City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, May 16, 2017 6:00 PM City Council Chambers Mayor David J. Lesser Mayor Pro Tem Amy Howorth Councilmember Steve Napolitano Councilmember Nancy Hersman Councilmember Richard Montgomery Executive Team Mark Danaj, City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Nadine Nader, Assistant City Manager Teresia Zadroga-Haase, Human Resources Director Anne McIntosh, Community Development Director Eve R. Irvine, Police Chief Bruce Moe, Finance Director Stephanie Katsouleas, Public Works Director Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Sanford Taylor, Information Technology Director MISSION STATEMENT: The City of Manhattan Beach is recognized for providing exemplary municipal services and contributing to the exceptional quality of life afforded to residents, businesses and visitors who enjoy living in and visiting California’s safest beach community City Council Regular Meeting Agenda Final May 16, 2017 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802 5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802 5056 (voice) or (310) 546 3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, May 10, 2017, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG B. ROLL CALL C. CEREMONIAL CALENDAR 1. Presentation of Certificate of Recognition to Northrop Grumman for their 17-0203 Historic and Continued Contribution of Groundbreaking Aerospace and Defense Technology. PRESENT D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES By motion of the City Council, this is the time to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. City of Manhattan Beach Page 2 Printed on 5/10/2017 City Council Regular Meeting Agenda Final May 16, 2017 F. CITY MANAGER REPORT G. CITY ATTORNEY REPORT H. PUBLIC COMMENTS (3 MINUTES PER PERSON FOR ONE ITEM, A MAXIMUM OF 6 MINUTES IF A SPEAKER WANTS TO COMMENT ON MORE THAN ONE ITEM) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes per matter, up to a total of 6 minutes if a speaker wants to comment on more than one matter. With respect to non-public hearing agenda items, speakers may provide their comments during "Public Comments" or at the time the agenda item is being considered. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. I. PLANNING COMMISSION QUASI-JUDICIAL DECISIONS (RECEIVE AND FILE) This is an opportunity for a Councilmember to submit a written request that the City Council review the Planning Commission decision, in which case a duly noticed public hearing on the matter will be scheduled for a later date. In the absence of a written request, the matter will be received and filed by order of the chair. The Planning Commission recently took action on the following matter(s): None. J. CONSENT CALENDAR (APPROVE) Items on the “Consent Calendar” are routine and customary business items and will be enacted with one vote. Removal of items from the Consent Calendar for individual consideration will be at a City Councilmember’s discretion. In such case, the item will be heard during general business. 2. City Council Minutes: 17-0159 This Item Contains Minutes of the following City Council Meeting: City Council Adjourned Regular Meeting Minutes - Closed Session and Capital Improvements Projects of April 10, 2017 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting Minutes – Closed Session 3. Financial Report: 17-0179 Schedules of Demands: April 13, 2017 (Finance Director Moe). ACCEPT REPORT AND DEMANDS Attachments: Schedules of Demands for April 13, 2017 City of Manhattan Beach Page 3 Printed on 5/10/2017 City Council Regular Meeting Agenda Final May 16, 2017 4. Resolution of Intention to Provide for Annual Levy and Collection of RES 17-0045 Assessments for the Downtown Business Improvement District and Setting June 20, 2017 for a Public Hearing (Economic Vitality Manager Sywak). ADOPT RESOLUTION NO. 17-0045, SET PUBLIC HEARING FOR JUNE 20, 2017 Attachments: FY 2017-2018 Downtown Business Improvement District Activity Plan Chairperson Letter from BID Advisory Board Resolution No. 17-0045 5. Resolution Approving Assessment Engineer’s Report for Annual Levy of RES 17-0049 Street Lighting Assessments for Fiscal Year 2017-2018 (Finance Director Moe). ADOPT RESOLUTION NO. 