Board of Aldermen

MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF MONDAY, SEPTEMBER 17 , 2018 AT 200 HIGHLANDS BOULEVARD DRIVE 1. CALL TO ORDER Mayor Mike Clement called the Regular Board of Aldermen meeting to order at 7:00 p.m. 2. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Huether, Alderman Nolte, Alderman Hamill, Alderman Toben and Mayor Clement. Alderman Ottenad and Alderman Baumann were attending the Missouri Municipal League Annual Conference. A quorum was present. 3. APPROVAL OF THE MINUTES: a. Minutes of the Tuesday, September 4, 2018 Public Hearing regarding the 2018 property tax levy Alderman Toben made the motion to approve the Minutes of the September 4, 2018 Public Hearing regarding the 2018 property tax levy. The motion was seconded by Alderman Hamill and carried unanimously, without objection. b. Minutes of the Tuesday, September 4, 2018 Public Hearing regarding a Special Use Permit Request for a restaurant that serves alcohol at 110 Old Meramec Station Road Alderman Hamill made the motion to approve the Minutes of the September 4, 2018 Public Hearing regarding a Special Use Permit Request for a restaurant that serves alcohol at 110 Old Meramec Station Road. The motion was seconded by Alderman Toben and carried unanimously, without objection. c. Minutes of the Tuesday, September 4, 2018 Regular Board of Aldermen meeting Regular Board of Aldermen 09/17/2018 Page 1  Alderman Hamill made the motion to approve the Minutes of the September 4, 2018 Regular Board of Aldermen meeting. The motion was seconded by Alderman Toben and carried unanimously, without objection. 4. ESTABLISHMENT OF ORDER OF ITEMS ON THE AGENDA Alderman Hamill stated that he is deferring the second reading of Bill # 18-2350 until the October 1, 2018 Board of Aldermen Meeting. Mayor Clement acknowledged that there is a boy scout in the audience whom he will be introducing. Alderman Hamill made the motion to approve the Order of Items on the Agenda, as amended. The motion was seconded by Alderman Huether and carried unanimously, without objection. 5. CONSIDERATION OF PETITIONS AND COMMENTS FROM THE PUBLIC a. Discussion of trash contract - Tony Lamantia – Republic Services Mr. Tony Lamantia, Republic Services, stated that what has been going on with single stream recycling is that most of the materials are going to China, and China used to accept up to 10 percent contamination in what is sent over and that has now changed. In 2013 the Chinese started saying that the recycling facilities needed to clean up their acts as recycling facilities. The recycling facilities have started doing that, and the percentage of contamination that China will accept now is down to a half percent. Mr. Lamantia stated Republic Services took their local facility, and they have slowed down their processing by 30 percent and increased the number of people that they have on the end of the line, and they are still only at 97 percent uncontaminated, which is unacceptable to China, so selling this product has gotten very hard. He said they are looking at other avenues through other countries, and they have been somewhat successful, but they have not gotten back to where they were with getting their value back. People think recycling should be free because the haulers get paid for it. Mr. Lamantia stated that processing of the recycling materials costs $98 a ton, and they are selling it at about $30 a ton, so recyclers are losing money. Mr. Lamantia stated that Resource Management, their competitor, sent a letter to competing haulers and cities that do their own hauling informing that as of October 31, they will no longer be accepting residential recycling, so that leaves Republic Services. He said everybody will have to come to Republic Services. He expressed concern about where to go with all this material. He said they are looking at other avenues to accommodate the material, including renting space or buying a new facility, which would involve putting lines in which would cost millions of dollars. Mr. Lamantia said that right now, on a first-come, first-serve basis, with competitive haulers or cities, they are working with whomever wants to sign a contract with them. He said some haulers are looking at putting the recycling in the landfills, but that is not the right thing to do. He said they need to start an education process Regular Board of Aldermen 09/17/2018 