Malvern City Council

AGENDA MALVERN CITY COUNCIL Monday, May 10, 2021 Streamed from the Malvern Water Office, 6: 30 PM I. CALL MEETING TO ORDER II. INVOCATION III. ROLL CALL IV. APPROVE MINUTES OF THE PREVIOUS MEETING A. Regular Meeting- April 12, 2021 V. DEPARTMENT REPORTS A. Finance Report B. Street Department Report C. Police Report D. Fire/ CEO Report E. Animal Control Report F. LifeNet Report G. Water Works Report VI. OLD BUSINESS A. Ordinance Amending Ordinance No. 944 Regulating Service Entrances - Third Reading VII . NEW BUSINESS A. Approve 2020 Water Works Audit B. Resolution Amending 2021 Water Works Budget C. Accept Low Bid - Manhole Rehab D. Accept Low Bid - Collection System Rehab VIII. MAYOR REPORTS IX. ADJOURNMENT  MINUTES OF THE MALVERN CITY COUNCIL Monday, May 10, 2021 STREAMED FROM THE MALVERN WATER WORKS OFFICE 6: 30 P. M. The Malvern City Council met for its regular monthly meeting on Monday, May 10, 2021 at 6: 30 p.m. via Microsoft Teams and advertised as required by law, due to the Covid- 19 Pandemic of 2020. The meeting was available for viewing live on YouTube. Mayor Weldon announced that the opportunities for attending the meeting had been advertised on the City' s website (with link provided), the City' s Facebook page, and in the Malvern Daily Record. Mayor Brenda Weldon called the meeting to order. City Clerk/ Treasurer Dial led the invocation and pledge of allegiance. Answering the roll call were Council members Mary Fraction, William Wilson, Wayne Reynolds, Peggy Lusinger, Matthew Keenan, David Cross and Larry Stiles with Lynn Davis absent. Also present were City Clerk/ Treasurer Phyllis Dial and City Attorney Cecilia Ashcraft. A motion was made by Council Member David Cross, seconded by Council Member Wayne Reynolds to approve the minutes of the regular meeting held on April 12, 2021. Voting for the motion were Council Members Fraction, Wilson, Reynolds, Lusinger, Keenan, Cross and Stiles with Davis absent. All present voting for, motion carried, and the minutes of the previous meeting were adopted. Council Member Cross noted that the Fire/ Code Enforcement Reports were not located on the OneDrive for the month of April. A motion was made by Council Member Matthew Keenan, seconded by Council Member Mary Fraction, to accept the Departmental Reports as posted, excepting the Fire/ Code Enforcement Report. Voting for the motion were Council Members Fraction, Wilson, Reynolds, Lusinger, Keenan, Cross and Stiles with Davis absent. All present voting for, and the reports were accepted. Mayor Weldon stated that the Fire/ Code Enforcement Report will be posted Tuesday morning. Under old business, Council Member Keenan introduced an ordinance governing electrical service entrances in the City of Malvern for its third and final reading by title only. The ordinance was read for its third reading by title only by the City Attorney. A motion was made by Council Member Lusinger, seconded by Keenan to adopt the ordinance. Voting for the motion were Council Members Fraction, Wilson, Reynolds, Lusinger, Keenan, Cross and Stiles with Davis absent. All present voting for, the motion carried and the ordinance was declared adopted and assigned No. 2021- 05. ORDINANCE NO. 2021-05 AN ORDINANCE AMENDING SCCTION 3 OF ORDINANCE NO. 944 OF 1984 REGULATING SERVICE ENTRANCES Under new business, a motion was made by Cross, seconded by Fraction to approve the 2020 Water Works Audit report. Voting for the motion were Council Members Fraction, Wilson, Reynolds, Lusinger, Keenan, Cross and Stiles with Davis absent. All present voting for, the motion carried. 