City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, November 5, 2019 6:00 PM City Council Chambers Mayor Nancy Hersman Mayor Pro Tem Richard Montgomery Councilmember Suzanne Hadley Councilmember Hildy Stern Councilmember Steve Napolitano Executive Team Bruce Moe, City Manager Quinn Barrow, City Attorney Derrick Abell, Police Chief Lisa Jenkins, Interim Information Technology Director Steve Charelian, Finance Director Stephanie Katsouleas, Public Works Director Daryn Drum, Fire Chief Mark Leyman, Parks and Recreation Director Jeffery Gibson, Intrerim Community Development Director Liza Tamura, City Clerk Lisa Jenkins, Human Resources Director MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final November 5, 2019 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, October 30, 2019, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG & NATIONAL ANTHEM Pledge to the Flag - Ben Winckler, Meadows Elementary School National Anthem - Manhattan Beach Middle School B. ROLL CALL C. CEREMONIAL CALENDAR 1. Presentation of a Proclamation Declaring November, 2019, as “National 19-0398 Family Caregivers Month.” PRESENT City of Manhattan Beach Page 2 Printed on 10/30/2019 City Council Regular Meeting Agenda Final November 5, 2019 2. Presentation of Certificates to the Winners of the 2019 Fire Department 19-0399 Annual, “Home Escape Plan” Contest and Recognition of the Four Winners from the Inaugural Contest. PRESENT D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council during approval of the agenda for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. City of Manhattan Beach Page 3 Printed on 10/30/2019 City Council Regular Meeting Agenda Final November 5, 2019 G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 3. City Council Minutes: 19-0400 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Adjourned Regular Meeting Minutes (Closed Session) of October 15, 2019 b) City Council Regular Meeting Minutes of October 15, 2019 c) City Council Adjourned Regular Meeting Minutes (Closed Session) of October 28, 2019 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting Minutes (Closed Session) of October 15, 2019 City Council Regular Meeting Minutes of October 15, 2019 City Council Adjourned Regular Meeting Minutes (Closed Session) of October 28, 2019 4. Financial Reports: 19-0378 a) Schedule of Demands September 26, 2019 b) Investment Portfolio for the Month Ending September 30, 2019 c) Month End Report for September 30, 2019 (Finance Director Charelian). ACCEPT REPORTS AND DEMANDS Attachments: Schedule of Demands for September 26, 2019 Investment Portfolio for the Month Ending September 30, 2019 Month End Report for September 30, 2019 5. Consider Adopting a Resolution Revising the City’s Ticket Distribution and 19-0313 Disclosure Policy (City Manager Moe and City Attorney Barrow). ADOPT RESOLUTION NO. 19-0086 Attachments: Resolution No. 19-0086 (Proposed) Resolution No. 6377 (Current) FPPC Form 802 6. Consider Awarding a Purchase Order to Vigilant Solutions for Three Grant 19-0427 Funded Mobile License Plate Reader Systems in an Amount Not-to-Exceed $68,000 (Police Chief Abell). a) WAIVE FORMAL BIDDING b) APPROVE City of Manhattan Beach Page 4 Printed on 10/30/2019 City Council Regular Meeting Agenda Final November 5, 2019 7. Consider Adopting a Resolution Awarding a Three-Year Agreement with 19-0392 Esri for Enterprise-Wide Geographic Information Systems (GIS) Software Licensing with a Total Value of $105,000 (Interim Information Technology Director Jenkins). a) WAIVE FORMAL BIDDING b) ADOPT RESOLUTION NO. 19-0093 Attachments: Resolution No. 19-0093 Agreement - Esri, Inc. 8. Consider Approval of the South Bay Fiber Network Letter of Commitment 19-0443 (Interim Information Technology Director Jenkins). APPROVE Attachments: Letter of Commitment H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. I. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 9. Consider Proceeding with Next Steps of Los Angeles County Fire 19-0444 Department Feasibility Study (City Manager Moe). DISCUSS AND PROVIDE DIRECTION 10. Consider Adopting an Urgency Ordinance to Prohibit the Sale of Vape 19-0424 Products and Flavored Tobacco in the City (City Manager Moe and City Attorney Barrow). ADOPT URGENCY ORDINANCE NO. 19-0016-U Attachments: Urgency Ordinance No. 19-0016-U Staff Report - October 1, 2019 Legislative Digest 11. Consider Relocating the Dragon Tales Sculpture Garden Art Piece (Parks 19-0425 and Recreation Director Leyman). DISCUSS AND PROVIDE DIRECTON Attachments: Proposed Location Option # 1 - Manhattan Beach Art Center Proposed Location Option # 2 - Veteran's Parkway at Pacific and Ardmore Current Location City of Manhattan