City Council Regular Meeting

City Council Regular Meeting Tuesday, April 1, 2014 6:00 PM City Council Chambers 5:00 PM Adjourned Regular Meeting - Closed Session Mayor Amy Howorth Mayor Pro Tem Wayne Powell Councilmember Mark Burton Councilmember Tony D'Errico Councilmember David J. Lesser Executive Team John Jalili, Interim City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Bruce Moe, Finance Director Cathy Hanson, Human Resources Director Tony Olmos, Public Works Director Eve R. Irvine, Police Chief Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Richard Thompson, Community Development Director MISSION STATEMENT: The City of Manhattan Beach is dedicated to providing exemplary municipal services, preserving our small beach town character and enhancing the quality of life for our residents, businesses and visitors. City Council Agenda Final April 1, 2014 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified two additional times for public comments on the agenda--under "Community Announcements Regarding Upcoming Events," at which time the public may address the City Council regarding any upcoming events for up to one minute in duration for any speaker; and again under "Public Comment on Non-Agenda Items," at which time speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda, for up to three minutes for each speaker. Estimated times have been placed under each heading to assist with meeting management. Please note that these times are merely an estimate. Please note that each speaker may speak for up to 15 minutes at any one Council meeting, with additional time during public hearings. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG 5 MINUTES Hannah Bruhns, 5th Grade, Grand View Elementary School B. ROLL CALL 1 MINUTE C. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING 1 MINUTE I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, March 26, 2014, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. City of Manhattan Beach Page 2 Printed on 3/27/2014 City Council Agenda Final April 1, 2014 D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES 5 MINUTES By motion of the City Council this is the time to notify the public of any changes to the agenda and/or rearrange the order of the agenda. E. CEREMONIAL CALENDAR 30 MINUTES 1. Presentation of a Commendation to Officer Robert Shriver Upon the 14-0145 Retirement of K-9 “Kraft”. PRESENT 2. Introduction of the “Peter Pan” Cast from the Mira Costa High School 14-0151 Drama Department. PRESENT F. CITY MANAGER REPORT 5 MINUTES G. CITY ATTORNEY REPORT 5 MINUTES H. CITY COUNCIL ANNOUNCEMENTS AND REPORTS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES I. COMMUNITY ANNOUNCEMENTS REGARDING UPCOMING EVENTS 1 MINUTE PER PERSON This portion of the meeting is to provide an opportunity for citizens to address the City Council regarding upcoming events. The duration for an individual speaking under " Community Announcements Regarding Upcoming Events" is limited to one minute. A second, extended opportunity to speak is provided under "Public Comment on Non-Agenda Items." While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda, except under very limited circumstances. Please complete the "Request to Address the City Council" card by filling out your name, city of residence, and returning it to the City Clerk. Thank you! J. PUBLIC COMMENT ON NON-AGENDA ITEMS 3 MINUTES PER PERSON - 30 MINUTES MAXIMUM Speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda, except under very limited circumstances. Please complete the “Request to Address the City Council” card by filling out your name , city of residence, and returning it to the City Clerk. City of Manhattan Beach Page 3 Printed on 3/27/2014 City Council Agenda Final April 1, 2014 K. CONSENT CALENDAR 5 MINUTES NOTICE TO THE PUBLIC - The items on the “Consent Calendar” are routine and customary business items and will be enacted with one vote. The Mayor will ask the public, the City Councilmembers and the staff if there is anyone who wishes to remove any item from the “Consent Calendar” for public comment, discussion and consideration. The matters removed from the “Consent Calendar” will be considered individually at the end of this Agenda under “Items Removed from the Consent Calendar .” At that time, any member of the audience may comment on any item pulled from the “Consent Calendar.” The entire “Consent Calendar,” with the exception of items removed to be discussed under “Items Removed from the Consent Calendar,” is then voted upon by roll call under one motion, after the Mayor has invited the public to speak. 