1  MINUTES OF THE MALVERN CITY COUNCIL Monday, May 10, 2021 STREAMED FROM THE MALVERN WATER WORKS OFFICE 6: 30 P. M. Council Member Fraction introduced a resolution amending Resolution 1 1- 2020 and the 2021 budget for the Malvern Water Works. City Attorney Ashcraft read the resolution. A motion was made by Alderman Cross, seconded by Lusinger, to adopt the resolution. Voting for the motion were Council Members Fraction, Wilson, Reynolds, Lusinger, Keenan, Cross and Stiles with Davis absent. All present voting for, motion carried, and the resolution was declared adopted and assigned No. 07- 2021. Re50LUT10N NO. 07- 2021 A RESOL.UTION AMENDING RESOLUTION NO. 11- 2020 AND THE 2021 BUDGET FOR THE MALVERN WATER AND SEWER DEPARTMENT A motion was made by Council Member Lusinger, seconded by Keenan to accept the low bid for the Malvern Water Works manhole rehab. Voting for the motion were Council Members Fraction, Wilson, Reynolds, Lusinger, Keenan, Cross and Stiles with Davis absent. All present voting for and the motion carried. A motion was made by Alderman Cross, seconded by Fraction to accept the low bid for the Malvern Water Works collection system rehab. Voting for the motion were Council Members Fraction, Wilson, Reynolds, Lusinger, Keenan, Cross and Stiles with Davis absent. All present voting for, the motion carried.Larry Stiles asked if he heard correctly at the finance/ agenda meeting that this would rehab about 1/ 3 of the total system and Water Works Manager Coston, said that it would. Stiles asked where the money will come from to rehab the remaining 2/ 3' s of the system. Coston said that some of the money will come from a bond pay- off( which will free up $. 5 million a year) and the remainder through the sewer depreciation account. Stiles asked if there was a plan in place, and Coston replied that there was. Mayor Weldon reported that there is a pre- bid conference for the renovation of the new police facility to be held at 2 p. m. on Tuesday, May 1 1, 2021 at the site. She asked that the committee for the new police facility, consisting of council members Cross, Fraction, Davis, and Lusinger, plan to meet with the Chief of Police some time next week to discuss the colors and exterior of the facility. Stiles asked if the remainder of the Council would have a say in the choices, and Weldon stated that after the committee meets, she will call a special Team Up meeting so that the remainder of the Council can be made aware of the choices before the bids open on lune 1. She advised the Council that bids will be opened on June 1, 2021 at 2: 30 p. m. at the site of the new facility. Mayor Weldon stated that she is working on specifications for the street projects and ho P es to have some of them in the news P a p er b Y next week. She advised that we still have not found an operator for the street sweeper, or a summer mower operator, and that the Water Works has an opening. 