City Council Regular Meeting

City Council Regular Meeting Tuesday, November 5, 2013 6:00 PM City Council Chambers 5:00 PM Adjourned Regular Meeting - Closed Session Mayor David J. Lesser Mayor Pro Tem Amy Howorth Councilmember Wayne Powell Councilmember Mark Burton Councilmember Tony D'Errico Executive Team David N. Carmany, City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Bruce Moe, Finance Director Cathy Hanson, Human Resources Director Tony Olmos, Public Works Director Eve R. Irvine, Police Chief Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Richard Thompson, Community Development Director MISSION STATEMENT: The City of Manhattan Beach is dedicated to providing exemplary municipal services, preserving our small beach town character and enhancing the quality of life for our residents, businesses and visitors. City Council Agenda Final November 5, 2013 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified two addtional times for public comments on the agenda--under "Community Announcements Regarding Upcoming Events," at which time the public may address the City Council regarding any upcoming events for up to one minute in duration for any speaker; and again under "Public Comment on Non-Agenda Items," at which time speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda, for up to three minutes for each speaker. Estimated times have been placed under each heading to assist with meeting management. Please note that these times are merely an estimate. Please note that each speaker may speak for up to 15 minutes at any one Council meeting, with additional time during public hearings. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056 In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG 5 MINUTES B. ROLL CALL 1 MINUTE C. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING 1 MINUTE I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, October 30, 2013, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES 5 MINUTES By motion of the City Council this is the time to notify the public of any changes to the agenda and/or rearrange the order of the agenda. City of Manhattan Beach Page 2 Printed on 10/30/2013 City Council Agenda Final November 5, 2013 E. CEREMONIAL CALENDAR 30 MINUTES 1. Recognition of Steve Napolitano for his outstanding contributions to the 13-0565 South Bay and to the City of Manhattan Beach. PRESENT 2. Presentation of a Proclamation Declaring November 2013 as National 13-0578 Family Caregivers Month. PRESENT F. CITY MANAGER REPORT 5 MINUTES G. CITY ATTORNEY REPORT 5 MINUTES H. CITY COUNCIL ANNOUNCEMENTS AND REPORTS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES I. COMMUNITY ANNOUNCEMENTS REGARDING UPCOMING EVENTS 1 MINUTE PER PERSON This portion of the meeting is to provide an opportunity for citizens to address the City Council regarding upcoming events. The duration for an individual speaking under " Community Announcements Regarding Upcoming Events" is limited to one minute. A second, extended opportunity to speak is provided under "Public Comment on Non-Agenda Items." While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Please complete the " Request to Address the City Council" card by filling out your name, city of residence, and returning it to the City Clerk. Thank you! J. PUBLIC COMMENT ON NON-AGENDA ITEMS 3 MINUTES PER PERSON - 30 MINUTES MAXIMUM Speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, and returning it to the City Clerk. Thank you! City of Manhattan Beach Page 3 Printed on 10/30/2013 City Council Agenda Final November 5, 2013 K. CONSENT CALENDAR 5 MINUTES NOTICE TO THE PUBLIC - The items on the “Consent Calendar” are routine and customary business items and will be enacted with one vote. The Mayor will ask the