Board of Aldermen

MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF MONDAY, MAY 16, 2016 AT 200 HIGHLANDS BOULEVARD DRIVE 1. CALL TO ORDER Mayor David L. Willson called the Regular Board of Aldermen meeting to order at 7:00 p.m. 2. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Stevens, Alderman Hamill, Alderman Ottenad, Alderman Baumann, Alderman Diehl, Mayor Willson and Attorney Gunn. Alderman Clement was absent. A quorum was present. 3. APPROVAL OF THE MINUTES a. Minutes of the Monday, May 2, 2016 Regular Board of Aldermen meeting - Session One Alderman Hamill made the motion to approve the Minutes of the Monday, May 2, 2016 Regular Board of Alderman meeting - Session One. The motion was seconded by Alderman Ottenad and carried unanimously, without objection. b. Minutes of the Monday, May 2, 2016 Public Hearing regarding a text amendment proposal to include a provision for scoreboards in residential districts in the City’s Code Alderman Hamill made the motion to approve the Minutes of the Public Hearing on May 2, 2016 relating to a text amendment proposal to include a provision for scoreboards in residential districts in the City’s Code. The motion was seconded by Alderman Ottenad and carried unanimously, without objection. c. Minutes of the Monday, May 2, 2016 Public Hearing regarding a text amendment proposal to include a definition of “building line” in the City’s Code Regular Board of Aldermen 05/16/2016 Page 1  Alderman Hamill made the motion to approve the Minutes of the Public Hearing on May 2, 2016 relating to a text amendment proposal to include a definition of “building line” in the City’s Code. The motion was seconded by Alderman Ottenad and carried unanimously, without objection. d. Minutes of the Monday, May 2, 2016 Public Hearing relating to construction of parking spaces in various zoning districts Alderman Hamill made the motion to approve the Minutes of the Public Hearing on May 2, 2016 relating to construction of parking spaces in various zoning districts. The motion was seconded by Alderman Ottenad and carried unanimously, without objection. e. Minutes of the Monday, May 2, 2016 Regular Board of Aldermen meeting – Session Two Alderman Hamill made the motion to approve the Minutes of the Monday, May 2, 2016 Regular Board of Alderman meeting - Session Two. The motion was seconded by Alderman Ottenad and carried unanimously, without objection. 4. ESTABLISHMENT OF ORDER OF ITEMS ON THE AGENDA Alderman Hamill deferred item 9a. Mayor Willson stated he would be introducing a Boy Scout who was in the audience. Alderman Hamill made the motion to approve the Order of Items on the Agenda as amended. The motion was seconded by Alderman Ottenad, and carried unanimously, without objection. 5. CONSIDERATION OF PETITIONS AND COMMENTS FROM THE PUBLIC a. Proclamation Presentation for National Public Works Week: May 15-21 Mayor Willson gave Director of Public Works Bob Ruck a Proclamation in celebration of National Public Works Week. b. Proclamation Presentation for National Police Week: May 15-21 Mayor Willson gave Chief Timothy Walsh a Proclamation in honor of National Police Week. c. Introduction of Boy Scout Mayor Willson introduced Boy Scout Ricky Cowan pf Troop 792 sponsored by Oak Brook School. Scout Cowan is working on his “Communications” merit badge. d. Comments from the Public Regular Board of Aldermen 05/16/2016 Page 2  Mr. Steve Andert, 807 Phaeton Drive, stated he has been living in a house that backs up to the Parkway South football field for 20 years now, and he is very aware of the level of activity and the events that go on there. He added that they are very supportive of Parkway South’s activities. He said they love the activities there, and his children participate in many of them, but they are a property owner directly adjacent to the school, five feet from the track. Mr. Andert said he understands just recently that a large scoreboard is going to be considered to be put in, and an Ordinance is being passed to support that operation. He just received the Ordinance today to review, and he has started discussions with Parkway regarding not only the facts, but the intentions they are stating. He said he would like to have more time to understand that proposition and understand the details of the Ordinance. Mr. Andert said there are details of the Ordinance that he is not clear on, especially about sound. He said their biggest concern is sound. He expressed concern about being