City Council Regular Meeting

City Council Regular Meeting Tuesday, December 3, 2013 6:00 PM City Council Chambers 4:30 PM Adjourned Regular Meeting - Closed Session Mayor David J. Lesser Mayor Pro Tem Amy Howorth Councilmember Wayne Powell Councilmember Mark Burton Councilmember Tony D'Errico Executive Team John Jalili, Interim City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Bruce Moe, Finance Director Cathy Hanson, Human Resources Director Tony Olmos, Public Works Director Eve R. Irvine, Police Chief Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Richard Thompson, Community Development Director MISSION STATEMENT: The City of Manhattan Beach is dedicated to providing exemplary municipal services, preserving our small beach town character and enhancing the quality of life for our residents, businesses and visitors. City Council Agenda Final December 3, 2013 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified two additional times for public comments on the agenda--under "Community Announcements Regarding Upcoming Events," at which time the public may address the City Council regarding any upcoming events for up to one minute in duration for any speaker; and again under "Public Comment on Non-Agenda Items," at which time speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda, for up to three minutes for each speaker. Estimated times have been placed under each heading to assist with meeting management. Please note that these times are merely an estimate. Please note that each speaker may speak for up to 15 minutes at any one Council meeting, with additional time during public hearings. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056 In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG 5 MINUTES B. ROLL CALL 1 MINUTE C. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING 1 MINUTE I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, November 27, 2013, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES 5 MINUTES By motion of the City Council this is the time to notify the public of any changes to the agenda and/or rearrange the order of the agenda. City of Manhattan Beach Page 2 Printed on 11/27/2013 City Council Agenda Final December 3, 2013 E. CEREMONIAL CALENDAR 30 MINUTES 1. Annual City Recognition of Longstanding Local Businesses (Finance 13-0619 Director Moe). PRESENT 2. Presentation of Certificates to the Winners of the 2013 Fire Department 13-0634 Annual “Home Escape Plan” Contest (Fire Chief Espinosa). PRESENT 3. Presentation of a Certificate of Completion from the League of California 13-0638 Cities to Councilmember Powell for attaining the Advanced Leadership (Level II) Status. PRESENT F. CITY MANAGER REPORT 5 MINUTES G. CITY ATTORNEY REPORT 5 MINUTES H. CITY COUNCIL ANNOUNCEMENTS AND REPORTS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES I. COMMUNITY ANNOUNCEMENTS REGARDING UPCOMING EVENTS 1 MINUTE PER PERSON This portion of the meeting is to provide an opportunity for citizens to address the City Council regarding upcoming events. The duration for an individual speaking under " Community Announcements Regarding Upcoming Events" is limited to one minute. A second, extended opportunity to speak is provided under "Public Comment on Non-Agenda Items." While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda, except under very limited circumstances. Please complete the "Request to Address the City Council" card by filling out your name, city of residence, and returning it to the City Clerk. Thank you! J. PUBLIC COMMENT ON NON-AGENDA ITEMS 3 MINUTES PER PERSON - 30 MINUTES MAXIMUM Speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda, except under very limited circumstances. Please complete the “Request to Address the City Council” card by filling out your name , city of residence, and returning it to the City Clerk. City of Manhattan Beach Page 3 Printed on 11/27/2013 City Council Agenda Final December 3, 2013 K. CONSENT CALENDAR 5 MINUTES NOTICE TO THE PUBLIC - The items on the “Consent