2  MINUTES OF THE MALVERN CITY COUNCIL Monday, May 10, 2021 STREAMED FROM THE MALVERN WATER WORKS OFFICE 6: 30 P. M. The construction of the new fire station is moving along and they are also working on drainage around the new facility. The final approval on the TAPS grant for the walkways at the park has been received. The new playground equipment has been ordered and should be delivered in four to six weeks. A motion was made by Alderman Keenan, seconded by Council Member Lusinger, to adjourn. With no further business to come before the Council, the meeting was declared adjourned. nP i r Phyllis Dia, ity Clerk/ Treasurer Brenda J. We on, Mayor f' f,'',//, . 5' L',• 1`.`\````.\``\_ i l` 3 Crist Engineers, Inc. Consulting Engineers 205 Executive Court Matthew D. Dunn Little Rock, Arkansas 72205 Craig A. Johnson Telephone( 501) 664- 1552 Leslie B. Pnce Fax( 501) 664- 8579 Chad A. Hastings www.cristengineers. com May 3, 2021 Mr. David Coston Malvern Water Works 506 Overman Street Malvern, Arkansas 72104 Re: Sewer System Rehabilitation Contract 1 Dear Mr. Coston: Bids for the above mentioned project were received on Apri129, 2021. The bids ranged from a low of $1, 398, 000 to a high of $2, 038, 720. Kajacs Contractors, Inc. of Little Rock, Arkansas was the apparent low bidder. The engineers estimate for the project was 1, 723, 000. Kajacs Contractors, Inc. has an Arkansas contractors license ( 0049950322) and I have worked with them on several projects. To my knowledge the Utility Owner' s were satisfied with their work. Upon your authorization, I will prepare the Notice ofAward and proceed with processing the Official Contract Documents Sincerely, Crist Engineers Inc. f Les Price cc: File 1959  II I TABULATION OF BIDS RECEIVED MANHOLE REHABILITATION- CONTRACT 2 JOB# 1958C2 il MAWERN, ARKANSAS BID DATE: APRIL 29, 2021 2: 30PM i Humbard Contractlng, Inc. Krapff Reynolda Conatrucdon Co. Kim Conatrucdng Co. Ina Gulf Coast Underground, LLC A e Pipe Cleaning, Inc. I s 9e Theodore, AL Kansas City, MO Green Forest, AR Oklahoma City, OK i m Item Descriution uanti Unit Price Total for Item Unit Price Total for Item Unk Price Tofal for Item Unit Price Total for Item Unit Price Total for Item No. 1 Mobilization Lump Sum Lump Sum $ 8, 000. 00 Lump Sum $ 5, 000. 00 Lump Sum $ 5, 000.00 Lump Sum $ 5, 250. 00 Lump Sum $ 7, 500.00 Manhole Casting- Remove, Replace, Raise 329,750.00 2 7 each 51, 600.00 $ 11, 200.00 $ 1, 500.00 $ 10, 500.00 $ 2, 350. 00 $ 16, 450. 00 $ 2, 550. 01 $ 17, 850. 07 $ 4, 250.00 to Grade( Paved Area) Group 1 I Manhole Casting- Remove, Replace, Raise 3 3 each $ 1, 050. 00 $ 13, 650.00 $ 1, 000. 00 $ 13, 000.00 $ 1, 870. 00 $ 24, 310. 00 $ 1, 425. 01 $ 18, 525. 13 $ 1, 750. 00 $ 22, 750. 00 to Grade( Non- Paved Area) Group 2 Grout, Seal and Waterproof Lower 18" of 6, 000.00 4 4 each $ 640. 00 $ 2, 560. 00 $ 1, 000. 00 54, 000. 00 $ 1, 050. 00 34, 200.00 $ 1, 575. 00 $ 6, 300. 00 $ 1, 500. 00 $ I Manhole( Group 3) Repair/ Construct Manhole Bench and Invert 5 7 each $ 750.00 $ 5, 250. 00 $ 1, 000.00 $ 7, 000. 00 $ 900. 00 $ 6,300. 00 $ 892. 50 $ 6, 247. 50 $ 1, 375. 00 $ 9, 625.00 Group 4) 6 Install Intemal Chimney Sea( Group 5) 7 each $ 700.00 $ 4, 900. 00 $ 1, 200.00 $ 8, 400. 00 $ 650. 00 $ 4, 550. 00 $ 990. 01 $ 6, 930. 07 $ 1, 400. 00 59, 800.00 Seal and Waterproof Manhole With 1! 2- inch 187 00 36,278.00 v.(. $ 180. 00 $ 34, 920. 00 $ 127. 00 $ 24, 638.00 5185. 00 $ 35, 890. 00 $ 262. 50 550,925. 00 $ $ Cementitious Grout( Group 6) 8 Treffic Control Lump Sum Lump Sum $ 2, 000. 00 Lump Sum $ 10, 000.00 Lump Sum $ 2, 000. 