in his house, putting the children to bed and watching television with all the announcements that are made and can be heard inside the home, and he would like to know how often that will occur. He said they love the band and everything about Parkway South. He said they are very supportive, but they need to make sure this is done properly. Mr. Chris Koury, 1512 Carmen Glen Court in Ward Two, stated that he knows and likes Mr. Andert, but as far as this issue, he is the complete opposite of the last gentleman who spoke today. He said his thought is that this issue has drug on for some time, and he urges the Board to act upon this as soon as possible. He said it is important to them, as parents and to the students, to get this resolved and the scoreboard installed in time before the next football season. He said that he appreciates all the consideration that has been given to it and the consideration that continues. Mr. Koury said he is by no means an expert, and he doesn’t even know all the issues, but he has gone to other schools and seen the scoreboards, and he thinks this would be an improvement to the community and the school. He would like to see the Board move forward on this as quickly as possible. Mr. Christopher Krisanic, 505 Nandale Lane, said he echoes the sentiments of Mr. Koury. He said he is a parent of a student and football player of Parkway South, and he also is the eighth grade junior football coach for the Junior Patriots. Mr. Krisanic said he has also seen the scoreboards at other Parkway Schools. He said he wholeheartedly believes it would be a vast improvement, and it would give the students and the teams a great deal of pride to have something to show them off and promote them. He said there is also that frustration, and it is probably better late than never to have this conversation. He said the other schools have their scoreboards up already, and Parkway and Manchester are just getting started in the planning stages. Mr. Krisanic said he would like to see this remedied as soon as possible. Mr. Paul Listenberger, 602 Nandale Lane, said his son will be going to Parkway South next year and he grew up in Kirkwood. He said he went to Kirkwood last week and he looked at all the houses around Kirkwood. Mr. Listenberger said that when the homeowners bought their houses, they knew they were buying next to the football field; it wasn’t a shock. He said it wasn’t surprising that, as technology increases, things are going to change; we expect change. He said that as a matter of fact, a few years ago, Manchester put brand new lights on the tennis courts, and it affected the people who lived by the park. Mr. Listenberger stated that technology has changed and things are going to improve. He said we need better lighting and better scoreboards, and we need to take pride in our high school. Mr. Listenberger said we don’t have a Kirkwood High School here, Regular Board of Aldermen 05/16/2016 Page 3 we have a Parkway South High School; it is a Manchester school. He said that Manchester residents take pride in our school and promote everything we can to make Parkway South High School the best high school in the Parkway system. He urged the Board to get together and pass this amendment, not only for Parkway’s pride but for Manchester’s pride. Mr. Jim Menner, 803 Phaeton Drive, said he also backs up to the high school. He said the scoreboard is right in his backyard, so he understands the pride and understands what these gentleman have said about moving in. He said when he moved in, it was a huge consideration backing up to the football field, with nine games a year, and a couple of track meets. He said his concern is what the school’s intention is once this is installed. He wonders if they will be renting the facility, whether there is going to be much more activity, or whether it is just for the high school for the nine games a year and track meets, or whether it is going to be every weekend and week nights. He said he hasn’t been contacted by the school district. He said he would think that residents who are directly affected should be notified. He heard about this issue by word of mouth; his child is not a football player. He understands that people who are involved in the school or the football team would know what is going on, but he had no idea until he got the letter in the mail. He said to him this issue is not crawling; to him, it is flying. He has lots of questions. He would like more information and more clarity. 