City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, September 19, 2017 6:00 PM City Council Chambers Mayor David J. Lesser Mayor Pro Tem Amy Howorth Councilmember Steve Napolitano Councilmember Nancy Hersman Councilmember Richard Montgomery Executive Team Mark Danaj, City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Nadine Nader, Assistant City Manager Teresia Zadroga-Haase, Human Resources Director Anne McIntosh, Community Development Director Eve R. Irvine, Police Chief Bruce Moe, Finance Director Stephanie Katsouleas, Public Works Director Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Sanford Taylor, Information Technology Director MISSION STATEMENT: The City of Manhattan Beach is recognized for providing exemplary municipal services and contributing to the exceptional quality of life afforded to residents, businesses and visitors who enjoy living in and visiting California’s safest beach community City Council Regular Meeting Agenda Final September 19, 2017 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, September 13, 2017, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG B. ROLL CALL C. CEREMONIAL CALENDAR 1. Presentation of Certificate of Recognition to the Manhattan Beach 10K Run 17-0394 on the Occasion of their 40th Anniversary. PRESENT D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES By motion of the City Council, this is the time to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. City of Manhattan Beach Page 2 Printed on 9/13/2017 City Council Regular Meeting Agenda Final September 19, 2017 F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council during approval of the agenda for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. G. CONSENT CALENDAR (APPROVE) Items on the “Consent Calendar” are routine and customary business items and will be enacted with one vote. Removal of items from the Consent Calendar for individual consideration will be at a City Councilmember’s discretion. In such case, the item will be heard during general business. 2. City Council Minutes: 17-0395 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Adjourned Regular Meeting Minutes (Closed Session) of September 5, 2017 b) City Council Regular Meeting Minutes of September 5, 2017 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting Minutes (Closed Session) of September 5, 2017 City Council Regular Meeting Minutes of September 5, 2017 3. Financial Report: 17-0341 Schedules of Demands: August 17, 2017 (Finance Director Moe). ACCEPT REPORT AND DEMANDS Attachments: Schedules of Demands for August 17, 2017 4. Resolution No. 17-0113 Awarding RFP No. 1125-17 to InfoSend, Inc. for a RES 17-0113 Three-Year Contract for Electronic Bill Presentment and Payment Services with an Estimated Total Value of $92,000 (Finance Director Moe). ADOPT RESOLUTION NO. 17-0113 Attachments: Bid Comparison Resolution No. 17-0113 InfoSend, Inc. Agreement City of Manhattan Beach Page 3 Printed on 9/13/2017 City Council Regular Meeting Agenda Final September 19, 2017 5. Agreement with the Beach Cities Health District to Provide Senior Care RES 17-0120 Management Services in the Amount of $186,575 Over a Five-Year Period (Parks and Recreation Director Leyman). ADOPT RESOLUTION NO. 17-0120 Attachments: Resolution No. 17-0120 Professional Services Agreement 6. Resolution Accepting the State of California Office of Traffic Safety RES 17-0117 Selective Enforcement Traffic Enforcement Program (STEP) Grant in the Amount of $200,000 (Police Chief Irvine). ADOPT RESOLUTION NO. 17-0117 AND APPROPRIATE FUNDS Attachments: Resolution No. 17-0117 7. Resolution Accepting the Beach Cities Health District for a Three-Year RES 17-0122 Grant to Fund Paramedic Continuing Education and Medical Supplies (Fire Chief Espinosa). ADOPT RESOLUTION NO. 17-0122 Attachments: Resolution No. 17-0122 Beach Cities Health District Grant Agreement FY 2017-2019 8. Accept as Complete the Pier Comfort Station Tile Mural and Sea Wall Tile 17-0333 Project Constructed by Dekan Construction Corporation; Authorize Filing a Notice of Completion with the County Recorder; and Release the Retention in the Amount of $1,215.92 (Public Works Director Katsouleas). APPROVE 9. Resolution Awarding a Construction Contract to CERCO Inc. (dba CERCO RES 17-0116 Engineering) for the Parking Lot 1 Retaining Wall Project for $118,895.00 (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 17-0116 Attachments: Resolution No. 17-0116 Image Location Map Contractor's Agreement Contractor's Bid Proposal Plans and Specifications (Web-Link Provided) City of Manhattan Beach Page 4 Printed on 9/13/2017 City Council Regular Meeting Agenda Final September 19, 2017 10. Resolution Approving a Three-Year Contract with Comparex for Microsoft RES 17-0107 Enterprise Software Licensing with an Estimate Total Value $222,000 and Waiving Formal Bid Requirements Pursuant to Manhattan Beach Municipal Code Section 2.36.150 (Information Technology Director Taylor). ADOPT RESOLUTION NO. 17-0107 Attachments: Bid Comparison Resolution No. 17-0107 Comparex Contract H. ITEMS PULLED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. I. PUBLIC HEARINGS Each speaker may speak for up to 3 minutes on each public hearing item. 11. Public Hearing to Consider Extending Urgency Ordinance No. 17-0015-U ORD Prohibiting the Establishment of New Health Care Facilities on Sepulveda 17-0020-U Boulevard for a Period of 10 Months and 15 Days; and Consider Applying the Temporary Prohibition to Other Uses on Sepulveda Boulevard (Community Development Director McIntosh). CONDUCT PUBLIC HEARING AND