Page 2 and let the residents know what they are doing is incorrect. Before recyclers were telling people that if they don’t know if something is a recycling item or not to put it in with their recycling to be sorted out in the process, but that doesn’t work anymore. He said the lids on the containers need to be taken off, and the containers need to be cleaned out. The contamination that he is talking about is because single stream, when you put it into the truck and compact it, all the juices or materials that don’t get emptied out get mixed in with the materials and contaminated. Grocery bags are a very big problem also, not only do they contaminate the load, but also cause a lot of down time at the facility, getting caught in the lines and sometimes they go down for hours. He said Republic Services is going to work with St. Louis County and St. Louis/Jefferson Solid Waste Management District and try to get grant money to accommodate getting materials to all the residents. Mr. Lamantia stated that the City of Manchester negotiated with them at the right time, because recently he submitted a bid to the City of Ellisville, and he had to go up $1.39 on the city he currently served, and he was still the low bid. Mr. Lamantia said that Manchester’s cost is lowest in the metropolitan St. Louis area, since Manchester did not go out to bid. He said that if Manchester had gone out to bid, there would have been an increase. He discussed the five-year agreement with no increase in the first year. He said after that, any increase would be tied to the CPI index, with the negotiated bottom increase at 1% and the cap at 3%. He said they made a change with bulky pickup; instead of people waiting for the bulky pickup, it will be done every week, but residents will need to call in and schedule. There will be a two-item limit. Alderman Huether asked if there was a cost associated with the new guidelines with the bulky trash pickup every week. Mr. Lamantia stated there would be no rise in the cost of the bulky trash service. Alderman Toben asked if there is any chance in the industry that the contamination rate will continue to go down or China might increase their production and retake extra contamination. Mr. Lamantia answered he doesn’t think they will ever take the additional contamination. He thinks that is set in stone. Everyone is going to get as close as possible to the rate considered acceptable. He said China is the one that reproduces all these materials. He said the United States is working on some things now. He said they really don’t want to send the recyclables to China; they want to keep all of it here. He is hoping this will stay in the United States and there will be manufacturers doing it here. He discussed a boat with a load that China refuses, and stated it can become more contaminated by the time it returns, and then will have to go into a landfill, and there will be a great deal of loss of money. Alderman Huether stated that they have received an informational sheet and she has been handing it out to the residents. She wonders what the education campaign will be like. She asked if there are any further materials they could hand out. Mr. Lamantia answered they will have some more materials, and they have formed a committee which is putting that all together right now. They hope to advertise on Facebook and utilize all the social media they can. They will be adding videos that can be included on the City’s website. Regular Board of Aldermen 09/17/2018 Page 3  Alderman Toben wanted to verify that for all containers with lids, the lids go in the trash can. Mr. Lamantia stated that is correct. Alderman Clement stated the City of Manchester will assist Republic Services with whatever needs to be done in educating the residents. b. New Liquor License 1. Dierbergs Alderman Hamill made the motion to approve the new liquor license for Dierbergs. The motion was seconded by Alderman Nolte and carried unanimously, without objection. c. Comments from the Public Mr. Robert Lopez, 1302 Mautenne, asked if he heard it correctly that bulk trash pickup will be weekly. Mayor Clement stated that is correct but the resident will still need to call to make arrangements. 