City Council Regular Meeting

City Council Regular Meeting Tuesday, May 6, 2014 6:00 PM City Council Chambers 5:00 PM Adjourned Regular Meeting - Closed Session Mayor Amy Howorth Mayor Pro Tem Wayne Powell Councilmember Mark Burton Councilmember Tony D'Errico Councilmember David J. Lesser Executive Team John Jalili, Interim City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Bruce Moe, Finance Director Cathy Hanson, Human Resources Director Tony Olmos, Public Works Director Eve R. Irvine, Police Chief Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Richard Thompson, Community Development Director MISSION STATEMENT: The City of Manhattan Beach is dedicated to providing exemplary municipal services, preserving our small beach town character and enhancing the quality of life for our residents, businesses and visitors. City Council Agenda Final May 6, 2014 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified two additional times for public comments on the agenda--under "Community Announcements Regarding Upcoming Events," at which time the public may address the City Council regarding any upcoming events for up to one minute in duration for any speaker; and again under "Public Comment on Non-Agenda Items," at which time speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda, for up to three minutes for each speaker. Estimated times have been placed under each heading to assist with meeting management. Please note that these times are merely an estimate. Please note that each speaker may speak for up to 15 minutes at any one Council meeting, with additional time during public hearings. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG 5 MINUTES B. ROLL CALL 1 MINUTE C. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING 1 MINUTE I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, April 30, 2014, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES 5 MINUTES By motion of the City Council this is the time to notify the public of any changes to the agenda and/or rearrange the order of the agenda. City of Manhattan Beach Page 2 Printed on 4/30/2014 City Council Agenda Final May 6, 2014 E. CEREMONIAL CALENDAR 30 MINUTES 1. Proclamation Declaring May 2014, as Older American’s Month. 14-0201 PRESENT 2. Proclamation Declaring National Municipal Clerks Week (May 4 - 10, 14-0202 2014). PRESENT 3. Proclamation Declaring May 10, 2014, as National Fire Service 14-0203 Recognition Day. PRESENT 4. Proclamation Declaring National Peace Officers Memorial Day/ Police 14-0204 Week (May 11 - 17, 2014). PRESENT 5. Proclamation Declaring National Public Works Week (May 18 - 24, 14-0205 2014). PRESENT F. CITY MANAGER REPORT 5 MINUTES G. CITY ATTORNEY REPORT 5 MINUTES H. CITY COUNCIL ANNOUNCEMENTS AND REPORTS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES I. COMMUNITY ANNOUNCEMENTS REGARDING UPCOMING EVENTS 1 MINUTE PER PERSON This portion of the meeting is to provide an opportunity for citizens to address the City Council regarding upcoming events. The duration for an individual speaking under " Community Announcements Regarding Upcoming Events" is limited to one minute. A second, extended opportunity to speak is provided under "Public Comment on Non-Agenda Items." While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda, except under very limited circumstances. Please complete the "Request to Address the City Council" card by filling out your name, city of residence, and returning it to the City Clerk. Thank you! City of Manhattan Beach Page 3 Printed on 4/30/2014 City Council Agenda Final May 6, 2014 J. PUBLIC COMMENT ON NON-AGENDA ITEMS 3 MINUTES PER PERSON - 30 MINUTES MAXIMUM Speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda, except under very limited circumstances. Please complete the “Request to Address the City Council” card by filling out your name , city of residence, and returning it to the City Clerk. K. CONSENT CALENDAR 5 MINUTES NOTICE TO THE PUBLIC - The items on the “Consent Calendar” are routine and customary business