City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, August 1, 2017 6:00 PM City Council Chambers Mayor David J. Lesser Mayor Pro Tem Amy Howorth Councilmember Steve Napolitano Councilmember Nancy Hersman Councilmember Richard Montgomery Executive Team Mark Danaj, City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Nadine Nader, Assistant City Manager Teresia Zadroga-Haase, Human Resources Director Anne McIntosh, Community Development Director Eve R. Irvine, Police Chief Bruce Moe, Finance Director Stephanie Katsouleas, Public Works Director Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Sanford Taylor, Information Technology Director MISSION STATEMENT: The City of Manhattan Beach is recognized for providing exemplary municipal services and contributing to the exceptional quality of life afforded to residents, businesses and visitors who enjoy living in and visiting California’s safest beach community City Council Regular Meeting Agenda Final August 1, 2017 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, July 26, 2017, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG B. ROLL CALL C. CEREMONIAL CALENDAR 1. Presentation of Certificate of Recognition to Sue Allard for her 17-0318 Achievements Within the Older Adult Community and for her Recognition on Los Angeles County Older Americans Recognition Day. PRESENT D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES By motion of the City Council, this is the time to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. City of Manhattan Beach Page 2 Printed on 7/28/2017 City Council Regular Meeting Agenda Final August 1, 2017 F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council during approval of the agenda for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. G. CONSENT CALENDAR (APPROVE) Items on the “Consent Calendar” are routine and customary business items and will be enacted with one vote. Removal of items from the Consent Calendar for individual consideration will be at a City Councilmember’s discretion. In such case, the item will be heard during general business. 2. City Council Minutes: 17-0329 This Item Contains the Minutes of the following City Council Meeting: a) City Council Regular Meeting Minutes of July 18, 2017 b) City Council Adjourned Regular Meeting (Closed Session) Minutes of July 20, 2017 (City Clerk Tamura). APPROVE Attachments: City Council Regular Meeting Minutes of July 18, 2017 City Council Adjourned Regular Meeting (Closed Session) Minutes of July 20, 2017 3. Financial Report: 17-0256 a) Schedule of Demands: July 6, 2017 b) Investment Portfolio for the Month Ending June 30, 2017 c) Preliminary Month End Report for June 30, 2017 (Finance Director Moe). ACCEPT REPORT AND DEMANDS Attachments: Schedules of Demands for July 6, 2017 Investment Portfolio for the Month Ending June 30, 2017 Preliminary Month End Report for June 30, 2017 City of Manhattan Beach Page 3 Printed on 7/28/2017 City Council Regular Meeting Agenda Final August 1, 2017 4. Resolution Awarding RFP No. 1095-16 and Approve a Contract with RES 17-0082 QuickCaption Inc. for a Three-Year Agreement Not-to-Exceed $88,455 for Closed Caption Professional Services with an Option to Extend the Term for Up to Two Additional One-Year Periods if Approved by City Council (Information Technology Director Taylor and City Clerk Tamura). ADOPT RESOLUTION NO. 17-0082 Attachments: Resolution No. 17-0082 QuickCaption Inc. Contract Sample of Work from City of Berkeley 5. Resolution Authorizing the Purchase of Auto Parts from Completes Plus RES 17-0093 for the Next Three Years at an Estimated Annual Cost of $50,000; and Authorizing the City Manager to Extend the Terms of the Purchase Order for Up to Two Additional Years (Finance Director Moe). ADOPT RESOLUTION NO. 17-0093 Attachments: Resolution No. 17-0093 6. Resolution Approving a Professional Services Agreement for $24,580 RES 17-0098 with Iteris, Inc. to