City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, May 7, 2019 6:00 PM City Council Chambers Mayor Steve Napolitano Mayor Pro Tem Nancy Hersman Councilmember Richard Montgomery Councilmember Suzanne Hadley Councilmember Hildy Stern Executive Team Bruce Moe, City Manager Quinn Barrow, City Attorney Derrick Abell, Police Chief Mark Leyman, Parks and Recreation Director Steve Charelian, Finance Director Anne McIntosh, Community Development Director Daryn Drum, Fire Chief Liza Tamura, City Clerk Lisa Jenkins, Human Resources Director Sanford Taylor, Information Technology Director Stephanie Katsouleas, Public Works Director MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final May 7, 2019 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, May 1, 2019, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG August Waterson, Grand View Elementary School B. ROLL CALL City of Manhattan Beach Page 2 Printed on 5/1/2019 City Council Regular Meeting Agenda Final May 7, 2019 C. CEREMONIAL CALENDAR 1. Presentation of Proclamations for the Month of May 2019: 19-0195 a) National Older Americans Month b) National Building Safety Month c) May 4 as International Firefighters’ Day d) May 11 as National Fire Service Recognition Day e) May 5-11 as National Municipal Clerks Week f) May 12-18 as National Peace Officers Memorial Week g) May 19-25 as National Public Works Week PRESENT 2. Recognition of Manhattan Beach Police Department Volunteers. 19-0196 PRESENT 3. Recognition of Student Participants from the Grades of Green Waste 19-0197 Campaign. PRESENT D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council during approval of the agenda for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. City of Manhattan Beach Page 3 Printed on 5/1/2019 City Council Regular Meeting Agenda Final May 7, 2019 G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 4. City Council Minutes: 19-0199 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Adjourned Regular Meeting Minutes (CIP Study Session) of April 9, 2019 b) City Council Adjourned Regular Meeting Minutes (Closed Session) of April 10, 2019 c) City Council Adjourned Regular Meeting Minutes (Closed Session) of April 16, 2019 d) City Council Regular Meeting Minutes of April 16, 2019 e) City Council Adjourned Regular Meeting Minutes (Work Plan Meeting) of April 23, 2019 f) City Council Adjourned Regular Meeting Minutes (Boards and Commissions Interviews) of April 30, 2019 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting Minutes (CIP Study Session) of April 9, 2019 City Council Adjourned Regular Meeting Minutes (Closed Session) of April 10, 2018 City Council Adjourned Regular Meeting Minutes (Closed Session) of April 16, 2019 City Council Regular Meeting Minutes of April 16, 2019 City Council Adjourned Regular Meeting Minutes (Work Plan Meeting) of April 23, 2019 City Council Adjourned Regular Meeting Minutes (Boards and Commissions Interviews) of April 30, 2019 5. Financial Reports: 19-0167 a) Schedule of Demands March 28, 2019 b) Investment Portfolio for the Month Ending March 31, 2019 c) Month End Report for March 31, 2019 (Finance Director Charelian). ACCEPT REPORTS AND DEMANDS Attachments: Schedule of Demands for March 28, 2019 Investment Portfolio for the Month Ending March 31, 2019 Month End Report for March 31, 2019 City of Manhattan Beach Page 4 Printed on 5/1/2019 City Council Regular Meeting Agenda Final May 7, 2019 6. Consideration of Approving Assessment Engineer’s Report for Annual Levy 19-0140 of Street Lighting Assessments for Fiscal Year 2019-2020 (Finance Director Charelian). ADOPT RESOLUTION NO. 19-0040 Attachments: Resolution No. 19-0040 Engineers Report 2019-2020 Lighting and Landscape Assessment Districts Map 7. Consideration of City Council’s Intention to Provide for Annual Levy and 19-0141 Collection of Assessments for Street Lighting Maintenance and Setting of Public Hearing for June 18, 2019 (Finance Director Charelian). a) ADOPT RESOLUTION NO. 19-0041 b) SET PUBLIC HEARING DATE TO JUNE 18, 2019 Attachments: Resolution No. 19-0041 Engineers Report 2019-2020 Lighting and Landscape Assessment Districts Map 8. Consideration of City Council’s Intention to Provide for Annual Levy and 19-0139 Collection of Assessments for the Downtown Business Improvement District and Setting June 18, 2019, for a Public Hearing (Finance Director Charelian). a) ADOPT RESOLUTION NO. 19-0042 b) SET PUBLIC HEARING