items and will be enacted with one vote. The Mayor will ask the public, the City Councilmembers and the staff if there is anyone who wishes to remove any item from the “Consent Calendar” for public comment, discussion and consideration. The matters removed from the “Consent Calendar” will be considered individually at the end of this Agenda under “Items Removed from the Consent Calendar .” At that time, any member of the audience may comment on any item pulled from the “Consent Calendar.” The entire “Consent Calendar,” with the exception of items removed to be discussed under “Items Removed from the Consent Calendar,” is then voted upon by roll call under one motion, after the Mayor has invited the public to speak. 6. Award of a Three-Year Contract to Municipal Emergency Services, Inc. CON 14-0022 for the Purchase of Replacement and New Firefighter Personal Protective Equipment with an Estimated Total Value of $114,800 (Acting City Manager Moe). APPROVE 7. Award of Bid to M&M Lifts, Inc. for the Budgeted Purchase of One 14-0175 Replacement Aerial Lift Truck in the Amount of $103,688.05 (Acting City Manager Moe). APPROVE Attachments: Bid #957-14 Comparison for Aerial Lift Truck 8. Donation of One Surplus 2001 Ford F150 Truck and One 2003 GEM 14-0190 Electric Cart to the El Camino College Police Department (Acting City Manager Moe). APPROVE Attachments: El Camino College Police Department Donation Request Letter 9. Award of Bid to Wondries Fleet Group for the Budgeted Purchase of One 14-0192 Replacement Truck Mounted Crane in the Amount of $198,902.80 (Acting City Manager Moe). APPROVE; APPROPRIATE Attachments: Bid #956-14 Comparison for Truck Mounted Crane City of Manhattan Beach Page 4 Printed on 4/30/2014 City Council Agenda Final May 6, 2014 10. Consideration of a Three-Year Contract with Lance, Soll & Lunghard, CON 14-0023 LLP to Provide Professional Audit Services (Estimated Value of $153,371) (Acting City Manager Moe). APPROVE Attachments: Agreement for Professional Services 11. Cancellation of Existing Order with Electric Car Company of Long Beach 14-0214 for Four Replacement Police Parking Control Vehicles and Re-Award to Municipal Maintenance Equipment, Inc. in the Amount of $124,577.19 (Acting City Manager Moe). APPROVE 12. Resolution Approving Assessment Engineer’s Report for Annual Levy of RES 14-0015 Street Lighting Assessments for Fiscal Year 2014-2015 (Acting City Manager Moe). a) ADOPT RESOLUTION No. 14-0015 b) APPROVE ENGINEER’S REPORT Attachments: Resolution No. 14-0015 Engineer's Report 2014-2015 13. Resolution Declaring City Council’s Intention to Provide for Annual Levy RES 14-0016 and Collection of Assessments for Street Lighting Maintenance and Setting of Public Hearing for July 1, 2014 (Acting City Manager Moe). a) ADOPT RESOLUTION NO. 14-0016 b) SET JULY 1, 2014, FOR PUBLIC HEARING Attachments: Resolution No. 14-0016 Engineer's Report 2014-2015 14. Award of Contract for the “Pathway to the Sea Project” to STL CON 14-0024 Landscape Inc. for an Amount Not-to-Exceed $24,000 (Public Works Director Olmos). APPROVE Attachments: Construction Contract 15. Ratification of Additional Cost in Connection with Broadcasting System 14-0217 Upgrades and Installation Expenditures with IPTV (TV Pro Gear) in the Amount of $5,224 (Acting City Manager Moe). APPROVE 16. Adjustment of Revenue Services Manager Salary (Acting City Manager 14-0218 Moe). APPROVE City of Manhattan Beach Page 5 Printed on 4/30/2014 City Council Agenda Final May 6, 2014 17. Third Amendment ($6,000) to the Professional Engineering Services CON 14-0021 Agreement with Psomas for Additional Design Services for the Sepulveda Boulevard and 2nd Street Water Main Replacement Project (Public Works Director Olmos). APPROVE Attachments: Budget and Expenditures Third Amendment to Psomas Agreement 18. Minutes: 14-0200 This item contain minutes of City Council meetings which are presented for approval. Staff recommends that the City Council, by motion, take action to approve the minutes of the: a) City Council Adjourned Regular Meeting-Closed Session of March 4, 2014 b) City Council Regular Meeting of March 4, 2014 c) City Council Adjourned Regular Meeting-Closed Session of March 10, 2014 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting-Closed Session Minutes of March 4, 2014 City Council Regular Meeting Minutes of March 4, 2014 City Council Adjourned Regular Meeting-Closed Session Minutes of March 10, 2014 L. PUBLIC HEARINGS 30 MINUTES PER ITEM M. GENERAL BUSINESS 30 MINUTES PER ITEM 19. Appointments to City Boards and Commissions and Declaring 14-0221 Commission Seats Vacant as Appropriate (City Clerk Tamura). APPOINT/REAPPOINT Attachments: 2013 Boards and Commissions Roster Advertisements from The Beach Reporter, published February 6, 2014, March 13, 2014, and Apr City of Manhattan Beach Page 6 Printed on 4/30/2014 City Council Agenda Final May 6, 2014 20. Introduction of Fiscal Year 2014-2015 Proposed Operating Budget 14-0168 (Acting City Manager Moe). RECEIVE REPORT Attachments: Proposed Fiscal Year 2014-2015 Operating Budget Five Year Forecast Letter inviting residents to budget meetings Parks & Recreation Profit & Loss Estimates Ten Year General Fund Comparison with FTE 21. Sepulveda Boulevard Bridge Widening Project - Project Update and 14-0226 Bridge Widening Alternatives (Public Works Director Olmos). RECEIVE REPORT, SELECT BURIED ARCH CULVERT OPTION, AND PROVIDE DIRECTION Attachments: Sepulveda Bridge Widening Location Map Bridge Widening Alternatives Retaining Wall and Concrete Barrier Aesthetic Treatment Options 22. Progress Report on the Agreement with the Chamber of Commerce to 14-0208 Provide Economic Services (Community Development Director Thompson). RECEIVE REPORT. Attachments: Chamber of Commerce Presentation Agreement with Chamber of Commerce dated July 16, 2013 N. ITEMS REMOVED FROM THE CONSENT CALENDAR 5 MINUTES PER ITEM Prior to the Council’s consideration of each item removed from the consent calendar , speakers may comment on any or all of those items for up to three minutes per item. O. OPTIONAL ADDITIONAL PUBLIC COMMENTS ON NON-AGENDA ITEMS For speakers who did not speak at the first "Public Comment" period. 3 MINUTES PER PERSON P. OTHER COUNCIL BUSINESS, COMMITTEE AND TRAVEL REPORTS, FUTURE DISCUSSION ITEMS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES City of Manhattan Beach Page 7 Printed on 4/30/2014 City Council Agenda Final May 6, 2014 Q. RECEIVE AND FILE ITEMS The following items are informational items that do not require action by the City Council. They can be “Received and Filed” by one motion: “Motion to Receive and File” or by order of the Chair. The Mayor will provide a maximum of three minutes for speakers to comment on this category. 23. Financial Reports: 14-0146 a) Schedule of Demands: April 10, 2014. b) Investment Portfolio for the Month Ending March 31, 2014. c) Financial Reports for the Month Ending March 31, 2014. (Acting City Manager Moe.) RECEIVE AND FILE Attachments: Schedule of Demands for April 10, 2014 Investment Portfolio for the Month Ending March 31, 2014 Financial Reports for the Month Ending March 31, 2014 24. Commission Minutes: 14-0206 This item contains minutes of City Council subcommittees and other City commissions and committees which are presented to be Received and Filed by the City Council. Staff recommends that the City Council, by motion, take action to Receive and File the minutes of the: a) Parks and Recreation Commission Meeting of March 23, 2014 (Parks and Recreation Director Leyman) b) Planning Commission Meeting of April 9, 2014 c) Planning Commission Meeting of April 23, 2014 (Community Development Director Thompson) d) Finance Subcommittee Meeting of April 9, 2014 (Finance Director Moe). RECEIVE AND FILE Attachments: Parks and Recreation Commission Minutes March 24, 2014 Planning Commission Meeting Minutes of April 9, 2014 Planning Commission Meeting Minutes of April 23, 2014 Finance Subcommittee Meeting Minutes of April 9, 2014 City of Manhattan Beach