00 Lump Sum $ 5, 250.00 Lump Sum 55, 495. 00 9 Manhole Acceptance Testing Lump Sum Lump Sum $ 3, 500. 00 Lump Sum $ 5, 000. 00 Lump Sum $ 5, 000.00 Lump Sum $ 7, 580. 00 Lump Sum $ 5, 000. 00 10 Sodding and Final Cleanup Lump Sum Lump Sum $ 4, 000.00 Lump Sum $ 15, 000. 00 Lump Sum $ 200. 00 Lump Sum $ 2, 625, 00 Lump Sum $ 3, 800 00 i 55, 000. 00 Lump Sum $ 1, 000. 00 Lump Sum $ 1, 000. 00 Lump Sum $ 525. 00 Lump Sum $ 1, 750. 00 11 Trench and Excavation Safety Lump Sum Lump Sum I TOTAL BID 594, 980. 00 103, 536. 00 5104, 900.00 5127, 987. 77 5737,748. 00 This is a true and complete ta a of the Bids received by Malvem Water Works on Thursday, April 29, 2021 for the Manhole Rehabilitation, Contract 2. Les Price, P. E. Crist Engineers, Inc. Consulting Engineers 205 Executive Court Matthew D. Dunn Little Rock, Arkansas 72205 Craig A. Johnson Telephone( 501) 664- 1552 Leslie B. Price Fax( 501) 664- 8579 Chad A. Hastings www.cristeng ineers.com May 3, 2021 Mr. David Coston Malvern Water Works 506 Overman Street Malvern, Arkansas 72104 Re: Manhole Rehabilitation Contract 2 Dear Mr. Coston: Bids for the above mentioned project were received on Apri129, 2021. The bids ranged from a low of$ 94,980 to a high of$ 137, 748. Humbard Contracting of Green Forest, Arkansas was the apparent low bidder. The engineers estimate for the project was $ 122, 000. Humbard Contracting has an Arkansas contractors license( 0141310322) and I have worked with them on a previous proj ect. To my knowledge the Utility Owner was satisfied with their work. Upon your authorization, I will prepare the Notice of Award and proceed with processing the Official Contract Documents Sincerely, Crist Engineers, Inc. i Les Price cc: File 1959  TABULATION OF BIDS RECEIVED SEWER SYSTEM REHABILITATION- CONTRACT 1 JOB p1959C1 t MAWERN, ARKANSAS BID DATE: APRIL 29, 2021 2: OOPM PM ConaWctlon 3 Rshab, KaJau CoMroctors Ine. Hoisa hoe Conatructlon, Inc. Humbard CoMnctlnp Inc. Vortex Senice, LLC Besba Comrtarcitl, LLC LINIa Rock, AR u Porte, 7X 6reen Forest, AR HousWn, TX M Ivem, AR p dena, TX m Item Descrlotlon uan Unit Price Total for Ifem Unit Price Total for Ibem n' Pri Tohl for Ibem n Price Tohl for kem n Prica Total for I em nit Price Total for Item No. 1 Remove and Re lace with 8" D. I. Gravi Sewer 7251. f. $ 90. 00 $ 65, 250. 00 $ 195. 00 $ 141, 375 00 $ 155. 00 5112, 375. 00 $ 150 00 $ 108, 750. 00 $ 215.00 $ 155, 875. 00 $ 140. 00 $ 1D1, 500.00 2 8" CIPP 1, 1301f $ 50. 00 $ 56, 50000 $ 50A0 $ 56, SOOAO $ 55. 00 $ 62, 15000 $ 39. 00 $ 44, 070. D0 375. 00 $ 84, 750. 00 $ 85. 00 $ 96, 050. 00 3 10" DR17 HDPE Pipe Burst 68D Lf. $ 50. 00 $ 34, 000 00 $ 120 00 $ 81, 600. 00 585. 00 557, 800. 00 $ 85. 00 $ 57, 800. 00 $ 114. 00 $ 77, 520. 00 370. 00 $ 47, 600. 00 4 B" DR17 HDPE Pipe Burst 4, 0101. f. $ 45. 00 $ 180, 450. 00 $ 80. 00 $ 320, 800. 00 $ 75. 00 $ 300, 750. 00 $ 80. 00 $ 320, 800. 00 $ 86. 00 $ 344, 860 00 $ 68. 00 $ 272, 680. 00 5 6" to 8" DR17 HDPE Pi Burst 2, 9051. f. $ 45. 00 $ 130, 725. 00 $ 80. 00 $ 232, 400. 00 $ 75. 00 $ 217, 875. 00 $ 80. 00 $ 232, 400. 00 $ 86. 00 $ 249, 830. 00 $ 68. 00 $ 197, 540.00 8 Point Re air 8 each $ 4, 500.00 $ 36, 000. 00 $ 5, 500. 00 $ 44, 000 00 $ 3, 500. 00 $ 28, 000. 00 $ 4, 500. 00 $ 36, 000. 00 $ 2, 800. 00 $ 22, 400. 00 $ 15, 000. 00 $ 120, 000. 00 7 T 1ServiceReinstatemerrt 17each $ 300. 00 55, 100. 00 $ 75. 00 51, 275A0 $ 10000 $ 1, 70000 $ 250. 