City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, December 20, 2016 6:00 PM City Council Chambers Mayor Tony D'Errico Mayor Pro Tem David J. Lesser Councilmember Amy Howorth Councilmember Wayne Powell Councilmember Mark Burton Executive Team Mark Danaj, City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Nadine Nader, Assistant City Manager Teresia Zadroga-Haase, Human Resources Director Marisa Lundstedt, Community Development Director Eve R. Irvine, Police Chief Bruce Moe, Finance Director Stephanie Katsouleas, Public Works Director Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Sanford Taylor, Information Technology Director MISSION STATEMENT: The City of Manhattan Beach is recognized for providing exemplary municipal services and contributing to the exceptional quality of life afforded to residents, businesses and visitors who enjoy living in and visiting California’s safest beach community City Council Regular Meeting Agenda Final December 20, 2016 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. In addition, speakers may comment during agenda items and during any public hearing after the public hearing on an item has been opened. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802 5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802 5056 (voice) or (310) 546 3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG B. ROLL CALL C. CEREMONIAL CALENDAR 1. Presentation of a Plaque to Homeira Goldstein and the “Time 4 Art” 16-0546 Foundation for 20 Years of Dedication to Further the Arts in Manhattan Beach PRESENT D. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, December 14, 2016, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. E. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES By motion of the City Council, this is the time to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. F. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. City of Manhattan Beach Page 2 Printed on 12/14/2016 City Council Regular Meeting Agenda Final December 20, 2016 G. CITY MANAGER REPORT H. CITY ATTORNEY REPORT I. PUBLIC COMMENTS (3 MINUTES PER PERSON FOR ONE ITEM, A MAXIMUM OF 6 MINUTES IF A SPEAKER WANTS TO COMMENT ON MORE THAN ONE ITEM) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes per matter, up to a total of 6 minutes if a speaker wants to comment on more than one matter. With respect to non-public hearing agenda items, speakers may provide their comments during "Public Comments" or at the time the agenda item is being considered. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. J. PLANNING COMMISSION QUASI-JUDICIAL DECISIONS (RECEIVE AND FILE) This is an opportunity for a Councilmember to submit a written request that the City Council review the Planning Commission decision, in which case a duly noticed public hearing on the matter will be scheduled for a later date. In the absence of a written request, the matter will be received and filed by order of the chair. The Planning Commission recently took action on the following matter(s): None. K. CONSENT CALENDAR (APPROVE) Items on the “Consent Calendar” are routine and customary business items and will be enacted with one vote. Removal of items from the Consent Calendar for individual consideration will be at a City Councilmember’s discretion. In such case, the item will be heard during general business. 2. Award of Bid to Fairview Ford for the Purchase of Four Budgeted 16-0509 Replacement Vehicles for the Police and Public Works Departments in the Amount of $160,365.28 (Finance Director Moe). APPROVE Attachments: Bid #1092-17 Comparison for Vehicles (4) 3. Award of Bid to George Chevrolet for the Purchase of Three Budgeted 16-0550 Replacement Trucks for the Police Department in the Amount of $101,994.63 (Finance Director Moe). APPROVE Attachments: Bid #1100-17 Comparison for Chevrolet Trucks (3) City of Manhattan Beach Page 3 Printed on 12/14/2016 City Council Regular Meeting Agenda Final December 20, 2016 4. Second Reading and Adoption of Ordinance Nos. 16-0029, 16-0030, and 16-0534 16-0031 for the Downtown Specific Plan and related Amendments, Including Amendments to the Local Coastal Program, and Adoption of Resolution No. 16-0086 Transmitting Ordinance Nos. 16-0030 and 16-0031 to the California Coastal Commission for Amendments to the Local Coastal Program (Community Development Director Lundstedt). ADOPT ORDINANCE NOS. 16-0029, 16-0030, AND 16-0031 AND RESOLUTION NO. 16-0086 Attachments: Final Initial Study/Mitigated Negative Declaration, Mitigation Monitoring and Reporting Program ( Ordinance No. 16-0029 Ordinance No. 16-0030 Ordinance No. 16-0031 Resolution No. 16-0086 Public Comments Regarding Second Reading December 6, 2016 City Council Staff Report 5. Financial Report: 16-0516 a) Schedule of Demands: November 10, 2016 b) Investment