City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, February 6, 2018 6:00 PM City Council Chambers Mayor Amy Howorth Mayor Pro Tem Steve Napolitano Councilmember Nancy Hersman Councilmember Richard Montgomery Councilmember David Lesser Executive Team Bruce Moe, Interim City Manager Quinn Barrow, City Attorney Derrick Abell, Police Chief Anne McIntosh, Community Development Director Steve Charelian, Acting Finance Director Liza Tamura, City Clerk Robert Espinosa, Fire Chief Sanford Taylor, Information Technology Director Stephanie Katsouleas, Public Works Director Teresia Zadroga-Haase, Human Resources Director Mark Leyman, Parks & Recreation Director MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final February 6, 2018 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Chapter Spectrum), Channel 35 (Frontier Communications), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, January 31, 2018, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG Dominique Doumeng, Manhattan Beach Middle School B. ROLL CALL C. CEREMONIAL CALENDAR D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. City of Manhattan Beach Page 2 Printed on 1/31/2018 City Council Regular Meeting Agenda Final February 6, 2018 F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council during approval of the agenda for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 1. City Council Minutes: 18-0009 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Special Meeting Minutes (Closed Session) of January 16, 2018 b) City Council Regular Meeting Minutes of January 16, 2018 (City Clerk Tamura). APPROVE Attachments: City Council Special Meeting Minutes (Closed Session) of January 16, 2018 City Council Regular Meeting Minutes of January 16, 2018 2. Financial Report: 18-0012 a) Schedule of Demands: January 4, 2018 b) Investment Portfolio for the Month Ending December 31, 2017 c) Month End Report for December 31, 2017 (Acting Finance Director Charelian). ACCEPT REPORT AND DEMANDS Attachments: Schedule of Demands for January 4, 2018 Investment Portfolio for the Month Ending December 31, 2017 Month End Report for December 31, 2017 City of Manhattan Beach Page 3 Printed on 1/31/2018 City Council Regular Meeting Agenda Final February 6, 2018 3. Award of Bid #1147-18 to Wondries Fleet Group for the Purchase of Three 18-0018 Budgeted Replacement Electric Cars for the Community Development Department in the Amount of $105,967.50; Supplemental Appropriation of $105,967.50 from the Motor Vehicle Registration Fee Subvention Fund (Acting Finance Director Charelian). APPROVE AND APPROPRIATE FUNDS Attachments: Bid #1147-18 Comparison Chevrolet Bolt (3) 4. Award of Bid #1149-18 to Raceway Ford for the Purchase of One 18-0029 Budgeted Replacement Truck for the Public Works Department in the Amount of $53,810.92 (Acting Finance Director Charelian). APPROVE Attachments: Bid #1149-18 Comparison Ford F350 with Utility Body 5. Resolution Approving Memorandum of Understanding with the Manhattan RES 18-0020 Beach Mid-Management Employee Association (Human Resources Zadroga-Haase). ADOPT RESOLUTION NO. 18-0020 Attachments: Resolution No. 18-0020 Manhattan Beach Mid-Management Employees Association Memorandum of Understanding 6. Resolution to Adopt the Exchange of Services Under Automatic Aid and RES 18-0019 Initial Actions Responses Between the Manhattan Beach Fire Department and the Consolidated Fire District of Los Angeles County Memorandum of Understanding (Fire Chief Espinosa). ADOPT RESOLUTION NO. 18-0019 Attachments: Resolution No 18-0019 2018 LA Co Auto Aid Agreement 2006 LA Co Auto Aid Agreement 2000 LA Co Auto Aid Agreement 7. Donation of Two Surplus Ambulances to Manhattan Beach Sister City 18-0023 Santa Rosalia, Baja Sur, Mexico (Fire Chief Espinosa). APPROVE Attachments: Donation Request by Santa Rosalia, Baja Sur, Mexico Legal agreement between Sister Cities (Manhattan Beach and Santa Rosalia) 8. Resolution to Amend Historic Preservation Fees (Community Development