City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, July 7, 2020 6:00 PM City Council Chambers ELECTED OFFICIALS Mayor Richard Montgomery Mayor Pro Tem Suzanne Hadley Councilmember Hildy Stern Councilmember Steve Napolitano Councilmember Nancy Hersman Treasurer Tim Lilligren EXECUTIVE TEAM City Manager Bruce Moe City Attorney Quinn Barrow City Clerk Liza Tamura Interim Information Technology Director Patrick Griffin Community Development Director Carrie Tai Parks and Recreation Director Mark Leyman Finance Director Steve Charelian Police Chief Derrick Abell Fire Chief Daryn Drum Public Works Director Stephanie Katsouleas Human Resources Director Lisa Jenkins MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final July 7, 2020 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, July 1, 2020, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. CALL MEETING TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING D. CEREMONIAL CALENDAR City of Manhattan Beach Page 2 Printed on 7/1/2020 City Council Regular Meeting Agenda Final July 7, 2020 E. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Pursuant to Governor Newsom’s Executive Orders No. N-25-20 and No. N-29-20, City Council Chambers is not open to the public. In the interest of maintaining appropriate social distancing, the City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 5:30 PM, July 7, 2020 (the day of the meeting), via: 1) eComment at http://www.citymb.info/ecomment; 2) email to cityclerk@citymb.info; or 3) telephone message recorded at (310) 802-5030. All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. In addition, you may participate by joining Zoom during the meeting: If you wish to speak on any item on the agenda, please register in advance by clicking the following link: https://citymb.seamlessdocs.com/f/publiccomment. 1) Join Zoom Meeting via the internet: Direct URL: https://comb.zoom.us/j/98365682559, Meeting ID: 983-6568-2559 During the meeting you will need to use the “raise hand” button through Zoom at the time the Mayor invites the public to provide comments. 2) Join Zoom Meeting via Phone Conference (Voice Only): Phone Number: (669) 900-6833, Meeting ID: 983-6568-2559 During the meeting you will need to enter *9 on the phone’s dial pad at the time the Mayor invites the public to provide comments. City of Manhattan Beach Page 3 Printed on 7/1/2020 City Council Regular Meeting Agenda Final July 7, 2020 F. COVID-19 1. City Manager Report on EOC (Emergency Operations Center) and Update on COVID-19 Response. 2. City Council to Consider Additional Measures to Address COVID-19. G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 3. City Council Minutes: 20-0048 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Adjourned Regular Meeting Minutes of May 14, 2020 b) City Council Regular Meeting Minutes of May 19, 2020 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting Minutes of May 14, 2020 City Council Regular Meeting Minutes of May 19, 2020 4. Financial Report: 20-0224 Schedule of Demands: June 18, 2020 (Finance Director Charelian). ACCEPT REPORT AND DEMANDS Attachments: Schedule of Demands for June 18, 2020 5. Consider Adopting a Resolution Approving a Sub-Recipient Agreement 20-0198 Between the City and Los Angeles County regarding the State Homeland Security Program and Authorizing Acceptance of a Grant in the Amount of $70,199 for the Purchase of Equipment to Enhance Regional Communication Capabilities (Police Chief Abell). a) ADOPT RESOLUTION NO. 20-0080 b) APPROPRIATE FUNDS Attachments: Resolution No. 20-0080 Agreement – 2018 State Homeland Security Grant City of Manhattan Beach Page 4 Printed on 7/1/2020 City Council Regular Meeting Agenda Final July 7, 2020 6. Consider Introduction of an Ordinance Establishing an Expedited 20-0200 Permitting Process for Electric Vehicle Charging Stations as Required by California Government Code Section 65850.7 and