City Council Regular Meeting

City Council Regular Meeting Tuesday, February 18, 2014 6:00 PM City Council Chambers 4:30 PM Adjourned Regular Meeting - Closed Session Mayor Amy Howorth Mayor Pro Tem Wayne Powell Councilmember Mark Burton Councilmember Tony D'Errico Councilmember David J. Lesser Executive Team John Jalili, Interim City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Bruce Moe, Finance Director Cathy Hanson, Human Resources Director Tony Olmos, Public Works Director Eve R. Irvine, Police Chief Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Richard Thompson, Community Development Director MISSION STATEMENT: The City of Manhattan Beach is dedicated to providing exemplary municipal services, preserving our small beach town character and enhancing the quality of life for our residents, businesses and visitors. City Council Agenda Final February 18, 2014 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified two additional times for public comments on the agenda--under "Community Announcements Regarding Upcoming Events," at which time the public may address the City Council regarding any upcoming events for up to one minute in duration for any speaker; and again under "Public Comment on Non-Agenda Items," at which time speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda, for up to three minutes for each speaker. Estimated times have been placed under each heading to assist with meeting management. Please note that these times are merely an estimate. Please note that each speaker may speak for up to 15 minutes at any one Council meeting, with additional time during public hearings. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG 5 MINUTES B. ROLL CALL 1 MINUTE C. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING 1 MINUTE I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, February 12, 2014, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES 5 MINUTES By motion of the City Council this is the time to notify the public of any changes to the agenda and/or rearrange the order of the agenda. City of Manhattan Beach Page 2 Printed on 2/12/2014 City Council Agenda Final February 18, 2014 E. CEREMONIAL CALENDAR 30 MINUTES 1. Presentation of a Certificate of Completion from the League of California 14-0080 Cities to Mayor Pro Tem Powell for attaining the Advanced Leadership (Level II) Status. PRESENT 2. Presentation of a Commendation to Manhattan Beach Children’s 14-0085 Librarian Melissa Messner for her outstanding contributions to the County of Los Angeles, the South Bay and to the City of Manhattan Beach. PRESENT F. CITY MANAGER REPORT 5 MINUTES G. CITY ATTORNEY REPORT 5 MINUTES H. CITY COUNCIL ANNOUNCEMENTS AND REPORTS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES I. COMMUNITY ANNOUNCEMENTS REGARDING UPCOMING EVENTS 1 MINUTE PER PERSON This portion of the meeting is to provide an opportunity for citizens to address the City Council regarding upcoming events. The duration for an individual speaking under " Community Announcements Regarding Upcoming Events" is limited to one minute. A second, extended opportunity to speak is provided under "Public Comment on Non-Agenda Items." While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda, except under very limited circumstances. Please complete the "Request to Address the City Council" card by filling out your name, city of residence, and returning it to the City Clerk. Thank you! J. PUBLIC COMMENT ON NON-AGENDA ITEMS 3 MINUTES PER PERSON - 30 MINUTES MAXIMUM Speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda, except under very limited circumstances. Please complete the “Request to Address the City Council” card by filling out your name , city of residence, and returning it to the City Clerk. City of Manhattan Beach Page 3 Printed on 2/12/2014 City Council Agenda Final February 18, 2014 K. CONSENT CALENDAR 5 MINUTES NOTICE TO THE PUBLIC - The items on the “Consent Calendar” are routine and customary business items and will be enacted with one vote. The Mayor will ask the public, the City Councilmembers and the staff if there is anyone who wishes to remove any item from the “Consent Calendar” for public comment, discussion and consideration. The matters removed from the “Consent Calendar” will be considered individually at the end of this Agenda under “Items Removed from the Consent Calendar .” At that time, any member of the audience may comment on any item pulled from the “Consent Calendar.” The entire “Consent Calendar,” with the exception of items removed to be discussed under “Items Removed from the Consent Calendar,” is then voted upon by roll call under one motion, after the Mayor has invited the public to speak. 