Desiderio continued that we are always accepting poll worker applications and the challenge of finding enough bilingual polling locations for each site. Board Members Zamagni, Young and Voltaire said they would attend one of the training sessions. 338-22 Report on new election equipment Ms. Desiderio reported that all the new equipment is in and will be in operation for the Primary. 339-22 Vote on early voting hours and location Clerk Lucey told the Board they need to approved the early voting dates, times and location. The state sets the dates that voting can be held. Clerk Lucey said the proposal being presented is: Early Voting would be held at City Hall, 215 Pleasant Street and the dates and times would be: Saturday, August 27, 10:00 AM to 4:00 PM Sunday, August 28, 10:00 AM to 4:00 PM Monday August 29, 8:00 AM to 5:00 PM Tuesday August 30, 8:00 AM to 7:00 PM Wednesday August 31, 8:00 AM to 5:00 PM Thursday, September 1, 8:00 AM to 5:00 PM Board member Young made a motion to approve the site, dates and times and proposed by Clerk Lucey, the motion was seconded by Mr. Zamagin, the motion carried 4-0. New Business Board Member Young informed the Board that she will be out for a month because of surgery scheduled on August 29th. City of Malden Page 2 Board of Registrars of Voters Meeting Minutes - Final August 9, 2022 Chair Voltaire said he is continuing his work on minority voter participation and once completed will report to the Board. 340-22 Discussion on any new business that may come before the Board Adjourn Board Member made a motion to adjourn, the motion was seconded by Mr. Zamagni, the motion was approved 4-0. The meeting adjourned at 6:27 P.M. City of Malden Page 3