City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, October 1, 2019 6:00 PM City Council Chambers Mayor Nancy Hersman Mayor Pro Tem Richard Montgomery Councilmember Suzanne Hadley Councilmember Hildy Stern Councilmember Steve Napolitano Executive Team Bruce Moe, City Manager Quinn Barrow, City Attorney Derrick Abell, Police Chief Lisa Jenkins, Interim Information Technology Director Steve Charelian, Finance Director Stephanie Katsouleas, Public Works Director Daryn Drum, Fire Chief Mark Leyman, Parks and Recreation Director Jeffery Gibson, Intrerim Community Development Director Liza Tamura, City Clerk Lisa Jenkins, Human Resources Director MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final October 1, 2019 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, September 25, 2019, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG B. ROLL CALL C. CEREMONIAL CALENDAR 1. Presentation of a Proclamation Declaring the Month of October, 2019, as 19-0375 “National Community Planning Month.” PRESENT 2. Presentation of Proclamation Declaring the Month of October, 2019, as 19-0376 “National Fire Prevention Month.” PRESENT City of Manhattan Beach Page 2 Printed on 9/30/2019 City Council Regular Meeting Agenda Final October 1, 2019 3. Presentation of a Proclamation Declaring the Month of October, 2019, as 19-0388 “National Breast Cancer Awareness Month.” PRESENT 4. Presentation of a Proclamation Declaring the Month of October, 2019, as 19-0391 “National Cybersecurity Awareness Month.” PRESENT D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council during approval of the agenda for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 5. City Council Minutes: 19-0339 This Item Contains the City Council Regular Meeting Minutes of September 17, 2019 (City Clerk Tamura). APPROVE Attachments: City Council Regular Meeting Minutes of September 17, 2019 City of Manhattan Beach Page 3 Printed on 9/30/2019 City Council Regular Meeting Agenda Final October 1, 2019 6. Financial Reports: 19-0320 a) Schedule of Demands August 29, 2019 b) Investment Portfolio for the Month Ending August 31, 2019 c) Month End Report for August 31, 2019 (Finance Director Charelian). ACCEPT REPORTS AND DEMANDS Attachments: Schedule of Demands for August 29, 2019 Investment Portfolio for the Month Ending August 31, 2019 Month End Report for August 31, 2019 7. Consideration of an Agreement with the El Camino College Fire Academy 19-0325 for the Donation of Surplus Fire Equipment (Finance Director Charelian). APPROVE Attachments: Agreement - El Camino College 8. Formally Accept as Complete The Strand Resurfacing Project Constructed 19-0336 by EBS General Engineering, Inc.; Authorize Filing a Notice of Completion with the County Recorder; and Release the Retention for $8,359.57 (Public Works Director Katsouleas). APPROVE Attachments: Location Map 9. Consider Approving Amendment No. 1 to the Professional Services 19-0327 Agreement with Kitchell/CEM, Inc. for $182,784 for Design Services to Repair/Upgrade the City Hall Heating, Ventilation, and Air Conditioning (HVAC) System (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 19-0087 Attachments: Resolution No. 19-0087 Amendment No. 1 - Kitchell/CEM, Inc. Agreement - Kitchell/CEM, Inc. (2019) Budget and Expenditures City Hall HVAC Improvements (Executive Report) Existing Conditions Photos City Hall HVAC Improvements Final Report H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. City of Manhattan Beach Page 4 Printed on 9/30/2019 City Council Regular Meeting Agenda Final October 1, 2019 I. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. 