6. REPORTS FROM THE MAYOR a. Mayoral Report Mayor Willson reported that on May 4, along with City Administrator Hixson, he went to a community input meeting with Hanna Woods School. He said the meeting had to do with the seven points of character and what they are working on. He added that Barrett’s school is recognized as a “National School of Character”; and that such a great achievement. Mayor Willson reported that on May 5, he attended the National Day of Prayer, where there were 100 people in attendance, with seven or eight different churches represented and the groups pray for different groups, schools, businesses and police officers. He reported that on May 9, he attended the Lafayette Older Adults Program barbecue at Bluebird Park and there were more than 90 people there; also on the May 9 was the Parkway Jazz Band event, and that evening, he attended the Planning and Zoning meeting, where a house was approved on Joyce Ann and a Special Use Permit was recommended to the Board for an Asian grocery store down by Academy Sports. Mayor Willson reported on May 11, he went to Barrett’s School and participated in their award for their National School of Character; also on the 11th was the Homecoming meeting; on May 12, he went to the Metro Mayors meeting; on May 13, he went to the Lafayette Mayors meeting, and they went to the Command Center on Hanna Road; also on the evening of the 13th he attended the opening of the Cultural Arts show, where there were four or five nationalities represented, and they brought ethnic food; it was an enjoyable evening. Mayor Willson reported on May 15, he attended the Manchester Methodist Church Community Barbecue; on May 16, along with Chief Walsh and City Administrator Hixson, he went to St. Joseph’s School for the DARE graduation; on May 16, along with City Administrator Hixson and Director Ruck, he met with the Missouri Department of Transportation (MoDOT), and they will be turning over some streets to Manchester. Regular Board of Aldermen 05/16/2016 Page 4  Alderman Ottenad asked when they will turn them over. Director Ruck answered there is some negotiation, and MoDOT has some obligations before the City takes them over. Alderman Stevens asked if MoDOT agrees to maintain the roads to our standards prior to Manchester receiving ownership. Director Ruck stated that is correct. 7. REPORTS FROM THE CITY ADMINISTRATOR a. List of Paid Bills (Warrant dates of May 1 – May 14, 2016) There were no questions. 8. REPORTS FROM COMMITTEES a. Manchester Arts Council Alderman Stevens stated the purpose of this event was to reach out to the many diverse cultures that are within our community and the surrounding communities and trying to bring everyone together. b. Planning and Zoning Commission Alderman Clement was not present. The Mayor gave a brief update in his report. c. Homecoming Committee Alderman Ottenad stated the Homecoming Committee met on Wednesday, May 11, at the Legion Hall. She said as of May 9, they have 12 food and game booths, and eight booths for arts and crafts. The Grand Marshall has been decided for this year, and the individual will be Officer Anthony Davis, who is the police officer who did the fire rescue in the apartment. Alderman Ottenad stated the Business of the Year award has now gone from 20 years to 10 years to qualify to be nominated. She said the American Legion booth is going to have more specialty beers with the help of Alderman Baumann. On June 8, the Pot Luck Picnic will be held at Schroeder Pavilion One along with the annual Homecoming photo. Mayor Willson stated that Officer Davis received the Medal of Valor, which was awarded by the Governor, for being recognized by the State of Missouri; it is the highest award you can receive. 9. ACTION ON OLD BILLS a. BILL # 16-2263 – AN ORDINANCE AMENDING THE CODE OF ORDINANCES TO INCLUDE A PROVISION FOR SCOREBOARDS IN RESIDENTIAL DISTRICTS Regular Board of Aldermen 05/16/2016 Page 5  This item was deferred until the June 6, 2016 meeting. b. BILL # 16-2264 – AN ORDINANCE AMENDING THE CODE OF ORDINANCES TO INCLUDE A DEFINITION OF “BUILDING LINE” Alderman Stevens read for the second time Bill #16-2264, entitled: “AN ORDINANCE AMENDING SECTION 405.060 OF THE CODE OF ORDINANCES OF THE CITY OF MANCHESTER BY ADDING THERETO A NEW DEFINITION OF THE PHRASE ‘BUILDING LINE’”, by title only. Alderman Stevens made the motion that Bill #16-2264 become Ordinance #16-2147. The motion was seconded by