DATE TO JUNE 18, 2019 Attachments: Resolution No. 19-0042 Chairperson Letter From BID Advisory Board Fiscal Year 2019-2020 DBID Activity Plan and Budget 9. Approval of Deed Restriction for Completion of Proposition A Grant for the 19-0190 Marine Avenue Skate Spot (Parks and Recreation Director Leyman). APPROVE Attachments: Deed Restriction - Marine Avenue Skate Spot Agreement - Marine Avenue Skate Spot Grant Grant Boundary Map 10. Consider Approving the City of Manhattan Beach Local Hazard Mitigation 19-0193 Plan (Fire Chief Drum). ADOPT RESOLUTION NO. 19-0039 Attachments: Resolution No. 19-0039 Local Hazards Mitigation Plan Authorization of Pre-Approval FEMA Letter City of Manhattan Beach Page 5 Printed on 5/1/2019 City Council Regular Meeting Agenda Final May 7, 2019 11. Consider Second Reading and Adoption of Ordinance No. 19-0012 19-0229 Regulating Wireless Facilities in the Right-of-Way (Community Development Director McIntosh). ADOPT ORDINANCE NO. 19-0012 Attachments: Ordinance No. 19-0012 13. Consider Awarding a Professional Design Service Agreement to SA 19-0178 Associates, Inc., for the Sewer Infrastructure Improvement Project for $205,000 in Response to RFP No. 1200-19S; and Authorize the City Manager to Execute the Agreement (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 19-0047 Attachments: Resolution No. 19-0047 Agreement - SA Associates, Inc. Budget and Expenditures Summary Location Map 13. Consider Awarding a Professional Design Service Agreement to Quantum 19-0176 Quality Consulting, Inc., for the Storm Drain Infrastructure Improvement Project for $159,110 in Response to RFP No. 1200-19SD; and Authorize the City Manager to Execute the Agreement (Public Works Director Katsouleas). ADOPT RESOLUTION 19-0043 Attachments: Resolution No. 19-0043 Agreement - Quantum Quality Consulting, Inc. Budget and Expenditures Summary Location Map H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. I. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. City of Manhattan Beach Page 6 Printed on 5/1/2019 City Council Regular Meeting Agenda Final May 7, 2019 J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 14. Appointments to City Boards and Commissions (City Clerk Tamura). 19-0201 APPOINT Attachments: Boards and Commissions Advertisement 15. Formally Accept the Leadership Manhattan Beach Class Project Donation 19-0194 of Fifteen Automated External Defibrillators (AEDs) to Equip Manhattan Beach Police Department Vehicles (Police Chief Abell). APPROVE 16. Presentation of the Revised Proposed 5-Year Capital Improvement 19-0231 Program (CIP) for Fiscal Year 2019-2020 Through Fiscal Year 2023-2024 (Public Works Director Katsouleas). APPROVE Attachments: Proposed 5-Year CIP Unfunded Project List Staff Report - April 9, 2019 (Web-Link Provided) Facilities Condition Assessment PowerPoint Presentation 17. Presentation of the Fiscal Year 2019-2020 Budget Addendum for the 19-0137 Second Year of the Biennial Budget (Finance Director Charelian). DISCUSS AND PROVIDE DIRECTION Attachments: Proposed Budget Addendum for FY 2019-2020 FY 2019-2020 Potential Budget Cuts by Department General Fund Balance Sheet Trust Accounts PowerPoint Presentation 18. Enterprise Project Implementation Quarterly Update (Enterprise Resource 19-0204 Planning (ERP) and Permitting Solution) (Information Technology Director Taylor). RECEIVE REPORT Attachments: PowerPoint Presentation K. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. 19. City Council Reports. City of Manhattan Beach Page 7 Printed on 5/1/2019 City Council Regular Meeting Agenda Final May 7, 2019 20. Consider Request by Councilmember Hadley and Councilmember 19-0238 Montgomery to Discuss the Current Reimbursement Policy for City Councilmembers (Human Resources Director Jenkins and Finance Director Steve Charelian). DISCUSS AND PROVIDE DIRECTION Attachments: Resolution No. 6024 L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. 21. Agenda Forecast (City Clerk Tamura). 