Calendar” are routine and customary business items and will be enacted with one vote. The Mayor will ask the public, the City Councilmembers and the staff if there is anyone who wishes to remove any item from the “Consent Calendar” for public comment, discussion and consideration. The matters removed from the “Consent Calendar” will be considered individually at the end of this Agenda under “Items Removed from the Consent Calendar .” At that time, any member of the audience may comment on any item pulled from the “Consent Calendar.” The entire “Consent Calendar,” with the exception of items removed to be discussed under “Items Removed from the Consent Calendar,” is then voted upon by roll call under one motion, after the Mayor has invited the public to speak. 4. Award of Bid for the Budgeted Purchase of Three Replacement Vehicles: 13-0612 Two Toyota Tacoma 4x2 Pickup Trucks for the Public Works Department, and One Toyota Tacoma 4x4 Pickup Truck for the Parks and Recreation Department, from Penske Toyota in the Amount of $92,023.54 (Finance Director Moe). APPROVE Attachments: Bid #959-14 Comparison for Toyota Tacoma (3) 5. Award of Proposal for the Budgeted Purchase of Two Replacement 13-0614 Mobile Message Boards to A Cone Zone, Inc. in the Amount of $36,667.60 (Finance Director Moe). APPROVE Attachments: RFP #961-14 Comparison for Mobile Message Boards (2) 6. Award of Bid for the Budgeted Purchase of Five Cardiac 13-0615 Monitors/Defibrillators for the Fire Department from Enerspect Medical in the Amount of $106,476.11 (Fire Chief Espinosa). APPROVE Attachments: Bid #964-14 Comparison Cardiac Monitors/Defibrillators (5) 7. Placement of a Historical Real Estate Structure in Polliwog Park (Parks 13-0618 and Recreation Director Leyman). APPROVE Attachments: Historical Manhattan Beach Real Estate Office Structure Photos Temporary Storage Agreement for Historical Real Estate Office Structure 8. Grant Funded Purchase of 513 Cubic Yards of Rubber Bark from Rubber 13-0628 Bark, Inc. in the Amount of $82,710.44 (Public Works Director Olmos). APPROVE, APPROPRIATE Attachments: Bid #963-14 Comparison Rubber Bark City of Manhattan Beach Page 4 Printed on 11/27/2013 City Council Agenda Final December 3, 2013 9. Award of Three Year Contract to Internap Network Services for 13-0631 Redundant Internet Connectivity with an Estimated Annual Value of $50,300 (Finance Director Moe). APPROVE Attachments: Internap Contract 10. Award of Three-Year Unarmed Security Services Contract to CON 13-0040 Contemporary Services Corporation with an Estimated Annual Value of $55,000 (Police Chief Irvine). APPROVE Attachments: RFP #952-14 Unarmed Security Services Comparison Agreement with Contemporary Services Corporation 11. Award of Contract to EMC Research to Develop and Conduct a 13-0613 Community Survey for an Amount Not to Exceed $20,490 (Finance Director Moe). APPROVE; APPROPRIATE Attachments: Survey Firms Response List 2013 Contract with EMC for Community Survey Exhibit A of Contract (EMC Proposal) 12. Minutes 13-0518 This item contain minutes of City Council meetings which are presented for approval by the City Council. Staff recommends that the City Council, by motion, take action to approve the minutes of the: a) City Council Adjourned Regular Including Closed Session Meeting of November 4, 2013. APPROVE b) City Council Regular Meeting of November 5, 2013. APPROVE c) Joint City Council/Parking & Public Improvements Commission Meeting of November 12, 2013. APPROVE d) City Council Adjourned Regular Meeting of November 12, 2013. APPROVE (City Clerk Tamura). Attachments: City Council Adjourned Regular Including Closed Session Meeting of November 4, 2013 City Council Regular Meeting of November 5, 2013 Joint City Council/Parking & Public Improvements Commission Meeting of November 12, 2013 City Council Adjourned Regular Meeting of November 12, 2013 City of Manhattan Beach Page 5 Printed on 11/27/2013 City Council Agenda Final December 3, 2013 L. PUBLIC HEARINGS 30 MINUTES PER ITEM 13. Consideration of Resolution Adjusting the 2014-2015 Business License RES 13-0071 Tax by the Consumer Price Index (Finance Director Moe). APPROVE; ADOPT RESOLUTION Attachments: Resolution No. 13-0071 Proposed 2014-2015 Business License Tax 2014-2015 Business License CPI Tax Analysis M. GENERAL BUSINESS 30 MINUTES PER ITEM 14. Budget Process for Fiscal Year 2014-2015 (Finance Director Moe). 