10. Consider: 1) Approving the Underground Utility Assessment District Final 19-0344 Engineer’s Report and Confirming the Assessments and Proceedings for Each District Approved by a Majority Vote of the Weighted Returned Ballots in Districts 19-12 and 19-14, or 2) Declaring Abandonment of Proceedings for Each District Not Approved by a Majority Vote of the Weighted Returned Ballots (Public Works Director Katsouleas). a) ADOPT RESOLUTION NO. 19-0091 FOR DISTRICT 19-12 (APPROVING ASSESSMENT ENGINEER’S REPORT AND CONFIRMING ASSESSMENTS OR DECLARING ABANDONMENT) b) ADOPT RESOLUTION NO. 19-0092 FOR DISTRICT 19-14 (APPROVING ASSESSMENT ENGINEER’S REPORT AND CONFIRMING ASSESSMENTS OR DECLARING ABANDONMENT) Attachments: AD 12 - Resolution No. 19-0091 (Confirming Assessment) AD 12 - Resolution No. 19-0091 (Declaring Abandonment) AD 12 - Assessors Diagram AD 12 - Certificate of City Clerk - Results of the Assessment Ballots AD 12 - Final Assessment Engineer's Report AD 12 - Notice of Public Hearing AD 14 - Resolution No. 19-0092 (Confirming Assessment) AD 14 - Resolution No. 19-0092 (Declaring Abandoment) AD 14 - Assessment Diagram AD 14 - Certificate of City Clerk - Results of the Assessment Ballots AD 14 - Final Assessment Engineer's Report AD 14 - Notice of Public Hearing Sample Ballot and Procedures Sample Notice of Proposed Assessment PowerPoint Presentation ONCE THE PUBLIC HEARING IS CLOSED, STAFF WILL TAKE THE BALLOTS TO THE POLICE/FIRE CONFERENCE ROOM TO BE OPENED PUBLICLY AND WILL RETURN TO THE CITY COUNCIL CHAMBERS WITH THE FINAL RESULTS. City of Manhattan Beach Page 5 Printed on 9/30/2019 City Council Regular Meeting Agenda Final October 1, 2019 J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 11. Consider Prohibiting the Retail Sale of Tobacco Products and Electronic 19-0307 Smoking Devices and Paraphernalia (City Manager Moe and City Attorney Barrow). DISCUSS AND PROVIDE DIRECTION Attachments: Beverly Hills Tobacco Ordinance Hermosa Beach Tobacco Ordinance Los Angeles County Public Health Reference Documents Los Angeles County Flavored Tobacco Ordinance 12. Consider Increasing City Sponsorship Funding for the 19-0408 TEDxManhattanBeach Event From $1,500 to $5,000 (City Manager Moe). DISCUSS AND PROVIDE DIRECTION 13. Receive this Report on the City’s Municipal National Pollutant Discharge 19-0411 Elimination System (NPDES) Storm Water Requirements, Activities and Expenditures (Public Works Director Katsouleas). RECEIVE REPORT Attachments: Table of Requirements and Expenditures Storm Water Informational Memo Measure W Regional and Local Return Funding Estimates NPDES Storm Water Permit (Web-Link Provided) K. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. 14. Agenda Forecast (City Clerk Tamura). 19-0377 DISCUSS AND PROVIDE DIRECTION Attachments: September 25, 2019 Agenda Forecast M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT City of Manhattan Beach Page 6 Printed on 9/30/2019 City Council Regular Meeting Agenda Final October 1, 2019 O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 15. Commission Minutes: 19-0417 This Item Contains Minutes of the following City Commission Meetings: a) Library Commission Meeting Minutes of July 8, 2019 (Parks and Recreation Director Leyman) b) Cultural Arts Commission Meeting Minutes of July 15, 2019 (Parks and Recreation Director Leyman) c) Parks and Recreation Commission Meeting Minutes of July 22, 2019 (Parks and Recreation Director Leyman) d) Library Commission Meeting Minutes of August 12, 2019 (Parks and Recreation Director Leyman) e) Planning Commission Action Meeting Minutes (Cancelled) of August 14, 2019 (Interim Community Development Director Gibson) f) Cultural Arts Commission Meeting Minutes of August 19, 2019 (Parks and Recreation Director Leyman) g) Parking and Public Improvements Commission Meeting Minutes (Cancelled) of August 22, 2019 (Interim Community Development Director Gibson) h) Planning Commission Action Meeting Minutes of August 28, 2019 (Interim Community Development Director Gibson) INFORMATION ITEM ONLY Attachments: Library Commission Meeting Minutes of July 8, 2019 Cultural Arts Commission Meeting Minutes of July 15, 2019 Parks and Recreation Commission Meeting