City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, March 21, 2017 6:00 PM City Council Chambers Mayor David J. Lesser Mayor Pro Tem Amy Howorth Councilmember Wayne Powell Councilmember Mark Burton Councilmember Tony D'Errico Executive Team Mark Danaj, City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Nadine Nader, Assistant City Manager Teresia Zadroga-Haase, Human Resources Director Anne McIntosh, Interim Community Development Director Eve R. Irvine, Police Chief Bruce Moe, Finance Director Stephanie Katsouleas, Public Works Director Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Sanford Taylor, Information Technology Director MISSION STATEMENT: The City of Manhattan Beach is recognized for providing exemplary municipal services and contributing to the exceptional quality of life afforded to residents, businesses and visitors who enjoy living in and visiting California’s safest beach community City Council Regular Meeting Agenda Final March 21, 2017 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802 5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802 5056 (voice) or (310) 546 3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG B. ROLL CALL C. CEREMONIAL CALENDAR 1. Recognition of Outgoing Environmental Programs Manager Sona Coffee. 17-0099 PRESENT 2. Certificate of Recognition of {pages} a Bookstore in Celebration of their 17-0123 Seventh Anniversay. PRESENT D. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, March 15, 2017, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. E. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES By motion of the City Council, this is the time to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. City of Manhattan Beach Page 2 Printed on 3/15/2017 City Council Regular Meeting Agenda Final March 21, 2017 F. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. G. CITY MANAGER REPORT H. CITY ATTORNEY REPORT I. PUBLIC COMMENTS (3 MINUTES PER PERSON FOR ONE ITEM, A MAXIMUM OF 6 MINUTES IF A SPEAKER WANTS TO COMMENT ON MORE THAN ONE ITEM) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes per matter, up to a total of 6 minutes if a speaker wants to comment on more than one matter. With respect to non-public hearing agenda items, speakers may provide their comments during "Public Comments" or at the time the agenda item is being considered. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. J. PLANNING COMMISSION QUASI-JUDICIAL DECISIONS (RECEIVE AND FILE) This is an opportunity for a Councilmember to submit a written request that the City Council review the Planning Commission decision, in which case a duly noticed public hearing on the matter will be scheduled for a later date. In the absence of a written request, the matter will be received and filed by order of the chair. The Planning Commission recently took action on the following matter(s): None. City of Manhattan Beach Page 3 Printed on 3/15/2017 City Council Regular Meeting Agenda Final March 21, 2017 K. CONSENT CALENDAR (APPROVE) Items on the “Consent Calendar” are routine and customary business items and will be enacted with one vote. Removal of items from the Consent Calendar for individual consideration will be at a City Councilmember’s discretion. In such case, the item will be heard during general business. 3. Resolution Awarding a Construction Contract to Alfaro Communication RES 17-0027 Construction Inc. for the Highland Avenue at 38th Street and Rosecrans Avenue at Highland Avenue Street Improvement Project in an Amount Not-to-Exceed $313,544 (Public Works Director Katsouleas). ADOPT RESOLUTION AND APPROVE Attachments: Resolution No. 17-0027 Budget and Expenditures Summary Location and Layout Maps Contractor's Bid Proposal and Agreement Plans and Specifications (Web-Link Provided) 4. Resolution Approving a Contract Authorizing the Repair, Replacement 17-0116 and Installation of Equipment at the 23rd St. and Peck Ave. Stormwater Pump Station, and Approve Continuation of the Emergency Work (Public Works Director Katsouleas). APPROVE AND APPROPRIATE Attachments: Resolution No. 17-0015 Agreement Exhibit A Exhibit B 5. Ratification of Pass-Thru Agreements with Willdan for Project 17-0130 Management Services and Plan Check and Processing Services for the Manhattan Village Mall Renovation Project (Interim Community Development Director McIntosh) APPROVE Attachments: Resolution No. 17-0037 Ratifying the Approval of the Agreement to Provide Planning Services Resolution No. 17-0038 Ratifying the Approval of the Agreement to Provide Plan Check and Insp Agreement to Provide Planning Services Agreement to Provide Plan Check and Inspection Services 6. Settlement and Release with Marsha Weiss (City Attorney Barrow and 17-0122 Human Resources Director Zadroga-Haase). APPROVE Attachments: Settlement and Release City of Manhattan Beach Page 4 Printed on 3/15/2017 City Council Regular Meeting Agenda Final March 21, 2017 7. Five-Year General Services Agreement with the County of Los Angeles RES 17-0034 for Miscellaneous County Services on an As-Needed Basis (Finance Director Moe). APPROVE; ADOPT RESOLUTION Attachments: Resolution No. 17-0034 County of Los Angeles General Services Agreement 8. Accept Resignation for Planning Commissioner Hersman, Declare 17-0127 Vacant