3. Side Letter Agreement with the California Teamsters Local 911 14-0152 (Teamsters) extending the trial period for the Alternative Work Schedule (Human Resources Director Hanson). APPROVE Attachments: Draft Side Letter Agreement 4. Side Letter Agreement with the Manhattan Beach Fire Association 14-0153 (Human Resources Director Hanson). APPROVE Attachments: Draft Side Letter Agreement 5. Contract with Matrix Consulting Group to Perform a Cost Allocation Plan 14-0044 and Comprehensive User Fee Study in the Amount of $38,000 (Finance Director Moe). APPROVE Attachments: Matrix Consulting Group Proposal Consulting Contract 6. Donation of One Surplus 1999 Chevrolet Tahoe Vehicle to the Manhattan 14-0134 Beach Community Emergency Response Team (CERT) (Finance Director Moe). APPROVE Attachments: MB Community Emergency Response Team Donation Request Letter 7. Letter of Opposition to Senate Bill (SB983 - Hernandez) Regarding 14-0135 Reallocation of Sales Tax from Card Lock Fuel Systems (Finance Director Moe). AUTHORIZE LETTER OF OPPOSITION Attachments: Draft letter of opposition to SB983 DeWitt Petroleum Location Agreement City of Manhattan Beach Page 4 Printed on 3/27/2014 City Council Agenda Final April 1, 2014 8. Donation of One Surplus 2002 Ford Crown Victoria Police Interceptor to 14-0136 the El Camino College Police Department (Finance Director Moe). APPROVE Attachments: El Camino College Police Department Donation Request Letter 9. Resolution Ordering Plans, Specifications, Cost Estimates and RES 14-0013 Engineer’s Report for Annual Street Lighting Assessment (Finance Director Moe). ADOPT RESOLUTION NO. 14-0013 Attachments: Resolution No. 14-0013 Lighting and Landscape Assessment Districts Map 10. Adopt Ordinance No. 14-0003 Expanding the Prohibition of the ORD 14-0003 Distribution and Sale of Polystyrene Products (Public Works Director Olmos). ADOPT ORDINANCE NO. 14-0003 Attachments: Ordinance No. 14-0003 11. Adopt Ordinance No. 14-0004 to apply the City’s ban against plastic ORD 14-0004 carry-out bags to restaurants (Public Works Director Olmos). ADOPT ORDINANCE NO. 14-0004 Attachments: Ordinance No. 14-0004 12. Minutes 14-0138 This item contain minutes of City Council meetings which are presented for approval. Staff recommends that the City Council, by motion, take action to approve the minutes of the: a) City Council Adjourned Regular Meeting-Closed Session of February 4, 2014 b) City Council Regular Meeting of February 4, 2014 c) City Council Adjourned Regular Meeting-Closed Session of February 18, 2014 d) City Council Regular Meeting of February 18, 2014 (City Clerk Liza Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting-Closed Session Minutes of February 4, 2014 City Council Regular Meeting Minutes of February 4, 2014 City Council Adjourned Regular Meeting-Closed Session Minutes of February 18, 2014 City Council Regular Meeting Minutes of February 18, 2014 City of Manhattan Beach Page 5 Printed on 3/27/2014 City Council Agenda Final April 1, 2014 13. Status Report on Hermosa Beach Oil Drilling & Production Process 14-0154 Facility Environmental Review (Community Development Director Thompson). RECEIVE REPORT Attachments: Executive Summary of Draft EIR L. PUBLIC HEARINGS 30 MINUTES PER ITEM M. GENERAL BUSINESS 30 MINUTES PER ITEM 14. Gas Company Advanced Meter Installations Report and Presentation 14-0140 (Public Works Director Olmos). RECEIVE REPORT Attachments: Gas Company PowerPoint Presentation 15. Strategic Plan Update (Interim City Manager Jalili). 14-0112 RECEIVE REPORT Attachments: Strategic Plan Update 04012014 N. ITEMS REMOVED FROM THE CONSENT CALENDAR 5 MINUTES PER ITEM Prior to the Council’s consideration of each item removed from the consent calendar , speakers may comment on any or all of those items for up to three minutes per item. O. OPTIONAL ADDITIONAL PUBLIC COMMENTS ON NON-AGENDA ITEMS For speakers who did not speak at the first "Public Comment" period. 3 MINUTES PER PERSON P. OTHER COUNCIL BUSINESS, COMMITTEE AND TRAVEL REPORTS, FUTURE DISCUSSION ITEMS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES 16. Reschedule Manhattan Village Mall Public Hearing to May 6, 2014 14-0150 (Senior Management Analyst Biggs). RESCHEDULE PUBLIC HEARING TO MAY 6, 2014 City of Manhattan Beach Page 6 Printed on 3/27/2014 City Council Agenda Final April 1, 2014 Q. RECEIVE AND FILE ITEMS The following items are informational items that do not require action by the City Council. They can be “Received and Filed” by one motion: “Motion to Receive and File” or by order of the Chair. The Mayor will provide a maximum of three minutes for speakers to comment on this category. 