City Council Regular Meeting

City Council Adjourned Regular Meeting Tuesday, December 10, 2013 6:00 PM City Council Chambers 5:00 PM Adjourned Regular Meeting - Closed Session Mayor David J. Lesser Mayor Pro Tem Amy Howorth Councilmember Wayne Powell Councilmember Mark Burton Councilmember Tony D'Errico Executive Team John Jalili, Interim City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Bruce Moe, Finance Director Cathy Hanson, Human Resources Director Tony Olmos, Public Works Director Eve R. Irvine, Police Chief Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Richard Thompson, Community Development Director MISSION STATEMENT: The City of Manhattan Beach is dedicated to providing exemplary municipal services, preserving our small beach town character and enhancing the quality of life for our residents, businesses and visitors. City Council Agenda Final December 10, 2013 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified two additional times for public comments on the agenda--under "Community Announcements Regarding Upcoming Events," at which time the public may address the City Council regarding any upcoming events for up to one minute in duration for any speaker; and again under "Public Comment on Non-Agenda Items," at which time speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda, for up to three minutes for each speaker. Estimated times have been placed under each heading to assist with meeting management. Please note that these times are merely an estimate. Please note that each speaker may speak for up to 15 minutes at any one Council meeting, with additional time during public hearings. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056 In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG 5 MINUTES B. ROLL CALL 1 MINUTE C. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING 1 MINUTE I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, December 4, 2013, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES 5 MINUTES By motion of the City Council this is the time to notify the public of any changes to the agenda and/or rearrange the order of the agenda. City of Manhattan Beach Page 2 Printed on 12/4/2013 City Council Agenda Final December 10, 2013 E. CITY MANAGER REPORT 5 MINUTES F. CITY ATTORNEY REPORT 5 MINUTES G. CITY COUNCIL ANNOUNCEMENTS AND REPORTS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES H. COMMUNITY ANNOUNCEMENTS REGARDING UPCOMING EVENTS 1 MINUTE PER PERSON This portion of the meeting is to provide an opportunity for citizens to address the City Council regarding upcoming events. The duration for an individual speaking under " Community Announcements Regarding Upcoming Events" is limited to one minute. A second, extended opportunity to speak is provided under "Public Comment on Non-Agenda Items." While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda, except under very limited circumstances. Please complete the "Request to Address the City Council" card by filling out your name, city of residence, and returning it to the City Clerk. Thank you! I. PUBLIC COMMENT ON NON-AGENDA ITEMS 3 MINUTES PER PERSON - 30 MINUTES MAXIMUM Speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda, except under very limited circumstances. Please complete the “Request to Address the City Council” card by filling out your name , city of residence, and returning it to the City Clerk. City of Manhattan Beach Page 3 Printed on 12/4/2013 City Council Agenda Final December 10, 2013 J. GENERAL BUSINESS 30 MINUTES PER ITEM 1. Award of Contract to EMC Research to Develop and Conduct a 13-0613 Community Survey for an Amount Not to Exceed $20,490 (Finance Director Moe). APPROVE; APPROPRIATE Attachments: Survey Firms Response List 2013 Contract with EMC for Community Survey Exhibit A of Contract (EMC Proposal) 2. Budget Process for Fiscal Year 2014-2015 (Continued from the 13-0575 December 3, 2013, City Council Meeting) (Finance Director Moe). DISCUSS AND PROVIDE DIRECTION Attachments: Budget Calendar for Fiscal Year 2014-2015 Budget Fiscal Year 2013-2014 Budget Process Participation letter 3. Grant Funded Purchase of 513 Cubic Yards of Rubber Bark from Rubber 13-0628 Bark, Inc. in the Amount of $82,710.44 (Continued from the December 3, 2013, City Council Meeting) (Public Works Director Olmos). APPROVE, APPROPRIATE Attachments: Bid #963-14 Comparison Rubber Bark City of Manhattan Beach Page 4 Printed on 12/4/2013 City Council Agenda Final December 10, 2013 4. Report Regarding Condition of City Facilities and Parking Structures 13-0464 (Public Works Director Olmos). RECEIVE REPORT AND APPROVE RECOMMENDED OPTION Attachments: 01-Facility Condition Assessment - Executive Summary Report - Manhattan Beach (12-10-13 CC 02-City of Manhattan Beach Parking Structures Report Abbreviated 03-Facility Condition Assessment Report - City Hall Annex - Rev A 04-Facility Condition Assessment Report - City Hall - Rev A 05-Facility Condition Assessment Report - Creative Arts Center - Rev A 06-Facility Condition Assessment Report - Fire Station 2 - Rev A 07-Facility