ADOPT ORDINANCE NO. 17-0020-U EXTENDING THE URGENCY ORDINANCE FOR A PERIOD OF 10 MONTHS AND 15 DAYS Attachments: Proposed Ordinance No. 17-0020-U Planning Commission Staff Report: Urgent Care Land Use, September 13, 2017 Ordinance No. 17-0015-U 12. Public Hearing to Consider a Resolution Authorizing the Allocation of RES 17-0108 Community Development Block Grant (CDBG) Funds for Fiscal Year 2017/2018 (Public Works Director Katsouleas). CONDUCT PUBLIC HEARING AND ADOPT RESOLUTION NO. 17-0108 Attachments: Resolution No. 17-0108 CDBG Project Location Map Notice of Public Hearing City of Manhattan Beach Page 5 Printed on 9/13/2017 City Council Regular Meeting Agenda Final September 19, 2017 J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 13. Shade Hotel Appeal of Transient Occupancy Tax Audit Findings (Finance 17-0299 Director Moe). CONDUCT APPEAL HEARING Attachments: Notice to Zislis Group MB Municipal Code Section 8.20 Past Due Notice to Zislis Group of TOT Shade Hotel Request for Appeal Staff Report Requesting Extension of Appeal Period City Notice of Results of Tax Hearing Shade Hotel Appeal of Tax Administrator Decision PowerPoint Presentation Letter from Shade Hotel's Attorney John A. Strain 14. Sepulveda Corridor Planning Initiatives (Community Development Director 17-0107 McIntosh). DISCUSS AND PROVIDE DIRECTION Attachments: Sepulveda Blvd Development Guide Sales of Tax Revenues by Geographic Area – 1Q 2017 Sepulveda Historical Sales Tax Revenue Chart Sepulveda Blvd Commercial Real Estate Snapshot Sepulveda Blvd Business Licenses by SIC Code Manhattan Beach Medical Office Snapshot Applicable General Plan Goals & Policies CG & CC Zone Regulations PowerPoint Presentation 15. Public Art Trust Fund Update and Request to Allocate $168,000 Towards 17-0364 Public Art Projects (Parks and Recreation Director Leyman). DISCUSS AND PROVIDE DIRECTION Attachments: Public Art Master Plan Ordinance No. 2040 City of Manhattan Beach Page 6 Printed on 9/13/2017 City Council Regular Meeting Agenda Final September 19, 2017 K. CITY COUNCIL REPORTS AND COMMITTEE REPORTS INCLUDING AB 1234 REPORTS 16. Discuss City’s Mission Statement and Provide Direction (Continued from 17-0378 the September 5, 2017 City Council Regular Meeting) and Discuss Next Steps Regarding City Strategic Plan (Assistant City Manager Nader). DISCUSS AND PROVIDE DIRECTION Attachments: City of Manhattan Beach Strategic Plan 17. Request by City Councilmember Montgomery to Discuss the Hometown 17-0396 Fair Special Event Fee Waiver (Parks and Recreation Director Leyman). DISCUSS AND PROVIDE DIRECTION Attachments: Special Event Fee Waiver Financials Special Event Fee Waiver Staff Report Hometown Fair Fee Waiver Request Letter Five-Year Financial Summary for the Hometown Fair L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. P. CLOSED SESSION Q. ADJOURNMENT City of Manhattan Beach Page 7 Printed on 9/13/2017 City Council Regular Meeting Agenda Final September 19, 2017 R. FUTURE MEETINGS CITY COUNCIL MEETINGS October 3, 2017 - Tuesday -- 6:00 PM - City Council Meeting October 17, 2017 - Tuesday -- 6:00 PM - City Council Meeting November 8, 2017 - Wednesday -- 6:00 PM - City Council Meeting (General Election) November 21, 2017 - Tuesday -- 6:00 PM - City Council Meeting December 5, 2017 - Tuesday -- 6:00 PM - City Council Meeting December 19, 2017 - Tuesday -- 6:00 PM - City Council Meeting January 2, 2018 - Tuesday -- 6:00 PM - City Council Meeting (Tentative) January 16, 2018 - Tuesday -- 6:00 PM - City Council Meeting February 6, 2018 - Tuesday -- 6:00 PM - City Council Meeting February 20, 2018 - Tuesday -- 6:00 PM - City Council Meeting March 6, 2018 - Tuesday -- 6:00 PM - City Council Meeting March 20, 2018 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS September 25, 2017 - Monday - 6:30 PM - Parks and Recreation Commission Meeting September 27, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting September 28, 2017 - Thursday - 6:30 PM - Parking and Public Improvements Commission October 9, 2017 - Monday - 6:30 PM - Library Commission Meeting October 10, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting October 11, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting October 23, 2017 - Monday - 6:30 PM - Parks and Recreation Commission Meeting October 25, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting October 26, 2017 - Thursday - 6:30 PM - Parking and Public Improvements Commission November 8, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting (Tentative) November 13, 2017 - Monday - 6:30 PM - Library Commission Meeting November 14, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting S. CITY OFFICES CLOSED CITY HOLIDAYS: October 9, 2017 – Monday – Columbus Day November 11, 2017 – Saturday – Veterans Day (Non-Business Day) November 23-24, 2017 - Thursday & Friday - Thanksgiving Holiday December 25, 2017 - Monday - Christmas Day Observed January 1, 2018 – Monday – New Years Day Observed January 15, 2018 – Monday – Martin Luther King Day February 19, 2018 - Monday - Presidents Day May 28, 2018 – Monday – Memorial Day July 4, 2018 - Wednesday - Independence Day September 3, 2018 - Monday - Labor Day City of Manhattan Beach Page 8 Printed on 9/13/2017 City Council Regular Meeting Agenda Final September 19, 2017 CITY OFFICES CLOSED ON FOLLOWING ALTERNATIVE FRIDAYS: Sept. 29, 2017 - Friday October 13, 2017 October 27, 2017 November 10, 2017 November 24, 2017 December 8, 2017 December 22, 2017 January 12, 2018 January 26, 2018 February 9, 2018 February 23, 2018 City of Manhattan Beach Page 9 Printed on 9/13/2017