City Council Regular Meeting

City Council Regular Meeting Tuesday, June 17, 2014 6:00 PM City Council Chambers 5:00 PM Adjourned Regular Meeting - Closed Session Mayor Amy Howorth Mayor Pro Tem Wayne Powell Councilmember Mark Burton Councilmember Tony D'Errico Councilmember David J. Lesser Executive Team Bruce Moe, Acting City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Bruce Moe, Finance Director Cathy Hanson, Human Resources Director Tony Olmos, Public Works Director Eve R. Irvine, Police Chief Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Richard Thompson, Community Development Director MISSION STATEMENT: The City of Manhattan Beach is dedicated to providing exemplary municipal services, preserving our small beach town character and enhancing the quality of life for our residents, businesses and visitors. City Council Agenda Final June 17, 2014 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified two additional times for public comments on the agenda--under "Community Announcements Regarding Upcoming Events," at which time the public may address the City Council regarding any upcoming events for up to one minute in duration for any speaker; and again under "Public Comment on Non-Agenda Items," at which time speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda, for up to three minutes for each speaker. Estimated times have been placed under each heading to assist with meeting management. Please note that these times are merely an estimate. Please note that each speaker may speak for up to 15 minutes at any one Council meeting, with additional time during public hearings. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG 5 MINUTES Curran Hedges, 3rd Grade, Meadows Elementary School - Mayor for the Day B. ROLL CALL 1 MINUTE C. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING 1 MINUTE I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, June 11, 2014, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. City of Manhattan Beach Page 2 Printed on 6/11/2014 City Council Agenda Final June 17, 2014 D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES 5 MINUTES By motion of the City Council this is the time to notify the public of any changes to the agenda and/or rearrange the order of the agenda. E. CEREMONIAL CALENDAR 30 MINUTES 1. Recognition of Curran Hedges as Mayor for the Day. 14-0289 PRESENT 2. Presentation of a Certificate of Recognition to Jeff Nicosia for his 14-0270 Services to the Beach Cities Sports (BCS) Youth Flag Football Program. PRESENT 3. Presentation of a Certificate by Southern California Edison and the 14-0278 South Bay Cities Council of Governments to Recognize the City of Manhattan Beach’s Achievement of Rising to the Energy Leader Platinum Level, Representing Significant Electricity Savings in Energy and Energy Efficiency Education for the Community. PRESENT 4. Presentation of a Commendation to the Mira Costa High School Music 14-0133 Department for Being Recognized as a GRAMMY Signature School by the GRAMMY Foundation. PRESENT F. CITY MANAGER REPORT 5 MINUTES G. CITY ATTORNEY REPORT 5 MINUTES H. CITY COUNCIL ANNOUNCEMENTS AND REPORTS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES I. COMMUNITY ANNOUNCEMENTS REGARDING UPCOMING EVENTS 1 MINUTE PER PERSON This portion of the meeting is to provide an opportunity for citizens to address the City Council regarding upcoming events. The duration for an individual speaking under " Community Announcements Regarding Upcoming Events" is limited to one minute. A second, extended opportunity to speak is provided under "Public Comment on Non-Agenda Items." While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda, except under very limited circumstances. Please complete the "Request to Address the City Council" card by filling out your name, city of residence, and returning it to the City Clerk. Thank you! City of Manhattan Beach Page 3 Printed on 6/11/2014 City Council Agenda Final June 17, 2014 J. PUBLIC COMMENT ON NON-AGENDA ITEMS 3 MINUTES PER PERSON - 30 MINUTES MAXIMUM Speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, not including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda, except