City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, January 15, 2019 6:00 PM City Council Chambers Mayor Steve Napolitano Mayor Pro Tem Nancy Hersman Councilmember Richard Montgomery Councilmember David Lesser Councilmember Amy Howorth Executive Team Bruce Moe, City Manager Quinn Barrow, City Attorney Derrick Abell, Police Chief Mark Leyman, Parks and Recreation Director Derrick Abell, Acting Fire Chief Anne McIntosh, Community Development Director Steve Charelian, Finance Director Liza Tamura, City Clerk Lisa Jenkins, Human Resources Director Sanford Taylor, Information Technology Director Stephanie Katsouleas, Public Works Director MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final January 15, 2019 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, January 9, 2019, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG Regan Enright, American Martyrs Catholic School B. ROLL CALL C. CEREMONIAL CALENDAR 1. Annual City Recognition of Longstanding Local Businesses (Finance 19-0019 Director Charelian). PRESENT D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING City of Manhattan Beach Page 2 Printed on 1/9/2019 City Council Regular Meeting Agenda Final January 15, 2019 E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council during approval of the agenda for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 2. City Council Minutes: 19-0015 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Adjourned Regular Meeting Minutes (Closed Session) of January 2, 2019 b) City Council Regular Meeting Minutes of January 2, 2019 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting Minutes (Closed Session) of January 2, 2019 City Council Regular Meeting Minutes of January 2, 2019 3. Financial Report: 19-0017 Schedule of Demands: December 6, 2018 (Finance Director Charelian). ACCEPT REPORT AND DEMANDS Attachments: Schedules of Demands for December 6, 2018 City of Manhattan Beach Page 3 Printed on 1/9/2019 City Council Regular Meeting Agenda Final January 15, 2019 4. Resolution No. 19-0001 Approving Amendment No. 1 to the Professional 19-0004 Services Agreement with Granicus Inc. to Extend the Term for Legislative and Broadcast Services in the Amount of $41,020.87 (City Clerk Tamura). ADOPT RESOLUTION NO. 19-0001 Attachments: Resolution No. 19-0001 Amendment No. 1 - Granicus Inc. Agreement - Granicus Inc. (2018) 5. Resolution No. 19-0002 of Intention to Provide for Annual Levy and 19-0018 Collection of Assessments for the North Manhattan Beach Business Improvement District and Setting February 19, 2019, for a Public Hearing (Finance Director Charelian) . ADOPT RESOLUTION NO. 19-0002 Attachments: Resolution No. 19-0002 2019 Annual Budget and Activity Plan 6. Resolution No. 19-0003 Renewal of License Agreement for the Manhattan 19-0020 Beach Botanical Garden Between the City of Manhattan Beach and the Manhattan Beach Botanical Garden Nonprofit Corporation (Parks and Recreation Director Leyman). ADOPT RESOLUTION NO. 19-0003 Attachments: Resolution No. 19-0003 Agreement - Manhattan Beach Botanical Garden 7. Updated Facility and Parks Reservation Policy and Fees (Parks and 19-0046 Recreation Director Leyman). APPROVE Attachments: Facility Reservation Revised Policy Proposed Facility Reservations Fee Chart Proposed Park Reservations Fee Chart Proposed Begg Pool Reservations Fee Chart 8. Resolution No. 19-0004 Accepting 2017 State Homeland Security Grant 19-0021 Funds in the Amount of $103,124 for the Purchase of Equipment that will Enhance Regional Communication Capabilities (Police Chief Abell). a) ADOPT RESOLUTION NO. 19-0004 b) APPROPRIATE FUNDS Attachments: Resolution No. 19-0004 Agreement – State Homeland Security Grant 2017 City of Manhattan Beach Page 4 Printed on 1/9/2019 City Council Regular Meeting Agenda Final January 15, 2019 9. Resolution No. 19-0008 Approving a Pass-Thru Agreement with Willdan 19-0022 Engineering for Project Management, Mitigation and Compliance