6. REPORTS FROM THE MAYOR a. Mayoral Report Mayor Clement introduced Boy Scout Liam Winkelman from Troop 740, who is working on his “Citizenship in the Community” merit badge. Mayor Clement stated that in spite of rain, the Homecoming went on. The parade was cancelled, which was a good call. Sunday was a pretty good day but the rest of the weekend was a little damp. The band on Saturday came in with a following. He said he wanted to thank the Parks Department and Public Works Department for all they did. Mayor Clement stated he held the first “Conversation with the Mayor”, along with City Administrator Perney and Alderman Huether. There were questions, concerns, and comments. The next one will be in November and there will be one in January. Mayor Clement reported that along with School Resource Officer/Deputy Emergency Manager Evan Waters, City Administrator and Director Yucuis, he visited the St. Louis County Emergency Management Facility. They plan to bring some of their staff over and introduce themselves. Mayor Clement stated that on Thursday morning, the grand opening for the Grand Glaize Library and ribbon cutting took place. It is a beautiful facility with nice upgrades. On Thursday afternoon the employee picnic was held at Schroeder Park. It was a beautiful day with a good turnout. Later that evening the City had the informational meeting on Proposition S. He said he wished there had been more people in attendance. Regular Board of Aldermen 09/17/2018 Page 4  Mayor Clement reported that Friday was the Lafayette Industries event to help celebrate the 42nd birthday party. It was a hotdog luncheon. The event was a lot of fun. He believes they raised $5,000 from the pigeon race. 7. REPORTS FROM THE CITY ADMINISTRATOR a. List of Paid Bills (Warrant dates of September 2 – September 15, 2018) There were no questions. 8. REPORTS FROM COMMITTEES a. Planning and Zoning Commission Alderman Hamill stated there were seven site plans for residential properties at the Bend of Sulphur Springs, all were approved unanimously. There was also a sign permit for Big Bend Ridge North subdivision, and it was approved unanimously. b. Homecoming Committee Mayor Clement stated he does not believe the Homecoming Committee has met since we just had the Homecoming celebration. 9. ACTION ON OLD BILLS a. AMENDED BILL # 18-2348 – AN ORDINANCE ESTABLISHING THE 2018 PROPERTY TAX LEVY Alderman Huether read for the second time for Alderman Ottenad Bill # 18-2348, entitled: “AN ORDINANCE ESTABLISHING AND LEVYING THE RATE OF TAXATION UPON ALL REAL AND PERSONAL PROPERTY IN THE CITY OF MANCHESTER FOR CALENDAR YEAR 2018”, by title only. Alderman Huether made the motion that Bill #18-2348 become Ordinance #18- 2232. The motion was seconded by Alderman Hamill. A poll of the Board showed: Alderman Baumann – absent Alderman Ottenad –absent Alderman Huether – aye Alderman Nolte – aye Alderman Hamill – aye Alderman Toben – aye Mayor Clement announced the motion passed 4 – 0, with two absentees and no objections from the Board. b. BILL # 18-2349 – AN ORDINANCE APPROVING A SPECIAL USE PERMIT FOR A GASOLINE SERVICE STATION AT 14401 MANCHESTER ROAD Regular Board of Aldermen 09/17/2018 Page 5  Alderman Hamill deferred the second reading of this Bill to the October 1, 2018 Board of Aldermen meeting. c. Bill # 18-2350 – AN ORDINANCE AMENDING THE CODE OF ORDINANCES TO ALLOW A $7 FEE TO BE ASSESSED ON ALL VIOLATIONS FOR THE FUNDING OF THE STATEWIDE COURT AUTOMATION SYSTEM Alderman Nolte read for the second time Bill # 18-2350, entitled: “AN ORDINANCE AMENDING MUNICIPAL COURT COSTS, SECTION 130.280 OF THE CODE OF ORDINANCES OF THE CITY OF MANCHESTER”, by title only. Alderman Nolte made the motion that Bill # 18-2350 become Ordinance # 18-2233. The motion was seconded by Alderman Hamill. A poll of the Board showed: Alderman Huether – aye Alderman Nolte – aye Alderman Hamill – aye Alderman Toben – aye Alderman Baumann – absent Alderman Ottenad –absent Mayor Clement announced the motion passed 4 – 0, with two absentees and no objections from the Board. 