under very limited circumstances. Please complete the “Request to Address the City Council” card by filling out your name , city of residence, and returning it to the City Clerk. K. CONSENT CALENDAR 5 MINUTES NOTICE TO THE PUBLIC - The items on the “Consent Calendar” are routine and customary business items and will be enacted with one vote. The Mayor will ask the public, the City Councilmembers and the staff if there is anyone who wishes to remove any item from the “Consent Calendar” for public comment, discussion and consideration. The matters removed from the “Consent Calendar” will be considered individually at the end of this Agenda under “Items Removed from the Consent Calendar .” At that time, any member of the audience may comment on any item pulled from the “Consent Calendar.” The entire “Consent Calendar,” with the exception of items removed to be discussed under “Items Removed from the Consent Calendar,” is then voted upon by roll call under one motion, after the Mayor has invited the public to speak. 5. Contract Amendment #1 with Iteris, Inc. and Appropriate a Not-to-Exceed CON 14-0030 amount of $21,000 from the General Fund for Additional Services to Complete the Mobility Plan Update (Community Development Director Thompson). APPROVE AND APPROPRIATE Attachments: Professional Services Agreement with Iteris, Inc. (Approved 111212) Contract Amendment #1 to Professional Services Agreement with Iteris, Inc. 6. Award of Bid to the Armored Group, LLC for the Budgeted Purchase of 14-0244 One Law Enforcement Tactical Vehicle in the Amount of $184,000 (Acting City Manager Moe). APPROVE; APPROPRIATE Attachments: RFP #981-14 Comparison for Law Enforcement Tactical Vehicle 7. Award of Bid to Verde Inc. for the Budgeted Purchase of One 14-0245 Replacement DUI (Driving Under the Influence) Checkpoint Trailer in the Amount of $27,617.55 (Acting City Manager Moe). APPROVE Attachments: RFP #983-14 Comparison for DUI Checkpoint Trailer City of Manhattan Beach Page 4 Printed on 6/11/2014 City Council Agenda Final June 17, 2014 8. Ordinance No. 14-0008 Prohibiting Smoking in Public Places and ORD 14-0008 Regulating Electronic Cigarettes (Public Works Director Olmos). ADOPT ORDINANCE NO. 14-0008 Attachments: Ordinance No. 14-0008 Memorandum on Electronic Cigarettes Draft Logos for “Breathe Free MB” Smoke-Free Public Places Campaign 9. Award of Contract to Teri Black & Company for Community Development CON 14-0029 Director Recruitment Services; Appropriation of $24,750 from the General Fund Available Fund Balance (Acting City Manager Moe). APPROVE AND APPROPRIATE Attachments: Proposal from Teri Black & Company Agreement with Teri Black & Company 10. Agreement for Additional Services Not-to-Exceed $5,000 with Messina 14-0285 and Associates for Team Building, Career Counseling, and Succession Planning Development (Fire Chief Espinosa). APPROVE 11. Revised Salary Ranges for the Part-Time Recreation Leader I and 14-0280 Recreation Leader II Positions Due to a Mandated Increase in the State of California’s Minimum Wage (Human Resources Director Hanson). APPROVE City of Manhattan Beach Page 5 Printed on 6/11/2014 City Council Agenda Final June 17, 2014 12. Minutes: 14-0273 This item contains action minutes of City Council meetings which are presented for approval. Staff recommends that the City Council, by motion, take action to approve the action minutes of the: a) City Council Adjourned Regular Meeting-Budget Study Session No. 1 of May 8, 2014 b) City Council Adjourned Regular Meeting-Closed Session of May 12, 2014 c) City Council Adjourned Regular Meeting-Budget Study Session No. 2 of May 12, 2014 d) City Council Adjourned Regular Meeting-Budget Study Session No. 3 of May 21, 2014 e) City Council Adjourned Regular Meeting-Closed Session of May 29, 2014 f) City Council Adjourned Regular Meeting-Budget Study Session No. 4 of May 29, 2014 g) City Council Special City Council Meeting-Closed Session of June 10, 2014 (City Clerk Tamura). APPROVE Attachments: City Council Budget Study Session No. 1 Minutes of May 8, 2014.pdf City Council Closed Session Minutes of May 12, 2014 