Making a Determination Under the California Environmental Quality Act (Community Development Director Tai). INTRODUCE ORDINANCE NO. 20-0017 Attachments: Ordinance No. 20-0017 Zero-Emission Vehicles in California: Community Readiness Guidebook 7. Formally Accept as Complete the Pedestrian Safety Improvements Along 20-0215 Highland Avenue at 34th , 35th, and 36th Streets and Morningside Drive at Manhattan Beach Boulevard Project Constructed by Elecnor Belco Electric, Inc.; Authorize Filing a Notice of Completion with the County Recorder; and Approve Release of the Retention of $13,714 (Public Works Director Katsouleas). APPROVE Attachments: Location Map 8. Formally Accept as Complete the Highway Safety Improvement Program 20-0093 (HSIP) Cycle 5 Pedestrian Safety Improvements Project Constructed by PTM General Engineering Services, Inc.; Authorize Filing a Notice of Completion with the County Recorder; and Approve Release of the Retention for $25,695 (Public Works Director Katsouleas). APPROVE Attachments: Location Map 9. Formally Accept as Complete the Cycle 3 Federal Safe Routes to School 20-0092 Pedestrian Safety Improvements Project Constructed by Calpromax Engineering Inc.; Authorize Filing a Notice of Completion with the County Recorder; and Approve Release of the Retention for $27,484 (Public Works Director Katsouleas). APPROVE Attachments: Location Map 10. Consider Adopting a Resolution Awarding a Construction Agreement to 20-0228 Express Energy Services, Inc. for the Citywide Street Light LED Retrofit Project for $246,534 and Authorizing the City Manager to Approve Additional Work, if Necessary, for up to $24,653 (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 20-0081 Attachments: Resolution No. 20-0081 Agreement - Express Energy Services, Inc. Bid Proposal City of Manhattan Beach Page 5 Printed on 7/1/2020 City Council Regular Meeting Agenda Final July 7, 2020 11. Consider Adopting a Resolution Nunc Pro Tunc Correcting a Clerical Error 20-0231 in Resolution Number 20-0050 Regarding Residential and Commercial Refuse Collection Rates and the City Cost Recovery Fee for the Period of July 1, 2020 through June 30, 2025 (Public Works Director Katsouleas). ADOPT RESOLUTION NUNC PRO TUNC NO. 20-0078 Attachments: Resolution Nunc Pro Tunc No. 20-0078 Resolution No. 20-0050 (with Correct Exhibit A) H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. I. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 12. Consider Introducing Ordinances Amending Manhattan Beach Municipal 20-0206 Code 7.32 - Tree, Shrub and Plan Regulations and 7.36 - Private Use of the Public Right of Way, Approving the City of Manhattan Beach Urban Forest Master Plan and Making a Determination of Exemption Under the California Environmental Quality Act (Public Works Director Katsouleas). a) INTRODUCE ORDINANCE NOS. 20-0009 AND 20-0010 b) APPROVE URBAN FOREST MASTER PLAN Attachments: Ordinance No. 20-0009 Chapter 7.32 (Redline Version) Ordinance No. 20-0010 Chapter 7.36 (Redline Version) Urban Forest Master Plan City of Manhattan Beach Page 6 Printed on 7/1/2020 City Council Regular Meeting Agenda Final July 7, 2020 13. Consider the Following: 20-0229 1) Adopting a Resolution Awarding a Construction Agreement to C.A Rasmussen, Inc. for the Sepulveda Bridge Widening Project for $8,791,040; Authorizing the City Manager to Approve Additional Work if Necessary, for up to $879,105; and Approving the Plans and Specifications for the Project; 2) Adopting a Resolution Awarding a Construction Management Services Agreement with S2 Engineering, Inc. for the Sepulveda Bridge Widening Project for $1,689,704; 3) Adopting a Resolution Approving Amendment No. 7 to the Professional Design Services Agreement with HDR Engineering, Inc. for the Sepulveda Bridge Widening Project for $424,546 (Public Works Director Katsouleas). ADOPT RESOLUTION NOS. 20-0082, 20-0083 AND 20-0084 Attachments: Resolution No. 20-0082 Agreement – C.A. Rasmussen, Inc. Bid Proposal Plans and Specifications Resolution No. 20-0083 Agreement - S2 Engineering, Inc. Resolution No. 20-0084 Amendment No. 7 – HDR Engineering, Inc. Agreement & Amendments No. 1-6 – HDR Engineering, Inc. Budget and Expenditures Summary Location Map K. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT City of Manhattan Beach Page 7 Printed on 7/1/2020 City Council Regular Meeting Agenda Final July 7, 2020 O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 14. Recent Planning Commission Quasi-Judicial Decisions: 20-0222 Use Permit for Establishing a Mixed-Use Development, Consisting of a Hotel Facilities (Limited) Use on the First Floor While Maintaining the Second Floor as a Residential Use in an Existing Two-Story, Two-Unit Residential Building in the Downtown Commercial (CD) Zone, Located at 325 12th Place Way (Correa) (Community Development Director Tai). P. ADJOURNMENT Q. FUTURE MEETINGS CITY COUNCIL MEETINGS July 14, 2020 - Tuesday -- 6:00 PM - City Council Adjourned Regular Meeting July 21, 2020 - Tuesday -- 6:00 PM - City Council Meeting July 28, 2020 - Tuesday -- 6:00 PM - City Council Adjourned Regular Meeting August 4, 2020 - Tuesday -- 6:00 PM - City Council Meeting August 18, 2020 - Tuesday -- 6:00 PM - City Council Meeting September 1, 2020 - Tuesday -- 6:00 PM - City Council Meeting September 15, 2020 - Tuesday -- 6:00 PM - City Council Meeting October 6, 2020 - Tuesday -- 6:00 PM - City Council Meeting October 20, 2020 - Tuesday -- 6:00 PM - City Council Meeting November 5, 2020 - Wednesday -- 6:00 PM - City Council Meeting November 17, 2020 - Tuesday -- 6:00 PM - City Council Meeting December 1, 2020 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) December 15, 2020 - Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 8 Printed on 7/1/2020 City Council Regular Meeting Agenda Final July 7, 2020 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS June 15, 2020 - Monday - 6:00 PM - Cultural Arts Commission Meeting June 22, 2020 - Monday - 6:00 PM - Parks and Recreation Commission Meeting July 8, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting July 13, 2020 - Monday - 6:00 PM - Library Commission Meeting July 20, 2020 - Monday - 6:00 PM - Cultural Arts Commission Meeting July 22, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting July 23, 2020 - Thursday - 6:00 PM - Parking and Public Improvements Commission July 27, 2020 - Monday - 6:00 PM - Parks and Recreation Commission Meeting August 10, 2020 - Monday - 6:00 PM - Library Commission Meeting August 12, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting August 17, 2020 - Monday - 6:00 PM - Cultural Arts Commission Meeting August 24, 2020 - Monday - 6:00 PM - Parks and Recreation Commission Meeting August 26, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting August 27, 2020 - Thursday - 6:00 PM - Parking and Public Improvements Commission September 9, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting September 14, 2020 - Monday - 6:00 PM - Library Commission Meeting September 21, 2020 - Monday - 6:00 PM - Cultural Arts Commission Meeting September 23, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting September 24, 2020 - Thursday - 6:00 PM - Parking and Public Improvements Commission September 28, 2020 - Monday - 6:00 PM - Parks and Recreation Commission Meeting R. CITY OFFICES CLOSED CITY HOLIDAYS: July 4, 2020 - Friday - Independence Day September 7, 2020 - Monday - Labor Day October 12, 2020 – Monday – Columbus Day November 11, 2020 – Wednesday – Veterans Day November 26-27, 2020 - Thursday & Friday - Thanksgiving Holiday December 25, 2020 - Friday - Christmas Day Observedl January 1, 2021 – Friday – New Years Day Observed January 18, 2021 – Monday – Martin Luther King Day February 15, 2021 - Monday - Presidents Day May 31, 2021 – Monday – Memorial Day City of Manhattan Beach Page 9 Printed on 7/1/2020