3. Upgrades to the Police Department’s Video Security System from CON 14-0011 Am-Tec Total Security in the Amount of $55,996.22 (Finance Director Moe). APPROVE Attachments: Agreement with Am-Tec Total Security 4. Contract with BBI Commercial Office Interiors, Inc., to Provide and Install 14-0061 Modular Office Furniture for an Amount Not-to-Exceed $21,566.34 (Public Works Director Olmos). APPROVE Attachments: Provide and Install Modular Office Furniture 5. Budget Adjustment and Appropriation of $20,000 from the General Fund 14-0073 for Routine Traffic Engineering Services with Willdan Engineering (Community Development Director Thompson). APPROVE, APPROPRIATE $20,000 FROM THE GENERAL FUND Attachments: 2012-2017 Traffic Engineering Services Contract with Willdan Engineering 6. Revision to the Municipal Code Removal Provisions Regarding the City 14-0088 Manager (City Attorney Barrow). WAIVE FURTHER READING AND INTRODUCE Attachments: Ordinance 2.04 Legislative Digest L. PUBLIC HEARINGS 30 MINUTES PER ITEM M. GENERAL BUSINESS 30 MINUTES PER ITEM 7. Public Input on City Manager Characteristics, Traits and Attributes 14-0087 (Interim City Manager Jalili). RECEIVE PUBLIC COMMENT City of Manhattan Beach Page 4 Printed on 2/12/2014 City Council Agenda Final February 18, 2014 8. 2014 Sculpture Garden Finalists (Parks and Recreation Director 14-0007 Leyman). APPROVE Attachments: Chairman of the Board by Riemans Swell Model by Alex Weinstein Kelp Forest by Frank Mando There, Now by Rebecca Lowry Totem by Faducci-Solomon Bassoff and Domenica Mottarella 9. Award of Contract to Accela, Inc., in the Amount of $340,267, for CON 14-0005 Citywide Permitting Software that will streamline permit processing, plan checking and inspections services in the Community Development Department, as identified in the City’s Strategic and Information Systems Master Plans (Community Development Director Thompson). WAIVE FORMAL BIDDING, APPROVE Attachments: Permitting Software Vendor Comparison Addendum to Accela Agreement Accela Order Form Subscription Terms & Conditions Services Agreement Exhibit A - Statement of Work 10. Social Media Policy, E- Comment and MB Forum (Continued from the 13-0589 November 19, 2013, City Council Meeting) (Sr. Management Analyst Biggs). DISCUSS AND PROVIDE DIRECTION Attachments: Social Media Policy N. ITEMS REMOVED FROM THE CONSENT CALENDAR 5 MINUTES PER ITEM Prior to the Council’s consideration of each item removed from the consent calendar , speakers may comment on any or all of those items for up to three minutes per item. O. OPTIONAL ADDITIONAL PUBLIC COMMENTS ON NON-AGENDA ITEMS For speakers who did not speak at the first "Public Comment" period. 3 MINUTES PER PERSON City of Manhattan Beach Page 5 Printed on 2/12/2014 City Council Agenda Final February 18, 2014 P. OTHER COUNCIL BUSINESS, COMMITTEE AND TRAVEL REPORTS, FUTURE DISCUSSION ITEMS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES 11. Update on Policy Governance Initiative and Authorize Request for 14-0069 Proposals for Professional Services (Senior Management Analyst Biggs). RECEIVE THIS REPORT AND AUTHORIZE Attachments: Draft Request for Proposals for Professional Services List of Policy Governance Firms Q. RECEIVE AND FILE ITEMS The following items are informational items that do not require action by the City Council. They can be “Received and Filed” by one motion: “Motion to Receive and File” or by order of the Chair. The Mayor will provide a maximum of three minutes for speakers to comment on this category. 12. Financial Reports: 14-0043 a) Schedule of Demands: January 30, 2014 b) Financial Reports for the Month Ending December 31, 2013 (Finance Director Moe). RECEIVE AND FILE Attachments: Schedule of Demands for January 30, 2014 Financial Reports for the Month Ending December 31, 2013 City of Manhattan Beach Page 6 Printed on 2/12/2014 City Council Agenda Final February 18, 2014 13. Commission Minutes: 14-0081 This item contains minutes of City Council subcommittees and from other City commissions and committees which are presented to be received and filed by the City Council. Staff recommends that the City Council, by motion, take action to receive and file the minutes