Complete the Mobility Plan Update (Community Development Director McIntosh). ADOPT RESOLUTION NO. 17-0098 Attachments: Professional Services Agreement with Iteris, Inc. Resolution No. 17-0098 7. Second Reading of Ordinance No. 17-0016 Adding Chapter 2.37 to the ORD 17-0016 Municipal Code to Provide Informal Bidding Procedures for Public Projects Under the Uniform Public Construction Cost Accounting Act (Public Works Director Katsouleas). ADOPT ORDINANCE NO. 17-0016 Attachments: Ordinance No. 17-0016 8. Resolution Approving Amendment No. 2 for a One-Year Extension with RES 17-0096 Merchants Landscape, Inc. for Citywide Landscaping Maintenance Services, for an Amount Not-to-Exceed $600,000 (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 17-0096 Attachments: Resolution No. 17-0096 Amendment No. 2 Scope of Work Master Pricing Sheet City of Manhattan Beach Page 4 Printed on 7/28/2017 City Council Regular Meeting Agenda Final August 1, 2017 9. Resolution Approving Amendment No. 4 for $97,000 to HDR’s Existing RES 17-0104 Agreement for Continued Support for the Sepulveda Bridge Widening Project (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 17-0104 Attachments: Resolution No. 17-0104 Amendment No. 4 HDR Proposed Scope of Work Project Expenditure Analysis 10. Resolution Approving and Agreement Authorizing Crown/Able to Provide 17-0310 Janitorial Services to the City for a Period Not-to-Exceed One Year at a Rate Not-to-Exceed $459,857 (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 17-0099 Attachments: Resolution No. 17-0099 Agreement H. ITEMS PULLED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. I. PUBLIC HEARINGS Each speaker may speak for up to 3 minutes on each public hearing item. 11. Ordinance Amending Municipal Code Title 10, Chapter 10.86 Historic ORD 17-0014 Preservation (Community Development Director McIntosh). INTRODUCE ORDINANCE NO. 17-0014 Attachments: Ordinance No. 17-0014 J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 12. Receive Update on Scout House Reconstruction Project Design and 17-0311 Provide Direction on the Proposed Design (Public Works Director Katsouleas). RECEIVE REPORT AND PROVIDE DIRECTION Attachments: PowerPoint Presentation MOU and MOU Amendment City of Manhattan Beach Page 5 Printed on 7/28/2017 City Council Regular Meeting Agenda Final August 1, 2017 13. City Council Consideration of the Following Items Related to the 17-0315 Roundhouse: a) Request to Approve the Final Design Elements for the Harrison Greenberg Foundation Roundhouse Aquarium Beautification Project and Receive an Update on the Pier and Roundhouse Building Improvement Project; b) Adopt a Resolution Authorizing the City Manager to Execute the Amended and Restated Cooperation Agreement Between the City of Manhattan Beach, Oceanographic Teaching Stations, Inc., and Harrison Greenberg Memorial Foundation for Improvements to Roundhouse Aquarium (Public Works Director Katsouleas). APPROVE FINAL DESIGN, RECEIVE UPDATE AND ADOPT RESOLUTION NO. 17-0103 Attachments: HGFRAB Project Presentation Lead-In Video (Web-Link Provided) PowerPoint Presentation Roundhouse Aquarium Fly-Through 3D Design Video (Web-Link Provided) Resolution No. 17-0103 Roundhouse Aquarium Amended and Restated Cooperation Agreement 14. Interim Ordinance Prohibiting the Establishment of New Health Care ORD Uses (Community Development Director McIntosh). 17-0015-U ADOPT URGENCY ORDINANCE NO. 17-0015-U Attachments: Draft Ordinance No. 17-0015-U K. CITY COUNCIL REPORTS AND COMMITTEE REPORTS INCLUDING AB 1234 REPORTS 15. Discussion of the Agenda Forecast (Mayor Lesser). 