public, the City Council members and the staff if there is anyone who wishes to remove any item from the “Consent Calendar” for discussion and consideration. The matters removed from the “Consent Calendar” will be considered individually at the end of this Agenda under “Items Removed from the Consent Calendar.” At that time, any member of the audience may comment on any item pulled from the “Consent Calendar.” The entire “Consent Calendar,” with the exception of items removed to be discussed under “Items Removed from the Consent Calendar,” is then voted upon by roll call under one motion, after the Mayor has invited the public to speak. 3. Budgeted Replacement Vehicle Purchases and Equipment Installation: 13-0501 1) Award of Bid to South Bay Ford for One F250 Compressed Natural Gas Powered Pickup Truck, One Focus Electric Sedan and One Explorer SUV ($105,078.72); 2) Award of Bid to Fairview Ford for One F250 Truck with Utility Body and One F150 Pickup Truck ($74,018.69); 3) Award of Bid to Wondries Fleet Group for Four Explorer Police Patrol Vehicles ($129,581.50); 4) Award of Bid to Theodore Robins Ford for One Explorer SUV ($26,993.99); 5) Award of Order to South Bay Regional Public Communications Authority to Equip the Aforementioned Vehicles ($73,673.82) (Finance Director Moe). APPROVE Attachments: Bid #942-14 Comparison Ford vehicles (10) 4. Award of Bid for the Budgeted Purchase of One Replacement Vehicle: 13-0542 One Kia Optima Sedan for the Police Department from Wondries Fleet Group in the Amount of $27,254.39 (Finance Director Moe). APPROVE Attachments: Bid #946-14 Comparison Kia Optima 5. Award of Order to South Bay Regional Public Communications Authority 13-0566 to Equip Eight Previously Approved Chevrolet Vehicles: Five Tahoe Police Patrol Vehicles, One Silverado Truck for the Police Department, One Equinox SUV for the Public Works Department and One Suburban Battalion Chief Vehicle for the Fire Department; for a Total Cost of $96,135.63 (Finance Director Moe). APPROVE City of Manhattan Beach Page 4 Printed on 10/30/2013 City Council Agenda Final November 5, 2013 6. Construction Contract to Roy Allan Slurry Seal ($229,613.51) for the 13-0512 2013 Slurry Seal Project (Area 1; Bounded by Sepulveda Boulevard to the east, Ardmore Avenue to the west, Manhattan Beach Boulevard to the north, and Boundary Place to the south) (Public Works Director Olmos). APPROVE Attachments: Budget, Appropriations, Anticipated Expenditures Bid Results Bid Withdrawal Correspondence (Email) Location Map Construction Contract (pages 12-13) - Agreement (Roy Allan Slurry Seal) 7. Change Order No. 1 in the net amount of $28,342.38 to Taylor Tennis 13-0574 Courts, Inc. for the Live Oak Park, Manhattan Heights, Mira Costa Tennis Courts and Marine Avenue Park Basketball Courts Resurfacing and Restriping Project and accept a Donation of $20,000 from Manhattan Beach Youth Basketball (Parks and Recreation Director Leyman). APPROVE Attachments: Donation Agreement with Manhattan Beach Youth Basketball Budget / Expenditure Summary 8. Ratification of Budgeted Motor Fuel Purchase from Merrimac Energy 13-0581 Group in the Amount of $26,364.26 (Finance Director Moe). APPROVE Attachments: Fuel Bid Comparison 9. Plans and Specifications to Provide and Install Modular Office Furniture 13-0569 for New Information Services Workspace (Public Works Director Olmos). APPROVE Attachments: Furniture Layout Diagrams, Sheets 1 through 3 Plans and Specifications- Provide and Install Modular Office Furniture 10. Accept Transfer of a Ceramic Tile Mural from the County of Los Angeles 13-0456 for Donation and Relocation (Public Works Director Olmos). APPROVE Attachments: Location of Library Mural at 13th Street & Morningside Revised Manhattan Beach Art