City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, December 4, 2018 6:00 PM City Council Chambers Mayor Steve Napolitano Mayor Pro Tem Nancy Hersman Councilmember Richard Montgomery Councilmember David Lesser Councilmember Amy Howorth Executive Team Bruce Moe, City Manager Quinn Barrow, City Attorney Derrick Abell, Police Chief Anne McIntosh, Community Development Director Derrick Abell, Acting Fire Chief Liza Tamura, City Clerk Steve Charelian, Interim Finance Director Sanford Taylor, Information Technology Director Stephanie Katsouleas, Public Works Director Teresia Zadroga-Haase, Human Resources Director Mark Leyman, Parks & Recreation Director MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final December 4, 2018 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, November 28, 2018, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG Leilani Tran, Robinson Elementary School B. ROLL CALL C. CEREMONIAL CALENDAR 1. Recognition of Bob Roy and the Bob Roy Salon for Providing 56 Years of 18-0499 Invaluable Service to the Manhattan Beach Community. PRESENT D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING City of Manhattan Beach Page 2 Printed on 11/28/2018 City Council Regular Meeting Agenda Final December 4, 2018 E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council during approval of the agenda for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 2. City Council Minutes: 18-0500 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Regular Meeting Minutes of October 16, 2018 b) City Council Regular Meeting Minutes of November 6, 2018 c) City Council Regular Meeting Minutes of November 20, 2018 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting Minutes of October 16, 2018 City Council Regular Meeting Minutes of November 6, 2018 City Council Regular Meeting Minutes of November 20, 2018 3. Financial Reports: 18-0497 a) Schedule of Demands: October 25, 2018 b) Investment Portfolio for the Month Ending October 31, 2018 c) Month End Report for October 31, 2018 (Finance Director Charelian). ACCEPT REPORTS AND DEMANDS Attachments: Schedules of Demands for October 25, 2018 Investment Portfolio for the Month Ending October 31, 2018 Month End Report for October 31, 2018 City of Manhattan Beach Page 3 Printed on 11/28/2018 City Council Regular Meeting Agenda Final December 4, 2018 4. Resolution No. 18-0159 Awarding Bid #1185-19 to Merrimac Energy 18-0487 Group for a Three-Year Bulk Fuel Contract with an Estimated Value of $290,000 (Finance Director Charelian). ADOPT RESOLUTION NO. 18-0159 Attachments: Resolution No. 18-0159 Agreement - Merrimac Energy Group Bid #1185-19 Comparison for Bulk Fuel 5. Budgeted Purchase of Proposition A Transportation Funds from the City of 18-0469 Diamond Bar (Finance Director Charelian). ADOPT RESOLUTION NO. 18-0163 Attachments: Resolution No. 18-0163 Agreement - City of Diamond Bar 6. Donation of One Surplus Vehicle to the Manhattan Beach Community 18-0484 Emergency Response Team Association (Acting Fire Chief Abell). APPROVE Attachments: Agreement - MBCERTA Donation Request Letter from MBCERTA 7. Request from the Library Commission to Discuss Adding Three New 18-0510 Library Commission Items to the Commission’s Work Plan (Parks and Recreation Director Leyman). APPROVE Attachments: Memo – Library Commission Request Library Commission Minutes October 9, 2018 8. Resolution No. 18-0160 Approving an Updated Agreement Between the 18-0492 City of Manhattan Beach and the Oceanographic Teaching Station to Occupy and Operate the Roundhouse Aquarium at the End of the Manhattan Beach Pier (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 18-0160 Attachments: Resolution No. 18-0160 Agreement - Oceanographic Teaching Station (Final) Agreement - Oceanographic Teaching Station (Redline) City of Manhattan Beach Page 4 Printed on 11/28/2018 City Council Regular Meeting Agenda Final December 4, 2018 9. Resolution No. 18-0161: 1) Awarding a Construction Contract to Elecnor 18-0509 Belco Electric Inc. (Belco) for $263,572 for the Pedestrian Safety Improvements Project on Highland Avenue at 34th, 35th and 36th Streets, and on Manhattan Beach Blvd at Morningside Drive; 2) Authorizing the City Manager to Approve Additional Work, if Necessary, for up to $26,428; 3) Approving the Plans and Specifications for the Pedestrian Safety Improvements Project, and 4) Approving the Re-Appropriation of $40,000 from the FY 14/15 Non-Motorized Transportation Crosswalks & Bike Lanes Project; 5) Approving the Re-appropriation of $110,000 from the FY 15/16 Annual Curb, Gutter and Ramp Replacement Project, and 6) Approving the Re-appropriation of $140,000 from the Americans with Disabilities Act (ADA) Transition Plan Within Public Rights of Way Project (Public Works Director Katsouleas). a) ADOPT RESOLUTION NO. 18-0161 b) RE-APPROPRIATE FUNDS Attachments: Resolution No. 18-0161 Agreement – Elecnor Belco Electric Inc. Bid Proposal Budget and Expenditures Location Map Plans and Specifications H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. I. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. 10. Ordinance No. 18-0024 (1) Amending the Manhattan Beach Municipal 18-0472 Code to Regulate Accessory Dwelling Units (ADUs) - Second Units on Lots with Single Family Residences, Amend Current Code Provisions regarding Accessory Structures, and Revise the Definition of “Kitchen; and (2) Making a Determination of Exemption under CEQA (Community Development Director McIntosh). a) CONDUCT PUBLIC HEARING b) INTRODUCE ORDINANCE NO. 18-0024 Attachments: Draft Ordinance No. 18-0024 Legislative Digest Planning Commission Resolution No. 18-17 Planning Commission Staff Report and Attachments- November 14, 2018 Planning Commission Draft Minutes- November 14, 2018 City of Manhattan Beach Page 5 Printed on 11/28/2018 City Council Regular Meeting Agenda Final December 4, 2018 J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 11. Discussion on the City’s Plastic Pollution Policy (Community Development 18-0459 Director McIntosh). DISCUSS AND PROVIDE DIRECTION Attachments: San Jose Supermarket Tray Alternatives 2018 California Ocean Litter Strategy MB and OPC Litter Analysis 12. Discussion of the Survey Results Regarding Changing the Name of 18-0441 Sepulveda Blvd. to Pacific Coast Highway (City Manager Moe). DISCUSS AND PROVIDE DIRECTION Attachments: Business Survey Results Community Survey Results 13. Resolution No. 18-0521, Placing a Ballot Measure on the March 5, 2019 18-0521 General Municipal Election to Adjust the City’s Hotel/Motel Transient Occupancy Tax (TOT) by up to 4% and Resolution No. 18-0164, Providing for the Filing of Rebuttal Arguments for City Measure (Finance Director Charelian and City Clerk Tamura) ADOPT RESOLUTION NOS. 18-0521 AND 18-0164 Attachments: Resolution No. 18-0521 Resolution No. 18-0164 14. Consideration of the City of Del Mar’s Request to Prepare and File an 18-0526 Amicus Brief Opposing the Coastal Commission’s Decision to Require Short-Term Rentals in Del Mar’s Residential Districts, or as an Alternative, Join in an Amicus Brief Prepared by Another Jurisdiction to Support Local Control (Community Development Director McIntosh). AUTHORIZE Attachments: Request Letter from City of Del Mar K. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. 15. Agenda Forecast (City Clerk Tamura). 18-0501 DISCUSS AND PROVIDE DIRECTION Attachments: November 28, 2018 Agenda Forecast City of Manhattan Beach Page 6 Printed on 11/28/2018 City Council Regular Meeting Agenda Final December 4, 2018 M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. City of Manhattan Beach Page 7 Printed on 11/28/2018 City Council Regular Meeting Agenda Final December 4, 2018 16. Commission & Subcommittee Minutes: 18-0507 This Item Contains Minutes of the following City Commission and Subcommittee Meetings: a) Cultural Arts Commission Meeting Minutes of December 18, 2017 (Parks and Recreation Director Leyman) b) Cultural Arts Commission Meeting Minutes of January 10, 2018 (Parks and Recreation Director Leyman) c) Cultural Arts Commission Meeting Minutes of February 26, 2018 (Parks and Recreation Director Leyman) d) Cultural Arts Commission Meeting Minutes of March 19, 2018 (Parks and Recreation Director Leyman) e) Cultural Arts Commission Meeting Minutes of April 16, 2018 (Parks and Recreation Director Leyman) f) Cultural Arts Commission Meeting Minutes of May 21, 2018 (Parks and Recreation Director Leyman) g) Cultural Arts Commission Meeting Minutes of June 18, 2018 (Parks and Recreation Director Leyman) h) Cultural Arts Commission Meeting Minutes of July 16, 2018 (Parks and Recreation Director Leyman) i) Cultural Arts Commission Meeting Minutes of August 20, 2018 (Parks and Recreation Director Leyman) j) Cultural Arts Commission Meeting Minutes of October 15, 2018 (Parks and Recreation Director Leyman) k) Parks and Recreation Commission Meeting Minutes of October 22, 2018 (Parks and Recreation Director