Minutes of July 22, 2019 Library Commission Meeting Minutes of August 12, 2019 Planning Commission Action Meeting Minutes (Cancelled) of August 14, 2019 Cultural Arts Commission Meeting Minutes of August 19, 2019 Parking and Public Improvements Commission Meeting Minutes (Cancelled) of August 22, 2019 Planning Commission Action Meeting Minutes of August 28, 2019 P. CLOSED SESSION Q. ADJOURNMENT City of Manhattan Beach Page 7 Printed on 9/30/2019 City Council Regular Meeting Agenda Final October 1, 2019 R. FUTURE MEETINGS CITY COUNCIL MEETINGS October 15, 2019 - Tuesday -- 6:00 PM - City Council Meeting November 5, 2019 - Tuesday -- 6:00 PM - City Council Meeting November 19, 2019 - Tuesday -- 6:00 PM - City Council Meeting December 3, 2019 - Tuesday -- 6:00 PM - City Council Meeting December 17, 2019 - Tuesday -- 6:00 PM - City Council Meeting January 6, 2020 - Monday -- 6:00 PM - Joint Meeting City Council/Parks and Recreation Commission, Cultural Arts Commission and Library Commission January 7, 2020 - Tuesday -- 6:00 PM - City Council Meeting January 15, 2020 - Wednesday -- 6:00 PM - Joint Meeting City Council/Planning Commission and Parking and Public Improvements Commission January 21, 2020 - Tuesday -- 6:00 PM - City Council Meeting February 4, 2020 - Tuesday -- 6:00 PM - City Council Meeting February 18, 2020 - Tuesday -- 6:00 PM - City Council Meeting March 3, 2020 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) March 17, 2020 - Tuesday -- 6:00 PM - City Council Meeting April 7, 2020 - Tuesday -- 6:00 PM - City Council Meeting April 21, 2020 - Tuesday -- 6:00 PM - City Council Meeting May 5, 2020 - Tuesday -- 6:00 PM - City Council Meeting May 19, 2020 - Tuesday -- 6:00 PM - City Council Meeting June 2, 2020 - Tuesday -- 6:00 PM - City Council Meeting June 16, 2020 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS October 7, 2019 - Monday - 6:00 PM - Library Commission Meeting October 9, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting October 14, 2019 - Monday - 6:00 PM - Library Commission Meeting (Cancelled) October 21, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting October 23, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting October 24, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission October 28, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting November 4, 2019 - Monday - 6:00 PM - Library Commission Meeting November 11, 2019 - Monday - 6:00 PM - Library Commission Meeting (Cancelled) November 13, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting November 18, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting November 25, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting November 27, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting November 28, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission December 5, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission December 9, 2019 - Monday - 6:00 PM - Library Commission Meeting December 11, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting December 16, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting December 23, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting December 25, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting City of Manhattan Beach Page 8 Printed on 9/30/2019 City Council Regular Meeting Agenda Final October 1, 2019 S. CITY OFFICES CLOSED CITY HOLIDAYS: October 7, 2019 – Monday – Columbus Day November 11, 2019 – Monday – Veterans Day November 28-29, 2019 - Thursday & Friday - Thanksgiving Holiday December 25, 2019 - Wednesday - Christmas Day Observed January 1, 2020 – Wednesday – New Years Day Observed January 20, 2020 – Monday – Martin Luther King Day February 17, 2020 - Monday - Presidents Day May 25, 2020 – Monday – Memorial Day July 4, 2020 - Friday - Independence Day September 7, 2020 - Monday - Labor Day City of Manhattan Beach Page 9 Printed on 9/30/2019