City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, May 1, 2018 6:00 PM City Council Chambers Mayor Amy Howorth Mayor Pro Tem Steve Napolitano Councilmember Nancy Hersman Councilmember Richard Montgomery Councilmember David Lesser Executive Team Bruce Moe, City Manager Quinn Barrow, City Attorney Derrick Abell, Police Chief Anne McIntosh, Community Development Director Steve Charelian, Interim Finance Director Liza Tamura, City Clerk Robert Espinosa, Fire Chief Sanford Taylor, Information Technology Director Stephanie Katsouleas, Public Works Director Teresia Zadroga-Haase, Human Resources Director Mark Leyman, Parks & Recreation Director MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final May 1, 2018 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier) and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, April 25, 2018, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG Mac Bednor, Grand View Elementary School B. ROLL CALL C. CEREMONIAL CALENDAR 1. Presentation of Proclamations for the Month of May 2018: “National Older 18-0050 Americans Month,” “May 6-12 as National Municipal Clerks Week,” “May 12 as National Fire Service Recognition Day,” “May 13-19 as National Peace Officers Memorial Week,” and “May 20-26 as National Public Works Week.” PRESENT City of Manhattan Beach Page 2 Printed on 4/25/2018 City Council Regular Meeting Agenda Final May 1, 2018 2. Presentation of a Commendation to Hannah Bergin for Obtaining the Girl 18-0082 Scout Gold Award. PRESENT 3. Presentation of a Proclamation Declaring the Month of May, 2018 as Lupus 18-0197 Awareness Month. PRESENT D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council during approval of the agenda for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. City of Manhattan Beach Page 3 Printed on 4/25/2018 City Council Regular Meeting Agenda Final May 1, 2018 G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 4. City Council Minutes: 18-0051 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Regular Meeting Minutes of April 3, 2018 b) City Council Regular Meeting Minutes of April 17, 2018 c) City Council Adjourned Regular Meeting Minutes (Boards and Commissions Interviews) of April 24, 2018 (City Clerk Tamura). APPROVE Attachments: City Council Regular Meeting Minutes of April 3, 2018 City Council Regular Meeting Minutes of April 17, 2018 City Council Adjourned Regular Meeting Minutes (Boards and Commissions Interviews) of April 24, 2018 5. Financial Report: 18-0188 a) Schedule of Demands: March 29, 2018 b) Investment Portfolio for the Month Ending March 31, 2018 c) Month End Report for March 31, 2018 (Interim Finance Director Charelian). ACCEPT REPORT AND DEMANDS Attachments: Schedule of Demands for March 29, 2018 Investment Portfolio for the Month Ending March 31, 2018 Month End Report for March 31, 2018 6. Second Reading and Adoption of Ordinance Nos. 18-0007 and 18-0008 18-0131 Related to Residential Condominium Standards; Adoption of Resolution No. 18-0037 Transmitting Local Coastal Program Code Amendments to the California Coastal Commission (Community Development Director McIntosh). a) ADOPT ORDINANCE NOS. 18-0007 AND 18-0008 b) ADOPT RESOLUTION NO. 18-0037 Attachments: Ordinance No. 18-0007 Ordinance No. 18-0008 Resolution No. 18-0037 City of Manhattan Beach Page 4 Printed on 4/25/2018 City Council Regular Meeting Agenda Final May 1, 2018 7. Review of the City’s Food Waste Collection Program (Continued from the 18-0134 April 17, 2018 City Council Meeting) (Public Works Director Katsouleas). RECEIVE AND FILE Attachments: Solid Waste Services and Programs Data 8. Formally Accept as Complete the Parking Lot 1 Retaining Wall Project 18-0140 Constructed by CERCO Inc. dba CERCO Engineering; Authorize Filing a Notice of Completion with the County Recorder; and Release the Retention in the Amount of $6,097.66 (Public Works Director Katsouleas). APPROVE H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. I. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. 