Alderman Hamill. A poll of the Board showed: Alderman Ottenad – aye Alderman Clement – absent Alderman Stevens – aye Alderman Hamill – aye Alderman Diehl – aye Alderman Baumann – aye Mayor Willson announced the motion passed 5 – 0, with no objections and one absentee. c. BILL # 16-2265 – AN ORDINANCE AMENDING THE CODE OF ORDINANCES RELATING TO CONSTRUCTION OF PARKING SPACES Alderman Ottenad read for the second time Bill #16-2265, entitled: “AN ORDINANCE AMENDING SECTION 405.290(D)(1) OF THE CODE OF ORDINANCES OF THE CITY OF MANCHESTER RELATING TO THE CONSTRUCTION OF PARKING SPACES IN THE COMMERCIAL DISTRICTS OF THE CITY OF MANCHESTER”, by title only. Alderman Ottenad made the motion that Bill #16-2265 become Ordinance #16-2148. The motion was seconded by Alderman Hamill. A poll of the Board showed: Alderman Clement – absent Alderman Stevens – aye Alderman Hamill – aye Alderman Diehl – aye Alderman Baumann – aye Alderman Ottenad - aye Mayor Willson announced the motion passed 5 – 0, with no objections and one absentee. 10. INTRODUCTION OF NEW BILLS Regular Board of Aldermen 05/16/2016 Page 6  a. RESOLUTION ACCEPTING THE SERVICES OF GUARDIAN LIFE INSURANCE COMPANY FOR EMPLOYEE DENTAL INSURANCE AND LONG-TERM DISABILITY COVERAGE FOR EMPLOYEES Alderman Ottenad read proposed Resolution #16-0563, entitled: “A RESOLUTION ACCEPTING SERVICES OF THE GUARDIAN LIFE INSURANCE COMPANY FOR DENTAL INSURANCE COVERAGE AND LONG-TERM DISABILITY COVERAGE FOR THE EMPLOYEES OF THE CITY OF MANCHESTER FOR THE PERIOD OF JUNE 1, 2016 THROUGH MAY 31, 2017”, by title only. Alderman Ottenad stated that she realizes how lucky the City is that we have the brokers of Caravus; we have had them for years and they really are an asset. She was surprised that they were able to keep dental insurance with Guardian Life, and there will be a reduction of 13.8 percent in premium, which is amazing. The second year will be capped at 7 percent. She said for disability, there will be a 20 percent reduction for 12 months. Alderman Ottenad asked Director Tuberty if there is a rate cap for the second year for disability. Director Tuberty answered there is no cap for the second year. Alderman Ottenad made the motion to approve Resolution #16-0563. The motion was seconded by Alderman Hamill and carried unanimously, without objection. b. RESOLUTION ACCEPTING THE SERVICES OF HARTFORD LIFE INSURANCE COMPANY FOR LIFE INSURANCE COVERAGE FOR EMPLOYEES Alderman Diehl read proposed Resolution #16-0564, entitled: “A RESOLUTION ACCEPTING SERVICES OF THE HARTFORD LIFE INSURANCE COMPANY FOR LIFE INSURANCE COVERAGE FOR THE EMPLOYEES OF THE CITY OF MANCHESTER FOR THE PERIOD OF JUNE 1, 2016 THROUGH MAY 31, 2018”, by title only. Alderman Ottenad stated that Hartford is offering the same coverage that we have now with no increase in premium, which is unheard of these days. Alderman Diehl made the motion to approve Resolution #16-0564. The motion was seconded by Alderman Baumann and carried unanimously, without objection. 11. MISCELLANEOUS a. Comments from the Public Mr. Bryan Johnson, 1280 Cottage Mill Drive, stated it was misunderstood why the voting was “pushed off” tonight, why the voting on the scoreboard was deferred tonight. He was wondering if someone could explain why the Bill pertaining to the scoreboard is deferred. He said he wanted to show his support for the scoreboard. Mr. Johnson advised that he is also a Junior Patriots coach, and they have a son and daughter who just graduated from Parkway. He has a son who is a sophomore at Parkway South, and he plays three sports there. Mr. Johnson said he would like to understand, and put it out there, that they feel the scoreboard installation is being put behind. He said it is seems that the other Parkway schools out there are ahead. He said that as schools Regular Board of Aldermen 05/16/2016 Page 7 graduate to other technologies and expansions, the Parkway South High School should also be included in the expansions. He said he wants people to take pride in the school, and this reflects on the City as well. He said it is not just about Manchester Road and putting new businesses up and down Manchester Road, but it is also putting the advertising and the money-making opportunities within the school. He said he feels it would be very beneficial for the school. He asked again why this decision was deferred again tonight, because he feels it was “pushed off, pushed off, and pushed off”. City Attorney Gunn explained that he is