19-0200 DISCUSS AND PROVIDE DIRECTION Attachments: May 1, 2019 Agenda Forecast M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT City of Manhattan Beach Page 8 Printed on 5/1/2019 City Council Regular Meeting Agenda Final May 7, 2019 O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 22. Commission Minutes: 19-0228 This Item Contains Minutes of the following City Commission Meetings: a) Cultural Arts Commission Meeting Minutes of February 4, 2019 (Parks and Recreation Director Leyman) b) Parking and Public Improvements Commission Meeting Minutes of February 28, 2019 (Community Development Director McIntosh) c) Cultural Arts Commission Meeting Minutes of March 18, 2019 (Parks and Recreation Director Leyman) d) Parks and Recreation Commission Meeting Minutes of March 25, 2019 (Parks and Recreation Director Leyman) e) Planning Commission Action Meeting Minutes of April 10, 2019 (Community Development Director McIntosh) f) Planning Commission Action Meeting Minutes of April 24, 2019 (Community Development Director McIntosh). INFORMATION ITEM ONLY Attachments: Cultural Arts Commission Meeting Minutes of February 4, 2019 Parking and Public Improvements Commission Meeting Minutes of February 28, 2019 Cultural Arts Commission Meeting Minutes of March 18, 2019 Parks and Recreation Commission Meeting Minutes of March 25, 2019 Planning Commission Action Minutes Minutes of April 10, 2019 Planning Commission Action Meeting Minutes of April 24, 2019 P. CLOSED SESSION Q. ADJOURNMENT City of Manhattan Beach Page 9 Printed on 5/1/2019 City Council Regular Meeting Agenda Final May 7, 2019 R. FUTURE MEETINGS CITY COUNCIL MEETINGS May 1, 2019 - Wednesday -- 6:00 PM - Chamber of Commerce Town Hall Meeting (Westdrift Hotel) May 21, 2019 - Tuesday -- 6:00 PM - City Council Meeting May 23, 2019 - Thursday -- 6:00 PM - Budget Study Session June 3, 2019 - Monday -- 6:00 PM - Joint City Council/Parks and Recreation Commission, Cultural Arts Commission and Library Commission Meeting June 4, 2019 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) June 18, 2019 - Tuesday -- 6:00 PM - City Council Meeting June 19, 2019 - Wednesday -- 6:00 PM - Joint City Council/Planning Commission and Public and Parking Improvements Commission Meeting July 2, 2019 - Tuesday -- 6:00 PM - City Council Meeting July 8, 2019 - Monday -- 6:00 PM - Fiber Master Plan Study Session July 16, 2019 - Tuesday -- 6:00 PM - City Council Meeting August 6, 2019 - Tuesday -- 6:00 PM - City Council Meeting August 20, 2019 - Tuesday -- 6:00 PM - City Council Meeting September 3, 2019 - Tuesday -- 6:00 PM - City Council Meeting September 17, 2019 - Tuesday -- 6:00 PM - City Council Meeting October 1, 2019 - Tuesday -- 6:00 PM - City Council Meeting October 15, 2019 - Tuesday -- 6:00 PM - City Council Meeting November 5, 2019 - Tuesday -- 6:00 PM - City Council Meeting November 18, 2019 - Tuesday -- 6:00 PM - City Council Meeting December 3, 2019 - Tuesday -- 6:00 PM - City Council Meeting December 17, 2019 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS May 8, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting May 13, 2019 - Monday - 6:00 PM - Library Commission Meeting May 20, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting May 22, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting May 23, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission May 27, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting June 10, 2019 - Monday - 6:00 PM - Library Commission Meeting June 12, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting June 17, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting June 24, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting June 26, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting June 27, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission July 8, 2019 - Monday - 6:00 PM - Library Commission Meeting July 10, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting July 15, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting July 22, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting July 24, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting July 25, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission City of Manhattan Beach Page 10 Printed on 5/1/2019 City Council Regular Meeting Agenda Final May 7, 2019 S. CITY OFFICES CLOSED CITY HOLIDAYS: May 27, 2019 – Monday – Memorial Day July 4, 2019 - Thursday - Independence Day September 2, 2019 - Monday - Labor Day October 7, 2019 – Monday – Columbus Day November 11, 2019 – Monday – Veterans Day November 28-29, 2019 - Thursday & Friday - Thanksgiving Holiday December 25, 2019 - Wednesday - Christmas Day Observed January 1, 2020 – Wednesday – New Years Day Observed January 20, 2020 – Monday – Martin Luther King Day February 17, 2020 - Monday - Presidents Day City of Manhattan Beach Page 11 Printed on 5/1/2019