Board of Aldermen

MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF MONDAY, AUGUST 3, 2015 AT 200 HIGHLANDS BOULEVARD DRIVE 1. CALL TO ORDER Mayor David L. Willson called the Regular Board of Aldermen meeting to order at 7:00 p.m. 2. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Clement, Alderman Stevens, Alderman Hamill, Alderman Ottenad, Alderman Baumann, Mayor Willson and Attorney Gunn. Alderman Diehl was absent. A quorum was present. 3. APPROVAL OF THE MINUTES a. Minutes of the July 20, 2015 Public Hearing continued from July 6, 2015 regarding a Special Use Permit Request to operate a restaurant with liquor by the drink at 471 Lafayette Center Alderman Clement made the motion to approve the Minutes of the July 20, 2015 Public Hearing continued from July 6, 2015 regarding a Special Use Permit Request to operate a restaurant with liquor by the drink at 471 Lafayette Center. The motion was seconded by Alderman Hamill and carried unanimously, without objection. b. Minutes of the July 20, 2015 Public Hearing regarding a Special Use Permit Request to operate a therapy business, including massage therapy, at 128 Enchanted Parkway Alderman Clement made the motion to approve the Minutes of the July 20, 2015 Public Hearing regarding a Special Use Permit Request to operate a therapy business, including massage therapy, at 128 Enchanted Parkway. The motion was seconded by Alderman Ottenad and carried unanimously, without objection. c. Minutes of the July 20, 2015 Public Hearing regarding a Special Use Permit Request to operate a martial arts center at 14369-14371 Manchester Road Regular Board of Aldermen 08/03/2015 Page 1  Alderman Hamill made the motion to approve the Minutes of the July 20, 2015 Public Hearing regarding a Special Use Permit Request to operate a martial arts center at 14369-14371 Manchester Road. The motion was seconded by Alderman Clement and carried unanimously, without objection. d. Minutes of the July 20, 2015 Regular Board of Aldermen meeting Alderman Hamill made the motion to approve the Minutes of the July 20, 2015 Regular Board of Aldermen meeting. The motion was seconded by Alderman Clement and carried unanimously. 4. ESTABLISHMENT OF ORDER OF ITEMS ON THE AGENDA Alderman Hamill made the motion to approve the Order of Items on the Agenda as submitted. The motion was seconded by Alderman Ottenad and Alderman Stevens simultaneously and carried unanimously. 5. CONSIDERATION OF PETITIONS AND COMMENTS FROM THE PUBLIC a. Comments from the Public There were none. 6. REPORTS FROM THE MAYOR a. Mayoral Report Mayor Willson reported that on July 23, he went to Jefferson City to participate in the Resolutions Committee meeting for the Missouri Municipal League; on July 31, he attended the Lafayette Industries Safety Day, also known as the “Hot Dog Day”, and on August 2, a Proclamation was presented to Eagle Scout Robert Marcolina. 7. REPORTS FROM THE CITY ADMINISTRATOR a. List of Paid Bills (Warrant dates of July 19 – August 1, 2015) There were no questions. 8. REPORTS FROM COMMITTEES a. Planning and Zoning Commission Alderman Clement reported that the Planning and Zoning Commission did meet to consider a text amendment and a site plan approval. The text amendment will be coming to the Board of Aldermen for consideration in two weeks after a public hearing about permitting a wine and beer garden in the “H” Historic District. There will be a Planning and Zoning Commission meeting next week. Regular Board of Aldermen 08/03/2015 Page 2  b. Homecoming Committee Alderman Ottenad stated there has been no recent meeting, but there will be a Homecoming meeting on August 26 at 6:30 p.m. at the Walter LePere American Legion Post. c. Manchester Arts Alderman Stevens reminded everyone that the last Community Band Concert for this season will be August 16 at 6:00 p.m. at Schroeder Park; she invited all to attend. Alderman Stevens advised that Manchester Arts will be teaming with Lafayette Industries and the Rotary for an arts event. She said this is a great opportunity to work with the Lafayette Industries employees. Alderman Stevens informed all that there will be a new art show that will be coming to the Police Facility meeting room with 22 different artists being represented. A reception will be held on August 20 from 5:00 to 7:00 p.m. 9. ACTION ON OLD BILLS a. There were none. 10. INTRODUCTION OF NEW BILLS a. RESOLUTION AUTHORIZING PURCHASE OF ROAD SALT Alderman Stevens read Proposed Resolution # 15-0532, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO EXPEND THE SUM OF FORTY-SIX THOUSAND ONE HUNDRED TWENTY-EIGHT DOLLARS ($46,128.00) FOR THE PURCHASE OF ROAD SALT FOR THE 2015-2016 WINTER SEASON FOR USE BY THE CITY OF MANCHESTER”, by title only. Alderman Stevens made the motion for approval of Resolution # 15-0532. The motion was seconded by Alderman Clement and carried unanimously, without objection. b. BILL AMENDING THE CODE OF ORDINANCES IN REGARD TO COMPETITIVE BIDDING Alderman Hamill introduced Bill # 15-2230, entitled: “AN ORDINANCE AMENDING SECTION 135.080 OF THE CODE OF ORDINANCES OF THE CITY OF MANCHESTER RELATING TO PURCHASING GOODS AND SERVICES”, by title only. Alderman Clement asked for a description of the changes. City Attorney Gunn reviewed the changes in the pending amendment to the Code as indicated in the Bill. He explained that this change will eliminate the need of the required publication for what would be considered as small purchases which are already reflected in the budget. Regular Board of Aldermen 08/03/2015 Page 3  Alderman Clement asked about oral solicitation of three bids as indicated in the Bill. City Attorney Gunn responded by saying that the department heads could reach out to people in the appropriate industry and ask for bids for such smaller purchases. He said it would actually be an invitation to bid and would eliminate the formal publication for bids which can be quite costly. No further action at this time. 11. MISCELLANEOUS a. Comments from the Public There were none. 12. ADJOURNMENT At 7:10:25 p.m., there being no further business, Alderman Clement made the motion to adjourn. The motion was seconded by Alderman Hamill and carried unanimously, without objection. The meeting adjourned at 7:10:25 p.m. Respectfully submitted, Ruth E. Baker, MMC/MRCC-S City Clerk Note: This is a journal of the Board of Aldermen meeting held August 3, 2015 (summary); not a verbatim transcript. If a recording of the meeting is desired, please contact City Hall. Regular Board of Aldermen 08/03/2015 Page 4