Monitoring, Plan Check and Inspection Services for the Manhattan Village Mall Renovation Project (Community Development Director McIntosh). ADOPT RESOLUTION NO. 19-0008 Attachments: Resolution No. 19-0008 Agreement – Willdan Engineering Inc. 10. Resolution No. 19-0010 Electing to be Exempt from the California 19-0064 Congestion Management Program (Community Development Director McIntosh). ADOPT RESOLUTION NO. 19-0010 Attachments: Resolution No. 19-0010 Metro Board Report with Attachments – June 20, 2018 Metro CMP Opt-Out FAQ Sheet 11. Request to Extend for the Community Development Director’s Authority to 19-0062 Conditionally Allow After-Hours Construction at the Manhattan Village Shopping Center (Community Development Director McIntosh). AUTHORIZE DIRECTOR 12. 2018 Pavement Management Program Final Report (Public Works Director 19-0036 Katsouleas). RECEIVE AND FILE Attachments: 2018 Pavement Management Program Final Report Current PCI Map H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. City of Manhattan Beach Page 5 Printed on 1/9/2019 City Council Regular Meeting Agenda Final January 15, 2019 I. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. 13. Introduction of Ordinance Nos. 19-0001 and 19-0002 Amending the 19-0024 Manhattan Beach Municipal Code and Local Coastal Program to Allow Short-Term Rentals That Meet Certain Zoning Requirements and Performance Standards On a Limited Basis; and Consider Establishing Related Fees (Community Development Director McIntosh). a) CONDUCT PUBLIC HEARING b) INTRODUCE ORDINANCE NOS. 19-0001 AND 19-0002 c) ADOPT RESOLUTION NO. 19-0011 ESTABLISHING FEES Attachments: Ordinance No. 19-0001 Ordinance No. 19-0002 Resolution No. 19-0011 PowerPoint Presentation J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 14. Review and Consideration to Approve a 7-Year Franchise Agreement for 19-0027 Integrated Solid Waste Management Services (Public Works Katsouleas). a) DISCUSS AND PROVIDE DIRECTION b) CONSIDER ADOPTING RESOLUTION NO. 19-0007 Attachments: Resolution No. 19-0007 Agreement - Athens Services Agreement - Waste Management Agreement - Waste Resources Technologies HF&H Evaluation of Solid Waste Proposals and Exhibits PowerPoint Presentation 15. Cultural Arts Commission Recommendation to Implement a Community 19-0045 Arts Grant Program (Parks and Recreation Director Leyman). a) APPROVE b) DISBURSE FUNDS Attachments: Community Arts Grant Program Outline PowerPoint Presentation City of Manhattan Beach Page 6 Printed on 1/9/2019 City Council Regular Meeting Agenda Final January 15, 2019 16. Approve Location and Disburse Funds to Add the Sculpture Circles, by CJ 19-0044 Rench, to the Sculpture Garden Program (Parks and Recreation Director Leyman). a) DISCUSS AND PROVIDE DIRECTION b) APPROVE c) DISBURSE FUNDS Attachments: PowerPoint Presentation 17. Quarterly Update on City Work Plan (City Manager Moe). 19-0010 RECEIVE REPORT Attachments: City Work Plan 18. Additional Information Regarding South Bay Cities Council of Governments 19-0063 Request to Send a Letter Opposing Measure A Steering Committee Recommendations (Parks and Recreation Director Leyman). DISCUSS AND PROVIDE DIRECTION Attachments: Letter of Opposition to LA County Supervisor Email from the SBCCOG 19. Fiscal Year 2017-2018 Comprehensive Annual Financial Report (Finance 19-0025 Director Charelian). RECEIVE AND FILE Attachments: FY 2017-2018 Letter of Transmittal FY 2017-2018 Comprehensive Annual Financial Report (CAFR) Report on Internal Control (Management Letter) Audit Committee Letter Projection of Pension Liability and Employer Contribution PowerPoint Presentation K. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. 20. Agenda Forecast (City Clerk Tamura). 