Portfolio for the Month Ending October 31, 2016 c) Month End Report for October 31, 2016 (Finance Director Moe). ACCEPT REPORT AND DEMANDS Attachments: Schedule of Demands for November 10, 2016 Investment Portfolio for the Month Ending October 31, 2016 Month End Report for October 31, 2016 6. City Council Minutes: 16-0576 This Item Contains Minutes of the following City Council Meeting: a) City Council Special Meeting - Closed Session Minutes of December 1, 2016 APPROVE b) City Council Special Meeting - Closed Session Minutes of December 2, 2016 APPROVE c) City Council Adjourned Special Meeting - Closed Session Minutes of December 6, 2016 APPROVE d) City Council Regular Meeting Minutes of December 6, 2016 (Continued to the January 3, 2017 City Council Regular Meeting) CONTINUE (City Clerk Tamura). Attachments: City Council Special Meeting - Closed Session Minutes of December 1, 2016 City Council Special Meeting - Closed Session Minutes of December 2, 2016 City Council Adjourned Special Meeting - Closed Session Minutes of December 6, 2016 City Council Regular Meeting Minutes of December 6, 2016 City of Manhattan Beach Page 4 Printed on 12/14/2016 City Council Regular Meeting Agenda Final December 20, 2016 L. PUBLIC HEARINGS (2 MINUTES PER PERSON) 7. Conduct Public Hearing to Consider Resolution No. 16-0080 Regarding a RES 16-0080 Coastal Development Permit to Install New Crash Rated Bollards and Replace Existing Bollards Along Both Sides of the Marvin Braude Bike Trail Adjacent to the Manhattan Beach Pier (Public Works Director Katsouleas). CONDUCT PUBLIC HEARING ADOPT Attachments: Resolution No. 16-0080 Bollard Project Location Map Bollard Design Layout Pier Bollard Plans M. OLD BUSINESS 8. Manhattan Beach Shopping Center Enhancement Project Site Plan 16-0579 (Community Development Director Lundstedt). ENDORSE MANHATTAN VILLAGE SHOPPING CENTER ENHANCEMENT PROJECT SITE PLAN Attachments: Updated Site Plan: Summary of Modifications dated, 12-06-2016 City of Manhattan Beach Page 5 Printed on 12/14/2016 City Council Regular Meeting Agenda Final December 20, 2016 9. Approval and Acceptance of the Following Items Related to the 16-0561 Sepulveda Bridge Widening Project; Approve Amendment No. 3 to HDR’s Existing Agreement for $98,400 for Additional Work for Sepulveda Bridge Widening Project; Approve the Construction Cooperative Agreement Between Caltrans and the City of Manhattan Beach for the Sepulveda Bridge Widening Project; Approve the Purchase and Sale Agreement and Joint Escrow Instructions Regarding the Purchase of Certain Property Interests from the Joint Owners of 3500 N. Sepulveda Boulevard; Accept the Chevron Dedication; Authorize the Public Works Director to submit the Right-of-Way Certification to Caltrans; Authorize the City Manager to sign a Temporary Construction Easement (TCE) Agreement and a Permanent Highway Easement Agreement for various parcels in a form approved by the City Attorney, with RREEF America Reit II Corp. BBB. (Public Works Director Katsouleas). APPROVE Attachments: Project Funding Summary Location Map Proposed HDR Contract Amendment No. 3 Construction Cooperative Agreement between Caltrans and the City of Manhattan Beach Resolution No. 16-0084 Purchase, Sale Agreement and Joint Escrow Instructions Irrevocable Offer to Dedicate Right-of-Way from the Joint Owners of 3500 Sepulveda Blvd. Resolution No. 16-0002 Chevron Dedication Grant Deed Resolution No. 16-0043 N. NEW BUSINESS 10. Report on Southern California Gas Company’s Playa del Rey Natural 16-0584 Gas Storage Facility (Public Works Director Katsouleas). RECEIVE REPORT 11. Report on Southern California Gas Company’s Loop Project (Public 16-0583 Works Director Katsouleas). RECEIVE REPORT; PROVIDE DIRECTION Attachments: Southern California Gas Company’s Loop Project Map Southern California Gas Company PowerPoint Presentation on the Loop Project City of Manhattan Beach Page 6 Printed on 12/14/2016 City Council Regular Meeting Agenda Final December 20, 2016 12. Encroachment Permit to Allow Retractable Awnings in the Public RES 16-0073 Right-of-Way - 117 Manhattan Beach Boulevard (The Strand House) (Community Development Director Lundstedt). APPROVE Attachments: Draft Resolution No. 16-0073 PPIC Minutes Excerpt - 9/22/16 PPIC Staff Report and Attachments -09/22/16 Comment Letters Received Subsequent to PPIC Report Vicinity Map Sidewalk Photos 13. Award of a Three-Year Contract to Frontier Communications for CON 16-0030 Budgeted Redundant Internet Access Services with an Estimated Value of $161,460; and Award a Contract to VectorUSA for Budgeted Wide Area and Wireless Network Equipment and Installation for an Amount Not-to-Exceed $250,812.61 (Information Technology Director Taylor). APPROVE Attachments: RFP #1074-16 Internet Access Services Vendor Bid Comparison RFP #1077-17 WAN & WiFi Project Vendor Bid Comparison Frontier Communications Contract VectorUSA Agreement 14. Adoption of an Urgency Zoning Ordinance for Accessory Dwelling Units ORD (ADU’s) (Community Development Director Lundstedt). 