17. Financial Reports: 14-0113 a) Schedule of Demands: March 13, 2014. b) Investment Portfolio for the Month Ending February 28, 2014. c) Financial Reports for the Month Ending February 28, 2014. (Finance Director Moe). RECEIVE AND FILE Attachments: Schedule of Demands for March 13, 2014 Investment Portfolio for the Month Ending February 28, 2014 Financial Reports for the Month Ending February 28, 2014 18. Commission Minutes: 14-0137 This item contains minutes of City Council subcommittees and from other City commissions and committees which are presented to be received and filed by the City Council. Staff recommends that the City Council, by motion, take action to receive and file the minutes of the: a) Finance Subcommittee Meeting of March 11, 2014 (Finance Director Moe) RECEIVE AND FILE b) Planning Commission Meeting of March 12, 2014 (Community Development Director Thompson) RECEIVE AND FILE Attachments: Finance Subcommittee Meeting Minutes of March 11, 2014 Planning Commission Meeting Minutes of March 12, 2014 R. ADJOURNMENT City of Manhattan Beach Page 7 Printed on 3/27/2014 City Council Agenda Final April 1, 2014 S. FUTURE MEETINGS CITY COUNCIL MEETINGS Apr. 15, 2014 – Tuesday -- 6:00 PM - City Council Meeting Apr. 22, 2014 – Tuesday -- 5:00 PM - Adjourned Regular Meeting (Boards & Commissions Interviews) Apr. 29, 2014 – Tuesday -- 9:00 AM - Adjourned Regular Meeting May. 6, 2014 – Tuesday -- 6:00 PM - City Council Meeting May 8, 2014 – Thursday -- 6:00 PM - City Council Budget Study Session #1 May 12, 2014 – Monday -- 6:00 PM - City Council Budget Study Session #2 May. 20, 2014 – Tuesday -- 6:00 PM - City Council Meeting May 21, 2014 – Wednesday -- 6:00 PM - City Council Budget Study Session #3 May 29, 2014 – Thursday -- 6:00 PM - City Council Budget Study Session #4 Jun. 3, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jun. 17, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jul. 1, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jul. 15, 2014 – Tuesday -- 6:00 PM - City Council Meeting Aug. 5, 2014 – Tuesday -- 6:00 PM - City Council Meeting Aug. 19, 2014 – Tuesday -- 6:00 PM - City Council Meeting Sep. 2, 2014 – Tuesday -- 6:00 PM - City Council Meeting Sep. 16, 2014 – Tuesday -- 6:00 PM - City Council Meeting Oct. 7, 2014 – Tuesday -- 6:00 PM - City Council Meeting Oct. 21, 2014 – Tuesday -- 6:00 PM - City Council Meeting Nov. 4, 2014 – Tuesday -- 6:00 PM - City Council Meeting Nov. 18, 2014 – Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS Apr. 8, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Apr. 9, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Apr. 14, 2014 – Monday –6:30 PM – Library Commission Meeting Apr. 23, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Apr. 24, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Apr. 28, 2014 – Monday – 6:30 PM – Parks & Recreation Commission Meeting May 12, 2014 – Monday – 6:30 PM – Library Commission May 13, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting May 14, 2014 – Wednesday – 6:30 PM – Planning Commission May 22, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting May 26, 2014 – Monday – 6:30 PM – Parks & Recreation Commission Meeting May 28, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Jun 4, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Jun 9, 2014 – Monday – 6:30 PM – Library Commission Meeting Jun 10, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Jun 18, 2014 – Wednesday – 6:00 PM – Planning Commission Meeting Jun 23, 2014 – Monday – 6:30 PM – Parks & Recreation Commission Meeting Jun 26, 2014 – Thursday – 6:30 – Parking & Public Improvements Commission Meeting T. CITY HOLIDAYS City of Manhattan Beach Page 8 Printed on 3/27/2014 City Council Agenda Final April 1, 2014 CITY OFFICES CLOSED ON THE FOLLOWING DAYS: May. 26, 2014 – Monday – Memorial Day Jul. 4, 2014 - Friday - Independence Day Sep. 1, 2014 – Monday – Labor Day Oct. 13, 2014 – Monday – Columbus Day Nov. 11, 2014 – Tuesday – Veterans Day Nov. 27-28, 2014 – Thursday & Friday – Thanksgiving Holiday Dec. 25, 2014 – Thursday – Christmas Day Jan. 1, 2015 – Thursday – New Years Day Jan. 19, 2015 – Monday – Martin Luther King Day Feb. 16, 2015 – Monday – President's Day City of Manhattan Beach Page 9 Printed on 3/27/2014