Beach Page 5 Printed on 10/30/2019 City Council Regular Meeting Agenda Final November 5, 2019 12. Consider Adopting Resolutions Approving Financing Documents and 19-0394 Authorizing the Execution and Delivery of Limited Obligation Improvement Bonds for Underground Utility Assessment Districts (UUAD) 19-12 and 19-14 and Approval to Sell Bonds for Districts 19-12 and 19-14 (Finance Director Charelian). a) ADOPT RESOLUTION NOS. 19-0101 AND 19-0102 b) APPROVE SALE OF BONDS FOR UUAD 19-12 AND UUAD 19-14 Attachments: UUAD 19-12 - Resolution No. 19-0101 UUAD 19-12 - Fiscal Agent Agreement UUAD 19-12 - Bond Purchase Agreement UUAD 19-12 - Preliminary Official Statement UUAD 19-14 - Resolution No. 19-0102 UUAD 19-14 - Fiscal Agent Agreement UUAD 19-14 - Bond Purchase Agreement UUAD 19-14 - Preliminary Official Statement 13. Consider Installing 29 Single-Space Parking Meters on Parkview Between 19-0346 Marriott Drive and Village Drive and Permit Parking on the North Side of Parkview Avenue, East of Market Place (Public Works Director Katsouleas and Finance Director Charelian). DISCUSS AND PROVIDE DIRECTION Attachments: Maps - Parking Options 14. Consider Adopting a Resolution Awarding a Contract to IPS Group, Inc. for 19-0345 the Purchase of 1,400 Single-Space Parking Meters, Up to 14 Multi-Space Parking Kiosks, and a License Plate Recognition (LPR) Trial for the Metlox Parking Lot in an Amount Not-to-Exceed $1,470,981; and Authorize the City Manager to Enter into an Agreement with IPS Group, Inc. for Parking Meter Transaction Merchant Processing (Public Works Director Katsouleas and Finance Director Charelian). a) ADOPT RESOLUTION NO. 19-0099 b) WAIVE FORMAL BIDDING AND APPROVE c) APPROPRIATE FUNDS Attachments: Resolution No. 19-0099 Agreement - IPS Group, Inc. Occupancy Turnover Data City of Manhattan Beach Page 6 Printed on 10/30/2019 City Council Regular Meeting Agenda Final November 5, 2019 15. Consider Adopting a Resolution Appointing Patrick Griffin as Interim 19-0434 Information Technology Director and Approval of an Employment Agreement with Patrick Griffin (Human Resources Director Jenkins). ADOPT RESOLUTION NO. 19-0100 Attachments: Resolution No. 19-0100 Employment Agreement - Patrick Griffin K. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. 16. City Council Reports. 17. Consider a Request by Councilmember Napolitano and Mayor Pro Tem 19-0432 Montgomery to Discuss Options for a Historical Museum Facility (Public Works Director Katsouleas and Parks and Recreation Director Leyman). DISCUSS AND PROVIDE DIRECTION 18. Consider a Request by Councilmember Napolitano, Mayor Hersman and 19-0435 Mayor Pro Tem Montgomery to Consider Two Downtown Intersection Enhancements: All-Direction Crosswalks and String Lighting (Public Works Director Katsouleas). DISCUSS AND PROVIDE DIRECTION L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. 19. Agenda Forecast (City Clerk Tamura). 19-0401 DISCUSS AND PROVIDE DIRECTION Attachments: October 30, 2019 Agenda Forecast M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT City of Manhattan Beach Page 7 Printed on 10/30/2019 City Council Regular Meeting Agenda Final November 5, 2019 O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 20. Recent Planning Commission Quasi-Judicial Decision: 19-0436 Resolution Approving a Use Permit to Allow an Office Use on the Ground Floor of a Building Previously Occupied by a Bank at 1419 Highland Avenue (Zebrowski) (Interim Community Development Director Gibson). INFORMATION ITEM ONLY 21. Commission Minutes: 19-0451 This Item Contains Minutes of the following City Commission Meetings: a) Library Commission Meeting Minutes of September 9, 2019 (Parks and Recreation Director Leyman) b) Planning Commission Action Meeting Minutes (Cancelled) of September 11, 2019 (Interim Community Development Director Gibson) d) Cultural Arts Commission Meeting Minutes of September 16, 2019 (Parks and Recreation Director Leyman) e) Parks and Recreation Commission Meeting Minutes of September 16, 2019 (Parks and Recreation Director Leyman) f) Planning Commission Action Meeting Minutes of September 25, 2019 (Interim Community Development Director Gibson) g) Finance Subcommittee Meeting Minutes of September 26, 2019 (Finance Director Charelian) e) Planning Commission Action Meeting Minutes of October 9, 2019 (Interim Community Development Director Gibson). INFORMATION ITEM ONLY Attachments: Library Commission Meeting Minutes of September 9, 2019 Planning Commission Action Meeting Minutes (Cancelled) of September 11, 2019 Cultural Arts Commission Meeting Minutes of September 16, 2019 Parks and Recreation Commission Meeting Minutes of September 16, 2019 Planning Commission Action