17-0049; APPROVE ENGINEER’S REPORT Attachments: Resolution No. 17-0049 Engineer's Report 2017-2018 Lighting and Landscape Assessment Districts Map 6. Resolution Declaring City Council’s Intention to Provide for Annual Levy RES 17-0050 and Collection of Assessments for Street Lighting Maintenance and Setting of Public Hearing for June 20, 2017 (Finance Director Moe). ADOPT RESOLUTION NO. 17-0050; SET JUNE 20, 2017 FOR PUBLIC HEARING Attachments: Resolution No. 17-0050 Engineer's Report 2017-2018 Lighting and Landscape Assessment Districts Map 7. Resolution Approving Third Amendment to the Pass-Thru Agreement RES 17-0054 with Eyestone-Jones Environmental, LLC. for Environmental Review and Related Services for the Manhattan Village Mall Renovation Project (Community Development Director McIntosh). ADOPT RESOLUTION NO. 17-0054 APPROVING THIRD AMENDMENT Attachments: Resolution No. 17-0054 Third Amendment to Agreement (Including Scope of Work) City of Manhattan Beach Page 4 Printed on 5/10/2017 City Council Regular Meeting Agenda Final May 16, 2017 8. Resolutions Approving the Following with AndersonPenna Partners, Inc. RES 17-0044 for: a) Amendment No. 1 for Additional On-Call Construction Management and Inspection Services for $43,234, and b) Task Order No. 3 for $55,200 for Additional Construction Management and Inspection Services for the Strand Stairs Rehabilitation Project (Public Works Director Katsouleas). ADOPT RESOLUTION NOS. 17-0044 AND 17-0061 Attachments: Resolution No. 17-0061 Amendment No. 1 Resolution No. 17-0044 Task Order No. 3 Strand Stairs Rehabilitation Project Budget and Expenditures Report APP's Proposal for Extended Professional Construction Management Services K. PUBLIC HEARINGS (2 MINUTES PER PERSON) L. OLD BUSINESS 9. Re-Appropriation for Temporary Use of a Portion of General Fund 17-0222 Reserves for a Joint Funding Agreement Between the Cities of Manhattan Beach, Gardena and Hawthorne to Provide Advanced Funding to the South Bay Regional Public Communications Authority (RCC) for a Department of Homeland Security, Urban Areas Security Initiative (UASI) Reimbursable Grant for Construction of Interagency Communications Interoperability Systems (Finance Director Moe). APPROVE AND RE-APPROPRIATE FUNDS 10. Veterans Parkway Preliminary Design Presentation (Public Works 17-0044 Director Katsouleas). APPROVE DESIGN ELEMENTS AND, IF NECESSARY, PROVIDE FURTHER DIRECTION Attachments: Veterans Parkway Landscape Master Plan Guidelines, June 2013 PowerPoint Presentation 11. Status Update and Request to Approve the Proposed Facility 17-0193 Maintenance Improvements and Design Elements Regarding Pier Improvements and Harrison Greenberg Foundation Roundhouse Aquarium Beautification Project (Public Works Director Katsouleas). APPROVE PROPOSED FACILITY MAINTENANCE IMPROVEMENTS AND DESIGN ELEMENTS Attachments: PowerPoint Presentation City of Manhattan Beach Page 5 Printed on 5/10/2017 City Council Regular Meeting Agenda Final May 16, 2017 M. NEW BUSINESS 12. Assignment of Manhattan Village Park City Parking Area Ground Lease 17-0209 with 1334 Partners LP (Manhattan Country Club) (Finance Director Moe and Economic Vitality Manager Sywak). CONSENT TO ASSIGNMENT Attachments: Parking Lot Lease First Amendment to Parking Lot Lease 13. Request from Manhattan Beach Rotary Club for Special Permit: Limited 17-0217 Alcoholic Beverage Use on Public Property for June 16, 2017 for their Event at the Joslyn Center (Parks and Recreation Director Leyman). GRANT SPECIAL PERMIT Attachments: Ordinance No. 15-0013 14. Approve the Valley Drive Neighborhood Traffic Management Plan Initial 17-0167 Measures as Recommended by the Parking and Public Improvements Commission (Community Development Director McIntosh). APPROVE Attachments: PPIC Staff Report - February 23, 2017 with Exhibits PPIC Minutes - February 23, 2017 Correspondence Received After February 23, 2017 PPIC Meeting Posting Map of Initial Traffic Calming Measures as Recommended by PPIC N. CITY COUNCIL REPORTS, OTHER COUNCIL BUSINESS, AND COMMITTEE AND TRAVEL REPORTS O. FORECAST AGENDA AND FUTURE DISCUSSION ITEMS 15. Agenda Forecast (City Clerk Tamura). 17-0207 DISCUSS AND PROVIDE DIRECTION Attachments: May 10, 2017 Agenda Forecast P. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 16. Commission Minutes: 17-0208 This Item Contains Planning Commission Action Meeting Minutes of April 29, 2017 (Community Development Director McIntosh). INFORMATION ITEM ONLY Attachments: Planning Commission Action Meeting Minutes of April 29, 2017 City of Manhattan Beach Page 6 Printed on 5/10/2017 City Council Regular Meeting Agenda Final May 16, 2017 Q. CLOSED SESSION R. ADJOURNMENT S. FUTURE MEETINGS CITY COUNCIL MEETINGS May 18, 2017 - Thursday -- 10:00 AM - Closed Session May 30, 2017 - Tuesday -- 6:00 PM - Budget Study Session June 5, 2017 - Monday -- 6:00 PM - Parks and Recreation, Library and Cultural Arts Commission Joint Meetings (Tentative Hold) June 6, 2017 - Tuesday -- 6:00 PM - City Council Meeting June 20, 2017 - Tuesday -- 6:00 PM - City Council Meeting June 21, 2017 - Wednesday -- 6:00 PM - Planning, Parking and Parking Improvements and Historic Preservation Commission Joint Meetings (Tentative Hold) July 5, 2017 - Wednesday -- 6:00 PM - City Council Meeting July 18, 2017 - Tuesday -- 6:00 PM - City Council Meeting August 1, 2017 - Tuesday -- 6:00 PM - City Council Meeting August 15, 2017 - Tuesday -- 6:00 PM - City Council Meeting September 5, 2017 - Tuesday -- 6:00 PM - City Council Meeting September 19, 2017 - Tuesday -- 6:00 PM - City Council Meeting October 3, 2017 - Tuesday -- 6:00 PM - City Council Meeting October 17, 2017 - Tuesday -- 6:00 PM - City Council Meeting November 7, 2017 - Tuesday -- 6:00 PM - City Council Meeting November 21, 2017 - Tuesday -- 6:00 PM - City Council Meeting December 5, 2017 - Tuesday -- 6:00 PM - City Council Meeting December 19, 2017 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS May 22, 2017 - Monday - 6:30 PM - Parks and Recreation Commission Meeting May 24, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting May 25, 2017 - Thursday - 6:30 PM - Parking and Public Improvements Commission June 12, 2017 - Monday - 6:30 PM - Library Commission Meeting June 13, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting June 14, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting June 22, 2017 - Thursday - 6:30 PM - Parking and Public Improvements Commission June 26, 2017 - Monday - 6:30 PM - Parks and Recreation Commission Meeting June 28, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting July 10, 2017 - Monday - 6:30 PM - Library Commission Meeting July 11, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting July 12, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting July 24, 2017 - Monday - 6:30 PM - Parks and Recreation Commission Meeting July 26, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting July 27, 2017 - Thursday - 6:30 PM - Parking and Public Improvements Commission August 7, 2017 - Monday - 6:30 PM - Library Commission Meeting August 8, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting August 9, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting August 23, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting August 24, 2017 - Thursday - 6:30 PM - Parking and Public Improvements Commission August 28, 2017 - Monday - 6:30 PM - Parks and Recreation Commission Meeting City of Manhattan Beach Page 7 Printed on 5/10/2017 City Council Regular Meeting Agenda Final May 16, 2017 T. CITY OFFICES CLOSED CITY HOLIDAYS: May 29, 2017 – Monday – Memorial Day July 4, 2017 - Tuesday - Independence Day September 4, 2017 - Monday - Labor Day October 9, 2017 – Monday – Columbus Day November 11, 2017 – Saturday – Veterans Day (Non-Business Day) November 23-24, 2017 - Thursday & Friday - Thanksgiving Holiday December 25, 2017 - Monday - Christmas Day Observed January 1, 2018 – Monday – New Years Day Observed January 15, 2018 – Monday – Martin Luther King Day February 19, 2018 - Monday - Presidents Day CITY OFFICES CLOSED ON FOLLOWING ALTERNATIVE FRIDAYS: May 26, 2017 - Friday June 9, 2017 - Friday June 23, 2017 - Friday July 7, 2017 - Friday July 21, 2017 - Friday Aug. 4, 2017 - Friday Aug. 18, 2017 - Friday Sept. 1, 2017 - Friday Sept. 15, 2017 - Friday Sept. 29, 2017 - Friday Oct. 13, 2017 - Friday Oct. 27, 2017 - Friday Nov. 10, 2017 - Friday Nov. 24, 2017 - Friday Dec. 8, 2017 - Friday Dec. 22, 2017 - Friday City of Manhattan Beach Page 8 Printed on 5/10/2017