10. INTRODUCTION OF NEW BILLS a. RESOLUTION AUTHORIZING PURCHASE OF SOLAR POWERED RADAR SIGNS Alderman Toben introduced Resolution # 18-0645, entitled: “A RESOLUTION ACCEPTING THE BID OF RADARSIGN, LLC IN THE AMOUNT OF FIFTEEN THOUSAND EIGHT HUNDRED EIGHTY DOLLARS ($15,880.00) FOR THE PURCHASE OF FOUR (4) TC-600S SOLAR POWERED RADAR SIGN ASSEMBLIES, INCLUDING SELECTED OPTIONS (SMILEY FACE AND FINE $xxx), AND AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ISSUE A PURCHASE ORDER THEREFOR”, by title only. Alderman Toben made the motion for approval of Resolution # 18-0645. The motion was seconded by Alderman Hamill and carried 4 – 0, with two absentees and no objections from the Board. b. RESOLUTION AUTHORIZING TRASH CONTRACT EXTENSION Alderman Hamill introduced Resolution # 18-0646 entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO AN AMENDMENT TO THE AGREEMENT FOR COLLECTION AND DISPOSAL OF HOUSEHOLD TRASH, RECYCLABLES, YARD WASTE AND BULK TRASH IN THE CITY OF MANCHESTER, MISSOURI WITH ALLIED SERVICES, LLC Regular Board of Aldermen 09/17/2018 Page 6 D/B/A ALLIED WASTE SERVICES OF BRIDGETON/REPUBLIC SERVICES OF BRIDGETON TO EXTEND THE CONTRACT TERM TO JANUARY 31, 2024 AND AMEND CERTAIN TERMS OF THE AGREEMENT”, by title only. Alderman Hamill made the motion for approval of Resolution # 18-0646. The motion was seconded by Alderman Nolte and carried 4 – 0, with two absentees and no objections from the Board. 11. MISCELLANEOUS a. Comments from the Public Mr. Dan O’Brien, 512 Glan Tai, stated he wanted to speak about the uproar about the gas station. He said the gas station affects him since he lives off Henry in Glan Tai Subdivision. He said he could not be more in favor of the gas station if he tried. That property has sat there forever. They have tried to do a couple things there and nothing goes through. He doesn’t know why anyone would be opposed to the gas station with the improvements on Henry Avenue. He said the cell tower is not going anywhere, so he doesn’t know what we are going to put there that is going to look nice except a filling station. Mr. O’Brien stated the taxes that the filling station is going to be bringing in will be nice. He is for this and he hopes this goes through. Mr. Chris Winters asked if the radar signs were portable so they can move them around the City. He would love to see them on Big Bend Woods. City Administrator Larry Perney answered they are going to be put in permanently but they can be moved at any time. Right now they are for Joyce Ann and Connie, but they will see how it works. Mr. Winters asked if the Proposition P money goes into the General Fund, and City Administrator Perney answered that was correct. Mr. Winters asked if concrete replacement would now fall under Proposition S. City Administrator Perney answered they have not budgeted for next year, so he does not know what those numbers would be. As far as this current year, the City still has concrete expenses coming out of Capital Improvements, as well as Proposition S. Mayor Clement answered that when they consider the budget, they will be asking themselves that question and what should be. He said that next year the expenditures from Proposition S are expected to be at $3.4 million. 12. EXECUTIVE SESSION: a. Closed Session: Pursuant to Section 610.021 (1) of the Revised Statutes of the State of Missouri pertaining to legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communication between a public governmental body or its representatives and its attorneys. Regular Board of Aldermen 09/17/2018 Page 7  Alderman Hamill made the motion to go into Closed Session: Pursuant to Section 610.021 (1) of the Revised Statutes of the State of Missouri pertaining to legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communication between a public governmental body or its representatives and its attorneys. The motion was seconded by Alderman Huether. A poll of the Board showed: Alderman Nolte – aye Alderman Hamill – aye Alderman Toben – aye Alderman Baumann – absent Alderman Ottenad – absent Alderman Huether – aye Mayor Clement announced the motion passed 4 - 0, with no objections from the Board. 13. ADJOURNMENT At 8:22 p.m., after the executive session, there being no further business, Alderman Hamill made the motion to adjourn. The motion was seconded by Alderman Huether. A poll of the Board showed: Alderman Nolte – aye Alderman Hamill – aye Alderman Toben – aye Alderman Huether – aye Alderman Ottenad – absent Alderman Baumann - absent Mayor Clement announced the motion passed 4 - 0, with no objections from the Board. The meeting adjourned at 8:22 p.m. Respectfully submitted, Ruth E. Baker, MMC/MPCC City Clerk Note: This is a journal of the Board of Aldermen meeting of September 17, 2018 (summary); not a verbatim transcript. If a recording of the meeting is desired, please contact City Hall. 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