17-0351 DISCUSS AND PROVIDE DIRECTION 16. Chamber of Commerce Work Plan Discussion (Economic Vitality 17-0320 Manager Sywak). RECEIVE REPORT AND PROVIDE DIRECTION Attachments: Proposed FY 2017-18 Chamber Work Plan 17. Discussion of Leaf Blower Ordinance (Community Development Director 17-0337 McIntosh). ACCEPT REPORT AND PROVIDE DIRECTION Attachments: City Council Staff Report from September 1, 1998 L. FUTURE AGENDA ITEMS M. CITY MANAGER REPORT City of Manhattan Beach Page 6 Printed on 7/28/2017 City Council Regular Meeting Agenda Final August 1, 2017 N. CITY ATTORNEY REPORT O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 18. Commission Minutes: 17-0331 This Item Contains Minutes of the following City Commission Meeting: a) Parks and Recreation Commission Meeting Minutes of June 26, 2017 (Parks and Recreation Director Leyman) b) Planning Commission Action Meeting Minutes of July 12, 2017 (Community Development Director McIntosh). INFORMATION ITEM ONLY Attachments: Parks and Recreation Commission Meeting Minutes of June 26, 2017 Planning Commission Action Meeting Minutes of July 12, 2017 19. Recent Planning Commission Quasi-Judicial Decisions: 17-0346 Use Permit for Animal Hospital - Manhattan Beach Animal Hospital (Community Development Director McIntosh). INFORMATION ITEM ONLY P. CLOSED SESSION Q. ADJOURNMENT R. FUTURE MEETINGS CITY COUNCIL MEETINGS August 15, 2017 - Tuesday -- 6:00 PM - City Council Meeting September 5, 2017 - Tuesday -- 6:00 PM - City Council Meeting September 19, 2017 - Tuesday -- 6:00 PM - City Council Meeting October 3, 2017 - Tuesday -- 6:00 PM - City Council Meeting October 17, 2017 - Tuesday -- 6:00 PM - City Council Meeting November 7, 2017 - Tuesday -- 6:00 PM - City Council Meeting November 21, 2017 - Tuesday -- 6:00 PM - City Council Meeting December 5, 2017 - Tuesday -- 6:00 PM - City Council Meeting December 19, 2017 - Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 7 Printed on 7/28/2017 City Council Regular Meeting Agenda Final August 1, 2017 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS August 7, 2017 - Monday - 6:00 PM - Library Commission Meeting August 8, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting August 9, 2017 - Wednesday - 6:00 PM - Planning Commission Meeting August 23, 2017 - Wednesday - 6:00 PM - Planning Commission Meeting August 24, 2017 - Thursday - 6:00 PM - Parking and Public Improvements Commission August 28, 2017 - Monday - 6:00 PM - Parks and Recreation Commission Meeting September 11, 2017 - Monday - 6:00 PM - Library Commission Meeting September 12, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting September 13, 2017 - Wednesday - 6:00 PM - Planning Commission Meeting September 25, 2017 - Monday - 6:00 PM - Parks and Recreation Commission Meeting September 27, 2017 - Wednesday - 6:00 PM - Planning Commission Meeting September 28, 2017 - Thursday - 6:00 PM - Parking and Public Improvements Commission October 9, 2017 - Monday - 6:00 PM - Library Commission Meeting October 10, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting October 11, 2017 - Wednesday - 6:00 PM - Planning Commission Meeting October 23, 2017 - Monday - 6:00 PM - Parks and Recreation Commission Meeting October 25, 2017 - Wednesday - 6:00 PM - Planning Commission Meeting October 26, 2017 - Thursday - 6:00 PM - Parking and Public Improvements Commission S. CITY OFFICES CLOSED CITY HOLIDAYS: September 4, 2017 - Monday - Labor Day October 9, 2017 – Monday – Columbus Day November 11, 2017 – Saturday – Veterans Day (Non-Business Day) November 23-24, 2017 - Thursday & Friday - Thanksgiving Holiday December 25, 2017 - Monday - Christmas Day Observed January 1, 2018 – Monday – New Years Day Observed January 15, 2018 – Monday – Martin Luther King Day February 19, 2018 - Monday - Presidents Day May 28, 2018 – Monday – Memorial Day July 4, 2018 - Wednesday - Independence Day CITY OFFICES CLOSED ON FOLLOWING ALTERNATIVE FRIDAYS: Aug. 4, 2017 - Friday Aug. 18, 2017 - Friday Sept. 1, 2017 - Friday Sept. 15, 2017 - Friday Sept. 29, 2017 - Friday Oct. 13, 2017 - Friday Oct. 27, 2017 - Friday Nov. 10, 2017 - Friday Nov. 24, 2017 - Friday Dec. 8, 2017 - Friday Dec. 22, 2017 - Friday City of Manhattan Beach Page 8 Printed on 7/28/2017