19-0016 DISCUSS AND PROVIDE DIRECTION Attachments: January 9, 2019 Agenda Forecast M. CITY MANAGER REPORT City of Manhattan Beach Page 7 Printed on 1/9/2019 City Council Regular Meeting Agenda Final January 15, 2019 N. CITY ATTORNEY REPORT O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. P. CLOSED SESSION Q. ADJOURNMENT R. FUTURE MEETINGS CITY COUNCIL MEETINGS February 5, 2019 - Tuesday -- 6:00 PM - City Council Meeting February 19, 2019 - Tuesday -- 6:00 PM - City Council Meeting March 6, 2019 - Wednesday -- 6:00 PM - City Council Meeting March 19, 2019 - Tuesday -- 6:00 PM - City Council Meeting April 2, 2019 - Tuesday -- 6:00 PM - City Council Meeting (Tentative - Oath of Office) April 9, 2019 - Tuesday -- 6:00 PM - Work Plan Meeting (Tentative Hold) April 16, 2019 - Tuesday -- 6:00 PM - City Council Meeting (Tentative - Oath of Office) April 23, 2019 - Tuesday -- TBD - Boards and Commissions Interviews April 30, 2019 - Tuesday -- 6:00 PM - Joint City Council/MBUSD Board Members Meeting May 7, 2019 - Tuesday -- 6:00 PM - City Council Meeting May 21, 2019 - Tuesday -- 6:00 PM - City Council Meeting June 3, 2019 - Monday -- 6:00 PM - Joint City Council/Parks and Recreation Commission, Cultural Arts Commission and Library Commission Meeting June 4, 2019 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) June 18, 2019 - Tuesday -- 6:00 PM - City Council Meeting June 19, 2019 - Wednesday -- 6:00 PM - Joint City Council/Planning Commission and Parking Improvements Commission Meeting July 2, 2019 - Tuesday -- 6:00 PM - City Council Meeting July 16, 2019 - Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 8 Printed on 1/9/2019 City Council Regular Meeting Agenda Final January 15, 2019 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS January 21, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting January 23, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting January 24, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission January 28, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting February 11, 2019 - Monday - 6:00 PM - Library Commission Meeting February 13, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting February 18, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting February 25, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting February 27, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting February 28, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission March 11, 2019 - Monday - 6:00 PM - Library Commission Meeting March 13, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting March 18, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting March 25, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting March 27, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting March 28, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission April 8, 2019 - Monday - 6:00 PM - Library Commission Meeting April 10, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting April 15, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting April 22, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting April 24, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting April 25, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission S. CITY OFFICES CLOSED CITY HOLIDAYS: January 21, 2019 – Monday – Martin Luther King Day February 18, 2019 - Monday - Presidents Day May 27, 2019 – Monday – Memorial Day July 4, 2019 - Thursday - Independence Day September 2, 2019 - Monday - Labor Day October 7, 2019 – Monday – Columbus Day November 11, 2019 – Monday – Veterans Day November 28-29, 2019 - Thursday & Friday - Thanksgiving Holiday December 25, 2019 - Wednesday - Christmas Day Observed January 1, 2020 – Wednesday – New Years Day Observed City of Manhattan Beach Page 9 Printed on 1/9/2019 City Council Regular Meeting Agenda Final January 15, 2019 CITY OFFICES CLOSED ON FOLLOWING ALTERNATIVE FRIDAYS: January 18, 2019 February 1, 2019 February 15, 2019 March 1, 2019 March 15, 2019 March 29, 2019 April 12, 2019 April 26, 2019 May 10, 2019 May 24, 2019 June 7, 2019 June 21, 2019 July 5, 2019 July 19, 2019 City of Manhattan Beach Page 10 Printed on 1/9/2019