City Council Budget Study Session No. 2 of May 12, 2014.pdf City Council Budget Study Session No. 3 of May 21, 2014.pdf City Council Closed Session Minutes of May 29, 2014 City Council Budget Study Session No. 4 of May 29, 2014.pdf City Council Special Closed Session Minutes of June 10, 2014 L. PUBLIC HEARINGS 30 MINUTES PER ITEM 13. Fiscal Year 2014-2015 Operating Budget (Acting City Manager Moe). RES 14-0038 CONDUCT PUBLIC HEARING, ADOPT RESOLUTION NO. 14-0038 Attachments: Resolution No. 14-0038 Recommended Changes to the FY 2014-2015 Proposed Budget FY 2014-2015 Fund Balance Report City of Manhattan Beach Page 6 Printed on 6/11/2014 City Council Agenda Final June 17, 2014 14. Public Hearing and Adoption of Fiscal Year 2014-2015 Operating Budget: RES 14-0037 Appropriation (Gann) Limit (Acting City Manager Moe). CONDUCT PUBLIC HEARING; ADOPT RESOLUTION NO. 14-0037 AS PART OF THE OPERATING BUDGET Attachments: Resolution No. 14-0037 (Appropriation Limit) Gann Limit Calculation 15. Consideration of the Fiscal Year 2015-2019 Capital Improvement Plan RES 14-0039 (Public Works Director Olmos). CONDUCT PUBLIC HEARING; ADOPT RESOLUTION NO. 14-0039 Attachments: Attachment A - Resolution No. 14-0039 Attachment B - CIP 2015-2019 Adopted Attachment C – FY 2013-2014 Updated Flashing Beacons Schematic M. GENERAL BUSINESS 30 MINUTES PER ITEM 16. Presentation on the Draft Mobility Plan (Community Development 14-0177 Director Thompson). DISCUSS AND PROVIDE DIRECTION Attachments: Draft Mobility Plan Draft Mobility Plan Appendices 17. Approve Pedestrian Enhancements at the Intersection of Ardmore 14-0247 Avenue and Flournoy Road as Recommended by the Parking and Public Improvements Commission (Continued from June 3, 2014, City Council Meeting) (Community Development Director Thompson). APPROVE Attachments: Sketch of Proposed Pedestrian Enhancements Staff Report and Final Minutes for the February 27, 2014, PPIC Meeting Staff Report and Draft Minutes for the April 24, 2014, PPIC Meeting 18. Status Report on the Mills Act - A Preservation Program for Historic 14-0267 Properties (Community Development Director Thompson). DISCUSS AND PROVIDE DIRECTION Attachments: Attachment A- City Council Staff Reports and Minutes from 081506, 090506, 051711, and 06071 Attachment B- Culturally Significant Landmark Ordinance No. 2143 Attachment C- Other Cities Historic Documentation Attachment D- Manhattan Beach Cultural Heritage Conservancy Documentation City of Manhattan Beach Page 7 Printed on 6/11/2014 City Council Agenda Final June 17, 2014 19. Approve Contract with Partners in Policy Governance for Assistance in CON 14-0028 Implementing the Policy Governance Model in an Amount to Exceed $98,000 (Strategic Planning and Policy Governance Subcommittee) APPROVE; APPROPRIATE $98,000 FROM COUNCIL CONTINGENCY Attachments: Policy Governance RFP Policy Governance RFP Staff Report of February 18, 2014 Partners in Policy Governance Proposal Professional Services Agreement with Partners in Policy Governance 20. Home Loan for New City Manager 14-0286 APPROVE; APPROPRIATE Attachments: Secured Promissory Note 21. Consideration of a Resolution Approving an Amending to a Legal RES 14-0043 Services Agreement with Richards, Watson & Gershon for City Attorney Services to Designate Quinn M. Barrow as City Attorney and to Increase the Monthly Rate for General Services to $24,000 (Acting City Manager Moe). ADOPT RESOLUTION; APPROVE AGREEMENT Attachments: Agreement with Richards Watson & Gershon Resolution No. 14-0043 Amendment to Agreement for City Attorney Services N. ITEMS REMOVED FROM THE CONSENT CALENDAR 5 MINUTES PER ITEM Prior to the Council’s consideration of each item removed from the consent calendar , speakers may comment on any or all of those items for up to three minutes per item. O. OPTIONAL ADDITIONAL PUBLIC COMMENTS ON NON-AGENDA ITEMS For speakers who did not speak at the first "Public Comment" period because the 30 minute time limit was reached. 