RES 18-0021 Director McIntosh). ADOPT RESOLUTION NO. 18-0021 Attachments: Resolution No. 18-0021 City of Manhattan Beach Page 4 Printed on 1/31/2018 City Council Regular Meeting Agenda Final February 6, 2018 9. Accept as Complete the 3rd Street Improvement Project by EBS General 18-0034 Engineering Inc.; Authorize Filing a Notice of Completion with the County Recorder; and Release the Retention amount of $8,537.00 (Public Works Director Katsouleas). APPROVE 10. Resolution Awarding RFP No.1142-18 to Barr Commercial Door Repair for RES 18-0003 a Three-Year Maintenance Services Agreement for $83,980 (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 18-0003 Attachments: Resolution No. 18-0003 Agreement with Barr Commercial Door Repair, Inc. Vendor Pricing Sheet H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. I. PUBLIC HEARINGS Each speaker may speak for up to 3 minutes on each public hearing item. J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 11. Review of Current Services and Consideration of Future Services to be 18-0014 Included in the City’s Upcoming Solid Waste Request for Proposals (RFP); and Consideration of Appointing Two Councilmembers to a Solid Waste Services Review Ad Hoc Subcommittee (Public Works Director Katsouleas). DISCUSS AND PROVIDE DIRECTION Attachments: Weblink to Current Franchise Agreement (2011 – 2018) Memorandum to City Council: Solid Waste Survey Results 2015 “At Your Door” Case Study 2017-2018 Refuse Rate Study (Residential and Commercial) PowerPoint Presentation (HF&H Consultants, LLC) 12. Discussion Regarding Short-Term Rentals (Community Development 18-0015 Director McIntosh). DISCUSS AND PROVIDE DIRECTION Attachments: Planning Commission Resolution - PC 15-03 Map of Licensed Short-Term/Vacation Rental Properties (June 2015) Pacific Grove and Newport Beach Short-Term Rental Listings Screenshots City of Manhattan Beach Page 5 Printed on 1/31/2018 City Council Regular Meeting Agenda Final February 6, 2018 13. Fiscal Year 2016-2017 Comprehensive Annual Financial Report (Acting 18-0062 Finance Director Charelian). RECEIVE AND FILE Attachments: FY 2016-2017 General and Enterprise Fund Summary Results FY 2016-2017 Comprehensive Annual Financial Report Report on Internal Control Audit Committee Letter Summary of Pension Liabilities and Employer Contribution Expenditures LSL Presentation MB Council Meeting Feb. 6, 2018 14. Discuss and Approve the Design for the City Lapel Pin. 18-0019 DISCUSS AND APPROVE Attachments: Current Design of the City Lapel Pin 12 Proposed Designs for a New City Lapel Pin K. CITY COUNCIL REPORTS AND COMMITTEE REPORTS INCLUDING AB 1234 REPORTS 15. Request by Councilmember Hersman and Councilmember Lesser to Report on Proposition 47 Petition for Discussion (Oral Presentation By Police Chief Abell). 16. Request by Mayor Howorth to Discuss the Environmental Program 18-0077 Changing “Breathe Free” to “Smoke Free”. DISCUSS AND PROVIDE DIRECTION Attachments: Current “Breathe Free” Sign Proposed “Smoke Free” Sign City of Manhattan Beach Page 6 Printed on 1/31/2018 City Council Regular Meeting Agenda Final February 6, 2018 17. Support for California State Assembly Bill No. 1775 and Senate Bill No. RES 18-0022 834 to Prohibit the State Lands Commission and Local Trustees from Entering into Lease Agreements for Exploration or Production of Oil or Natural Gas in State Regulated Coastal Waters; and Adopt a Resolution to Oppose New Leases for Oil and Gas Activities off the Coast of California and Oppose Executive Order 13795 (Community Development Director McIntosh). APPROVE Attachments: Resolution No. 18-0022 Assembly Bill No. 1775 Senate Bill No. 834 League of California Cities Email on Assembly Bill No. 1775 and Senate Bill No. 834 Draft Letter of Support from Manhattan Beach Executive Order 13795 California State Lands Commission Resolution 18. Request by Mayor Howorth and Mayor Pro Tem Napolitano to Send Letter 18-0073 of Opposition Regarding Senate Bill 827, Exempting Certain Housing Projects from Locally Developed and Adopted Height Limitations, Densities, Parking Requirements and Design Review Standards (Community Development Director McIntosh). AUTHORIZE LETTER Attachments: Senate Bill 827 League of California Cities Letter L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. 