Planning Commission Seat No. 4 (Hersman), and Defer Planning Commissioner Appointment Until the Annual Boards and Commissions Interview and Appointment Process (City Clerk Tamura). ACCEPT RESIGNATION, DECLARE VACANCY, AND DEFER PLANNING COMMISSIONER APPOINTMENT Attachments: Commissioner Hersman Resignation Letter 9. Financial Report: 17-0104 Schedules of Demands: February 16, 2017 (Finance Director Moe). ACCEPT REPORT AND DEMANDS Attachments: Schedules of Demands for February 16, 2017 10. City Council Minutes: 17-0085 This Item Contains Minutes of the following City Council Meeting: a) City Council Regular Meeting Minutes of March 8, 2017 (City Clerk Tamura). APPROVE Attachments: City Council Regular Meeting Minutes of March 8, 2017 L. PUBLIC HEARINGS (2 MINUTES PER PERSON) M. OLD BUSINESS N. NEW BUSINESS 11. Request from Manhattan Village Shopping Center for Nighttime 17-0131 Construction Hours (Interim Community Development Director McIntosh). DISCUSS AND PROVIDE DIRECTION Attachments: Letter from Manhattan Village Shopping Center Ordinance No. 16-0020 City of Manhattan Beach Page 5 Printed on 3/15/2017 City Council Regular Meeting Agenda Final March 21, 2017 O. CITY COUNCIL REPORTS, OTHER COUNCIL BUSINESS, AND COMMITTEE AND TRAVEL REPORTS 12. Consider Posting Fair Political Practices Commission (FPPC) Filings in a RES 17-0040 Conspicuous Section on the City’s Website Within 72 Hours of the FPPC Document Filing Deadline (City Clerk Tamura). DISCUSS, CONSIDER ADOPTING RESOLUTION OR PROVIDE ADDITIONAL DIRECTION Attachments: Proposed Draft Campaign Disclosure Language Provided by Councilmember Powell at March 8, California Government Code 84615 City of Redondo Beach Administrative Report on Electronic and Paperless Filing of FPPC Camp Sample Ordinance from the City of Anaheim Resolution No. 17-0040 P. FORECAST AGENDA AND FUTURE DISCUSSION ITEMS 13. Agenda Forecast (City Clerk Tamura). 17-0083 DISCUSS AND PROVIDE DIRECTION Attachments: March 15, 2017 Agenda Forecast Q. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 14. Commission Minutes: 17-0126 This Item Contains Minutes of the following City Commission Meetings: a) Parks and Recreation Commission Meeting Minutes of October 24, 2016 (Parks and Recreation Director Leyman) b) Parks and Recreation Commission Meeting Minutes of November 28, 2016 (Parks and Recreation Director Leyman) c) Cultural Arts Commission Meeting Minutes of January 10, 2017 (Parks and Recreation Director Leyman) d) Parks and Recreation Commission Meeting Minutes of January 23, 2017 (Parks and Recreation Director Leyman) INFORMATION ITEM ONLY Attachments: Parks and Recreation Commission Meeting Minutes of October 24, 2016 Parks and Recreation Commission Meeting Minutes of November 28, 2016 Cultural Arts Commission Meeting Minutes of January 10, 2017 Parks and Recreation Commission Meeting Minutes of January 23, 2017 R. CLOSED SESSION S. ADJOURNMENT City of Manhattan Beach Page 6 Printed on 3/15/2017 City Council Regular Meeting Agenda Final March 21, 2017 T. FUTURE MEETINGS CITY COUNCIL MEETINGS April 4, 2017 - Tuesday -- 6:00 PM - City Council Meeting April 18, 2017 - Tuesday -- 6:00 PM - City Council Meeting May 2, 2017 - Tuesday -- 6:00 PM - City Council Meeting May 16, 2017 - Tuesday -- 6:00 PM - City Council Meeting May 17-18, 2017 - Wednesday and Thursday -- TBD -- City Council Retreat June 6, 2017 - Tuesday -- 6:00 PM - City Council Meeting June 20, 2017 - Tuesday -- 6:00 PM - City Council Meeting July 5, 2017 - Wednesday -- 6:00 PM - City Council Meeting July 18, 2017 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS March 22, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting - Cancelled March 23, 2017 - Thursday - 6:30 PM - Parking and Public Improvements Commission March 27, 2017 - Monday - 6:30 PM - Parks and Recreation Commission Meeting March 29, 2017 - Wednesdy - 6:30 PM - Adjourned Planning Commission Meeting April 10, 2017 - Monday - 6:00 PM - Library Commission Meeting April 11, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting April 12, 2017 - Tuesday - 6:30 PM - Planning Commission Meeting Apri 26, 2017 - Tuesday - 6:30 PM - Planning Commission Meeting May 8, 2017 - Monday - 6:00 PM - Library Commission Meeting May 9, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting U. CITY OFFICES CLOSED CITY HOLIDAYS: May 29, 2017 – Monday – Memorial Day July 4, 2017 - Tuesday - Independence Day September 4, 2017 - Monday - Labor Day October 9, 2017 – Monday – Columbus Day November 11, 2017 – Saturday – Veterans Day (Non-Business Day) November 23-24, 2017 - Thursday & Friday - Thanksgiving Holiday December 25, 2017 - Monday - Christmas Day Observed January 1, 2018 – Monday – New Years Day Observed January 15, 2018 – Monday – Martin Luther King Day February 19, 2018 - Monday - Presidents Day City of Manhattan Beach Page 7 Printed on 3/15/2017 City Council Regular Meeting Agenda Final March 21, 2017 CITY OFFICES CLOSED ON FOLLOWING ALTERNATIVE FRIDAYS: March 31, 2017 - Friday April 14, 2017 - Friday April 28, 2017 - Friday May 12, 2017 - Friday May 26, 2017 - Friday June 9, 2017 - Friday June 23, 2017 - Friday July 7, 2017 - Friday July 21, 2017 - Friday August 4, 2017 - Friday August 18, 2017 - Friday City of Manhattan Beach Page 8 Printed on 3/15/2017