00 $ 4, 25000 $ 1, 000. 00 $ 17, 00000 $ 500. 00 $ 8, 500. 00 B T 2 Service Reinstatement 207 each $ 1, 400. 00 $ 289, 800. 00 $ 650 00 $ 134, 550. 00 $ 750 00 $ 155, 250. 00 $ 850 00 $ 175, 950 00 5955 00 $ 197, 685. 00 $ 2, 500. 00 $ 517, 500. 00 9 CIPP Dro Inlet 1 each $ 3, 500. 00 $ 3, 500. 00 $ 10, 000 00 $ 10, 000 00 $ 6, 500 00 $ 6, 500 00 $ 5, 000 00 $ 5, 000. 00 $ 3, 500. 00 $ 3, 500. 00 $ 10, 000 00 $ 10, 000.00 10 4" or 6" Sch. 40 PVC Service Line 1, 035 I. f $ 35. 00 $ 36, 225. 00 $ 22. 00 $ 22, 770. 00 $ 50. 00 $ 51, 750. 00 $ 45. 00 $ 46, 575. 00 $ 55. 00 $ 56, 925. 00 $ 35 00 $ 36, 225.00 17 4 ft. Diameter Manhole 0 to 6' Dee 5 each 53,000. 00 $ 15, 000 00 $ 6, 500. 00 $ 32, 500. 00 $ 5, 500. 00 $ 27. 500. 00 $ 5, 000 00 $ 25, 000. 00 $ 8, 000. 00 $ 40, 000. 00 $ 4, 400 00 $ 22, D00. 00 12 4 ft. Diameter Manhole Extra De th 5 v. f. $ 500. 00 $ 2, 500. 00 $ 150 00 $ 750. 00 $ 750. 00 $ 3, 750 00 $ 425 00 $ 2, 125. 00 $ 600. 00 $ 3, 000. 00 $ 225A0 31,' 125. 00 13 Remove Existin Manhole 1 each $ 750.00 $ 750. 00 $ 900 00 $ 900- 00 $ 1, 000. 00 $ 1, 000. 00 $ 2, 250A0 52, 250. 00 $ 931. 00 $ 931 00 $ 2, 500 00 $ 2, 500. 00 14 As halUConcrete Pavement Re lacement 1, 700 a. . $ 90. 00 $ 153, 000. 00 $ 115A0 $ 195, 500. 00 $ 220. 00 $ 374, 000,00 $ 140 00 $ 238, 000. 00 $ 95. 00 $ 161, 500. 00 $ 150. 00 $ 255, 000. 00 15 ARDOT Class 7 Crushed Stone 3, 600 tons 335. 00 $ 126, 000. 00 $ 38 00 $ 136, 800 00 510. 00 $ 36, 000. 00 $ 35. 00 $ 126, 000 00 $ 75. 00 $ 270, 000. 00 $ 50. 00 $ 180, 000. 00 18 Remove and Re lace Wood Pnva Fencin 80 I. f. 530. 00 $ 2, 400. 00 $ 40 00 $ 3, 200 00 530. 00 $ 2, 400. 00 $ 45. 00 $ 3,600 00 520. 00 $ 1, 600. 00 $ 50. 00 $ 4, 000. 00 17 Remove and Re lace Chain Link Fencin 220 I. f. $ 25. 00 $ 5, 500. 00 $ 25 00 $ 5, 500. 00 $ 30. 00 $ 6, 600.00 530. 00 $ 6,600. 00 520. 00 $ 4, 400. 00 $ 50. 00 $ 11, 000.00 18 0 n Cut Water/ Sewer Se aration Enwsement 3 each $ 3, 000. 00 $ 9, 000. 00 $ 135 00 $ 405. 00 $ 6, 500. 00 $ 19, 500 00 $ 8, 000. 00 $ 24, 000. 00 $ 2, 500. 00 $ 7, 500. 00 $ 20, 000. 00 $ 60, 000. 00 19 Acce tance Testin Lum Sum Lum Sum $ 40, 000. 00 Lump Sum $ 30, 000 00 Lum Sum $ 15, 000. 00 Lump Sum $ 20, 000. 00 Lum Sum $ 7, 500. 00 Lum Sum $ 15, 000. 00 20 Traffic Control Lum Sum Lump Sum $ 55, 000. 00 Lum Sum $ 15, 000 00 Lum Sum $ 20, 000. 00 Lum Sum $ 25, 000 00 Lum Sum $ 10, 000 00 Lum Sum $ 20, 000. 00 21 Seedin , Soddin , and Final Cleanu Lum Sum Lum Sum $ 30, 000 00 Lum Sum $ 2, 000 00 Lum Sum $ 10, 000 00 Lum Sum $ 15, 000 00 Lum Sum $ 12, 500. 00 Lum Sum $ 15, 000.00 22 Storm Water Pollution Prevention and Siltation Control Lum Sum Lum Sum $ 30, 000. 00 Lum Sum 32, 500 00 Lum Sum $ 500 00 Lum Sum $ 10, 000 00 Lump Sum $ 4, SOOAO Lump Sum $ 20, 500.00 23 Mobilization/ Demobilization Lum Sum Lum Sum $ 70, 000. 00 Lum Sum $ 35, 000.00 Lum Sum $ 60, 000. 00 Lum Sum $ 100, 000. 00 Lump Sum $ 20, 000. 00 Lump Sum $ 10, 000. 00 24 Trench and Excavation Safe Lum Sum Lum Sum $ 21, 300. 00 Lum Sum $ 1, 500. 00 Lum Sum $ 25, 000. 00 Lum Sum $ 25, 000. 00 Lum Sum $ 5, 000. 00 Lum Sum $ 15, 000. 00 TOTAL BID 5, 398, 000. 00 1, 506, 825. 00 S7, 595, 400. 00 57, 654, 170. 00 51, 758, 778. 00 52, 038, 720. 00 This is a true and complete bul tion of the Bids received by Malvem Water Works on Thuraday, April 29, 2021 far the Sewer System RehebiliteUon, Contrad 1. Les Price, P. E.