Page 8 Printed on 4/30/2014 City Council Agenda Final May 6, 2014 25. Planning Commission Approval of a Use Permit Amendment and Height 14-0209 Variance for a Proposed Market with Off-Site Alcohol Sales and On-Site Tastings, Parking Deck, and other Site Alterations to Existing Retail Center, Manhattan Place, at 1133 Artesia Boulevard (Community Development Director Thompson). RECEIVE AND FILE Attachments: Resolution No. PC 14-04 Draft Planning Commission Minutes, dated 3/12/14 & 4/9/14 Planning Commission Staff Report, dated 3/12/14 Planning Commission Staff Report dated 4/9/14 Plans Renderings Submitted 4/9/14 R. ADJOURNMENT S. FUTURE MEETINGS CITY COUNCIL MEETINGS May 8, 2014 – Thursday -- 6:00 PM - City Council Budget Study Session #1 May 12, 2014 – Monday -- 6:00 PM - City Council Budget Study Session #2 May. 20, 2014 – Tuesday -- 5:00 PM - City Council Meeting May 21, 2014 – Wednesday -- 6:00 PM - City Council Budget Study Session #3 May 29, 2014 – Thursday -- 6:00 PM - City Council Budget Study Session #4 Jun. 3, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jun. 17, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jul. 1, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jul. 15, 2014 – Tuesday -- 6:00 PM - City Council Meeting Aug. 5, 2014 – Tuesday -- 6:00 PM - City Council Meeting Aug. 19, 2014 – Tuesday -- 6:00 PM - City Council Meeting Sep. 2, 2014 – Tuesday -- 6:00 PM - City Council Meeting Sep. 16, 2014 – Tuesday -- 6:00 PM - City Council Meeting (City Council Reorganization) Oct. 7, 2014 – Tuesday -- 6:00 PM - City Council Meeting Oct. 21, 2014 – Tuesday -- 6:00 PM - City Council Meeting Nov. 4, 2014 – Tuesday -- 6:00 PM - City Council Meeting Nov. 18, 2014 – Tuesday -- 6:00 PM - City Council Meeting Dec. 2, 2014 – Tuesday -- 6:00 PM - City Council Meeting Dec. 16, 2014 – Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 9 Printed on 4/30/2014 City Council Agenda Final May 6, 2014 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS May 12, 2014 – Monday – 6:30 PM – Library Commission May 13, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting May 14, 2014 – Wednesday – 6:30 PM – Planning Commission May 19, 2014 – Monday – 6:30 PM – Parks & Recreation Commission Meeting May 22, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting May 28, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Jun 4, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Jun 9, 2014 – Monday – 6:30 PM – Library Commission Meeting Jun 10, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Jun 18, 2014 – Wednesday – 6:00 PM – Planning Commission Meeting Jun 23, 2014 – Monday – 6:30 PM – Parks & Recreation Commission Meeting Jun 26, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Jul 8, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Jul 9, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Jul 14, 2014 – Monday – 6:30 PM – Library Commission Meeting Jul 23, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Jul 24, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Jul 28, 2014 – Monday – 6:30 PM – Parks and Recreation Commission Meeting Aug 11, 2014 – Monday – 6:30 PM – Library Commission Meeting Aug 12, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Aug 13, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Aug 25, 2014 – Monday – 6:30 PM – Parks and Recreation Commission Meeting Aug 27, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Aug 28, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting T. CITY HOLIDAYS CITY OFFICES CLOSED ON THE FOLLOWING DAYS: May. 26, 2014 – Monday – Memorial Day Jul. 4, 2014 - Friday - Independence Day Sep. 1, 2014 – Monday – Labor Day Oct. 13, 2014 – Monday – Columbus Day Nov. 11, 2014 – Tuesday – Veterans Day Nov. 27-28, 2014 – Thursday & Friday – Thanksgiving Holiday Dec. 25, 2014 – Thursday – Christmas Day Jan. 1, 2015 – Thursday – New Years Day Jan. 19, 2015 – Monday – Martin Luther King Day Feb. 16, 2015 – Monday – President's Day City of Manhattan Beach Page 10 Printed on 4/30/2014