City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, June 20, 2017 6:00 PM City Council Chambers Mayor David J. Lesser Mayor Pro Tem Amy Howorth Councilmember Steve Napolitano Councilmember Nancy Hersman Councilmember Richard Montgomery Executive Team Mark Danaj, City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Nadine Nader, Assistant City Manager Teresia Zadroga-Haase, Human Resources Director Anne McIntosh, Community Development Director Eve R. Irvine, Police Chief Bruce Moe, Finance Director Stephanie Katsouleas, Public Works Director Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Sanford Taylor, Information Technology Director MISSION STATEMENT: The City of Manhattan Beach is recognized for providing exemplary municipal services and contributing to the exceptional quality of life afforded to residents, businesses and visitors who enjoy living in and visiting California’s safest beach community City Council Regular Meeting Agenda Final June 20, 2017 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802 5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802 5056 (voice) or (310) 546 3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, June 14, 2017, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG B. ROLL CALL C. CEREMONIAL CALENDAR 1. Proclamation Declaring the Month of July, 2017 as “Parks and 17-0230 Recreation Month”. PRESENT 2. Presentation of Certificates of Recognition of Mira Costa High School 17-0235 Student Amanda Montag on her Acceptance into the United States Naval Academy. PRESENT D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES By motion of the City Council, this is the time to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING City of Manhattan Beach Page 2 Printed on 6/15/2017 City Council Regular Meeting Agenda Final June 20, 2017 E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council during approval of the agenda for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. G. CONSENT CALENDAR (APPROVE) Items on the “Consent Calendar” are routine and customary business items and will be enacted with one vote, unless previously removed by the City Council during approval of the agenda. 3. City Council Minutes: 17-0233 This Item Contains Minutes of the following City Council Meeting: a) City Council Regular Meeting Minutes of May 16, 2017 b) City Council Special Meeting (Closed Session) Minutes of May 30, 2017 c) City Council Special Meeting (Closed Session) Minutes of June 5, 2017 (City Clerk Tamura). APPROVE Attachments: City Council Regular Meeting Minutes of May 16, 2017 City Council Special Meeting (Closed Session) Minutes of May 30, 2017 City Council Special Meeting (Closed Session) Minutes of June 5, 2017 4. Financial Report: 17-0181 Schedules of Demands: May 11, 2017 and May 25, 2017 (Finance Director Moe). ACCEPT REPORT AND DEMANDS Attachments: Schedules of Demands for May 11, 2017 and May 25, 2017 5. Extension for Implementation of New Guidance on Federal Award 17-0266 Programs (Finance Director Moe). APPROVE City of Manhattan Beach Page 3 Printed on 6/15/2017 City Council Regular Meeting Agenda Final June 20, 2017 6. Resolution Awarding a Construction Contract to Alfaro Communication RES 17-0070 Construction Inc. for the Parkview Avenue Sidewalk and Access Ramp Improvements Project for $157,845.40 (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 17-0070 Attachments: Resolution No. 17-0070 Budget and Expenditures Summary Location Map Contractor's Bid Proposal Plans and Specifications (Web-Link Provided) Agreement H. ITEMS PULLED FROM THE CONSENT CALENDAR Each speaker may speak for up to 1 minute on each item pulled from the consent calendar. I. PUBLIC HEARINGS Each speaker may speak for up to 3 minutes on each public hearing item. 7. Public Hearing Regarding the Renewal of Downtown Business RES 17-0046 Improvement District (BID) for Fiscal Year 2017-2018 Including Authorization to Collect Assessments; Ratification of the District Advisory Board; Authorization to Enter Into an Agreement with the Downtown Manhattan Beach Business and Professional Association; and Authorization to Disburse Fiscal Year 2016-2017 Assessments Collected (Economic Vitality Manager Sywak). CONDUCT PUBLIC HEARING; ADOPT RESOLUTION NO. 