City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, September 3, 2019 6:00 PM City Council Chambers Mayor Nancy Hersman Mayor Pro Tem Richard Montgomery Councilmember Suzanne Hadley Councilmember Hildy Stern Councilmember Steve Napolitano Executive Team Bruce Moe, City Manager Quinn Barrow, City Attorney Derrick Abell, Police Chief Mark Leyman, Parks and Recreation Director Steve Charelian, Finance Director Anne McIntosh, Community Development Director Daryn Drum, Fire Chief Liza Tamura, City Clerk Lisa Jenkins, Human Resources Director Sanford Taylor, Information Technology Director Stephanie Katsouleas, Public Works Director MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final September 3, 2019 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, August 28, 2019, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG B. ROLL CALL C. CEREMONIAL CALENDAR 1. Presentation of a Proclamation Declaring the Month of September, 2019, 19-0352 as “National Preparedness Month.” PRESENT 2. Presentation of a Commendation to Outgoing Information Technology 19-0359 Director Sanford Taylor. PRESENT City of Manhattan Beach Page 2 Printed on 8/28/2019 City Council Regular Meeting Agenda Final September 3, 2019 D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council during approval of the agenda for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 3. City Council Minutes: 19-0253 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Adjourned Regular Meeting Minutes (Closed Session) of August 6, 2019 b) City Council Regular Meeting Minutes of August 6, 2019 c) City Council Special Meeting Minutes (Closed Session) of August 12, 2019 d) City Council Regular Meeting Minutes (Cancelled) of August 20, 2019 (City Clerk Tamura). APPROVE Attachments: City Council Regular Meeting Minutes of August 6, 2019 City Council Adjourned Regular Meeting Minutes (Closed Session) of August 6, 2019 City Council Special Meeting Minutes (Closed Session) of August 12, 2019 City Council Regular Meeting Minutes (Cancelled) of August 20, 2019 City of Manhattan Beach Page 3 Printed on 8/28/2019 City Council Regular Meeting Agenda Final September 3, 2019 4. Financial Reports: 19-0318 a) Schedules of Demands July 18, 2019, and August 1, 2019 b) Investment Portfolio for the Month Ending July 31, 2019 c) Month End Report for July 31, 2019 (Finance Director Charelian). ACCEPT REPORTS AND DEMANDS Attachments: Schedule of Demands for July 18, 2019 and August 1, 2019 Investment Portfolio for the Month Ending July 31, 2019 Month End Report for July 31, 2019 5. Consider Participation in The Beach Cities Partnership for Youth and 19-0338 Appointment of Mayor Hersman as the City of Manhattan Beach Representative on the Steering Committee (City Manager Moe). APPOINT Attachments: Agreement - Coalition Involvement Agreement 6. Consider a Resolution Appointing Council Representatives to the New 19-0337 Hawthorne Municipal Airport (KHHR) Communities Network to Address Airport Noise Impacts; and 2) Approve the Mayor’s Proposed Changes to City Council Assignments for the South Bay Cities Council of Governments and the Los Angeles World Airports Community Noise Roundtable (City Manager Moe). a) ADOPT RESOLUTION NO. 19-0076 b) APPROVE CITY COUNCIL ASSIGNMENTS Attachments: Resolution No. 19-0076 City of Hawthorne Resolution No. 8038 City Council Assignments (June 2019) (Redline Version) 7. Consider Approving the Addition of a New City Council Work Plan Item 19-0350 Titled, “City Council Communications Policy,” to the Fiscal Year 2019-2020 City Council Work Plan (City Manager Moe). APPROVE Attachments: Draft City Council Communication Policy Work Plan Item 8. Consider Approving the Application from Independent Cities Association 19-0357 for an Installation Event (Parks and Recreation Director Leyman). APPROVE Attachments: Special Event Application City of Manhattan Beach Page 4 Printed on 8/28/2019 City Council Regular Meeting Agenda Final September 3, 2019 9. Consider Approving Contract Amendment No. 1 with Rincon Consultants, 19-0316 Inc. for an Additional $79,440 for the Preparation of an Environmental Impact Report (EIR) for the Sunrise Senior Assisted Living Project Located at 250-400 North Sepulveda Boulevard (Cost Reimbursed by Sunrise) (Interim Community Development Director Gibson). ADOPT RESOLUTION NO. 19-0082 Attachments: Resolution No. 19-0082 Amendment No. 1 - Rincon Consultants, Inc. Original Agreement - Rincon Consultants, Inc. (2018) 10. Consider Adopting a Resolution Revising Conditions of Approval Imposed 19-0343 on the 900 Club (Interim Community Development Director Gibson). ADOPT RESOLUTION NO. 19-0075 Attachments: Resolution No. 19-0075 11. Consider: 1) Awarding a Construction Contract to CT&T Concrete Paving, 19-0315 Inc. for the Citywide Concrete Repairs Project for $192,900; 2) Authorizing the City Manager to Approve Additional Work, if Necessary, for up to $37,100; and 3) Approving the Plans and Specifications for the Project (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 19-0080 Attachments: Resolution No. 19-0080 Agreement - CT&T Concrete Paving Inc. Bid Proposal Project Specifications Budget and Expenditures Summary H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. I. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. City of Manhattan Beach Page 5 Printed on 8/28/2019 City Council Regular Meeting Agenda Final September 3, 2019 J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 12. Update on Homelessness Initiatives and Consider Adoption of a Resolution 19-0348 Approving an Agreement in the Amount of $330,665 with Los Angeles County to Provide Homelessness Coordination, Training and Case Management Services to the Beach Cities of Manhattan Beach, Hermosa Beach, and Redondo Beach (City Manager Moe). a) RECEIVE REPORT b) ADOPT RESOLUTION NO. 19-0085 c) DISCUSS AND PROVIDE DIRECTION Attachments: Resolution No. 19-0085 Agreement - County of Los Angeles Grant Award Letter Five Year Plan to Address Homelessness in our Community Homeless Plan Deadlines Summary Homelessness Count Data (LAHSA) Homelessness Statistics Profile (LAHSA) Request for Proposal #1216-20, South Bay Beach Cities Homelessness Project Homeless Resource Guide and Card 13. Update on Emergency Preparedness Program (Fire Chief Drum). 19-0333 RECEIVE AND FILE Attachments: PowerPoint Presentation 14. Proposed Donation Policy and Donation Program Options (Parks and 19-0029 Recreation Director Leyman). a) APPROVE POLICY b) PROVIDE DIRECTION ON DONATION PROGRAMS Attachments: Donation Policy PowerPoint Presentation K. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. 15. City Council Reports. City of Manhattan Beach Page 6 Printed on 8/28/2019 City Council Regular Meeting Agenda Final September 3, 2019 16. Consider Request by Mayor Hersman and Mayor Pro Tem Montgomery to 19-0361 Direct the Planning Commission to Consider Revisions to Use Permit Requirements for Short-Term Rentals in Commercial Zones (Interim Community Development Director Gibson). DISCUSS AND PROVIDE DIRECTION 17. Consider Request by Mayor Pro Tem Montgomery and Councilmember 19-0364 Stern to Discuss Waiving Solar Permit Fees (Interim Community Development Director Gibson). DISCUSS AND PROVIDE DIRECTION 18. Consider Request by Councilmember Hadley and Mayor Pro Tem 19-0366 Montgomery to Discuss the Beautification of the Downtown Area (Public Works Director Katsouleas). DISCUSS AND PROVIDE DIRECTION 19. Consider Request by Councilmember Hadley and Mayor Pro Tem 19-0363 Montgomery Amending the City’s Banner Policy (Parks and Recreation Director Leyman). DISCUSS AND PROVIDE DIRECTION Attachments: Banner Policy L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. 20. Agenda Forecast (City Clerk Tamura). 19-0184 DISCUSS AND PROVIDE DIRECTION Attachments: August 28, 2019 Agenda Forecast M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 21. Recent Planning Commission Quasi-Judicial Decisions: 19-0341 Use Permit- New Firehouse- 1400 Manhattan Beach Boulevard- City of Manhattan Beach (Interim Community Development Director Gibson). INFORMATION ITEM ONLY City of Manhattan Beach Page 7 Printed on 8/28/2019 City Council Regular Meeting Agenda Final September 3, 2019 22. Commission Minutes: 19-0358 This Item Contains Minutes of the following City Commission Meetings: a) Cultural Arts Commission Meeting Minutes of June 17, 2019 (Parks and Recreation Director Leyman) b) Planning Commission Meeting Minutes (Cancelled) of August 14, 2019 (Interim Community Development Director Gibson) c) Parking and Public Improvements Commission Meeting Minutes (Cancelled) of August 22, 2019 (Interim Community Development Director Gibson). INFORMATION ITEM ONLY Attachments: Cultural Arts Commission Meeting Minutes of June 17, 2019 Planning Commission Action Meeting Minutes (Cancelled) of August 14, 2019 Parking and Public Improvements Commission Meeting MInutes (Cancelled) of August 22, 2019 P. CLOSED SESSION Q. ADJOURNMENT R. FUTURE MEETINGS CITY COUNCIL MEETINGS September 17, 2019 - Tuesday -- 6:00 PM - City Council Meeting October 1, 2019 - Tuesday -- 6:00 PM - City Council Meeting October 15, 2019 - Tuesday -- 6:00 PM - City Council Meeting November 5, 2019 - Tuesday -- 6:00 PM - City Council Meeting November 19, 2019 - Tuesday -- 6:00 PM - City Council Meeting December 3, 2019 - Tuesday -- 6:00 PM - City Council Meeting December 17, 2019 - Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 8 Printed on 8/28/2019 City Council Regular Meeting Agenda Final September 3, 2019 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS September 9, 2019 - Monday - 6:00 PM - Library Commission Meeting September 11, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting September 16, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting September 23, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting September 25, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting September 26, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission October 9, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting October 14, 2019 - Monday - 6:00 PM - Library Commission Meeting October 21, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting October 23, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting October 24, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission October 28, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting November 11, 2019 - Monday - 6:00 PM - Library Commission Meeting November 13, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting November 18, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting November 25, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting November 27, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting November 28, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission S. CITY OFFICES CLOSED CITY HOLIDAYS: September 2, 2019 - Monday - Labor Day October 7, 2019 – Monday – Columbus Day November 11, 2019 – Monday – Veterans Day November 28-29, 2019 - Thursday & Friday - Thanksgiving Holiday December 25, 2019 - Wednesday - Christmas Day Observed January 1, 2020 – Wednesday – New Years Day Observed January 20, 2020 – Monday – Martin Luther King Day February 17, 2020 - Monday - Presidents Day May 25, 2020 – Monday – Memorial Day July 4, 2020 - Friday - Independence Day City of Manhattan Beach Page 9 Printed on 8/28/2019