City Council Regular Meeting

City Council Adjourned Regular Meeting Tuesday, February 25, 2014 6:00 PM City Council Chambers Mayor Amy Howorth Mayor Pro Tem Wayne Powell Councilmember Mark Burton Councilmember Tony D'Errico Councilmember David J. Lesser Executive Team John Jalili, Interim City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Bruce Moe, Finance Director Cathy Hanson, Human Resources Director Tony Olmos, Public Works Director Eve R. Irvine, Police Chief Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Richard Thompson, Community Development Director MISSION STATEMENT: The City of Manhattan Beach is dedicated to providing exemplary municipal services, preserving our small beach town character and enhancing the quality of life for our residents, businesses and visitors. City Council Agenda Final February 25, 2014 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified two additional times for public comments on the agenda--under "Community Announcements Regarding Upcoming Events," at which time the public may address the City Council regarding any upcoming events for up to one minute in duration for any speaker; and again under "Public Comment on Non-Agenda Items," at which time speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda, for up to three minutes for each speaker. Estimated times have been placed under each heading to assist with meeting management. Please note that these times are merely an estimate. Please note that each speaker may speak for up to 15 minutes at any one Council meeting, with additional time during public hearings. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG 5 MINUTES B. ROLL CALL 1 MINUTE C. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING 1 MINUTE I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, February 19, 2014, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES 5 MINUTES By motion of the City Council this is the time to notify the public of any changes to the agenda and/or rearrange the order of the agenda. City of Manhattan Beach Page 2 Printed on 2/19/2014 City Council Agenda Final February 25, 2014 E. COMMUNITY ANNOUNCEMENTS REGARDING UPCOMING EVENTS 1 MINUTE PER PERSON This portion of the meeting is to provide an opportunity for citizens to address the City Council regarding upcoming events. The duration for an individual speaking under " Community Announcements Regarding Upcoming Events" is limited to one minute. A second, extended opportunity to speak is provided under "Public Comment on Non-Agenda Items." While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda, except under very limited circumstances. Please complete the "Request to Address the City Council" card by filling out your name, city of residence, and returning it to the City Clerk. Thank you! F. PUBLIC COMMENT ON NON-AGENDA ITEMS 3 MINUTES PER PERSON - 30 MINUTES MAXIMUM Speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda, except under very limited circumstances. Please complete the “Request to Address the City Council” card by filling out your name , city of residence, and returning it to the City Clerk. G. GENERAL BUSINESS 30 MINUTES PER ITEM 1. Fiscal Year 2013-2014 Mid-Year Budget Review (Finance Director Moe). 14-0070 RECEIVE REPORT; APPROPRIATE Attachments: FY 2013-2014 Mid Year Budget Review 2. Award of Contract to Harris and Associates for an Amount Not to Exceed CON 14-0086 $52,700 for Preliminary Analyses and Polling for Updated Storm Water Fees, and Street Lighting and Landscaping District Assessments (Finance Director Moe). AWARD CONTRACT; APPROPRIATE Attachments: Harris & Associates Proposal 3. Consideration of Fiscal Year 2013-2014 Capital Improvement Plan RES 14-0008 (Public Works Director Olmos). APPROVE Attachments: Resolution No. 14-0008 FY 2014-2018 Capital Improvement Plan Projects by Type Spreadsheet for FY2013-2014 Operating Budget Placeholder Projects for FY2013-2014 City of Manhattan Beach Page 3 Printed on 2/19/2014 City Council Agenda Final February 25, 2014 4. Sepulveda Boulevard Bridge Widening Project - Project Update and 14-0077 Bridge Aesthetic Treatments (Public Works Director Olmos). RECEIVE REPORT AND PROVIDE DIRECTION Attachments: Project Appropriations and Funding Plan Location Map Traffic Engineer Memo Traffic Analysis for Sepulveda Widening Project Bridge Widening Alternatives Retaining Wall and Concrete Barrier Aesthetic