concerned about the concept of being “pushed off”. He said that absolutely is not the case. He said the City has been working on this very diligently with Mr. Bennett at Parkway. He said there has been an equal amount of time in terms of the City’s review and Parkway’s review, and they have to seek review from other persons; there was a lot of discussion that went into the drafting of this. Attorney Gunn said he wants to make sure that everyone who is speaking in favor of this understands that this has not been delayed by the City in any respect, and it hasn’t been delayed Parkway either. He said it is a very complicated and very important matter, and he wants people to please consider the comments of these two gentlemen in the back who live right behind the scoreboard, as they are the ones that are going to be impacted by any negative effect. Attorney Gunn said he doesn’t want to speak for Alderman Hamill, but he thinks the reason why this might have been deferred is to give the people in the neighborhood, who just got notice of this, some time to consider it. He said he thought Parkway might have reached out to them, but they didn’t have to, and he is not criticizing them for not doing it. The fact that Parkway didn’t reach out to the neighbors means that when the City sent its letter, that was the very first time these neighbors became aware of the request for the scoreboard, and that is within the last week or so. He said these people have some issues, and other folks have probably been considering this, and talking about it amongst themselves for some time, but these folks that are right next door have just heard about it, and they are entitled to some time to ask questions. Mr. Johnson said when they drive down Highway 141, they see a scoreboard promptly already built at Parkway Central, and it has been there for awhile. City Attorney Gunn stated that he doesn’t know how close the neighbors are, the topography, and all the considerations that were given to this sign. He said he doesn’t know if those people gave the considerations to that sign as Parkway and this Board is doing with this one. He said he has no idea who the elected officials are, but maybe they weren’t as copious as this Board is. He said this issue is on a positive track, but there are questions that needed to be posed and should be addressed. He said he will be reaching out to Mr. Bennett of Parkway to talk about some of these issues that have been raised. He said the City has been trying to accommodate Parkway’s schedule, as they gave the City a timetable, and the City and Parkway are doing the best they can. He said he would take some of the blame, because he thought Parkway would reach out to these neighbors; he had mentioned that, and they didn’t, but that is not a criticism, He said that maybe what causes this delay is these people are very new to the discussion. Mr. Johnson said he appreciates that and respects everything that is going on. He said he lives about half a mile away, so he is also affected by it. Regular Board of Aldermen 05/16/2016 Page 8  Mr. Bennett was in the audience, and Attorney Gunn suggested if he wanted to talk with these gentlemen, that he might want to get their names and phone numbers. 12. EXECUTIVE SESSION: a. Closed Session: Pursuant to Section 610.021 (2) of the Revised Statutes of the State of Missouri pertaining to the leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration therefore. Alderman Hamill made the motion to go into Closed Meeting pursuant to Section 610.021 (2) of the Revised Statutes of the State of Missouri pertaining to the lease, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration therefore. A poll of the Board showed: Alderman Stevens – aye Alderman Hamill – aye Alderman Diehl – aye Alderman Baumann – aye Alderman Ottenad – aye Alderman Clement – absent Mayor Willson announced the vote passed 5 – 0, with no objections and one absentee. 13. ADJOURNMENT At 8:25 p.m., after the Executive Session, there being no further business, Alderman Hamill made the motion to adjourn. The motion was seconded by Alderman Stevens and carried unanimously, without objection. The meeting adjourned at 8:25 p.m. Respectfully submitted, Ruth E. Baker, MMC/MPCC City Clerk Note: This is a journal of the Board of Aldermen meeting held May 16, 2016 (summary); not a verbatim transcript. If a recording of the meeting is desired, please contact City Hall. Regular Board of Aldermen 05/16/2016 Page 9