13-0575 DISCUSS AND PROVIDE DIRECTION Attachments: Budget Calendar for Fiscal Year 2014-2015 Budget Fiscal Year 2013-2014 Budget Process Participation letter 15. Approve the Memorandum of Understanding (MOU) between the Cities CON 13-0044 of Manhattan Beach, Redondo Beach, Hermosa Beach, Torrance and the Los Angeles County Flood Control District Regarding the Administration and Cost Sharing for Development of the Enhanced Watershed Management Program (EWMP) and the Coordinated Integrated Monitoring Program (CIMP) for the Santa Monica Bay and Dominguez Channel Watersheds to comply with Municipal Stormwater Permit (Permit); and Authorize the City Manager to sign the MOU (Public Works Director Olmos). APPROVE Attachments: MOU Between Cities of Manhattan Beach, Redondo Beach, Hermosa Beach, Torrance and Los A 16. Strand Pedestrian Access Improvement Project - Alternatives for 13-0611 Introducing Aesthetic Enhancement Elements into the Project (Public Works Director Olmos). DISCUSS AND PROVIDE DIRECTION Attachments: Project Funding and Anticipated Expenditures Stairs to be Improved Strand Stairs Options 12-3-13 17. Memorandum of Agreement with Police Management Association 13-0635 (Human Resources Director Hanson). APPROVE Attachments: Memorandum of Agreement with PMA City of Manhattan Beach Page 6 Printed on 11/27/2013 City Council Agenda Final December 3, 2013 18. Consideration of City’s Option to Purchase Remaining Fifty Percent 13-0626 Interest in the Former City Manager’s Residence Located at 2913 Pacific Avenue (City Attorney Barrow). DISCUSS AND PROVIDE DIRECTION Attachments: Tenancy in Common Agreement Home Loan Staff Report January 18, 2011 Housing Assistance Agreement N. ITEMS REMOVED FROM THE CONSENT CALENDAR 5 MINUTES PER ITEM Prior to the Council’s consideration of each item removed from the consent calendar , speakers may comment on any or all of those items for up to three minutes per item. O. OPTIONAL ADDITIONAL PUBLIC COMMENTS ON NON-AGENDA ITEMS For speakers who did not speak at the first "Public Comment" period. 3 MINUTES PER PERSON P. OTHER COUNCIL BUSINESS, COMMITTEE AND TRAVEL REPORTS, FUTURE DISCUSSION ITEMS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES Q. RECEIVE AND FILE ITEMS The following items are informational items that do not require action by the City Council. They can be “Received and Filed” by one motion: “Motion to Receive and File” or by order of the Chair. The Mayor will provide a maximum of three minutes for speakers to comment. 19. Strategic Plan Update (Interim City Manager Jalili). 13-0621 RECEIVE AND FILE Attachments: Strategic Plan Update 11/27/2013 20. Financial Reports: 13-0601 a) Schedules of Demands: November 21, 2013 b) Investment Portfolio for the Month Ending October 31, 2013 c) Financial Reports for the Month Ending October 31, 2013 (Finance Director Moe). RECEIVE AND FILE Attachments: Schedule of Demands Register for November 21, 2013 Investment Portfolio for the Month Ending October 31, 2013 Financial Reports for the Month Ending October 31, 2013 City of Manhattan Beach Page 7 Printed on 11/27/2013 City Council Agenda Final December 3, 2013 21. Commission Minutes 13-0629 This item contains minutes of City Council subcommittees and from other City commissions and committees which are presented to be received and filed by the City Council. Staff recommends that the City Council, by motion, take action to receive and file the minutes of the: a) Planning Commission Meeting of November 13, 2013 (Community Development Thompson) RECEIVE AND FILE b) Library Commission Meeting of October 21, 2013 (Parks and Recreation Director