3 MINUTES PER PERSON P. OTHER COUNCIL BUSINESS, COMMITTEE AND TRAVEL REPORTS, FUTURE DISCUSSION ITEMS 5 MINUTES PER CITY COUNCILMEMBER FOR TOTAL OF 25 MINUTES City of Manhattan Beach Page 8 Printed on 6/11/2014 City Council Agenda Final June 17, 2014 22. Take a Position in Opposition to AB 2145 (Bradford) - Electricity: 14-0293 Community Choice Aggregation (Acting City Manager Moe). OPPOSE Attachments: Legislative Text of AB 2145 List of Communities and Organizations Opposing San Diego Energy District Foundation Analysis of AB 2145 Q. RECEIVE AND FILE ITEMS The following items are informational items that do not require action by the City Council. They can be “Received and Filed” by one motion: “Motion to Receive and File” or by order of the Chair. The Mayor will provide a maximum of three minutes for speakers to comment on this category. 23. Financial Reports: 14-0262 Schedule of Demands: June 5, 2014 (Acting City Manager Moe). RECEIVE AND FILE Attachments: Schedule of Demands for June 5, 2014 24. Commission Minutes: 14-0272 This item contains minutes of City Council subcommittees and other City commissions and committees which are presented to be Received and Filed by the City Council. Staff recommends that the City Council, by motion, take action to Receive and File the minutes of the: a) Planning Commission Meeting of May 28, 2014 (Community Development Director Thompson) b) Cultural Arts Commission Meeting of May 13, 2014 (Parks and Recreation Director Leyman) RECEIVE AND FILE Attachments: Planning Commission Action Minutes of May 28, 2014 Cultural Arts Commission Action Minutes of May 13, 2014 R. ADJOURNMENT City of Manhattan Beach Page 9 Printed on 6/11/2014 City Council Agenda Final June 17, 2014 S. FUTURE MEETINGS CITY COUNCIL MEETINGS Jul 1, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jul 15, 2014 – Tuesday -- 6:00 PM - City Council Meeting Jul 29, 2014 – Tuesday -- 6:00 PM - Adjourned Regular City Counil Meeting (Water Issues) Aug 5, 2014 – Tuesday -- 6:00 PM - City Council Meeting (CANCELLED) Aug 12, 2014 – Tuesday -- 6:00 PM - City Council Meeting Aug 19, 2014 – Tuesday -- 6:00 PM - City Council Meeting Sep 2, 2014 – Tuesday -- 6:00 PM - City Council Meeting Sep 16, 2014 – Tuesday -- 6:00 PM - City Council Meeting (City Council Reorganization) Sep 30, 2014 – Tuesday -- 6:00 PM - Adjourned Regular City Council Meeting Oct 7, 2014 – Tuesday -- 6:00 PM - City Council Meeting Oct 21, 2014 – Tuesday -- 6:00 PM - City Council Meeting Nov 4, 2014 – Tuesday -- 6:00 PM - City Council Meeting Nov 18, 2014 – Tuesday -- 6:00 PM - City Council Meeting Dec 2, 2014 – Tuesday -- 6:00 PM - City Council Meeting Dec 16, 2014 – Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS Jun 18, 2014 – Wednesday – 6:00 PM – Planning Commission Meeting Jun 23, 2014 – Monday – 6:30 PM – Parks & Recreation Commission Meeting Jun 26, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Jul 8, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Jul 9, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Jul 14, 2014 – Monday – 6:30 PM – Library Commission Meeting Jul 23, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Jul 24, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting Jul 28, 2014 – Monday – 6:30 PM – Parks and Recreation Commission Meeting Aug 11, 2014 – Monday – 6:30 PM – Library Commission Meeting Aug 12, 2014 – Tuesday – 6:00 PM – Cultural Arts Commission Meeting Aug 13, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Aug 25, 2014 – Monday – 6:30 PM – Parks and Recreation Commission Meeting Aug 27, 2014 – Wednesday – 6:30 PM – Planning Commission Meeting Aug 28, 2014 – Thursday – 6:30 PM – Parking & Public Improvements Commission Meeting T. CITY HOLIDAYS CITY OFFICES CLOSED ON THE FOLLOWING DAYS: Jul. 4, 2014 - Friday - Independence Day Sep. 1, 2014 – Monday – Labor Day Oct. 13, 2014 – Monday – Columbus Day Nov. 11, 2014 – Tuesday – Veterans Day Nov. 27-28, 2014 – Thursday & Friday – Thanksgiving Holiday Dec. 25, 2014 – Thursday – Christmas Day Jan. 1, 2015 – Thursday – New Years Day Jan. 19, 2015 – Monday – Martin Luther King Day Feb. 16, 2015 – Monday – President's Day May. 25, 2015 – Monday – Memorial Day City of Manhattan Beach Page 10 Printed on 6/11/2014 City Council Agenda Final June 17, 2014 City of Manhattan Beach Page 11 Printed on 6/11/2014