17-0046; RATIFY BOARD Attachments: Resolution No. 17-0046 List of FY 2017-2018 Business Improvement District Advisory Board Member Nominees (Kelly) Downtown Manhattan Beach Business Improvement District Business Improvement and Activity Agreement Between Business Improvement District and Downtown Manhattan Beach Business & Boundary Map of the Downtown Business Improvement District 8. Conduct Public Hearing Regarding Annual Levy and Collection of Street RES 17-0051 Lighting and Landscaping District Maintenance Assessments for Fiscal Year 2017-2018 (Finance Director Moe). CONDUCT PUBLIC HEARING, ADOPT RESOLUTION NO. 17-0051 Attachments: Resolution No. 17-0051 Engineer's Report 2017-2018 City of Manhattan Beach Page 4 Printed on 6/15/2017 City Council Regular Meeting Agenda Final June 20, 2017 9. Conduct Public Hearing Regarding Resolution No. 17-0086 to Consider RES 17-0086 the Fiscal Years 2018-2022 Capital Improvement Plan (Public Works Katsouleas). CONDUCT PUBLIC HEARING; ADOPT RESOLUTION NO. 17-0086 Attachments: Resolution No. 17-0086 Proposed 5-Year CIP (FY 18-22) Summary of Comments/Requests and Staff Responses from May 30, 2017 City Council Meeting 10. Public Hearing and Adoption of the Fiscal Year 2017-2018 Operating Budget 17-0237 and Gann Appropriation Limit (Finance Director Moe). CONDUCT PUBLIC HEARING; ADOPT RESOLUTION NOS. 17-0072 AND 17-0073; APPROPRIATE; AUTHORIZE CITY MANAGER TO APPROVE JOB SPECIFICATION AND SALARY Attachments: Resolution No. 17-0072 (Gann Limit) Resolution No. 17-0073 (Budget Adoption) Gann Limit Calculation Updated Five Year Forecast Budget Adoption PowerPoint 11. Public Hearing to Consider Extending Interim (IZO) Ordinance No. ORD 16-0013-U Requiring a Use Permit for the Following Uses in the 17-0007-U Downtown Commercial Zone: (1) Any Business or Professional Office; Bank and Savings & Loan; Catering Service; or Communications Facility Proposed to be Located on the Ground Floor Streetfront; and (2) Any Retail Sales Use Proposed to Have More Than 1,600 Square Feet of Buildable Floor Area; and Imposing Additional Use Permit Findings; and Receive Written Report Regarding IZO Ordinance No. 16-0013-U (Community Development Director McIntosh). CONDUCT PUBLIC HEARING, ISSUE A 10 - DAY REPORT AND ADOPT ORDINANCE NO. 17-0007-U EXTENDING THE IZO FOR ONE YEAR Attachments: Proposed Ordinance No. 17-0007-U Ordinance No 16-0009-U Ordinance No. 16-0013-U Government Code Section 65858(d) Written Report City of Manhattan Beach Page 5 Printed on 6/15/2017 City Council Regular Meeting Agenda Final June 20, 2017 J. GENERAL BUSINESS Each speaker may speak for up to 1 minute on each general business item. 12. Second Amendment of Master Agreement with Manhattan Beach Unified RES 17-0090 School District Regarding Use and Maintenance of School District Fields and Facilities and Authorization for the Mayor to Execute the Agreement (Parks and Recreation Director Leyman and Finance Director Moe). ADOPT RESOLUTION NO. 17-0090 APPROVING AMENDMENT Attachments: Second Amendment to the Master Agreement with Manhattan Beach Unified School Resolution No. 17-0090 Master Agreement with Manhattan Beach Unified School District First Amendment to the Master Agreement with Manhattan Beach Unified School 13. Discussion of Historic Preservation Commission and Ordinance; Parking 17-0255 and Public Improvements Commission - Possible Name Change and Duties; Board of Building Appeals - Number of Members and Required Qualifications (Community Development Director McIntosh). DISCUSS AND PROVIDE DIRECTION 14. Consideration of Downtown Maintenance Enhancements (Public Works 17-0056 Director Katsouleas and Community Development Director McIntosh). DISCUSS AND PROVIDE DIRECTION Attachments: Staff Report 16-0267 (August 2, 2016 City Council Meeting) Maintenance Opportunities Decision Making Model Summary of the Six Staff Recommended Opportunities PowerPoint Presentation City of Manhattan Beach Page 6 Printed on 6/15/2017 City Council Regular Meeting Agenda Final June 20, 2017 K. CITY COUNCIL REPORTS, OTHER COUNCIL BUSINESS, AND COMMITTEE AND TRAVEL REPORTS 15. Discussion of Potential Options City Council can Pursue Regarding the 17-0273 Paris Climate Accord (Mayor Lesser). DISCUSS AND PROVIDE DIRECTION Attachments: Resolution No. 6111 Resolution No. 6077 Paris Agreement Summary Statement from White House on the Paris Agreement Climate Mayors Statement Sample Draft Resolutions from the Cities of Castigola and Baldwin Park City of Fremont Open Letter "We Are Still In" Pledge L. CITY MANAGER REPORT M. CITY ATTORNEY REPORT N. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 16. Commission Minutes: 17-0281 This Item Contains Minutes of the following City Commission Meetings: a) Planning Commission Action Meeting Minutes of May 24, 2017 (Community Development Director McIntosh). b) Library Commission Meeting Minutes of March 13, 2017 (Parks and Recreation Director Leyman). c) Library Commission Meeting Minutes of May 8, 2017 (Parks and Recreation Director Leyman). INFORMATION ITEM ONLY Attachments: Planning Commission Action Meeting Minutes of May 24, 2017 Library Commission Meeting Minutes of March 13, 2017 Library Commission Meeting Minutes of May 8, 2017 17. Recent Planning Commission Quasi-Judicial Decisions 17-0282 1. Use Permit for the Sale of Beer and Wine - Andrews Cheese Shop 2. Master Use Permit Amendment - Manhattan Village Mall Renovation Project (Community Development Director McIntosh). INFORMATION ITEM ONLY City of Manhattan Beach Page 7 Printed on 6/15/2017 City Council Regular Meeting Agenda Final June 20, 2017 O. CLOSED SESSION P. ADJOURNMENT Q. FUTURE MEETINGS CITY COUNCIL MEETINGS July 5, 2017 - Wednesday -- 6:00 PM - City Council Meeting July 18, 2017 - Tuesday -- 6:00 PM - City Council Meeting August 1, 2017 - Tuesday -- 6:00 PM - City Council Meeting August 15, 2017 - Tuesday -- 6:00 PM - City Council Meeting September 5, 2017 - Tuesday -- 6:00 PM - City Council Meeting September 19, 2017 - Tuesday -- 6:00 PM - City Council Meeting October 3, 2017 - Tuesday -- 6:00 PM - City Council Meeting October 17, 2017 - Tuesday -- 6:00 PM - City Council Meeting November 7, 2017 - Tuesday -- 6:00 PM - City Council Meeting November 21, 2017 - Tuesday -- 6:00 PM - City Council Meeting December 5, 2017 - Tuesday -- 6:00 PM - City Council Meeting December 19, 2017 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS June 22, 2017 - Thursday - 6:30 PM - Parking and Public Improvements Commission June 26, 2017 - Monday - 6:30 PM - Parks and Recreation Commission Meeting June 28, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting July 10, 2017 - Monday - 6:30 PM - Library Commission Meeting July 11, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting July 12, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting July 24, 2017 - Monday - 6:30 PM - Parks and Recreation Commission Meeting July 26, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting July 27, 2017 - Thursday - 6:30 PM - Parking and Public Improvements Commission August 7, 2017 - Monday - 6:30 PM - Library Commission Meeting August 8, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting August 9, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting August 23, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting August 24, 2017 - Thursday - 6:30 PM - Parking and Public Improvements Commission August 28, 2017 - Monday - 6:30 PM - Parks and Recreation Commission Meeting City of Manhattan Beach Page 8 Printed on 6/15/2017 City Council Regular Meeting Agenda Final June 20, 2017 R. CITY OFFICES CLOSED CITY HOLIDAYS: July 4, 2017 - Tuesday - Independence Day September 4, 2017 - Monday - Labor Day October 9, 2017 – Monday – Columbus Day November 11, 2017 – Saturday – Veterans Day (Non-Business Day) November 23-24, 2017 - Thursday & Friday - Thanksgiving Holiday December 25, 2017 - Monday - Christmas Day Observed January 1, 2018 – Monday – New Years Day Observed January 15, 2018 – Monday – Martin Luther King Day February 19, 2018 - Monday - Presidents Day May 28, 2018 – Monday – Memorial Day CITY OFFICES CLOSED ON FOLLOWING ALTERNATIVE FRIDAYS: June 23, 2017 - Friday July 7, 2017 - Friday July 21, 2017 - Friday Aug. 4, 2017 - Friday Aug. 18, 2017 - Friday Sept. 1, 2017 - Friday Sept. 15, 2017 - Friday Sept. 29, 2017 - Friday Oct. 13, 2017 - Friday Oct. 27, 2017 - Friday Nov. 10, 2017 - Friday Nov. 24, 2017 - Friday Dec. 8, 2017 - Friday Dec. 22, 2017 - Friday City of Manhattan Beach Page 9 Printed on 6/15/2017