Condition Assessment Report - Josyln Community Center - Rev A 08-Facility Condition Assessment Report - Live Oak Park - Rev A 09-Facility Condition Assessment Report - Manhattan Heights Park 10-Facility Condition Assessment Report - Manhattan Village Soccer Field - Rev A 11-Facility Condition Assessment Report - Marine Avenue Park - Rev A 12-Facility Condition Assessment Report - Marine Avenue Sports Complex - Rev A 13-Facility Condition Assessment Report - Pier Roundhouse and Comfort Station - Rev B 14-Facility Condition Assessment Report - Polliwog Park - Rev A 15-Facility Condition Assessment Report - Premier Baseball Field 16-Facility Condition Assessment Report - Public Safety Building and Fire Station No. 1 - Rev A 17-Facility Condition Assessment Report - Public Works - Rev A 18-Facility Condition Assessment Report - Sand Dune Park - Rev A 19-City of Manhattan Beach Parking Structures Report 5. Presentation of the Proposed Fiscal Year 2013-2014 to Fiscal Year 13-0633 2017-2018 Five Year Capital Improvement Plan (Public Works Director Olmos). DISCUSS AND PROVIDE DIRECTION Attachments: FY2014-2018 Proposed Capital Improvement Plan FY2014-2018 Proposed Projects by Type Spreadsheet (excerpt from Capital Improvement Plan) FY2014-2018 Five Year Forecast K. OPTIONAL ADDITIONAL PUBLIC COMMENTS ON NON-AGENDA ITEMS For speakers who did not speak at the first "Public Comment" period. 3 MINUTES PER PERSON L. OTHER COUNCIL BUSINESS, COMMITTEE AND TRAVEL REPORTS, FUTURE DISCUSSION ITEMS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES City of Manhattan Beach Page 5 Printed on 12/4/2013 City Council Agenda Final December 10, 2013 M. ADJOURNMENT N. FUTURE MEETINGS CITY COUNCIL MEETINGS Dec. 17, 2013 – Tuesday – 6:00 PM – City Council Meeting (City Council Reorganization) Jan. 7, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jan. 14, 2014 – Tuesday - TBD - City Council Adjourned Regular Meeting (Manhattan Village Mall) Jan. 21, 2014 – Tuesday -- 6:00 PM - City Council Meeting Feb. 4, 2014 – Tuesday -- 6:00 PM - City Council Meeting Feb. 18, 2014 – Tuesday -- 6:00 PM - City Council Meeting Mar. 4, 2014 – Tuesday -- 6:00 PM - City Council Meeting Mar. 18, 2014 – Tuesday -- 6:00 PM - City Council Meeting Apr. 1, 2014 – Tuesday -- 6:00 PM - City Council Meeting Apr. 15, 2014 – Tuesday -- 6:00 PM - City Council Meeting May. 6, 2014 – Tuesday -- 6:00 PM - City Council Meeting May. 20, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jun. 3, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jun. 17, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jul. 1, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jul. 15, 2014 – Tuesday -- 6:00 PM - City Council Meeting Aug. 5, 2014 – Tuesday -- 6:00 PM - City Council Meeting Aug. 19, 2014 – Tuesday -- 6:00 PM - City Council Meeting Sep. 2, 2014 – Tuesday -- 6:00 PM - City Council Meeting Sep. 16, 2014 – Tuesday -- 6:00 PM - City Council Meeting (City Council Reorganization) Oct. 7, 2014 – Tuesday -- 6:00 PM - City Council Meeting Oct. 21, 2014 – Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS Dec. 11, 2013 – Wednesday – 6:30 PM – Planning Commission Meeting Dec. 23, 2013 – Monday – 6:30 PM – Parks & Recreation Commission Meeting Jan. 8, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Jan. 13, 2014 – Monday –6:30 PM – Library Commission Meeting Jan. 14, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Jan. 22, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Jan. 23, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Feb. 10, 2014 – Monday –6:30 PM – Library Commission Meeting Feb. 11, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Feb. 12, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Feb. 26, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Feb. 27, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Mar. 10, 2014 – Monday –6:30 PM – Library Commission Meeting Mar. 11, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Mar. 12, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Mar. 26, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Mar. 27, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Apr. 8, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Apr. 9, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Apr. 14, 2014 – Monday –6:30 PM – Library Commission Meeting Apr. 23, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Apr. 24, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting City of Manhattan Beach Page 6 Printed on 12/4/2013 City Council Agenda Final December 10, 2013 O. CITY HOLIDAYS CITY OFFICES CLOSED ON THE FOLLOWING DAYS: Dec. 25, 2013 – Wednesday – Christmas Day Jan. 1, 2014 – Wednesday – New Years Day Jan. 20, 2014 – Monday – Martin Luther King Day Feb. 17, 2014 – Monday – President's Day May. 26, 2014 – Monday – Memorial Day Jul. 4, 2014 - Friday - Independence Day Sep. 1, 2014 – Monday – Labor Day Oct. 13, 2014 – Monday – Columbus Day Nov. 10, 2014 – Monday – Veterans Day Nov. 27-28, 2014 – Thursday & Friday – Thanksgiving Holiday City of Manhattan Beach Page 7 Printed on 12/4/2013