9. Consider a Request to Amend the Use Permit for an Existing 18-0208 Restaurant/Bar at 900 Manhattan Avenue (900 Club and Downstairs Bar), Including a Change in Hours of Operation and Changes to the Entertainment Permit Requirements (Community Development Director McIntosh). a) CONDUCT PUBLIC HEARING b) DIRECT STAFF TO DRAFT A RESOLUTION CONDITIONALLY APPROVING THE APPLICATION Attachments: Resolution No. 14-0063 Planning Commission Resolution No. PC 18-03 Planning Commission Meeting Minutes of March 14, 2018 Police Department Document (February 28, 2018) Appeal - Donald McPherson Appeal - David Rohrbacher Planning Commission Documents - January 24, 2018 (Web-Link Provided) Planning Commission Documents - February 28, 2018 (Web-Link Provided) Planning Commission Documents - March 14, 2018 (Web-Link Provided) City of Manhattan Beach Page 5 Printed on 4/25/2018 City Council Regular Meeting Agenda Final May 1, 2018 J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 10. Appointments to City Boards and Commissions (City Clerk Tamura). 18-0178 APPOINT/REAPPOINT Attachments: Boards and Commissions Advertisement 11. Presentation of Proposed Two-Year Operating Budget for Fiscal Years 18-0166 2018-2019 and 2019-2020 (Interim Finance Director Charelian). RECEIVE REPORTS Attachments: Proposed Biennial Budget for Fiscal Years 2019 and 2020 City of Manhattan Beach Page 6 Printed on 4/25/2018 City Council Regular Meeting Agenda Final May 1, 2018 12. Consideration of Resolutions Regarding the Manhattan Village Field: 18-0176 (1) Resolution No. 18-0055 Awarding a Contract to Sprinturf LLC for Manhattan Village Field Turf Replacement for $457,942; (2) Resolution No. 18-0056 Awarding a Contract to Quality Fence Co., Inc. for Manhattan Village Field Fencing & Netting Replacement for $195,500; (3) Resolution No. 18-0057 Awarding an Inspection Services Agreement to Transtech Engineers Inc. for Manhattan Village Field Turf and Fencing & Netting Replacement for $68,000; (4) Resolution No. 18-0058 Approving Amendment No. 1 for $14,600 to David Volz Design Landscape Architects Inc. for Construction Support Services; and (5) Resolution No. 18-0059 Approving: a) the Re-Appropriation of $82,000 from the Begg Field Synthetic Turf and Light Fixtures Replacement Project to Manhattan Village Field Turf Replacement; b) an Appropriation of $699,999 from Private Party Contributions for Manhattan Village Field Turf Replacement; and c) Manhattan Village Field Use Letter Agreements Between the City and Various User Groups for a Combined Total of $699,999 (Public Works Director Katsouleas). a) ADOPT RESOLUTION NOS. 18-0055, 18-0056, 18-0057, 18-0058 AND 18-0059 b) APPROPRIATE City of Manhattan Beach Page 7 Printed on 4/25/2018 City Council Regular Meeting Agenda Final May 1, 2018 Attachments: Resolution No. 18-0055 Sprinturf Agreement Spinturf Plans and Specifications (Web-Link Provided) Sprinturf Bid Proposal Resolution No. 18-0056 Quality Fence Agreement Quality Fence Plans and Specifications (Web-Link Provided) Quality Fence Bid Proposal Resolution No. 18-0057 Transtech Agreement Resolution No. 18-0058 David Volz Design Landscape Architects Amendment No. 1 Resolution No. 18-0059 American Youth Soccer Organization Field Use Agreement Manhattan Beach Sand & Surf Field Use Agreement Beach Cities Sports Field Use Agreement South Bay Lacrosse Club Field Use Agreement Trident Lacrosse Club Field Use Agreement Budget and Expenditures Summary Project Location Map 13. Resolution Awarding a Design Services Agreement to RES 18-0039 Wolff/Lang/Christopher (WLC) Architects, Inc. for Design and Construction Support Services for the New Fire Station No. 2 for $764,710; Transfer of $547,600 from the Unreserved General Fund Balance to the Capital Improvement Project (CIP) Fund; and Appropriation of $547,600 from the Capital Improvement Project Fund (Public Works Director Katsouleas). a) ADOPT RESOLUTION NO. 18-0039 b) APPROVE FUNDS TRANSFER c) APPROPRIATE FUNDS Attachments: Resolution No. 18-0039 Wolff/Lang/Christopher Architects, Inc. Agreement 14. Application and Selection Process for Public Art in City Hall and Other City 18-0192 Facilities; Update on Alternative Locations for “LOVE” Sculpture (Parks and Recreation Director Leyman). RECEIVE AND FILE Attachments: Art in Public Places Master Plan City of Manhattan Beach Page 8 Printed on 4/25/2018 City Council Regular Meeting Agenda Final May 1, 2018 K. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS 15. City Council Reports. 16. Request by Councilmember Montgomery to Consider Changing the Annual City Business Recognition Program (Continued from the April 17, 2018 City Council Meeting). 17. Request by Mayor Howorth and Councilmember Hersman to Discuss the Possibility of Cancelling or Rescheduling the July 3, 2018 City Council Meeting (Continued from the April 17, 2018 City Council Meeting). 