Leyman) l) Finance Subcommittee Meeting Minutes of November 5, 2018 (Finance Director Charelian) m) Planning Commission Action Meeting Minutes of November 14, 2018 (Community Development Director McIntosh). INFORMATION ITEM ONLY City of Manhattan Beach Page 8 Printed on 11/28/2018 City Council Regular Meeting Agenda Final December 4, 2018 Attachments: Cultural Arts Commission Meeting Minutes of December 18, 2017 Cultural Arts Commission Meeting Minutes of January 10, 2018 Cultural Arts Commission Meeting Minutes of February 26, 2018 Cultural Arts Commission Meeting Minutes of March 19, 2018 Cultural Arts Commission Meeting Minutes of April 16, 2018 Cultural Arts Commission Meeting Minutes of May 21, 2018 Cultural Arts Commission Meeting Minutes of June 18, 2018 Cultural Arts Commission Meeting Minutes of July 16, 2018 Cultural Arts Commission Meeting Minutes of August 20, 2018 Cultural Arts Commission Meeting Minutes of October 15, 2018 Parks and Recreation Commission Meeting Minutes of October 22, 2018 Finance Subcommittee Meeting Minutes of November 5, 2018 Planning Commission Action Meeting Minutes of November 14, 2018 P. CLOSED SESSION Q. ADJOURNMENT R. FUTURE MEETINGS CITY COUNCIL MEETINGS December 18, 2018 - Tuesday -- 6:00 PM - City Council Meeting January 2, 2019 - Wednesday -- 6:00 PM - City Council Meeting January 15, 2019 - Tuesday -- 6:00 PM - City Council Meeting February 5, 2019 - Tuesday -- 6:00 PM - City Council Meeting February 19, 2019 - Tuesday -- 6:00 PM - City Council Meeting March 6, 2019 - Wednesday -- 6:00 PM - City Council Meeting March 19, 2019 - Tuesday -- 6:00 PM - City Council Meeting (Oath of Office) April 2, 2019 - Tuesday -- 6:00 PM - City Council Meeting April 16, 2019 - Tuesday -- 6:00 PM - City Council Meeting April 20, 2019 - Tuesday -- 6:00 PM - Joint City Council/MBUSD Board Members Meeting May 7, 2019 - Tuesday -- 6:00 PM - City Council Meeting May 21, 2019 - Tuesday -- 6:00 PM - City Council Meeting June 3, 2019 - Monday -- 6:00 PM - Joint City Council/Parks and Recreation Commission, Cultural Arts Commission and Library Commission Meeting City of Manhattan Beach Page 9 Printed on 11/28/2018 City Council Regular Meeting Agenda Final December 4, 2018 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS December 10, 2018 - Monday - 6:00 PM - Library Commission Meeting December 12, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting December 17, 2018 - Monday - 6:00 PM - Cultural Arts Commission Meeting December 24, 2018 - Monday - 6:00 PM - Parks and Recreation Commission Meeting December 26, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting December 27, 2018 - Thursday - 6:00 PM - Parking and Public Improvements Commission January 9, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting January 14, 2019 - Monday - 6:00 PM - Library Commission Meeting January 21, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting January 23, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting January 24, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission January 28, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting February 11, 2019 - Monday - 6:00 PM - Library Commission Meeting February 13, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting February 18, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting February 25, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting February 27, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting February 28, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission City of Manhattan Beach Page 10 Printed on 11/28/2018 City Council Regular Meeting Agenda Final December 4, 2018 S. CITY OFFICES CLOSED CITY HOLIDAYS: December 25, 2018 - Tuesday - Christmas Day Observed January 1, 2019 – Tuesday – New Years Day Observed January 21, 2019 – Monday – Martin Luther King Day February 18, 2019 - Monday - Presidents Day May 27, 2019 – Monday – Memorial Day July 4, 2019 - Thursday - Independence Day September 2, 2019 - Monday - Labor Day October 7, 2019 – Monday – Columbus Day November 11, 2019 – Monday – Veterans Day November 28-29, 2019 - Thursday & Friday - Thanksgiving Holiday CITY OFFICES CLOSED ON FOLLOWING ALTERNATIVE FRIDAYS: December 7, 2018 December 21, 2018 January 4, 2019 January 18, 2019 February 1, 2019 February 15, 2019 March 1, 2019 March 15, 2019 March 29, 2019 April 12, 2019 April 26, 2019 May 10, 2019 May 24, 2019 June 7, 2019 June 21, 2019 City of Manhattan Beach Page 11 Printed on 11/28/2018