Treatment Options 5. Presentation of the Proposed Fiscal Year 2014-2015 to Fiscal Year 14-0075 2018-2019 Five Year Capital Improvement Plan (Public Works Director Olmos). RECEIVE REPORT Attachments: FY 2015-2019 Proposed Projects by Type Spreadsheet (excerpt from Capital Improvement Prog 6. The Strand Stairs Rehabilitation Project - Project Update and Aesthetic 14-0078 Treatments of Retaining Walls (Public Works Director Olmos). RECEIVE REPORT AND PROVIDE DIRECTION Attachments: Project Funding and Anticipated Expenditures Stairs to be Improved Strand Stairs Presentation to Council H. OPTIONAL ADDITIONAL PUBLIC COMMENTS ON NON-AGENDA ITEMS For speakers who did not speak at the first "Public Comment" period. 3 MINUTES PER PERSON I. OTHER COUNCIL BUSINESS, COMMITTEE AND TRAVEL REPORTS, FUTURE DISCUSSION ITEMS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES J. ADJOURNMENT City of Manhattan Beach Page 4 Printed on 2/19/2014 City Council Agenda Final February 25, 2014 K. FUTURE MEETINGS CITY COUNCIL MEETINGS Mar. 4, 2014 – Tuesday -- 6:00 PM - City Council Meeting Mar. 18, 2014 – Tuesday -- 6:00 PM - City Council Meeting Apr. 1, 2014 – Tuesday -- 6:00 PM - City Council Meeting Apr. 15, 2014 – Tuesday -- 6:00 PM - City Council Meeting Apr. 22, 2014 – Tuesday -- 5:00 PM - Adjourned Regular Meeting (Boards & Commissions Interviews) Apr. 29, 2014 – Tuesday -- 9:00 AM - Adjourned Regular Meeting May. 6, 2014 – Tuesday -- 6:00 PM - City Council Meeting May 8, 2014 – Thursday -- 6:00 PM - City Council Budget Study Session #1 May 13, 2014 – Tuesday -- 6:00 PM - City Council Budget Study Session #2 May 14, 2014 – Wednesday -- 6:00 PM - City Council Budget Study Session #3 May. 20, 2014 – Tuesday -- 6:00 PM - City Council Meeting May 21, 2014 – Wednesday -- 6:00 PM - City Council Budget Study Session #4 Jun. 3, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jun. 17, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jul. 1, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jul. 15, 2014 – Tuesday -- 6:00 PM - City Council Meeting Aug. 5, 2014 – Tuesday -- 6:00 PM - City Council Meeting Aug. 19, 2014 – Tuesday -- 6:00 PM - City Council Meeting Sep. 2, 2014 – Tuesday -- 6:00 PM - City Council Meeting Sep. 16, 2014 – Tuesday -- 6:00 PM - City Council Meeting Oct. 7, 2014 – Tuesday -- 6:00 PM - City Council Meeting Oct. 21, 2014 – Tuesday -- 6:00 PM - City Council Meeting Nov. 4, 2014 – Tuesday -- 6:00 PM - City Council Meeting Nov. 18, 2014 – Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS Feb. 26, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Feb. 27, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Mar. 10, 2014 – Monday –6:30 PM – Library Commission Meeting Mar. 11, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Mar. 12, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Mar. 24, 2014 – Monday – 6:30 PM – Parks & Recreation Commission Meeting Mar. 26, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Mar. 27, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Apr. 8, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Apr. 9, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Apr. 14, 2014 – Monday –6:30 PM – Library Commission Meeting Apr. 23, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Apr. 24, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Apr. 28, 2014 – Monday – 6:30 PM – Parks & Recreation Commission Meeting May 12, 2014 – Monday – 6:30 PM – Library Commission May 13, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting May 14, 2014 – Wednesday – 6:30 PM – Planning Commission May 22, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting May 26, 2014 – Monday – 6:30 PM – Parks & Recreation Commission Meeting May 28, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting City of Manhattan Beach Page 5 Printed on 2/19/2014 City Council Agenda Final February 25, 2014 L. CITY HOLIDAYS CITY OFFICES CLOSED ON THE FOLLOWING DAYS: May. 26, 2014 – Monday – Memorial Day Jul. 4, 2014 - Friday - Independence Day Sep. 1, 2014 – Monday – Labor Day Oct. 13, 2014 – Monday – Columbus Day Nov. 11, 2014 – Tuesday – Veterans Day Nov. 27-28, 2014 – Thursday & Friday – Thanksgiving Holiday Dec. 25, 2014 – Thursday – Christmas Day Jan. 1, 2015 – Thursday – New Years Day Jan. 19, 2015 – Monday – Martin Luther King Day Feb. 16, 2015 – Monday – President's Day City of Manhattan Beach Page 6 Printed on 2/19/2014