16-0038U ADOPT URGENCY ORDINANCE NO. 16-0038U Attachments: Ordinance No. 16-0038U O. CITY COUNCIL REPORTS, OTHER COUNCIL BUSINESS, AND COMMITTEE AND TRAVEL REPORTS P. FORECAST AGENDA AND FUTURE DISCUSSION ITEMS 15. Agenda Forecast (City Clerk Tamura). 16-0575 DISCUSS AND PROVIDE DIRECTION Attachments: December 14, 2016 Agenda Forecast Q. INFORMATIONAL ITEMS This section is for items that do not require City Council action. City of Manhattan Beach Page 7 Printed on 12/14/2016 City Council Regular Meeting Agenda Final December 20, 2016 16. Commission Minutes: 16-0589 This Item Contains Minutes of the following City Commission Meetings: a) Library Commission Meeting Minutes of September 12, 2016 (Parks and Recreation Director Leyman) b) Library Commission Meeting Minutes of November 14, 2016 (Parks and Recreation Director Leyman). INFORMATION ITEM ONLY Attachments: Library Commission Meeting Minutes of September 12, 2016 Library Commission Meeting Minutes of November 14, 2016 R. CLOSED SESSION S. ADJOURNMENT In memory of Warren Sherlock. T. FUTURE MEETINGS CITY COUNCIL MEETINGS January 3, 2017 - Tuesday -- 6:00 PM - City Council Meeting January 17, 2017 - Tuesday -- 6:00 PM - City Council Meeting February 7, 2017 - Tuesday -- 6:00 PM - City Council Meeting February 21, 2017 - Tuesday -- 6:00 PM - City Council Meeting March 8, 2017 - Wednesday -- 6:00 PM - City Council Meeting March 21, 2017 - Tuesday -- 6:00 PM - City Council Meeting April 4, 2017 - Tuesday -- 6:00 PM - City Council Meeting April 18, 2017 - Tuesday -- 6:00 PM - City Council Meeting May 2, 2017 - Tuesday -- 6:00 PM - City Council Meeting May 16, 2017 - Tuesday -- 6:00 PM - City Council Meeting June 6, 2017 - Tuesday -- 6:00 PM - City Council Meeting June 20, 2017 - Tuesday -- 6:00 PM - City Council Meeting July 5, 2017 - Wednesday -- 6:00 PM - City Council Meeting July 18, 2017 - Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 8 Printed on 12/14/2016 City Council Regular Meeting Agenda Final December 20, 2016 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS December 22, 2016 - Thursday - 6:30 PM - Parking and Public Improvements Commission December 26, 2016 - Monday - 6:30 PM - Parks and Recreation Commission Meeting December 28, 2016 - Wednesday - 6:30 PM - Planning Commission Meeting January 9, 2017 - Monday - 6:30 PM - Library Commission Meeting January 10, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting January 11, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting January 23, 2017 - Monday - 6:30 PM - Parks and Recreation Commission Meeting January 25, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting January 26, 2017 - Thursday - 6:30 PM - Parking and Public Improvements Commission February 8, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting February 13, 2017 - Monday - 6:30 PM - Library Commission Meeting February 14, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting February 22, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting February 23, 2017 - Thursday - 6:30 PM - Parking and Public Improvements Commission February 27, 2017 - Monday - 6:30 PM - Parks and Recreation Commission Meeting March 8, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting March 13, 2017 - Monday - 6:30 PM - Library Commission Meeting March 14, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting March 22, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting March 23, 2017 - Thursday - 6:30 PM - Parking and Public Improvements Commission March 27, 2017 - Monday - 6:30 PM - Parks and Recreation Commission Meeting U. CITY OFFICES CLOSED CITY HOLIDAYS: December 26, 2016 - Monday - Christmas Day Observed January 2, 2017 – Monday – New Years Day Observed January 16, 2017 – Monday – Martin Luther King Day February 20, 2017 - Monday - Presidents Day May 29, 2017 – Monday – Memorial Day Jul. 4, 2017 - Tuesday - Independence Day September 4, 2017 - Monday - Labor Day October 9, 2016 – Monday – Columbus Day November 11, 2017 – Saturday – Veterans Day (Non-Business Day) November 23-24, 2017 - Thursday & Friday - Thanksgiving Holiday CITY OFFICES CLOSED ON FOLLOWING ALTERNATIVE FRIDAYS: December 23, 2016 - Friday January 6, 2017 - Friday January 20, 2017 - Friday February. 3, 2017 - Friday February 17, 2017 - Friday March 3, 2017 - Friday March 17, 2017 - Friday March 31, 2017 - Friday Apr. 14, 2017 - Friday Apr. 28, 2017 - Friday May 12, 2017 - Friday May 26, 2017 - Friday City of Manhattan Beach Page 9 Printed on 12/14/2016 City Council Regular Meeting Agenda Final December 20, 2016 City of Manhattan Beach Page 10 Printed on 12/14/2016