Leyman) RECEIVE AND FILE c) Finance Subcommittee Meeting of November 15, 2013 (Finance Director Moe) RECEIVE AND FILE Attachments: Planning Commission Meeting of November 13, 2013 Library Commission Meeting of October 21, 2013 Finance Subcommittee Meeting of November 15, 2013 R. ADJOURNMENT S. FUTURE MEETINGS CITY COUNCIL MEETINGS Dec. 10, 2013 - Tuesday - 6:00 PM - Adjourned Regular Meeting (CIP & Facilities Assessment Plan) Dec. 17, 2013 – Tuesday – 6:00 PM – City Council Meeting (City Council Reorganization) Jan. 7, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jan. 14, 2014 – Tuesday - TBD - City Council Adjourned Regular Meeting (Manhattan Village Mall) Jan. 21, 2014 – Tuesday -- 6:00 PM - City Council Meeting Feb. 4, 2014 – Tuesday -- 6:00 PM - City Council Meeting Feb. 18, 2014 – Tuesday -- 6:00 PM - City Council Meeting Mar. 4, 2014 – Tuesday -- 6:00 PM - City Council Meeting Mar. 18, 2014 – Tuesday -- 6:00 PM - City Council Meeting Apr. 1, 2014 – Tuesday -- 6:00 PM - City Council Meeting Apr. 15, 2014 – Tuesday -- 6:00 PM - City Council Meeting May. 6, 2014 – Tuesday -- 6:00 PM - City Council Meeting May. 20, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jun. 3, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jun. 17, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jul. 1, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jul. 15, 2014 – Tuesday -- 6:00 PM - City Council Meeting Aug. 5, 2014 – Tuesday -- 6:00 PM - City Council Meeting Aug. 19, 2014 – Tuesday -- 6:00 PM - City Council Meeting Sep. 2, 2014 – Tuesday -- 6:00 PM - City Council Meeting Sep. 16, 2014 – Tuesday -- 6:00 PM - City Council Meeting (City Council Reorganization) Oct. 7, 2014 – Tuesday -- 6:00 PM - City Council Meeting Oct. 21, 2014 – Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 8 Printed on 11/27/2013 City Council Agenda Final December 3, 2013 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS Dec. 5, 2013 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Dec. 9, 2013 – Monday –6:30 PM – Library Commission Meeting Dec. 10, 2013 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Dec. 11, 2013 – Wednesday – 6:30 PM – Planning Commission Meeting Dec. 23, 2013 – Monday – 6:30 PM – Parks & Recreation Commission Meeting Jan. 8, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Jan. 13, 2014 – Monday –6:30 PM – Library Commission Meeting Jan. 14, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Jan. 22, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Jan. 23, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Feb. 10, 2014 – Monday –6:30 PM – Library Commission Meeting Feb. 11, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Feb. 12, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Feb. 26, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Feb. 27, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Mar. 10, 2014 – Monday –6:30 PM – Library Commission Meeting Mar. 11, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Mar. 12, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Mar. 26, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Mar. 27, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Apr. 8, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Apr. 9, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Apr. 14, 2014 – Monday –6:30 PM – Library Commission Meeting Apr. 23, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Apr. 24, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting T. CITY HOLIDAYS CITY OFFICES CLOSED ON THE FOLLOWING DAYS: Dec. 25, 2013 – Wednesday – Christmas Day Jan. 1, 2014 – Wednesday – New Years Day Jan. 20, 2014 – Monday – Martin Luther King Day Feb. 17, 2014 – Monday – President's Day May. 26, 2014 – Monday – Memorial Day Jul. 4, 2014 - Friday - Independence Day Sep. 1, 2014 – Monday – Labor Day Oct. 13, 2014 – Monday – Columbus Day Nov. 10, 2014 – Monday – Veterans Day Nov. 27-28, 2014 – Thursday & Friday – Thanksgiving Holiday City of Manhattan Beach Page 9 Printed on 11/27/2013