Meeting Minutes of September 25, 2019 Finance Subcommittee Meeting Minutes of September 26, 2019 Planning Commission Action Meeting Minutes of October 9, 2019 P. CLOSED SESSION Q. ADJOURNMENT Meeting adjourned in memory of retired City of Manhattan Beach Public Works Department employee, Chris Smith. City of Manhattan Beach Page 8 Printed on 10/30/2019 City Council Regular Meeting Agenda Final November 5, 2019 R. FUTURE MEETINGS CITY COUNCIL MEETINGS November 19, 2019 - Tuesday -- 6:00 PM - City Council Meeting December 3, 2019 - Tuesday -- 6:00 PM - City Council Meeting December 17, 2019 - Tuesday -- 6:00 PM - City Council Meeting January 6, 2020 - Monday -- 6:00 PM - Joint Meeting City Council/Parks and Recreation Commission, Cultural Arts Commission and Library Commission January 7, 2020 - Tuesday -- 6:00 PM - City Council Meeting January 15, 2020 - Wednesday -- 6:00 PM - Joint Meeting City Council/Planning Commission and Parking and Public Improvements Commission January 21, 2020 - Tuesday -- 6:00 PM - City Council Meeting February 4, 2020 - Tuesday -- 6:00 PM - City Council Meeting February 18, 2020 - Tuesday -- 6:00 PM - City Council Meeting March 3, 2020 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) March 17, 2020 - Tuesday -- 6:00 PM - City Council Meeting April 7, 2020 - Tuesday -- 6:00 PM - City Council Meeting April 21, 2020 - Tuesday -- 6:00 PM - City Council Meeting May 5, 2020 - Tuesday -- 6:00 PM - City Council Meeting May 19, 2020 - Tuesday -- 6:00 PM - City Council Meeting June 2, 2020 - Tuesday -- 6:00 PM - City Council Meeting June 16, 2020 - Tuesday -- 6:00 PM - City Council Meeting July 7, 2020 - Tuesday -- 6:00 PM - City Council Meeting July 21, 2020 - Tuesday -- 6:00 PM - City Council Meeting August 4, 2020 - Tuesday -- 6:00 PM - City Council Meeting August 18, 2020 - Tuesday -- 6:00 PM - City Council Meeting September 1, 2020 - Tuesday -- 6:00 PM - City Council Meeting September 15, 2020 - Tuesday -- 6:00 PM - City Council Meeting October 6, 2020 - Tuesday -- 6:00 PM - City Council Meeting October 20, 2020 - Tuesday -- 6:00 PM - City Council Meeting November 5, 2020 - Wednesday -- 6:00 PM - City Council Meeting (General Municipal Elections) November 17, 2020 - Tuesday -- 6:00 PM - City Council Meeting December 1, 2020 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) December 15, 2020 - Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 9 Printed on 10/30/2019 City Council Regular Meeting Agenda Final November 5, 2019 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS November 11, 2019 - Monday - 6:00 PM - Library Commission Meeting November 13, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting November 18, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting November 25, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting November 27, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting November 28, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission December 5, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission December 9, 2019 - Monday - 6:00 PM - Library Commission Meeting December 11, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting December 16, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting December 23, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting December 25, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting January 8, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting January 13, 2019 - Monday - 6:00 PM - Library Commission Meeting January 20, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting January 22, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting January 23, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission January 27, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting February 10, 2020 - Monday - 6:00 PM - Library Commission Meeting February 12, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting February 17, 2020 - Monday - 6:00 PM - Cultural Arts Commission Meeting February 24, 2020 - Monday - 6:00 PM - Parks and Recreation Commission Meeting February 26, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting S. CITY OFFICES CLOSED CITY HOLIDAYS: November 11, 2019 – Monday – Veterans Day November 28-29, 2019 - Thursday & Friday - Thanksgiving Holiday December 25, 2019 - Wednesday - Christmas Day Observed January 1, 2020 – Wednesday – New Years Day Observed January 20, 2020 – Monday – Martin Luther King Day February 17, 2020 - Monday - Presidents Day May 25, 2020 – Monday – Memorial Day July 4, 2020 - Friday - Independence Day September 7, 2020 - Monday - Labor Day October 5, 2020 – Monday – Columbus Day City of Manhattan Beach Page 10 Printed on 10/30/2019