Transfer Agreement City of Manhattan Beach Page 5 Printed on 10/30/2013 City Council Agenda Final November 5, 2013 11. Minutes 13-0516 This item contain minutes of City Council meetings which are presented for approval by the City Council. Staff recommends that the City Council, by motion, take action to approve the minutes of the: a) City Council Regular Meeting of October 1, 2013 b) City Council Regular Meeting of October 8, 2013 (City Clerk Tamura). APPROVE Attachments: City Council Regular Meeting of October 1, 2013 City Council Regular Meeting of October 8, 2013 L. PUBLIC HEARINGS 30 MINUTES PER ITEM M. GENERAL BUSINESS 30 MINUTES PER ITEM 12. Presentation of the Citywide Bicycle Master Plan (Community 13-0571 Development Director Thompson). RECEIVE REPORT Attachments: 2005 Citywide Bikeway Plan 2011 South Bay Bicycle Master Plan Current Bikeway Facilities 13. Presentation of City Broadcast Capabilities (Finance Director Moe). 13-0481 DISCUSS AND PROVIDE DIRECTION Attachments: Annual Broadcast Recordings Report FY11-12 Annual Broadcast Recordings Report FY12-13 Annual Broadcast Recordings Report FY13-14 14. Status Report Regarding the Commercial and Residential Food Waste 13-0405 Recycling Pilot Program ( Continued from September 17, 2013, City Council Meeting) (Public Works Director Olmos). RECEIVE REPORT N. ITEMS REMOVED FROM THE CONSENT CALENDAR 5 MINUTES PER ITEM Prior to the Council’s consideration of each item removed from the consent calendar , speakers may comment on any or all of those items for up to three minutes per item. O. ADDITIONAL PUBLIC COMMENTS ON NON-AGENDA ITEMS 3 MINUTES PER PERSON City of Manhattan Beach Page 6 Printed on 10/30/2013 City Council Agenda Final November 5, 2013 P. OTHER COUNCIL BUSINESS, COMMITTEE AND TRAVEL REPORTS, FUTURE DISCUSSION ITEMS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES 15. Consider Taking a Position in Support of Federal Legislation Updating RES 13-0068 the Voting Rights Act (City Manager Carmany). CONSIDER, DISCUSS AND PROVIDE DIRECTION Attachments: 09-05-13 Letter from William T Fujioka on behalf of Los Angeles County Board of Supervisors Resolution No. 13-0068 Q. RECEIVE AND FILE ITEMS The following items are informational items that do not require action by the City Council. They can be “Received and Filed” by one motion: “Motion to Receive and File” or by order of the Chair. The Mayor will provide a maximum of three minutes for speakers to comment on this category. 16. Strategic Plan Update (City Manager Carmany). 13-0561 RECEIVE AND FILE Attachments: Strategic Plan Monitoring Matrix (10/30/13) 17. Commission Minutes: 13-0579 This item contains minutes of City Council subcommittees and from other City commissions and committees which are presented to be received and filed by the City Council. a) Planning Commission Meeting of October 9, 2013 (Community Development Director Thompson). RECEIVE AND FILE b) Parks and Recreation Commission Meeting of September 23, 2013 (Parks and Recreation Director Leyman). RECEIVE AND FILE c) Cultural Arts Commission Meeting of September 10, 2013 (Parks and Recreation Director Leyman). RECEIVE AND FILE Attachments: Planning Commission Meeting of October 9, 2013 Parks and Recreation Commission Meeting of September 23, 2013 Cultural Arts Commission Meeting of September 10, 2013 18. Request for a One-Year Time Extension of a Master Use Permit and 13-0556 Associated Applications for 1000-1008 Sepulveda Boulevard (1008 Investment Group, LLC) (Community Development Director Thompson). RECEIVE AND FILE Attachments: P.C. Draft Minutes excerpt 10-09-13 P.C. Staff Report and Attachments, dated 10/9/13 City of Manhattan Beach Page 7 Printed on 10/30/2013 City Council Agenda Final November 5, 2013 19. Financial Reports: 