of the: a) Board of Building Appeals Meeting, September 11, 2013 (Community Development Director Thompson) RECEIVE AND FILE b) Board of Building Appeals Meeting, November 14, 2013 (Community Development Director Thompson) RECEIVE AND FILE c) Planning Commission Meeting, January 22, 2014 (Community Development Director Thompson) RECEIVE AND FILE d) Parking and Public Improvements Commission Meeting, January 23, 2014 (Community Development Director Thompson) RECEIVE AND FILE e) Board of Building Appeals Meeting, January 30, 2014 (Community Development Director Thompson) RECEIVE AND FILE Attachments: Board of Building Appeals Meeting, September 11, 2013 Board of Building Appeals Meeting, November 14, 2013 Planning Commission Meeting, January 22, 2014 Parking and Public Improvements Commission Meeting, Januray 23, 2014 Board of Building Appeals Meeting, January 30, 2014 R. ADJOURNMENT City of Manhattan Beach Page 7 Printed on 2/12/2014 City Council Agenda Final February 18, 2014 S. FUTURE MEETINGS CITY COUNCIL MEETINGS Feb. 25, 2014 – Tuesday -- 6:00 PM - Adjourned Regular Meeting (Mid-Year Budget Review) Mar. 4, 2014 – Tuesday -- 6:00 PM - City Council Meeting Mar. 18, 2014 – Tuesday -- 6:00 PM - City Council Meeting Apr. 1, 2014 – Tuesday -- 6:00 PM - City Council Meeting Apr. 15, 2014 – Tuesday -- 6:00 PM - City Council Meeting Apr. 22, 2014 – Tuesady -- 5:00 PM - Adjourned Regular Meeting (Boards & Commissions Interviews) Apr. 29, 2014 – Tuesday -- 9:00 AM - Adjourned Regular Meeting May. 6, 2014 – Tuesday -- 6:00 PM - City Council Meeting May 8, 2014 – Thursday -- 6:00 PM - City Council Budget Study Session #1 May 13, 2014 – Tuesday -- 6:00 PM - City Council Budget Study Session #2 May 14, 2014 – Wednesday -- 6:00 PM - City Council Budget Study Session #3 May. 20, 2014 – Tuesday -- 6:00 PM - City Council Meeting May 21, 2014 – Wednesday -- 6:00 PM - City Council Budget Study Session #4 Jun. 3, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jun. 17, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jul. 1, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jul. 15, 2014 – Tuesday -- 6:00 PM - City Council Meeting Aug. 5, 2014 – Tuesday -- 6:00 PM - City Council Meeting Aug. 19, 2014 – Tuesday -- 6:00 PM - City Council Meeting Sep. 2, 2014 – Tuesday -- 6:00 PM - City Council Meeting Sep. 16, 2014 – Tuesday -- 6:00 PM - City Council Meeting Oct. 7, 2014 – Tuesday -- 6:00 PM - City Council Meeting Oct. 21, 2014 – Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS Feb. 24, 2014 – Monday – 6:30 PM – Parks & Recreation Commission Meeting Feb. 26, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Feb. 27, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Mar. 10, 2014 – Monday –6:30 PM – Library Commission Meeting Mar. 11, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Mar. 12, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Mar. 24, 2014 – Monday – 6:30 PM – Parks & Recreation Commission Meeting Mar. 26, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Mar. 27, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Apr. 8, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Apr. 9, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Apr. 14, 2014 – Monday –6:30 PM – Library Commission Meeting Apr. 23, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Apr. 24, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Apr. 28, 2014 – Monday – 6:30 PM – Parks & Recreation Commission Meeting May 12, 2014 – Monday – 6:30 PM – Library Commission May 13, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting May 14, 2014 – Wednesday – 6:30 PM – Planning Commission May 22, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting May 26, 2014 – Monday – 6:30 PM – Parks & Recreation Commission Meeting May 28, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting City of Manhattan Beach Page 8 Printed on 2/12/2014 City Council Agenda Final February 18, 2014 T. CITY HOLIDAYS CITY OFFICES CLOSED ON THE FOLLOWING DAYS: May. 26, 2014 – Monday – Memorial Day Jul. 4, 2014 - Friday - Independence Day Sep. 1, 2014 – Monday – Labor Day Oct. 13, 2014 – Monday – Columbus Day Nov. 11, 2014 – Tuesday – Veterans Day Nov. 27-28, 2014 – Thursday & Friday – Thanksgiving Holiday Dec. 25, 2014 – Thursday – Christmas Day Jan. 1, 2015 – Thursday – New Years Day Jan. 19, 2015 – Monday – Martin Luther King Day Feb. 16, 2015 – Monday – President's Day City of Manhattan Beach Page 9 Printed on 2/12/2014