18. Request by Mayor Howorth to Authorize the Mayor to Sign a Pledge in Support of Net Neutrality (Continued from the April 17, 2018 City Council Meeting). L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. 19. Agenda Forecast (City Clerk Tamura). 18-0052 DISCUSS AND PROVIDE DIRECTION Attachments: April 25, 2018 Agenda Forecast M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 20. Commission Minutes: 18-0205 Finance Subcommittee Meeting Minutes of March 28, 2018 (Interim Finance Director Charelian). INFORMATION ITEM ONLY Attachments: Finance Subcommitte Meeting Minutes of March 28, 2018 P. CLOSED SESSION Q. ADJOURNMENT City of Manhattan Beach Page 9 Printed on 4/25/2018 City Council Regular Meeting Agenda Final May 1, 2018 R. FUTURE MEETINGS CITY COUNCIL MEETINGS May 8, 2018 - Tuesday -- 6:00 PM - Budget Study Session May 10, 2018 - Thursday -- 6:00 PM - Budget Study Session (Tentative) May 15, 2018 - Tuesday -- 6:00 PM - City Council Meeting May 22, 2018 - Tuesday -- 6:00 PM - Budget Study Session (Tentative) June 4, 2018 - Monday -- 6:00 PM - Joint City Council /Parks and Recreation Commission, Library Commission and Cultural Arts Commission Meeting June 5, 2018 - Tuesday -- 6:00 PM - City Council Meeting June 19, 2018 - Tuesday -- 6:00 PM - City Council Meeting June 20, 2018 - Wednesday -- 6:00 PM - Joint City Council/Planning Commission and Parking and Public Improvements Commission Meeting July 3, 2018 - Tuesday -- 6:00 PM - City Council Meeting July 17, 2018 - Tuesday -- 6:00 PM - City Council Meeting August 7, 2018 - Tuesday -- 6:00 PM - City Council Meeting August 21, 2018 - Tuesday -- 6:00 PM - City Council Meeting September 4, 2018 - Tuesday -- 6:00 PM - City Council Meeting September 18, 2018 - Tuesday -- 6:00 PM - City Council Meeting October 2, 2018 - Tuesday -- 6:00 PM - City Council Meeting October 16, 2018 - Tuesday -- 6:00 PM - City Council Meeting November 6, 2018 - Tuesday -- 6:00 PM - City Council Meeting November 20, 2018 - Tuesday -- 6:00 PM - City Council Meeting December 4, 2018 - Tuesday -- 6:00 PM - City Council Meeting December 18, 2018 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS May 9, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting May 14, 2018 - Monday - 6:00 PM - Library Commission Meeting May 21, 2018 - Monday - 6:00 PM - Cultural Arts Commission Meeting May 23, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting May 24, 2018 - Thursday - 6:00 PM - Parking and Public Improvements Commission May 28, 2018 - Monday - 6:00 PM - Parks and Recreation Commission Meeting June 11, 2018 - Monday - 6:00 PM - Library Commission Meeting June 13, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting June 18, 2018 - Monday - 6:00 PM - Cultural Arts Commission Meeting June 25, 2018 - Monday - 6:00 PM - Parks and Recreation Commission Meeting June 27, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting June 28, 2018 - Thursday - 6:00 PM - Parking and Public Improvements Commission July 9, 2018 - Monday - 6:00 PM - Library Commission Meeting July 11, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting July 16, 2018 - Monday - 6:00 PM - Cultural Arts Commission Meeting July 23, 2018 - Monday - 6:00 PM - Parks and Recreation Commission Meeting July 25, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting July 26, 2018 - Thursday - 6:00 PM - Parking and Public Improvements Commission August 8, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting August 13, 2018 - Monday - 6:00 PM - Library Commission Meeting City of Manhattan Beach Page 10 Printed on 4/25/2018 City Council Regular Meeting Agenda Final May 1, 2018 S. CITY OFFICES CLOSED CITY HOLIDAYS: May 28, 2018 – Monday – Memorial Day July 4, 2018 - Wednesday - Independence Day September 3, 2018 - Monday - Labor Day October 8, 2018 – Monday – Columbus Day November 12, 2018 – Monday – Veterans Day (Observance of November 11, 2018) November 22-23, 2018 - Thursday & Friday - Thanksgiving Holiday December 25, 2018 - Tuesday - Christmas Day Observed January 1, 2019 – Tuesday – New Years Day Observed January 14, 2019 – Tuesday – Martin Luther King Day February 18, 2019 - Monday - Presidents Day CITY OFFICES CLOSED ON FOLLOWING ALTERNATIVE FRIDAYS: May 11, 2018 May 25, 2018 June 8, 2018 June 22, 2018 July 6, 2018 July 20, 2018 August 3, 2018 August 17, 2018 August 31, 2018 September 14, 2018 September 28, 2018 City of Manhattan Beach Page 11 Printed on 4/25/2018