13-0522 a) Schedules of Demands: October 10, 2013, and October 24, 2013 b) Investment Portfolio for the Month Ending September 30, 2013 c) Financial Reports for the Month Ending September 30, 2013 (Finance Director Moe). RECEIVE AND FILE Attachments: Schedules of Demands for October 10, 2013, and October 24, 2013 Investment Portfolio for the Month Ending September 30, 2013 Financial Reports for the Month Ending September 30, 2013 R. ADJOURNMENT S. FUTURE MEETINGS CITY COUNCIL MEETINGS Nov. 12, 2013 - Tuesday - 4:00 PM - Joint City Council/Parking & Public Improvements Commission Meeting Nov. 12, 2013 - Tuesday - 6:00 PM - Adjourned Regular Meeting (Manhattan Village Mall Project) Nov. 19, 2013 – Tuesday – 6:00 PM – City Council Meeting Dec. 3, 2013 – Tuesday – 6:00 PM – City Council Meeting Dec. 10, 2013 - Tuesday - 6:00 PM - Adjourned Regular Meeting (CIP & Facilities Strategic Plan) Dec. 17, 2013 – Tuesday – 6:00 PM – City Council Meeting (City Council Reorganization) Jan. 7, 2014 -- Tuesday -- 6:00 PM - City Council Meeting Jan. 14, 2014 - Tuesday - TBD - City Council Adjourned Regular Meeting (Strategic Plan Meeting) Jan. 21, 2014 -- Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS Nov. 12, 2103 – Tuesday – 6:00 PM – Cultural Arts Commission Nov. 12, 2013 - Tuesday - 4:00 PM - Joint City Council/Parking & Public Improvements Commission Meeting Nov. 13, 2013 – Wednesday -- 6:30 PM – Planning Commission Meeting Nov. 18, 2013 – Monday – 6:30 PM – Library Commission Nov. 25, 2013 – Monday – 6:30 PM – Parks & Recreation Commission Nov. 27, 2013 – Wednesday -- 6:30 PM – Planning Commission Meeting Dec. 5, 2013 -- Thursday -- 6:30 PM -- Parking & Public Improvements Commission Meeting Dec. 9, 2013 – Monday –6:30 PM – Library Commission Dec. 10, 2013 – Tuesday – 6:00 PM – Cultural Arts Commission Dec. 10, 2013 - Tuesday - 6:00 PM - Adjourned Regular Meeting Dec. 11, 2013 – Wednesday -- 6:30 PM – Planning Commission Meeting Dec. 23, 2013 – Monday – 6:30 PM – Parks & Recreation Commission City of Manhattan Beach Page 8 Printed on 10/30/2013 City Council Agenda Final November 5, 2013 T. CITY HOLIDAYS CITY OFFICES CLOSED ON THE FOLLOWING DAYS: Nov. 11, 2013 – Monday – Veterans Day Nov. 28-29, 2013 – Thursday & Friday – Thanksgiving Holiday Dec. 25, 2013 – Wednesday – Christmas Day Jan. 1, 2014 – Wednesday – New Years Day Jan. 20, 2014 – Monday – Martin Luther King Day Feb. 17, 2014 – Monday – President's Day May. 26, 2014 – Monday – Memorial Day Jul. 4, 2014 - Friday - Independence Day Sep. 1, 2014 – Monday – Labor Day Oct. 13, 2014 – Monday – Columbus Day City of Manhattan Beach Page 9 Printed on 10/30/2013 City Council Agenda Final November 5, 2013 CITY OF MANHATTAN BEACH CLOSED SESSION AGENDA TUESDAY, NOVEMBER 5, 2013 - 5:00 PM CITY COUNCIL CHAMBERS 1400 HIGHLAND AVENUE MANHATTAN BEACH, CA 90266 A. CALL MEETING TO ORDER B. PLEDGE TO THE FLAG C. ROLL CALL D. CERTIFICATION OF MEETING AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, October 30, 2013, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. E. PUBLIC COMMENT ON CLOSED SESSION F. ANNOUNCEMENT IN OPEN SESSION OF ITEMS TO BE DISCUSSED IN CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL (ANTICIPATED LITIGATION) Government Code Section 54956.9 d (2) A point has been reached where, in the opinion of the City Council on the legal advice of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation in 1 case. 2. CONFERENCE WITH LEGAL COUNSEL (EXISTING LITIGATION) (Government Code Section 54956.9(d)(1)) Magdelano vs. City of Manhattan Beach, WCAB Case #ADJ7207762 G. RECESS INTO CLOSED SESSION H. RECONVENE INTO OPEN SESSION I. CLOSED SESSION ANNOUNCEMENT IN OPEN SESSION J. ADJOURNMENT City of Manhattan Beach Page 10 Printed on 10/30/2013