19. Agenda Forecast (City Clerk Tamura). 18-0032 DISCUSS AND PROVIDE DIRECTION Attachments: January 31, 2018 Agenda Forecast M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. City of Manhattan Beach Page 7 Printed on 1/31/2018 City Council Regular Meeting Agenda Final February 6, 2018 20. Commission Minutes: 18-0074 This Item Contains Minutes of the following City Commission Meeting: Planning Commission Action Meeting Minutes of January 24, 2018 (Community Development Director McIntosh). INFORMATION ITEM ONLY Attachments: Planning Commission Action Meeting Minutes of January 24, 2018 P. CLOSED SESSION Q. ADJOURNMENT Adjourning in memory of Les Silverman. R. FUTURE MEETINGS CITY COUNCIL MEETINGS February 20, 2018 - Tuesday -- 6:00 PM - City Council Meeting March 6, 2018 - Tuesday -- 6:00 PM - City Council Meeting March 20, 2018 - Tuesday -- 6:00 PM - City Council Meeting April 3, 2018 - Tuesday -- 6:00 PM - City Council Meeting April 17, 2018 - Tuesday -- 6:00 PM - City Council Meeting April 24, 2018 - Tuesday - TDB - Boards and Commissions Interviews (Tentative) May 1, 2018 - Tuesday -- 6:00 PM - City Council Meeting May 8, 2018 - Tuesday -- 6:00 PM - Budget Study Session (Tentative) May 10, 2018 - Thursday -- 6:00 PM - Budget Study Session (Tentative) May 15, 2018 - Tuesday -- 6:00 PM - City Council Meeting May 17, 2018 - Thursday -- 6:00 PM - Budget Study Session (Tentative) May 22, 2018 - Tuesday -- 6:00 PM - Budget Study Session (Tentative) June 5, 2018 - Tuesday -- 6:00 PM - City Council Meeting June 19, 2018 - Tuesday -- 6:00 PM - City Council Meeting July 3, 2018 - Tuesday -- 6:00 PM - City Council Meeting July 17, 2018 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS February 12, 2018 - Monday - 6:00 PM - Library Commission Meeting February 14, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting February 19, 2018 - Monday - 6:00 PM - Cultural Arts Commission Meeting February 22, 2018 - Thursday - 6:00 PM - Parking and Public Improvements Commission February 26, 2018 - Monday - 6:00 PM - Parks and Recreation Commission Meeting February 28, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting March 12, 2018 - Monday - 6:00 PM - Library Commission Meeting March 14, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting March 19, 2018 - Monday - 6:00 PM - Cultural Arts Commission Meeting March 22, 2018 - Thursday - 6:00 PM - Parking and Public Improvements Commission March 26, 2018 - Monday - 6:00 PM - Parks and Recreation Commission Meeting March 28, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting April 9, 2018 - Monday - 6:00 PM - Library Commission Meeting April 11, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting April 16, 2018 - Monday - 6:00 PM - Cultural Arts Commission Meeting City of Manhattan Beach Page 8 Printed on 1/31/2018 City Council Regular Meeting Agenda Final February 6, 2018 S. CITY OFFICES CLOSED CITY HOLIDAYS: February 19, 2018 - Monday - Presidents Day May 28, 2018 – Monday – Memorial Day July 4, 2018 - Wednesday - Independence Day September 3, 2018 - Monday - Labor Day October 8, 2018 – Monday – Columbus Day November 12, 2018 – Monday – Veterans Day (Observance of November 11, 2018) November 22-23, 2018 - Thursday & Friday - Thanksgiving Holiday December 25, 2018 - Tuesday - Christmas Day Observed January 1, 2019 – Tuesday – New Years Day Observed January 14, 2019 – Tuesday – Martin Luther King Day CITY OFFICES CLOSED ON FOLLOWING ALTERNATIVE FRIDAYS: February 16, 2018 March 2, 2018 March 16, 2018 April 13, 2018 April 27, 2018 May 11, 2018 May 25, 2018 June 8, 2018 June 22, 2018 July 6, 2018 July 20, 2018 City of Manhattan Beach Page 9 Printed on 1/31/2018